National 4-H Shooting Sports - DOC

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					                                    NATIONAL 4-H SHOOTING SPORTS
                                    National Invitational Competition
                                        Host State Site Bid Form


State                                            Contact Person
Address
City                                                      State                       Zip
Telephone      (     )                           Fax (      )                         E-mail
State 4-H Shooting Sports Coordinator
Telephone      (     )                           Fax (      )                         E-mail
Preferred Year and Dates (priority)


Proposed Site
Shipping (physical Address)
City                                                      State                       Zip
Site phone     (    )                            Fax (      )                         E-mail
Federal Firearms Dealer to receive Firearms?                             YES                NO
Secure Storage Facility available for approximately a 2 year period to store National Event equipment as received
from previous host state) Minimum 700 sq. ft.
                   YES              NO
Break-out Sites                                                            Number              Capacity
           Area/Office for Registration
           Auditorium for Presentations (1000 to 1200 people minimum)
           Scoring Rooms (Minimum 9 with 1 at each discipline range)
           Dining Hall/Food Service
Lodging:
           Motels/Hotels (within ______ miles)           Numbers of available rooms
           There is a need for host state to put a hold on rooms for approximately 900 attendees. Is this possible ?
                              YES                NO
           RV sites with hookups (within ______ miles)
           Dormitories or Cabins




Revised February 12, 2009                                                                                        Page 1
A-V Equipment (Number of Each Available)
           PA System                      Bulletin board(s) for scores and announcements
           Adding Machine                 Computer/Printer                     Software for scoring
           Copy Machines                  High speed copy machines             Marker Boards/Flip Charts
           Projector Screens              Digital Projector (ie. In Focus)




OTHER LOCAL SUPPORT


Local Gunsmiths :
     Identify any local gunsmiths willing to provide support as needed to indiviual participants for equipment
problems/needs. Please provide Location & Contact Information :




Local Archery Pro Shops :
     Identify any local archery pro shops willing to provide support as needed to indiviual participants for equipment
problems/needs. Please provide Location & Contact Information :




Revised February 12, 2009                                                                                        Page 2
              National 4-H Shooting Sports Invitational Competition Site Bid Form


Range Resources: Please attach a written description of the facility
         Shotgun
         Skeet fields (Minimum 4)                                  Trap fields (Minimum 4)
         Five Stand Sporting Clays fields (Minimum 2)            OR            Walk through Sporting Clays Course
                                                                              (Minimum 10 to 12 stations / 100 targets)




         Rifle - Small Bore (.22 caliber)
         Target Rifle - 50 yard 3 position range with 24 covered firing points preferred
                                        Covered:       YES                NO
         CMP Sporter Rifle – Requires 25 yard and 50 yard firing points. (24 minimum)
                   50 yard range can be used if 25 yard firing point is possible.
                   Describe what is available:
         Light Rifle - Silhouette - 100 meters with 12 covered firing points preferred
                                        Covered:       YES                NO




         Air Rifle
         Indoor 10 meter range with 24 firing points
         Indoor or Outdoor 25 yard Metallic Silhouette range with 8 firing points
         Do outdoor ranges have covered firing points?             Covered:          YES               NO




         Pistol - Smallbore (.22 cal)
         Outdoor 50 yard range with 16 firing points (turning targets nice but not necessary)
         Outdoor 100 yard range for .22 hunter pistol silhouette with 12 firing points
         Do outdoor ranges have covered firing points?             Covered:          YES               NO




         Air Pistol
         Indoor 10 meter range with minimum 24 firing points
         Indoor or outdoor 25 yard range with 8 firing points for metallic silhouette
         Do outdoor ranges have covered firing points?             Covered:          YES               NO
     National 4-H Shooting Sports Invitational Competition Site Bid Form


Archery - two divisions, Recurve and Compound
Outdoor 60, 50, 40, 30 meter FITA range with 16 firing points
Field Course, 5 to 60 yard walkthrough with 14 targets
3D walkthrough with 30 animals at 5 to 55 yards
Number & Type of 3D Targets available:




Muzzle loading
Outdoor 25 and 50 yard paper target range with minimum 16 firing points
100 meter steel silhouette (or swinging steel) range with minimum 16 firing points
Number of Steel Targets available
Do outdoor ranges have covered firing points?            Covered:       YES               NO




Hunting
Open fields and/or forest area where .22 rifles, shotgun, muzzleloading rifle and archery can be used:
      YES            NO
DESCRIPTION OF AREA:
              National 4-H Shooting Sports Invitational Competition Site Bid Form


Facility Information
Secure Storage Capacity (Related Costs?)
Shipping Access (To & From) [types]
Nearest Major Air Terminal: City                              Distance
Local Transportation Arrangements


Space for Exhibitors (Commercial Row)
Local Suppliers (Walmart, Home Depot, Lowes, etc.)


Expenses:
        Range Cost                  $
        Office Supplies             $
        Targets (non reusable)      $
        Signs, Banners, Printing    $
        Computer Cost               $
        Telephone                   $
        Awards                      $
        Hospitality                 $
        Special Meals
                 Opening BBQ        $
                 Other              $
        Insurance Cost              $
        Volunteers Costs
                 Meals              $
                 Lodging            $
                 Travel             $
        Other Expenses              $                        (List)




        Host State Legacy Stipend $ 2,000 per host year (as established by National 4-H Shooting Sports
                                                     Committee 2/17/09)
        Host State University/Foundation Processing Fees for Handling Receipts/Expenditures:
                 Describe:
               National 4-H Shooting Sports Invitational Competition Site Bid Form


Income:
          Participant Registration Fees                $
                   What is included in Registration Fees?
          Commercial Vendors Fees                      $
          Other Event Fees                             $
                   What is included in Event Fees?
Donations: Anticipated Cash Donors & Donors Intent to support a specific Dinner, Participant T-
Shirts, Awards, or General Expenses:
DONOR                        SPECIFIC USE OR GENERAL                  $$$ AMOUNT




List Additional Information here or on separate page and include with application.




PLEASE INCLUDE LETTERS OF SUPPORT FOR YOUR STATE TO HOST THIS
WORKSHOP:

              _______ STATE EXTENSION DIRECTOR

              _______ STATE 4-H PROGRAM LEADER

              _______ STATE 4-H SHOOTING SPORTS COORDINATOR


DO YOU HAVE THE SUPPORT OF YOUR STATE 4-H SHOOTING SPORTS VOLUNTEER
COMMITTEE TO ASSIST YOU IN HOSTING THIS NATIONAL INVITATIONAL?

__________ YES                        _______ NO

PLEASE DESCRIBE EXPECTED SUPPORT BY STATE COMMITTEE MEMBERS AND OTHER
VOLUNTEERS – INCLUDE NUMBERS OF VOLUNTEERS AVAILABLE AND SPECIAL SKILLS IF
APPLICAPABLE:




Submit to:    Dr. Susan Holder, Co-Chair National 4-H Shooting Sports
              Program Leader 4-H Youth Development
              Box 9601, Mail Stop 9641
              Mississippi State, MS 39762
              susanh@ext.msstate.edu

				
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