Restricted - Commercial MAIL PROFILE GATHERING TEMPLATE Provision of Mailing Services to [insert organisation name] Restricted - Commercial Postal requirements gathering checklist This template is intended to assist your organisation / department to gather information regarding its mailing profile. Once completed, it can be used (inserted into the ITQ template (Tool Kit 3 – ITQ Form)) to advise framework suppliers of your postal requirements and will provide enough information to enable a “further competition” between capable OGCbuying.solutions framework suppliers. Ensure that mail volumes are provided for each collection site. This document is not intended to be a full mail audit. CORE INFORMATION 1. WHAT IS YOUR NORMAL MAIL VOLUME? It is important to indicate volumes of mail sent as a letter, large letter or packet as this will have an affect on the price paid from 21st August 2006. Note that it is important to include the overall volumes of Non-Machine readable mail (handwritten) and Machine readable mail (--*printed). AVERAGE DAILY VOLUMES Monday Tuesday Wednesday Thursday Friday Saturday Standard FRANKING MACHINE 1st Class Mail Letter Large Letter Packet Non Machine Readable Machine Readable Standard FRANKING MACHINE 2nd Class Mail Letter Large Letter Packet Non Machine Readable Machine Readable Standard DOCKET BOOK 1st Class Mail Letter Large Letter Packet Non Machine Readable Machine Readable Standard DOCKET BOOK Restricted - Commercial nd 2 Class Mail Letter Large Letter Packet Non Machine Readable Machine Readable Mailsort 1: 120 (letters only) 700 (letters only) 1400 Mailsort 2: 120( letters only) 700 (letters only) 1400 Mailsort 3: 120 (letters only) 700 (letters only) 1400 Walksort: 1st class 2nd class Cleanmail Secure Mail: Recorded Delivery Special Delivery Other Postal products Please list below e.g. PacketPost Door to Door 2. BULK MAILINGS Please indicate whether you send bulk mailings such as marketing/publicity campaigns. Regular/Planned bulk Volume Dates Mail Product mail Unplanned bulk mail Volume Dates Mail Product Restricted - Commercial (historical data) Future Campaigns Volume Indicative Dates Mail Product (if Known) 3. RESPONSE SERVICES Please indicate whether you use any of the following services: Service Yes/No Business Response Standard Business Response Plus Business Response Freepost PO Box or equivalent Selectapost or equivalent 4. COLLECTION SITES Please provide details of your sites from which mail is to be collected. Add extra lines as required. No. Site Address Normal/Bulk Collection Vehicular Mail Times access/Restrictions Required Example 1. 1, Hyde Street 12.00 Enter max vehicle size Nowhere Town 14:00 or other restrictions 1XX 2XX 18:30 20.00 Note: Mail volumes should be provided for each collection site. 5. The information gathered on this template may also be used to undertake a demand management examination of mail products used and help organisations to make decisions regarding a move to a different, cheaper product.
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