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Security Plan Template

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					SELLERS OF SECURITY SENSITIVE EXPLOSIVES (SSE)
Security Risk Assessment and

SECURITY PLAN
(The purpose of this security plan is to ensure an auditable chain of possession and control of explosives from the seller to the purchaser. This template may also be adapted to prepare a Security Plan for other licence types). Security Sensitive Explosives (SSE) include: blasting explosives, fireworks (other than unrestricted fireworks) or pyrotechnic substances used in fireworks, propellant powder, black powder and security sensitive ammonium nitrate.

NAME OF COMPANY: SUBMITTED TO REGULATORY AUTHORITY: IMPLEMENTED: / / PLAN REVIEW: / / / /

(Note: Review on a periodic basis – at least annually or where there has been an identified failure in the plan or where practices or procedures have been changed.)

LICENCE DETAILS: No:

Issue date:

/

/

(Note: New sellers will not be able to fill in the licence details until this security plan is received by the licensing authority. Once the licence is issued, the number and issue date should be recorded in the space above). Every company should consider its own individual circumstances when creating a security plan. This is a suggested template but you may need to make variations or use another format. Additional pages should be added if more space is required. Any parts of the template that are not deemed relevant or cannot be answered should be deleted or marked N/A. The contents page can be updated by selecting: Insert, Reference - Index and Tables, Table of Contents. This is a guide only and licence holders need to consider all security risks regarding their specific activities.
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CONTENTS
1. COMPANY DETAILS............................................................................................................ 3 2. SECURITY RISK ASSESSMENT ........................................................................................ 4 2a Security risk assessment in relation to static sites.............................................................. 4 Security risk assessment of static sites continued……… ...................................................... 6 2b Security risk assessment in relation to Explosives in transit............................................. 7 2c Security risk assessment in relation to unexplained loss of explosives .......................... 10 2d Security risk assessment in relation to selling explosives ............................................... 11 MINIMUM REQUIREMENTS FOR SECURITY PLANS .................................................... 14 3. PERSONNEL MANAGEMENT .......................................................................................... 14 4. SITE SECURITY………………………………………………………………………...16 5. LOAD SECURITY ................................................................................................................ 18 6. PROCEDURES ...................................................................................................................... 20 Attachment A: List of people authorised with unsupervised access to Explosives ................ 24 Attachment B: List of people authorised to sell, issue or receive Explosives ......................... 25 Attachment C: Identification checking of new employees ....................................................... 26 Attachment D: Record of amendments to the security plan ..................................................... 28

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1. COMPANY DETAILS
Name of company (or seller) and licence holder

Name of company secretary, partners or sole trader

Address

Company telephone number Company fax number Company email address Name of the person responsible for implementing and maintaining the security plan
(known as the ‘Responsible Person’ or ‘Security Manager’)

Name: Phone: Mobile: Email: Fax:

Describe the company’s business activity in relation to the Explosives Licence.

Type of business:

Type of explosives usually sold:

Volumes usually sold:

Major customers:

Number of employees:

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2. SECURITY RISK ASSESSMENT
Date of this assessment: / /

2a Security risk assessment in relation to static sites
List all the static sites or shops your company operates. (i.e. sites under your control used for loading, unloading, storage or temporary storage of explosives).

Would it be possible to reduce the number of explosives sales?

Approximately what volume of explosives does your company have at each of its static sites at any time? Provide details for each site:  usual volume; and  maximum volume.

Would it be possible to reduce storage quantities?

For each site, what is the distance of the explosives from:

Fuel storage or dispensing operations: Housing: Public facilities (schools, hospitals etc): Other businesses: Other businesses handling explosives or explosive precursors:
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Public roads: Any other hazards:

Describe measures currently in place at each of your sites to prevent or detect unauthorised access. Current measures might include:  perimeter fencing;  access controls;  key register;  guarding;  surveillance systems;  alarm systems;  magazine construction;  training.

Describe measures currently in place at each of your sites to prevent or detect theft or stock discrepancies of explosives at these sites. Current measures might include:  stocktake records;  magazine construction;  allocation of accountability;  limiting accessibility;  regular auditing;  training.

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Security risk assessment of static sites continued………
Assess the vulnerability of your company’s static sites to the theft of explosives. This is an important part of the security risk assessment. You should consider:  how theft could occur;  the likelihood of each scenario occurring;  the extent to which your current security measures outlined above - are adequate or need extending; and  what else could reasonably be done to reduce the risks of theft of explosives. This may include assessing:  the risk of theft by workers or trespassers;  weaknesses in physical security;  any deficiencies in procedures and record keeping;  seeking advice from authorities, industry groups;  the numbers of persons having access;  the numbers and location of keys to magazines;  who would be held accountable? Are they aware?;  training of persons responsible etc. You may need to develop a security risk register if the business is complex.

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2b Security risk assessment in relation to Explosives in transit
Describe the length of the journey(s) typically undertaken by your company’s vehicles transporting explosives, including usual start and finish locations. Does your company undertake any non-stop journeys transporting explosives? How often?

What distances?

Describe measures currently in place to detect or prevent the theft of explosives whilst in transit. Current measures might include:  drivers to be authorised;  photo ID for driver;  tracking of vehicles;  regular communications;  checking deliveries;  training; and  GPS tracking.

Describe measures currently in place to detect spillage and loss of explosives whilst in transit, eg.  weighbridge checks;  delivery checks;  seals on loads;  training;  issue and receipt documents; and  load manifest.

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Describe current record keeping procedures to reconcile stored, incoming and outgoing quantities of explosives.  How many responsible?  Who conducts?  Who is accountable?  Authorised persons only?  Trained?

Assess the vulnerability of your company to the risk of theft of explosives whilst in transit. This may include addressing the risk of theft from:  drivers;  other workers;  outside people during breaks in the journey;  outside people whilst in transit.

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Describe current procedures for monitoring the location of vehicles and the well-being of drivers. This might include:  route planning;  duress alarms;  communication systems such as GPS, satellite or mobile phones; and  regular communication.

Assess the vulnerability of your company’s vehicles to the risk of theft (hijacking) of these vehicles. This will require assessing the ease or difficulty of an unauthorised person gaining access to the driver’s cabin at any time during the journey. Consideration should be given to:  training of drivers;  physical security;  procedures, especially during stops when the vehicle is left unattended;  emergency communications;  alarms; and  immobilisation.

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2c Security risk assessment in relation to unexplained loss of explosives
Describe any procedures your company has in place to determine and investigate any unexplained loss of explosives? Current measures might include:  stocktake records;  allocation of responsibility;  training;  regular auditing;  use of seals; and  written procedures.

Assess the vulnerability of your company to the risk of unexplained loss of explosives. You may wish to consider:  whether your company has in the past encountered an unexplained loss of explosives and if so, what were the circumstances surrounding this situation;  how might loss occur;  how would you know if a loss occurred;  the likelihood of this happening;  what procedures or precautions might reduce this risk;  inadequate procedures;  no accountability;  lack of training;  too many persons accessing the storage of explosives.

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2d Security risk assessment in relation to selling explosives
Describe the process for validating purchasers of explosives prior to selling to them.

Describe the process for revalidating when licences are renewed or replaced (not required for licences issued under the Weapons Act).

Describe measures currently in place to ensure explosives are only received by the authorised purchaser.

Describe measures currently in place to record that explosives have been delivered to the authorised purchaser. Current measures might include:  written notification from the purchaser within a reasonable time eg. 2 days (email, letter or facsimile).
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Describe current record keeping procedures to reconcile explosives sold by the seller and explosives received by the purchaser. All explosives sales records are to be kept for at least five years from when the records were made.

Assess the vulnerability of your company to the risk of fraudulent purchase of explosives.      Are licences sighted? Are assumptions about licensing made? Are adequate procedures in place? Are sales personnel appropriate & authorised? Are sales personnel adequately trained?

Describe current procedures for reporting any suspect or unusual request to purchase explosives.    Who is responsible for reporting an unusual request? Who must be informed of the unusual request? What training does staff receive regarding the appropriate action following an unusual request?

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Describe the processes in place to ensure an auditable chain of possession and control of explosives from the seller to the purchaser (including third party involvement, eg. licensed explosives transporters).    Is written confirmation of receipt available? Is the person signing for receipt authorised to do so? Where are the written receipts kept?

Describe how you ensure that only appropriate persons have access to explosives. You should consider:  competence in safe handling of the explosives;  training in the legislative requirements of the Act;  general conduct; and  security checks on the persons concerned including: Police, ASIO & National Criminal History Checks. This person must be over 18 years-of-age. Refer to Explosives Information Bulletin 41 regarding appropriateness of persons.

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MINIMUM REQUIREMENTS FOR SECURITY PLANS 3. PERSONNEL MANAGEMENT
Minimum Requirement 1: List of authorised persons List at Attachment A: All persons with unsupervised access to explosives.  This will include the licence applicant, as well as all drivers unless they will be accompanied by an authorised person when transporting explosives.  These people will be required to have police and PMV checks, and should not be given unsupervised access to explosives until these checks are completed and they are authorised by the licensed seller. List at Attachment B: All persons authorised to sell, issue or receive explosives.  This will include customer service representatives who process the orders.  These people will be required to have police and PMV checks, and should not be given unsupervised access to explosives or issuing/receiving systems, until these checks are completed and they are authorised by the licensed purchaser. List at Attachment C: All persons authorised to purchase SSE’s under the holder/corporation licence. Minimum Requirement 2: Staff recruitment Describe the checking that will be done to confirm the identification of new employees who will need to have unsupervised access to explosives.  This should include the 100 points identification check, and may also include former employers and other referees  Particular attention should be given to recording all alternate and previous names used by these people.  You may wish to develop identification and checking pro-forma for this purpose or use the template at Attachment C.  Who conducts the appropriateness checks?  Where are the records maintained?  What is the procedure for an inappropriate employee? Minimum Requirement 3: Maintaining the security plan The name of the ‘Responsible Person’ has been provided under ‘Company Details’ (page 3) and should be included on the list of authorised persons at Attachment A. The responsible person must implement and maintain the security plan. Your company should also consider appointing an assistant who would fulfil this role when the responsible person is absent. In small companies or businesses the licence holder will fulfil the role of maintaining the security plan Name of responsible person: Name of assistant (if appropriate): Training given to the responsible person and/or assistant Name of course Institution/course facilitator

Dates

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Provide details of how the security plan will be implemented. This should include:  Place where the security plan and other records will be kept;  Training or instruction to be given to staff in security awareness and the procedures under this plan;  Procedures for receiving and disseminating security information to relevant staff; and  How security incidents will be investigated and reported within the company.
(Note: security incidents must also be reported to the regulatory authority and local police – refer minimum requirement 10.)

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4. SITE SECURITY
Minimum Requirement 4: Details of your secure locations. List the secure locations under your control where explosives will be stored for sale, loaded, unloaded or temporarily stored. 1. 2. 3. 4. 5. 6. 7. Details of the fencing at each of these secure locations.

Details of the gates and types of locks on these gates at each location.

Details of any guard systems or video/electronic surveillance, including procedures for responding to alarms.

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Details of any security lighting.

Details of any storage construction.

Details of access controls at these secure locations, including:  Access to keys  Measures in place to restrict access;  If this includes a pass system, details of o record keeping in relation to passes; o action taken for forgotten or lost passes; o procedures for revoking passes and retrieving passes when no longer used; and o auditing system for passes;  How consigners and/or carriers will be identified; and  Procedures for dealing with unauthorised access; (Insert text and a sketch below, including distances to protected works, quantities, etc. Or provide as attachment to plan).

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5. LOAD SECURITY
Minimum Requirement 5: Details of your secure transportation arrangements. (Note: This could refer simply to authorised transporters (eg. Mitchell’s, Rocky’s Own, etc.) Details of the vehicles you will be using to transport explosives. Vehicle make Type Explosives Licence No. (if applicable) Registration No.

Details of the routes to be travelled transporting Explosives. This must include start and finish points and any planned stops en route.

Details of how the load will be secured. Loads must be secured by:  lock and key;  constant surveillance; or  substantial tamper-proof seals. Details should be provided of the lock or locking device, the seals to be used, or arrangements to maintain constant surveillance of the load, especially during stops.

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Minimum Requirement 6: Loads left unattended in transit Describe measures and procedures to be implemented when loads are left unattended in transit. This should include:  designating secure locations at which the load will be left unattended; and  procedures for checking the load after each stop.

Minimum Requirement 7: Rail transport Describe the measures and procedures to be implemented to secure the load during transportation by rail.

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6. PROCEDURES
Minimum requirement 8: Access control procedures Describe the procedures for controlling the access of people to consignments of explosives. This will include procedures to:  control the access of unauthorised people to the consignment; and  maintain the security of any keys used.

Minimum requirement 9: Monitoring of the consignment’s location while in transit Describe the system for monitoring the location of the consignment whilst in transit.

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Describe the instruction to be given to workers in emergency procedures.

Minimum requirement 10: Record keeping and inventory/consignment procedures Describe the system to be implemented to maintain records of consignments. These records should include:  recording of licence details of those supplying the explosives;  recording of licence details and validations of those receiving delivery  seal types and numbers, and any changes in seals necessary for part-load deliveries;  records to confirm on a load-by-load basis that the load was/was not delivered with seals/locks intact;  accurate weight measurement or other reconciliation (e.g. number of bags, boxes, quantities) of all explosives at loading and unloading;  a system to ensure that product returns of both merchantable quality and spillage recovery are accurately documented and appropriately accounted for;  the procedures for reporting and following up any unexplained losses;  the checks that will be made to ensure that vehicles conveying explosives meet security requirements (i.e. vehicles on which the load can be locked or seals can be fitted to detect removal of product); and  the protocol for refusing the loading of any vehicle not equipped for that purpose. You may wish to develop a pro-forma for your company for these records.  Identify the person/s authorised to receive explosives.  Action to be taken if delivery to an authorised person is not possible.

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Describe the procedures for reporting security incidents (such as thefts, attempted thefts, sabotage or attempted sabotage, break ins, attempted break-ins, unexplained losses or any other security incidents).

Security incidents must be reported to the local police and the Explosives Inspectorate: Police Contact name: Address: Phone: 24 hr phone no: Fax: Email: Explosives Authority Contact name: Address: Phone: 24 hr phone no: Fax: Email:
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MISCELLANEOUS INFORMATION
This section can be used to provide any additional information you feel is relevant to the security of Explosives under your control.

APPLICATION FOR EXEMPTION FROM THE MINIMUM REQUIREMENTS
This section can be used to provide reasons why your particular circumstances make it unnecessary to institute the minimum security requirements outlined in the guidance note.

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Attachment A: List of people authorised with unsupervised access to Explosives
Name Position Date Police/PMV checks submitted Approp. Date notified person of clearance √

Responsible Person / Security Manager

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Attachment B: List of people authorised to sell, issue or receive Explosives
Name Position Date Approp. Date notified Police/PMV person of clearance √ checks submitted

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Attachment C: Identification checking of new employees
DETAILS Full Name
ID POINTS

All other names used
(now or in the past)

Passport

70

Full Birth Certificate Citizenship Certificate
AT LEAST ONE OF THE ABOVE DOCUMENTS MUST BE SIGHTED

70

70

An Australian Government issued ID card (issued for financial
benefits)

40

Bank mortgage records over property Drivers licence
(must contain photo and signature)

35

25

Current credit or ATM card Medicare card

25

25

Keypass photo identification card Shopping store card Current utility account
for either:  local council rates, or  gas, or  electricity, or

25

25

25



water.


Documents sighted need to total 100 points, including at least one of the documents (passport, full birth certificate or citizenship certificate) worth 70 points. Page 26 of 28

Identification check continued…….. Previous employer
(contact to confirm previous employment)

Contacted: YES / NO Contacted 1.

Referees

YES / NO 2. YES / NO

3. YES / NO

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Attachment D: Record of amendments to the security plan
Date amended Amendment made

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