Document Sample
PPP Powered By Docstoc
					Metropolitan Planning Organization
Pinellas County, Florida
Citizen Participation in the MPO Transportation Planning Process

                                    Prepared by:

                      600 CLEVELAND STREET, SUITE 750
                        CLEARWATER, FLORIDA 33755
                            PHONE (727) 464-8200
                              FAX (727) 464-8201

                                Adopted May 10, 2006
                           Title Changed March 15, 2007
                             Updated January 26, 2009

Preparation of this document was financed by the Federal Highway Administration,
Federal Transit Administration, the Florida Department of Transportation and the
Metropolitan Planning Organization.
                            MPO PUBLIC PARTICIPATION PLAN

                                   PINELLAS COUNTY

                                              Chris Arbutine, Sr.

                                                 Dave Eggers
                                                Vice Chairman

                                                 Karen Seel
                   Ken Welch                                               Herbert Polson
                  Neil Brickfield                                          William Mischler
                  Frank Hibbard                                            Jeffrey Danner
                  Harriet Crozier                                          Andy Steingold
                                                                        Don Skelton (ex-officio)


                                               Brian K. Smith
                                              Executive Director

                                            Sarah E. Ward
                                 Transportation Planning Administrator

In accordance with Title VI of the Civil Rights Act of 1964 and other non-discrimination laws, public
participation is solicited without regard to race, color, national origin, age sex, religion, disability or family
                                 Table of Contents

I. Introduction and Purpose      1

II. Compliance with Federal Requirements (SAFETEA-LU) 2

III. Objectives   4

IV. Description of Public Participation Activities   4

V. Public Participation Activities for the Traditionally Underserved   13

VI. Compliance with Title VI, Limited English Proficiency, and Americans with
    Disabilities Act 16

VII. Public Participation Plan Monitoring and Evaluation    16

I. Introduction and Purpose
Meaningful and effective public participation is essential to the successful
implementation of any public planning program or project. Without the involvement of
the local citizenry, it is difficult to design a program that effectively meets the greater
needs of the public. In addition, public participation is necessary to gauge the
effectiveness of an agency’s planning activities. The Pinellas County Metropolitan
Planning Organization (MPO) actively seeks to incorporate the involvement of the public
in its planning efforts pursuant to its Public Participation Plan that is designed to
accomplish the following goals:

       1) Comply with the public participation requirements of the Safe, Accountable,
          Flexible, and Efficient Transportation Equity Act – A Legacy for Users
          (SAFETEA-LU) – [23 U.S.C. 134/49 - U.S.C. 5303 (i) (5), (i) (6), and (j)(4);
          23 U.S.C. 135/49 U.S.C. 5304 (f)(3) and (g)(3)];

       2) Provide opportunities for county residents and citizen-based organizations to
          identify priorities, discuss views and to provide input on the subject areas
          addressed in plans, projects or policies of the MPO;

       3) Inform and educate citizens and other interested parties about the MPO’s
          ongoing planning initiatives; and

       4) Achieve participation and partnership among the public, the Pinellas County
          MPO, appropriate jurisdictions, and the Florida Department of Transportation
          (FDOT) in the execution of projects.

The purpose of this document is to provide a clear directive for the public participation
activities undertaken by the Pinellas County MPO as they pertain to the agency’s
primary responsibilities. This includes the development and implementation of the

       The Long Range Transportation Plan (LRTP);
       The Transportation Improvement Program (TIP);
       Congestion Management Process and related corridor strategy plans;
       Transit studies; and
       Other activities associated with MPO projects.

The MPO has identified a number of objectives and strategies that facilitate effective
public participation. A description of these activities and the methodology for evaluating
their effectiveness is included in this plan document, beginning on page 17.

Pinellas County MPO Public Participation Plan                                            A1
II. Compliance with Federal Requirements

   The MPO Public Participation Plan was originally adopted in 1994 in accordance
   with the requirements of the 1991 Intermodal Surface Transportation Efficiency Act
   (ISTEA). In 1998, ISTEA was succeeded by the Transportation Equity Act for the
   21st Century (TEA-21), which was replaced on August 10, 2005 by the Safe,
   Accountable, Flexible, and Efficient Transportation Equity Act – A Legacy for Users
   (SAFETEA-LU). TEA-21 and SAFETEA-LU continued the strong federal emphasis
   on public participation from the 1991 Intermodal Surface Transportation Efficiency
   Act (ISTEA), mandating that the public participation programs of metropolitan
   planning processes shall:

      Include a proactive public participation process that provides complete
      information, timely public notice, full public access to key decisions, and supports
      early and continuing participation of the public in developing plans and
      transportation improvement programs (TIPs) and meets the requirements and
      criteria specified as follows:

            (i) Require a minimum public comment period of 45 days before the public
            participation process is initially adopted or revised;

             (ii) Provide timely information about transportation issues and processes
            to citizens, affected public agencies, representatives of transportation
            agency employees, other interested parties and segments of the community
            affected by transportation plans, programs, and projects (including but not
            limited to local jurisdictions);

            (iii) Provide reasonable public access to technical and policy information
            used in the development of plans and TIPs and open public meetings where
            matters related to the Federal-aid highway and transit programs are being

            (iv) Require adequate notice of public participation activities and time for
            public review and comment at key decision points, including, but not limited
            to, approval of plans and TIPs;

            (v) Demonstrate explicit consideration of and response to public input
            received during the planning and program development processes;

            (vi) Seek out and consider the needs of those traditionally underserved by
            existing transportation systems, including, but not limited to, low-income and
            minority households in an effort to ensure that the requirements of Title VI
            and Environmental Justice have been met during the planning and project

Pinellas County MPO Public Participation Plan                                          A2
            (vii) When significant written and oral comments are received on a draft
            transportation plan or TIP (including the financial plan) as a result of the
            public participation process a summary, analysis, and report on the
            disposition of comments shall be made part of the final plan and TIP;

            (viii) If the final transportation plan or TIP differs significantly from the one
            which was made available for public comment by the MPO and raises new
            material issues which interested parties could not reasonably have foreseen
            from the public participation efforts, an additional opportunity for public
            comment on the revised plan or TIP shall be made available;

            (ix) Public participation processes shall be periodically reviewed by the
            MPO in terms of their effectiveness in assuring that the process provides full
            and open access to all;

            (x) These procedures will be reviewed by the Federal Highway
            Administration and the Federal Transit Administration during certification
            reviews for Transportation Management Areas (TMAs), and as otherwise
            necessary for all MPOs, to assure that full and open access is provided to
            the MPO decision-making processes;

Metropolitan public participation processes shall be coordinated with statewide public
participation processes wherever possible to enhance public consideration of the
issues, plans, and programs and reduce redundancies and costs.

A key change between ISTEA/TEA-21 and SAFETEA-LU is the expanded definition of
and participation by “interested parties.” Broadly defined, Pinellas County MPO
includes as its partners groups and individuals who are affected by or involved with
transportation in this county or in the region. Examples include federal, state, regional
and local government agencies and elected officials, businesses and professional
organizations, civic and social organizations, neighborhood and residential associations,
special interest groups and interested individuals. (Pinellas County does not have any
Federally-recognized Tribal agencies.) Partners may be defined as project specific,
such as neighborhood associations within specific zip codes affected by a project.

SAFETEA-LU requires that public meetings be held at convenient and accessible times
and locations, that all plans and the TIP be available by website, and that documents
will be written in easily understandable language. These elements will be addressed in
this plan. In addition, SAFETEA-LU emphasizes the use of visual components. Some
examples of visualization techniques previously used by this MPO are: photos, used
extensively on the website, in planning documents and in displays; artists renderings
that suggest what a guideway station and vehicles would look like; diagrams and flow
charts to demonstrate how the MPO and multiple jurisdictions will work together to

Pinellas County MPO Public Participation Plan                                              A3
perform data sharing and traffic management; computer simulations that demonstrate
the working of priority signalization for buses; and a wide variety of maps. It is
recognized that the notion of better understanding what a project will look like, as well
as how a design will function, is essential not only to the public participation process,
but to the designers and planners of the project as well.

III. Objectives

The Pinellas County MPO shall provide for public participation consistent with the
following objectives and strategies in the development of its short and long-range
transportation plans, programs, and projects.

  Objective 1:   Raise the level of understanding of the transportation planning process
                 in the region and identify how interested citizens can participate.

  Objective 2:   Maximize opportunities for public participation in the transportation

  Objective 3:   Maintain contact with interested citizens and key stakeholders
                 throughout the process of developing MPO plans and projects.

  Objective 4:   Be responsive to citizens.

  Objective 5:   Involve traditionally under-served persons - those who are of minority,
                 low-income or elderly or those addressed by the Americans with
                 Disabilities Act (ADA) in transportation planning issues.

  Objective 6:   Inform and educate incoming MPO Board members, local
                 commissioners/council members and advisory committee members
                 regarding the MPO’s functions, responsibilities and programs.

Strategies, public participation tools, measurement tools and performance goals for
each of these objectives are listed in the table Public Participation Objectives,
Strategies and Measures of Effectiveness on page 17 of this report.

IV. Descriptions of Public Participation Activities
This section of the Public Participation Plan addresses some of the public participation
activities that are typically undertaken to publicize the general responsibilities and
activities of the MPO. Many of these activities will be continued or enhanced throughout
the development and implementation of the Pinellas County MPO’s public participation

Pinellas County MPO Public Participation Plan                                            A4

   A. Advisory Committees

   The MPO has established a number of committees that provide guidance in the
   development and implementation of its programs and policies. These committees
   are composed of citizens as well as representatives from local, regional and state
   agencies. Listed below is a description of the various technical and/or citizen
   advisory committees that serve the MPO in the implementation of its planning
   programs. The MPO will continue to utilize these committees in the development,
   implementation and evaluation of its current and future planning programs and

       The Technical Coordinating Committee (TCC), mostly planners and engineers,
       representing local governments, Pinellas Suncoast Transit Authority (PSTA), the
       Pinellas Planning Council (PPC), Tampa Bay Regional Planning Council
       (TBRPC), Bay Area Commuter Services (BACS), Florida Department of
       Transportation (FDOT), the St.Petersburg/Clearwater International Airport, and
       the Pinellas County School Board. The TCC assists the MPO by reviewing
       transportation plans and programs and making recommendations based on their
       technical adequacy. This committee also provides technical staff with a forum to
       voice their concerns on the needs and desires of their respective communities. It
       is through this committee that these needs and goals are coordinated between
       local, regional and state agencies. The TCC plays a key role in the development
       of the Transportation Improvement Program and the prioritization of the
       improvements included therein. The TCC also has a significant role in the
       development of the Long Range Transportation Plan with particular emphasis on
       the data and analysis developed in support of the recommended transportation
       improvements. Corridor strategy plans implemented through the study area’s
       Congestion Management Process are overseen by the Intelligent Transportation
       Systems Committee and the Traffic Signal and Median Control Committee and
       reviewed by the TCC to ensure that recommended strategies resulting from
       these plans do not conflict with local issues.

       The Citizens Advisory Committee (CAC) meets monthly to review agenda items
       under consideration by the MPO and to provide comments on these and other
       items related to the MPO’s planning responsibilities. The CAC is comprised of a
       cross section of representatives of the community, including the elderly and
       handicapped. The CAC meetings are held in the evenings to accommodate the
       working community. Efforts are made to ensure that all geographic areas of the
       county are represented. In 2006 the MPO reevaluated the composition of the
       CAC and is making changes to enhance its diversity. The CAC assists the MPO
       in understanding community needs as they pertain to transportation issues
       addressed in the development and implementation of programs and policies.

Pinellas County MPO Public Participation Plan                                           A5
      The CAC also allows the MPO to facilitate a better public understanding of the
      transportation planning issues facing Pinellas County and the region. The CAC
      evaluates and proposes solutions and alternatives on major transportation
      proposals as well as critical transportation issues. The CAC also provides input
      on TIP funding priorities and the development of the LRTP.

      The Bicycle Advisory Committee (BAC) was formed by the MPO in November of
      1983 and has been a very effective guide to the MPO for planning bicycle and
      trail facilities. Appointed members of the BAC include technical representatives
      from various governmental agencies, law enforcement personnel and private
      citizens who are interested in bicycling issues. The duties and responsibilities of
      the BAC include assisting the MPO in the development of bicycle plans and
      policies, promoting bicycle use, enforcement of traffic laws pertaining to
      bicyclists, implementing bicycle safety programs and recommending bicycle
      facility design standards. In summary, the goals of the BAC are to safely
      incorporate bicycles into the countywide transportation system, to encourage the
      use of bicycles for recreation and as a means of everyday transportation and to
      facilitate intergovernmental coordination in the bicycle planning process.

      The Pedestrian Transportation Advisory Committee (PTAC) was established in
      July 1990. The committee consists of technical representatives from state,
      county and municipal governments, the AAA Auto Club, and the National Safety
      Council, as well as private citizens. A major responsibility of PTAC is to assist the
      MPO in the development and implementation of policies and initiatives necessary
      to create a network of pedestrian facilities throughout the county while
      encouraging pedestrian activity as a healthy recreational activity and as a means
      of everyday transportation. The PTAC also helps to facilitate intergovernmental
      coordination through its pedestrian planning activity.

      The Local Coordinating Board (LCB) is the governing body of the MPO’s
      Transportation Disadvantaged (TD) program. The TD Program provides
      transportation assistance to economically and physically disadvantaged citizens
      of Pinellas County. The 15-member board was established in 1991. The LCB’s
      membership consists of an elected official and representatives of social service
      agencies, the PSTA, the Pinellas County School Board, private transportation
      providers, FDOT and private citizens who are customers of the Transportation
      Disadvantaged Program. The responsibilities of the LCB are defined by Chapter
      427, Florida Statutes.

      The Traffic Signal and Median Control Committee (TS&MCC) provides input and
      guidance to the MPO regarding the placement of traffic control devices, such as
      traffic signals and road medians, throughout the county. The TS&MCC also
      assists in the development and implementation of the Intelligent Transportation
      Systems (ITS) Plan and the Congestion Management Process (CMP) for Pinellas

Pinellas County MPO Public Participation Plan                                           A6
      County. The committee consists of local traffic operations engineers along with
      representatives from the MPO and FDOT District 7.

      The School Transportation Safety Committee (STSC) was established by the
      Pinellas County Metropolitan Planning Organization (MPO) in 1998. The STSC
      is made up by representatives of the School Board, Board of County
      Commissioners and local municipalities and a citizen appointee. The STSC was
      formed to consider transportation and safety matters that involve both the School
      Board and local jurisdictions. The representation on the STSC has proven to be
      effective in addressing school related transportation safety concerns. The STSC
      is involved in developing Safe Routes to School, transportation initiatives to
      further improve the safety of students and enhance the operation of the overall
      transportation system.

      The Intelligent Transportation Systems (ITS) Committee was founded in 2001 to
      develop a countywide strategic ITS plan. Voting membership in the committee is
      by organization, but the committee has also attracted interest and participation
      from a broader base of agencies including law enforcement officers, emergency
      medical services representatives, convention and visitor representatives, transit
      representatives, elected public officials, FDOT representatives and traffic
      engineers, as well as private citizens. In addition to its ITS planning and
      coordination responsibilities, the committee oversees the Congestion
      Management Process, along with the Traffic Signal and Median Control

      The Pinellas Mobility Initiative Committee (PMI) was formerly the Major
      Investment Study Steering Committee. The committee was formed in 2001 to
      assist the MPO developing a long range plan for premium transit services in
      Pinellas County. Committee representation includes elected officials and CAC,
      TCC, FDOT and transit representatives.

      The Joint Citizen’s Advisory Committee (JCAC) serves the West Central Florida
      Metropolitan Planning Organizations Chairs Coordinating Committee (CCC). It is
      comprised of three Citizens Advisory Committee representatives from each CCC
      member agency in FDOT's District 7 (Hernando, Hillsborough, Pasco, Pinellas
      MPOs) and District 1 (Sarasota/Manatee MPO and Polk TPO).

      The purpose of the committee is to solicit public input on projects and plans
      affecting Florida's west-central region. Regional plans and projects, such as the
      Regional LRTP and the Regional Congestion Management System, are
      reviewed, and committee recommendations are directed to the respective MPOs,
      FDOT and the Chairs Coordinating Committee (CCC).

      A Regional Public Participation Plan was developed through coordination with the

Pinellas County MPO Public Participation Plan                                         A7
      CCC and JCAC in order to develop strategies to gather public input on significant

    B. Additional Public Participation Activities

    On an ongoing basis, the MPO relies on the distribution of printed materials,
    portable displays and staff presentations to keep the public informed about its
    activities and programs, including the Long Range Transportation Plan and related

    MPO public outreach tools that are commonly used in Pinellas County include:

      MPO Web Site

      The MPO first published its web site in 1998 and has found it to be an invaluable
      tool in the MPO’s overall Public Participation Program. Accessible around the
      clock, the site provides information such as dates and times and minutes of MPO
      and committee meetings and special events.

      It was originally anticipated that the website may have limited value because
      many people would not have access to the Internet, or would find it technically
      difficult to operate. Instead, the Internet has proven to be successful with all age
      groups in Pinellas County, including the elderly. Many retirement communities
      and libraries now offer free internet access and demand is so high at some of
      these locations that reservations are recommended. Internet classes are
      provided at no cost to the elderly and disabled by several human service
      organizations, senior centers and churches. As a result, a growing number of
      elderly and disabled persons are finding the web to be a valuable tool for seeking
      information and assistance.

      However, this MPO also realizes that there are people for whom Internet
      communication has limited or no value – for example, those who are
      neurologically or physically disabled, those who don’t own a computer or don’t
      have access to the Internet, or those who own older computers that can’t handle
      advanced web technology without crashing or causing long, frustrating download
      times. The MPO considers all of these issues when designing web pages. In
      addition, the MPO provides a variety of alternatives for accessing information
      about its programs and projects, as described below.

      Portable Displays

      The MPO routinely assembles portable displays featuring various programs
      associated with its ongoing planning functions. Examples of events that use

Pinellas County MPO Public Participation Plan                                          A8
      portable displays include the following: Bay Area Commuter Services’ Commuter
      Choices Week, Fred Marquis Pinellas Trail celebrations, or bus route grand
      openings, and MPO Long Range Transportation Plan exhibits at area malls and

      Public Hearings

      The MPO utilizes public hearings for all actions relating to the Transportation
      Improvement Program (TIP), LRTP and for review of signal installations and
      median modifications. Furthermore, the MPO agendas, meeting dates, locations
      and times are posted on the MPO web site.

      Public Workshops
      Major MPO projects and studies may include a public workshop as one
      component. Workshops are typically promoted using a variety of mediums
      including advertising, press releases, direct mailings, posters and web
      announcements. Workshops are designed to solicit public input in an informal
      format. Decisions by the MPO about times, locations and methods for distributing
      information concerning public workshops are based on the location of the
      affected area and availability of individuals, businesses and other interested

      Brochures/Flyers/Newsletters, etc.

      The MPO develops brochures for general audiences to be distributed at public
      events, libraries, community centers, etc. Topics include an introduction to the
      MPO, bicycle and pedestrian education, TD brochures, etc.

      In addition, brochures, flyers, posters and newsletters may be specifically
      developed as needed for particular projects. For example, a project involving
      congestion management on 22nd Avenue N. may have its own set of print
      materials targeted specifically for citizens in the affected area.

      Government Access Channel

      All MPO meetings can be viewed on the government access channel that is
      available through local cable companies and from the Pinellas County
      Communications website at www.pinellascounty.org. The meetings are televised
      live and broadcast again on the second Saturday following the meetings. In
      addition, the MPO provides on its website a video link that permits users to
      advance to the specific item in the agenda that interests them. This enhanced
      feature is typically available a few days after each meeting.

      Speakers Bureau

Pinellas County MPO Public Participation Plan                                            A9
      The MPO participates in a speaker’s bureau sponsored by the Pinellas County
      Communications Department. Through this service, speaking engagements are
      scheduled for MPO staff representatives to appear before civic and business
      groups interested in transportation issues and topics in Pinellas County. This
      offers an opportunity for citizens to learn more about transportation planning in
      the county and to provide comments on the topics being presented and
      discussed. While the MPO actively solicits opportunities to address groups,
      many requests are initiated by interested groups, themselves. A computer data
      base has been set up to track and evaluate public speaking and other types of
      MPO events.


      The MPO utilizes opinion surveys as a means of evaluating public opinion
      concerning the MPO’s planning activities and programs. For example, in 2004,
      the MPO utilized surveys to garner public opinion on the Long Range
      Transportation Plan update at five Plan workshops held across the County, as
      well as in public libraries, the County Courthouse and in the Planning Department
      lobby. As part of the MPO’s Livable Communities Initiative, launched through the
      Transportation Impact Fee Task Force in 2002, surveys seeking responses on
      transportation improvements and land development strategies and techniques
      were distributed in 2004 at the Long Range Plan workshops and posted on the
      MPO site. Surveys questioning citizens about the effectiveness of the MPO
      public participation efforts are posted periodically on the web site and distributed
      at various public workshops. The MPO frequently uses exit surveys after public
      meetings to determine the effectiveness of the program presented.

      Mailing Lists

      The MPO routinely revises and updates its mailing lists as corrections and new
      information become available. The goal is to create current, computerized lists of
      individuals and groups who have expressed interest in MPO projects, or who are
      in a position to assist the MPO in distributing information. Press releases and
      Public Service Announcements are distributed via mail and email.

Pinellas County MPO Public Participation Plan                                         A10
      C. Public Participation Activities associated with the Long Range
         Transportation Plan

      The Long Range Transportation Plan (LRTP) is the focal point of the MPO’s
      planning programs and activities. In accordance with federal requirements, the
      Plan assesses the transportation needs of Pinellas County and sets forth
      improvements necessary to address those needs over a 20-year period. In
      addition to the routine public participation strategies used on an ongoing basis,
      (e.g., newsletters, public speaking, web site updates), public participation
      activities employed in the process of developing the Long Range Transportation
      Plan center on distributing information to and collecting feedback from members
      of the MPO advisory committees.

      During the Plan update and amendment processes, the MPO evaluates and
      documents whether any adverse social economic and environmental impacts to
      the community at large and to the underserved population in particular would
      result from implementation of the amended or updated Plan.

            Local Agency Input/Comprehensive Plan Consistency Reviews

            Florida’s comprehensive planning and growth management laws require
            local governments to prepare and adopt Comprehensive Plans for their
            jurisdictions. Including Pinellas County, there are 25 local government
            jurisdictions within the County required to adopt a Comprehensive Plan.
            These plans are further required to contain chapters, or Elements, which
            address specific issues such as future land use, conservation of natural
            resources, etc. One such required Element is Transportation. Within their
            Transportation Elements, local governments are required to establish
            specific goals, objectives, and policies regarding transportation issues within
            their jurisdictions. During the Long Range Transportation Plan update, these
            Comprehensive Plans will be utilized in conjunction with other local input to
            ascertain transportation-related issues and concerns of the local
            communities. This local input will be used to develop the 20-year Long
            Range Plan goals, objectives, policies and future transportation
            improvements identified in the cost-feasible and policy elements of the Plan.
            In addition to these activities, the MPO will also coordinate with local staff to
            ensure that all future local transportation related projects and/or planning
            activities are considered during future LRTP updates.

            Advisory Committees

            Among the MPO advisory committees that participate in the development of
            the Long Range Transportation Plan are the Technical Coordinating
            Committee (TCC), the Bicycle Advisory Committee (BAC), the Pedestrian

Pinellas County MPO Public Participation Plan                                            A11
            Transportation Advisory Committee (PTAC), the Intelligent Transportation
            System (ITS) Committee and the Citizens Advisory Committee (CAC). The
            TCC reviews Long Range Plan documents with particular emphasis on the
            data and analysis that was developed in support of the recommended
            transportation improvements. The bicycle and pedestrian components of
            these documents are developed and reviewed by the BAC and PTAC,
            respectively. Input from the CAC, as well as from the general public through
            surveys, provide the primary source of citizen input into the development of
            the Long Range Plan. The MPO shall continue to utilize these committees in
            future updates to the Plan.

            Public Outreach

            The MPO relies on the production and distribution of printed materials,
            portable displays, web pages and staff presentations to keep the public
            informed about issues and topics addressed through the process of
            updating the Long Range Transportation Plan.

            Input from Studies

            The MPO conducts surveys specifically for LRTP purposes at various
            locations such as malls, workshop locations, the County Courthouse,
            libraries, schools, the Pinellas County Planning Department lobby, and on
            the MPO web site. Surveys may be accompanied by displays or print
            information featuring relevant information such as maps of future roadway
            projects, future transit enhancements or future trailway facilities. The subject
            matter of the surveys may address a wide variety of MPO issues including,
            but not limited to, the prioritizing of roadways in need of improvement,
            solutions to traffic congestion, trail facilities and impediments to using public

            In addition to LRTP surveys, the MPO relies on input from other planning
            studies. For example, during the 2025 Long Range Plan update process
            the MPO utilized input from an extensive public participation program
            carried out as part of the Pinellas Mobility Initiative. Additional public input
            was gathered from sources such as PSTA’s marketing survey and Pinellas
            County’s gas tax workshops held at local high schools in 2003. Data
            collected from the MPO’s livable communities surveys in 2004 was also
            utilized in developing the Plan update.

            Consistency with Other Transportation Plans

            The MPO works with other agencies, including the Florida Department of
            Transportation and the West Central Florida Metropolitan Planning

Pinellas County MPO Public Participation Plan                                            A12
            Organization Chairs Coordinating Committee to ensure consistency
            between plans. Thus, public involvement derived through the development
            of the Florida Transportation Plan has an impact on Pinellas County's LRTP,
            for example.

       D. Public Participation Activities Associated with the Transportation
       Improvement Program

       Another primary responsibility of the MPO is the development and maintenance
       of the Five-Year Transportation Improvement Program (TIP) which identifies and
       prioritizes scheduled transportation improvements for Pinellas County, the
       municipal governments, FDOT and the PSTA.

       Public participation for development of the TIP is implemented primarily through
       the committee structure of the MPO. The committees that review and provide
       input to the MPO on the TIP include the Technical Coordinating Committee
       (TCC), Citizens Advisory Committee (CAC), Bicycle Advisory Committee (BAC),
       Pedestrian Transportation Advisory Committee (PTAC), and the ITS Advisory

       The public participation activities associated with the TIP meet those standards
       established by CFR 450.316 and CFR 450.324 and 40 CFR Parts 51 and 93
       (the Transportation Conformity Rule). Pursuant to these regulations, FDOT
       holds a public hearing annually to receive public comments on the state work
       program. As part of this work program update, local governments are requested
       to submit project information, frequently including public comment from within
       their jurisdictions, to the MPO. The MPO then provides additional opportunity
       for public comment by holding a public TIP adoption hearing. Furthermore, the
       MPO holds public hearings for any subsequent TIP amendments. Public
       hearings include the comments and recommendations of MPO committees and
       the public at large. The Pinellas County MPO will continue to implement these
       public participation activities during the development and amendment processes
       of TIPs in the future. The MPO will comply with statutory planning and
       programming requirements [23 U.S.C 134/49 U.S.C. 5303 (j) (1) and 23 U.S.C.
       135/49 U.S.C. 5304 (g) (2)] that call for continuing consultation and coordination
       with partners, MPOs, and non-metropolitan local officials, and Federal and State

V. Public Participation Activities for the Traditionally Underserved

Over the past few years, the Federal Highway Administration (FHWA), the Federal
Transit Administration (FTA), and the Florida Department of Transportation (FDOT)

Pinellas County MPO Public Participation Plan                                        A13
have placed increasing emphasis on public participation activities targeted for the
traditionally underserved - those with characteristics that preclude them from
participating in the traditional methods of soliciting public input. Classifications for the
traditionally underserved are:

     Those with special cultural, racial, economic, language or ethnic characteristics;
     Those with disabilities;
     Those with low-incomes; and
     Those who are poorly educated.

People who are physically and/or economically disadvantaged often find access to
transportation more difficult, which affects their ability to participate in public planning
forums. These groups are a valuable source of ideas that can improve transportation
not only for themselves but also for the community at large.

 The MPO’s primary means for soliciting input from this segment of the population is
through the implementation of the State of Florida Transportation Disadvantaged (TD)
Program, through coordination with the Pinellas Suncoast Transit Authority (PSTA),
through participation in groups such as the Human Service Coalition, and through the
utilization of minority publications.

The MPO attempts to address the needs of physically and economically disadvantaged
in planning all of its public workshops and other events. Sites are specifically chosen
for their proximity to public transportation routes and for the ability of the facility to
accommodate persons with disabilities. The MPO also includes in its advertising of
workshops and events information about how to request special assistance.

Cultural differences, such as language barriers, can hinder full participation in
transportation planning and project development. The MPO makes provisions for
language barriers by providing print and on-line Spanish versions of its informational
brochure. (The print version will be distributed to all “English as Second Language”
Programs in 2006.)

During the previous LRTP update, the MPO included representatives from a wide
variety of human service agencies in its Environmental Justice focus groups.

   The Transportation Disadvantaged Program

   The MPO serves as this county’s Designated Official Planning Agency for the
   Florida’s Transportation Disadvantaged (TD) program. The TD program is an
   initiative that provides low-cost transportation to individuals who qualify as
   “transportation disadvantaged” as defined by Chapter 427, Florida Statutes. To be
   qualified as “transportation disadvantaged” and to receive TD Program services, a

Pinellas County MPO Public Participation Plan                                              A14
   person must have no means of transportation available, including family and friends,
   and have an income of less than 200 percent of the Federal poverty level.

   Most of the individuals served by the TD Program fall under the Federal definition of
   traditionally underserved. In compliance with SAFETEA-LU, the MPO developed a
   Coordinated Public Transit-Human Services Plan in order to qualify for funding for
   three programs that specifically target segments of the TD population: Elderly &
   Persons with Disabilities (5310), Job Access Reverse Commute (5316), and New
   Freedom (5317).

   The TD program is implemented in Pinellas County as follows:

       Paratransit Service – Service is provided by taxicabs and wheelchair-equipped
       vans for purposes of medical treatment, employment, education related to
       employment, and sustenance trips (e.g., shopping, visits to nutritional dining
       sites, trips to utility companies to pay bills, etc.).

       Bus Pass - Customers utilizing the PSTA public bus system receive unlimited
       use bus passes.

   As the administrator of the program, the MPO is in an advantageous position to
   solicit input from this segment of the population. Public participation activities
   associated with the TD Program include an advertised public forum, ongoing
   workshops, speaking engagements and participation in job fairs.

   The MPO partners with agencies that provide support or information to the TD
   population. Some examples are as follows:

         Pinellas Suncoast Transit Authority

         Along with the coordinating activities associated with the TD Program, the
         MPO often coordinates with the Pinellas Suncoast Transit Authority (PSTA) to
         sponsor activities and studies that require the solicitation of input from transit
         riders. A significant portion of these riders would meet the FHWA definition of
         being traditionally underserved. The MPO shall continue to coordinate with
         PSTA to distribute surveys and informational material to its riders in order to
         facilitate participation and solicit input from this segment of the population. The
         MPO shall also continue to incorporate any significant input received from
         these activities into the development and implementation of its programs and
         planning documents, as appropriate.

Pinellas County MPO Public Participation Plan                                           A15
          Pinellas County Human Service Coalition

          The MPO participates in this coalition of non-profit health and social service
          agencies. The organization provides the opportunity to provide workshops, to
          network, to co-sponsor and to obtain input from human service providers.

          Minority Publications

          Another means of communication with the traditionally underserved are
          minority publications. During the development and implementation of its
          programs, the MPO will actively seek out opportunities to utilize these
          publications to increase awareness and solicit input from Pinellas County’s
          various minority ethnic groups.

VI. Compliance with Title VI, Limited English Proficiency, and Americans with
    Disabilities Act

The MPO complies with the requirements of Title VI of the Civil Rights Act of 1964, and
the Limited English Proficiency requirements of Executive Order 13166, and the
Americans with Disabilities Act of 1990. MPO plan documents are available on the

VIII.   Public Participation Plan Monitoring and Evaluation Mechanisms

Regular monitoring and review of the MPO Public Participation Plan needs to be
conducted in order to determine its effectiveness. The premise of this Plan is twofold. It
involves improving the participatory role of the public in the MPO’s planning activities,
and it involves providing the information that the public needs to facilitate that
participation. The table “Public Participation Objectives, Strategies/Tools and Measures
of Effectiveness on the following page defines how the MPO will work towards fulfilling
this premise and how it will measure success.

Pinellas County MPO Public Participation Plan                                           A16
                          VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective                 Strategy and Public                     How                   Performance Goal(s)                 Comments
                            Participation Tool/Activity              Measured

Objective 1:               Strategy 1.1:                             Number of         500 brochures to be distributed           Produce text and artwork,
Raise the level of         Produce public education                  brochures         through County Connection Centers,        print and distribute
understanding of the       materials explaining how                  distributed       libraries, and other public facilities.
transportation             transportation decisions are made         Number of hits    One web page PDF                          Produce text and artwork,
planning process in        and how citizens can participate          to web page                                                 save as PDF
the region and identify    Strategy 1.2:                             Number of         2 brochures to be per year                Pilot test for readability
how interested             Produce print materials intended          new brochures     evaluated/rewritten/revised               and revise accordingly as
citizens can become        for public (brochures, posters,           written and old   As appropriate for 6th – 8th grade        needed.
involved.                  flyers, etc.) in a user-friendly format   revised           reading levels
                           that is easily understood by the
                           general population
                           Strategy 1.3:                             Number of         Newsletter developed during 2006.         Create dissemination
                           Produce a two page MPO                    newsletters                                                 plan and a test group for
                           newsletter annually providing             distributed       80% of test group receive newsletter      each newsletter.
                           information concerning current and
                           future MPO activities
                           Strategy 1.4:                             Number of         To be combined with other methods         Create dissemination
                           When appropriate, the MPO shall           newsletters       of distribution, such as press            plan that evaluates and
                           produce a newsletter or other             distributed       releases, public service                  tracks method(s) to
                           correspondence (direct mailing,                             announcements, advertisements, etc.       disseminate information.
                           brochure, poster, advertisement,                            calculated to reach at least 10% of
                           press release, etc.) specifically                           county or 50% of affected area if         Establish test group as
                           oriented for major plans and                                local,                                    need arises
                           programs it initiates such as the
                           Long Range Transportation Plan,
                           corridor strategy plans, and
                           Pinellas Mobility Initiative.
                           Strategy 1.5:                             Web               For all appropriate events, provide       Update websites as
                           Maintain and promote the MPO              information       web links to event details (time,         needed
                           web site to provide useful                                  place, map, etc.)
                           information concerning current and
                           future MPO planning activities.                             Publish URL in MPO publications

                                                                                       Print and distribute bookmarks at
                                                                                       libraries, etc. with URL for website

Pinellas County MPO Public Participation Plan - 2009                                                                                                   17
                           VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective                  Strategy and Public                  How                  Performance Goal(s)                Comments
                             Participation Tool/Activity           Measured

                            Strategy 1.6:                          Number of        N/A (To be determined)                   Computer database
                            Attend community meetings to           meetings                                                  already developed to
                            present current planning initiatives   attended                                                  record events time, place,
                            as well as provide an overview of                                                                number in audience,
                            the entire MPO planning process.                        Average satisfaction level “good” to     segment of county
                                                                   Audience         “very good” (2.5 to 3.0) on audience     addressed
                                                                   evaluations      evaluations                              (demographics)

                                                                                                                             Develop audience
                                                                                                                             evaluation survey to
                                                                                                                             assess success of event
                            Strategy 1.7:     Work with the        Number of        Receive free announcements in            Produce press releases
                            local media to attract attention to    press releases   minimum two newspapers per event         as needed and distribute
                            and provide notice of MPO              sent /printed                                             to media.
                            planning activities.
                            Strategy 1.8: Develop “branding”       Template for     N/A As new brochures are created or      Consider access for the
                            (formatting for consistent visual      brochures        existing are revised by staff or         visually impaired in
                            appearance) that will enhance                           consultants, new visual format will be   design of the template
                            public recognition of the MPO and      Standards        applied.                                 (fonts, print size, etc.)
                            its various programs                   document
                                                                   given to all
Objective 2:                Strategy 2.1: Select locations for     Location of      Meetings to be located within .5 miles   Refer to transit map as
Maximize                    community outreach activities          meetings         of transit service                       meetings occur.
opportunities for public    based on availability of alternative
participation in the        transportation, particularly public
transportation              transit.
                            Strategy 2.2: Utilize citizen’s        Presentations    N/A    As need occurs.                   N/A
                            advisory and technical                 of committee
                            committees to gather technical         feedback at
                            expertise and citizen input            MPO meetings
                            regarding the development of
                            plans, projects and programs.

Pinellas County MPO Public Participation Plan - 2009                                                                                                18
                        VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective               Strategy and Public                    How                Performance Goal(s)                 Comments
                          Participation Tool/Activity             Measured

                          Strategy 2.3:                          Adjusted        Representation from cross section of      Review existing criteria
                          Ensure that representation on the      committee       population including racial, gender,      for membership
                          MPO Citizen’s Advisory                 profile         age, etc.                                 demographics
                          Committee (CAC) is reflective of
                          the different segments of the
                          county’s population.
                          Strategy 2.4:                          Distribution    Develop distribution plan using           Edit existing distribution
                          Place copies of MPO documents          mailing/        Pinellas County distribution list. (See   list database.
                          in selected locations throughout       delivery list   attachment.) Select all appropriate
                          the county for citizens to review                      agencies on list and distribute a
                          such as municipal government                           minimum of 5 copies of collateral
                          centers and public libraries.                          piece to each agency.

                          Strategy 2.5:                          Available web   Add new documents or update old           Drop down format is
                          Utilize the MPO Internet site to       files           documents on Home Page at drop-           already in place. Update
                          provide an alternative means of                        down menu. 100% of appropriate            as needed.
                          accessing MPO planning                                 MPO-approved documents should be
                          documents.                                             represented.

                          Strategy 2.6                           Times used      Display email address at opening,         Coordinate with web
                          Display the MPO email address                          Chair announces, and at end of            master
                          prominently during board meetings                      Power Point presentations
                          Strategy 3.1: Provide opportunities    Number in       Create common databases that can          To be performed routinely
                          for individuals and organizations to   database        be edited by staff as                     as needed.
                          be added to the MPO mailing                            changes/additions/deletions occur.
                          list/email list through the various
                          public participation activities.                       Delete defunct addresses (returned
                                                                                 mail) and add new.

                                                                                 Increase total number on list by 20%.

Pinellas County MPO Public Participation Plan - 2009                                                                                               19
                          VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective                 Strategy and Public                  How                 Performance Goal(s)                 Comments
                            Participation Tool/Activity           Measured

Objective 3:               Strategy 3.3:   Identify key           Number of       Add 100 new mail/email addresses of       Develop “Key individuals”
Maintain contact with      individuals representing groups or     correspondenc   key individuals in social services,       data base that can be
interested citizens and    organizations most directly affected   es initiated    government, neighborhood                  accessed by all MPO
key                        by an MPO-sponsored project or                         associations, religious organizations,    staff.
stakeholders               program and initiate                                   community organizations
throughout the             correspondence with them as
process of developing      deemed appropriate.                                    Create new mailing list for elected
MPO plans and                                                                     officials.
projects.                  3.3 Update addresses for Home          Lists           Reduce the number of returned             N/A
                           Owners Associations and Press                          mailings to fewer than 5%.

                           Strategy 4.1:                          Surveys, web    At workshops, collect and analyze         Prepare surveys for
                           Provide a wide variety of              email           surveys from 50% of attendees.            distribution as appropriate
                           opportunities and mediums for          response,                                                 for event.
                           affected citizens to communicate       phone calls,    Include invitations to comment in all
                           suggestions/opinions/concerns and      etc.            print materials and website.              Use existing databases to
                           integrate these comments into the                                                                record public’s
                           planning process.                                      In annual report, include one article     suggestions/opinions/con
                                                                                  on how public input affected              cerns
                                                                                  transportation decision making during
                                                                                  previous year.
Objective 4:               Strategy 4.2: Respond to all           Log             90% of all inquiries will be responded    Prepare staff log and
Be responsive to           phone and web inquiries by the                         to or acknowledged within one             existing database to
citizens                   next working day                                       additional working day.                   track.

                           Strategy 5.1: Select locations for     Locations       Locate events within .5 mile of transit   Maintain list of ADA
                           community outreach that                                services and in buildings that are ADA    compliant facilities
                           accommodate elderly,                                   accessible.
                           handicapped, minority, low-income

Objective 5:               Strategy 5.2: Partner with human       Number of       Participate in at least two meetings      Establish contact with
Involve traditionally      service agencies and other             meetings,       per year of the Human Service             Human Service Coalition

Pinellas County MPO Public Participation Plan - 2009                                                                                                20
                          VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective                 Strategy and Public                  How                  Performance Goal(s)               Comments
                            Participation Tool/Activity           Measured

under-served persons       healthcare and social service          focus groups,    Coalition and other appropriate         and get on their mail list.
- those who are of         providers in their professional and    fairs, etc.      coalitions
minority, low-income       public participation activities.
or elderly or those                                                                Participate in fairs and other events
addressed by the                                                                   when invited.
Americans with             Strategy 5.3: Place paid               Newspaper        One paid advertisement per year,        N/A
Disabilities Act (ADA.)    announcements in selected              advertisement    possibly for the DBE.
in transportation          newspapers and publications
planning issues.           targeting traditionally under-served                    Include address of appropriate media
                           population segments.                                    sources in database to receive press
                           Strategy 5.4: Update MPO               Volunteer        Spanish speaking volunteer tests        N/A
                           Spanish brochure and place on          reviews
                           the website.                                            20 copies to be mailed to each
                                                                                   English as a Second Language
                                                                                   program in Pinellas County
                           Strategy 5.5: Add the statement        Presence of      100% of all appropriate paid ads.       N/A (See Appendix.)
                           for persons with disabilities to all   the ad in all
                           paid newspaper advertisements for      appropriate
                           MPO events.                            paid
                                                                  s for events
                          Strategy 5.6: Simplify the reading      Pilot test for   100% of new publications produced
                          level of documents, publications        readability.     for the general public will be judged
                          and web pages.                                           by study participants as "readable."

                          Strategy 5.7: Continue to provide   N/A made             N/A Amplifiers are available at all     In use as needed.
                          electronic amplifiers as needed for available by         meetings in MPO conference room.
                          hard of hearing at our meetings and request
                          other events.

Pinellas County MPO Public Participation Plan - 2009                                                                                               21
                        VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective               Strategy and Public                   How                  Performance Goal(s)                 Comments
                          Participation Tool/Activity            Measured

                         Strategy 5.8: Continue to participate   Number of        N/A User contacts TTY relay when          In use as needed.
                           in the TTY relay service that is      calls            needed.
                         available in our County
                         Strategy 5.9: Maximize the              Guidelines        Apply the following wherever             Refer to Web
                         accessibility of the MPO website                          possible and appropriate:                Accessibility, Michigan
                         for visually impaired individuals       Pinellas Co.     1. Alt tags will be used on all           State University,
                         and for blind individuals who use       webmaster to          images.                              http://www/msu.edu/weba
                         optical character recognition,          provide review   2. Text will be produced as text,         ccess/accessweb.html
                         screen magnifier, screen readers,       and comment.         as opposed to image files.
                         voice recognition, speech                                3. Background colors, font size will
                         synthesizers, etc.                                           be chosen to provide maximum
                                                                                      contrast      and      readability,
                                                                                      avoiding the use of text scrolls
                                                                                      and flashing text.
                                                                                  4. PDF files will be produced from
                                                                                      document files, as opposed to
                                                                                      scanned text.
                                                                                  5. Flash files, animation and other
                                                                                      technical devices that may slow
                                                                                      download times and present
                                                                                      difficulty for disabled persons
                                                                                      who use the web will be
                                                                                  6. In addition, the MPO site is
                                                                                      reviewed for accessibility by the
                                                                                      Pinellas County webmaster.
                                                                                   7. A text-only option will be made
                                                                                       available to users, as
Objective 6: Inform       Strategy 6.1: Develop and maintain     Manual           Update existing orientation manual        N/A
and educate incoming      orientation manuals for new
MPO Board members         board members serving the MPO
and local                 and its citizen-based advisory
commissioners/council     committees.
members regarding

Pinellas County MPO Public Participation Plan - 2009                                                                                            22
                        VII. Public Participation Objectives, Strategies and Measures of Effectiveness

     Objective               Strategy and Public                  How            Performance Goal(s)             Comments
                          Participation Tool/Activity           Measured

the MPO’s functions,      Strategy 6.2: Participate in local    Number of   Participate in 100% of appropriate   N/A
responsibilities and      commission/council meetings to        meetings    meetings.
programs.                 present and discuss information,
                          issues and programs relating to the
                          MPO and its responsibilities.

Pinellas County MPO Public Participation Plan - 2009                                                                        23

Flow Chart: How Does Public Involvement Occur?      A-1

Sample of Public Involvement Database Report        A-2

List of In-Stock Print Materials for Distribution   A-3

Standards for Submitting Documents and Products     A-4
How Does Public Involvement Occur?

                                      Public Access TV
                                      Paid Advertising
                (Communication out)   Free PR and PSAs     Venues:
                                      Website                    Committee Meetings
                                      Print materials
      MPO                             Distribution Plan            MPO Meetings
                                      Community leaders

                                                           Public Events (speakers bureau,
                                                                     fairs, etc.)
                                Committee input
                                Website/email                         Surveys
                                Public comment process
                                Individual (Mail, Phone)
                                Touch screen TV              Workshop /Public Hearing
                                Focus groups
        (Communication in)      Community leaders
Sample of Public Involvement Database Report
                List of In-Stock Print Materials

Note: This list does not include MPO Plans.

2025 Regional Long Range Transportation Plan Summary brochure
Bicycles Are Vehicles (summary of laws) brochure
Bicycles Are Vehicles, Too! (public information) brochure
Can Bicycle Commuting Work for You? brochure
Citizens Guide to Transportation Planning brochure
Florida’s Bicycle Laws brochure
Level of Service Map
Major Road Map
MPO E-Newsletter
MPO Pinellas County Street Map
MPO: Helping You Get Around! (to be revised) brochure
Pinellas Gulf Beaches brochure
Pinellas Gulf Beaches Mile Markers brochure
The Fred Marquis Pinellas Trail Guidebook
There Are Only Three Rules to Bicycle Safety brochure
Traffic Count Map (A.A.D.T.) 1996-2004
Transportation Disadvantaged Program brochure
U.S. 19 Way Finding Signs brochure
West Central Florida Mobility brochure
                     Pinellas County Metropolitan Planning Organization
                     600 Cleveland Street, Suite 750, Clearwater, Florida 33755 ● (727)464-8200;   Fax (727)464-8201


The MPO is constantly looking for ways to improve readability and comprehension by the public,
including those with visual and cognitive disabilities. In addition, the MPO recognizes the need to
promote “branding” and name recognition, and to enhance the professional appearance of its print
materials while keeping production and mailing costs down. We are also conscious of the need to
transmit documents in a variety of formats including E-mail, html and print.

In order to help us achieve these goals, we are providing the following guidelines to our consultants.
You probably already adhere to most, if not all of these standards, in your everyday practices.

We understand that sometimes there are practical reasons to deviate from these standards, and we
urge you to communicate with us beforehand in order to reach agreement.

   A. General requirements:

       •    Consultants are required to submit all documents and presentations to the MPO for final
            approval and sign-off prior to printing/distribution or presentation.

       •    For documents, a copy of the original electronic file (such as MS Word or Excel) must be
            submitted along with the hard copy.

       • Readability of a document or publication should be appropriate for its intended audience.
         Examples: general public, technical professionals, etc. In general, avoid the overuse of
         technical terms, and acronyms and keep vocabulary simple whenever possible.

       • Do not use auto-format in Word documents, as this creates documents that are difficult and
         time consuming for staff to edit or update in the future.

    •      It is expected that draft documents will be proofread by the consultant prior to submission to
           MPO staff for approval.

   •       All maps and documents should display the date of approval/revision by the MPO. Examples:
           “Revised 06/21/2004 “or “Approved 06/21/2004.” (In most cases this information will be added
           by the MPO to their maps. Do not delete this notation.)

   •       If the document has not been approved yet, indicate that it is a “Draft.”

   •       All documents should list the original or the revision date on the outside cover.

   •       Cite the source when using borrowed data, etc.

B. Use of logos

   •        The MPO logo should appear on the front cover of all documents, presentations, etc. (The
            consultant’s name and logo should not appear on the cover, but may appear on the inside first
            page or the back of the document.)

                                Web Address: www.pinellascounty.org/mpo
       •   The logo that bears the letters “MPO,” shown above in three versions, is the only logo for this
           organization. Please do not substitute the Pinellas County logo for this logo.

       •   Logo example 1 (top left) shows the full logo with the name and county listed below. Example
           2 (top middle), without the “Metropolitan Planning Organization, Pinellas County Florida”
           underneath, should be used only if that information is contained in the title. (Page1 of this
           document shows an example.) Logo 3 (top right) is multi-colored. Please contact the project
           manager if you need an electronic copy of the logo. Any revisions to this logo must have prior
           approval from the MPO.

C. Products - The MPO requires that all materials (documents, maps, presentations, etc.) be
   submitted in both hard copy and electronic format, wherever possible. Compatible formats are
   listed below.

Print materials                     Documents - MS Office 03 or later (Word,/ Excel only. Do
                                    not use MS Publisher, InDesign or Quark for planning
                                    documents. )
                                    Brochures, newsletters, etc. - The consultant is responsible
                                    for producing print-ready files in a format that can be used by
                                    the printer and/or the MPO. Either a print-ready InDesign file
                                    or an Adobe pdf file (along with original Word file) are
                                    acceptable. No Corel files or MS Publisher for this purpose,
Maps                                Appropriate file formats depend upon their intended use.
                                    Please contact the project manager in advance to determine
                                    the appropriate format.
Data                                Microsoft Excel or another format that allows manipulation.
                                    Please discuss with the project manager.
Overhead presentations              Power Point. Please compress all images. If you E-mail, call
                                    to make certain that the files are received.
Web pages                           In pdf, compress the images (72 dpi) and file sizes. If there is
                                    a reason why you must use html format, contact the planner

                                    Note: Pinellas County hosts the MPOs web pages and
                                    ensures that all web pages are Section 508 compliant at
                                    minimum. This requirement ensures access by most people
                                    with visual or cognitive disabilities. PDFs must retain text as
                                    text whenever possible. No scans, please. Tables must have
                                    logical rows and columns (no nested tables). All images must
                                    have alt tags if submitted in html. In most cases you probably
                                  already meet this requirement, which is described at
Photos and graphic images         JPEG, GIF, TIFF, PSD files. Submit photos at a minimum of
                                  200 dpi. Some situations may require higher.

E. Fonts:

   •   Documents should use no smaller than a 10 pt. font (12 pt. preferred) whenever possible to
       permit reading by visually disabled people. Obviously, there are times when this rule is
       impossible to follow. For example, road names on maps may require a smaller font.

   •   Use standard fonts, preferably Arial or san-serif. These fonts copy clearer and work well on the
       web. If you use any other font, please discuss with us first to make certain it is compatible with
       our own print and web formats. Scalable fonts are preferred.

   •   For Power Point presentations, prepare slides using universal fonts only - like Times New
       Roman, Verdana, Arial. These compress easier.

F. Use of Color – We frequently need to reproduce additional documents, maps brochures, etc. on the
   copy machine. To preserve the quality of original text and photos and to keep production time and
   costs down, please follow the suggestions below:

   •   Whenever possible and appropriate, prepare maps, photos and documents for black ink on
       white background.

   •   When more than one color is needed please discuss with the MPO project manager first.

G. Documents:

   •   Page size: Please do layouts at 8 ½” X 11” (portrait) whenever possible. This includes maps
       for use inside documents and tables. Presentation-sized maps are one exception. If you need
       more flexibility with this, please discuss with the project manager.

   •   Binding: If you are submitting multiple page documents that need to be bound, please use
       spiral ring binding, not loose-leaf notebook binders, which are difficult to store. Allow adequate
       margin space for binding when developing your documents.

   •   All pages should be numbered and all documents should display on the first page the date of
       revision/creation and a Table of Contents. Tables and maps and attachments should be clearly
       labeled and numbered also, and should be listed in the table of contents.

   •   Typically, an Executive Summary should be included for all documents with the exception of
       those less than five pages. Please discuss with the project manager if this is not possible.

J. Presentations:

   •   If you are making a presentation at the Planning Department conference room or at a televised
       MPO meeting, please deliver or E-mail your Power Point CD presentation to the MPO project
       manager at least 24 hours prior to your presentation for approval and uploading.

   •   Number all pages in the presentation to facilitate questions, etc.
•   Contact your project manager to find out about time limitations.

•   Prior to making public presentations, please review Title VI requirements on the MPO website.