Employee Offer Letter Template

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					[TO BE TYPED ON NATIONAL GOVERNING BODY LETTER HEAD]

Dear [Insert Name of Employee] I am pleased, to make you a formal offer of employment with the [insert name of National Governing Body] in the position of [insert job title] starting on [insert start date]. Conditions This offer is conditional upon you complying with the following conditions:1. You must provide us with such proof as we, in our absolute discretion, consider necessary of your identity and your qualifications. Please therefore supply the following documents to [insert name of person to whom the documents should be sent]. Originals of the documents are required, unless otherwise stated: [insert documents required]. 2. We must receive from you such references as we, in our absolute discretion, consider to be satisfactory. You are required to provide the full names and addresses of [[all] or [insert number]] of your former employers, any educational establishments you may have attended and [insert number] personal references. If you confirm your acceptance of this offer of employment, the Company will take this acceptance as your permission to automatically seek oral or written references from any of the referees named. If you do not want us to approach anyone, please make this clear. All references will be received in strictest confidence and you will not be entitled to see or to be made aware of the content of any references unless the referee consents. 3. You must pass a medical check to our satisfaction [, which includes a drugs test.] You will be contacted about this further if you accept our offer of employment. [You must provide us with documentation confirming your entitlement to work in the UK. This may be a passport, birth certificate, work permit, National Insurance card or other documentation.] or [If we are applying for a work permit on your behalf, you will need to provide us with all information requested. Please contact [insert name of person dealing with the matter] for further information. You must continue to comply with all the conditions in respect of the work permit or other documentation entitling you to work in the UK during your employment with us.] 5. As this position [[may require] or [requires]] you to work with children and/or vulnerable adults, we must receive a satisfactory Enhanced Disclosure from the Criminal Records Bureau. You must continue to be able to satisfy this condition throughout your employment with us. Failure to do so will result in the termination of your employment.

4.

WSA EMPLOYEE OFFER LETTER TEMPLATE: FINAL VERSION 2003

6.

[Insert details of any other specific conditions, including any imposed by the Sports Council ]

Terms and Conditions of Employment If you accept this offer of employment and comply with the above conditions to our satisfaction, the terms and conditions of your employment are as set out in this letter, the enclosed contract of employment [and our Employer’s Handbook]. [Option for Probationary Period You should note that the first [ ] months of your employment constitute a probationary period during which we can fully assess your suitability for this role and you can decide if you have made the right decision joining us. A shorter period of notice applies during the probationary period as set out in your attached contract of employment.] [Option for Uncertain Funding Due to the funding arrangements for your post, we are unable to guarantee you indefinite employment. A. We are currently in receipt of funding which, unless our current circumstances change, provides us with sufficient income to fund your post for a period of [insert length]. The enclosed contract is therefore expressed to be for a maximum fixed period of [insert length] only, at the end of which, unless future funding has been obtained, you may be made redundant. The enclosed contract is therefore expressed to terminate in the event that funding for your post ceases at any time in the future. If this occurs it is likely that you would be made redundant. The enclosed contract is of indefinite duration and you will become a permanent employee of the [insert name of National Governing Body]. However you should be aware that should we be unable to obtain future funding, we may have to make you redundant in the future.]

B.

C.

[Option for Preparation for a Particular Competition You have been employed by the [insert name of National Governing Body] as the [insert job title] for [duration] until the end of [insert name major competition]. You should therefore be aware that the enclosed contract is for a fixed term of [length] only. At the end of this period of time, your employment will come to an end. You should have no expectation that your employment will be renewed for any further period.] [Option for completion a Particular Project You have been employed by the [insert name of National Governing Body] to complete [insert details of the particular project]. We anticipate that this work will be completed by [insert date]. You should be therefore be aware that the enclosed contract will last only for as long as is the work in ongoing [, subject to a maximum fixed term of [insert length]]. At the end of this

WSA EMPLOYEE OFFER LETTER TEMPLATE: FINAL VERSION 2003

contract, your employment will come to an end. You should have no expectation that your employment will be renewed for any further period.] [Option for the Coach Retention Scheme Due to the nature of the work undertaken by the [insert name of National Governing Body], and this particular role, we have a policy of only employing [coaches/coaching co-ordinators] on a short fixed term basis. The rational behind this policy is to encourage and promote new ideas, talent and coaching methodologies within our sport. You should therefore be aware that the enclosed contract is for a fixed term of [insert length] only. At the end of this period of time, your employment will come to an end and we will review our coaching needs. You should have no expectation that your contract will be renewed. In some circumstances however, we may be in a position to offer you a renewed contract or you may have to compete against other external and/or internal candidates for further employment with us.] Please confirm your acceptance of this offer of employment by signing and returning one copy of the enclosed contract of employment. You should retain the other copy for your records. We also enclose a Working Time Opt Out which we would be grateful if you would sign and return at the same time. If we do not receive your confirmation by [date], this offer will become void. Please don’t hesitate to contact [insert name] if you have any queries. In the meantime may I take this opportunity to wish you a successful career with us. Yours sincerely [Insert name of authorised signatory] Enc. Contract of Employment – 2 copies [Job Description] Working Time Opt Out – 2 copies [Relocation Expenses Agreement - 2 copies]

WSA EMPLOYEE OFFER LETTER TEMPLATE: FINAL VERSION 2003


				
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