Deliverable4_Operational_Scenarios

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					      Strategic Plan for the Creation of an
Integrated Criminal Justice Information System
          For Orange County Florida




 ICJIS Operational Scenarios
        Deliverable #4
                 April 28, 2000
                                                             Prepared for:




                                   Gale Johnson, Senior Purchasing Agent
                                   Orange County Purchasing Department
                           Orange County Administration Center, 3rd Floor
                                               21 South Rosalind Avenue
                                                      Orlando, FL 32802
                                                  Phone: (407) 835-5635



                                                             Prepared by:




                                       6360 Interstate 55 North, Suite 300
                                                       Jackson, MS 39211
                                                             888-664-7400
                                                        Fax: 601-957-9492

                                                                Ken Slay
                                           Computer Sciences Corporation
                                                         Project Manager

                                                            James Ouzts
                                           Computer Sciences Corporation
                                                   Subject Matter Expert

                                                        Dr. Tom Wilson
                                                   Wilson and Associates
                                                        AFIS Consultant
                                    ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




                                                Table of Contents
I.        INTRODUCTION.............................................................................................................4
     A.        OBJECTIVE OF THE DELIVERABLE........................................................................................4
     B.        T ABLE OF ABBREVIATIONS ................................................................................................4
     C.        ICJIS INFORMATION EXCHANGE.........................................................................................4
     D.        ICJIS HUB .....................................................................................................................5
     E.        C OMMON C RITICAL ASSUMPTIONS ......................................................................................5
II. OPERATIONAL SCENARIOS ..........................................................................................6
     A.  C HARGING OF INDIVIDUAL ................................................................................................6
          1.Definition...................................................................................................................6
          2.Recommendations ........................................................................................................6
          3.ICJIS Operating Scenario..............................................................................................6
          4.Critical Assumptions ....................................................................................................6
     B. IDENTIFICATION ..............................................................................................................7
       1. Definition...................................................................................................................7
       2. Recommendations ........................................................................................................7
       3. ICJIS Operating Scenario..............................................................................................7
       4. Critical Assumptions ....................................................................................................7
     C. R ELEASE ON BAIL OR ROR................................................................................................7
       1. Definition...................................................................................................................7
       2. Recommendations ........................................................................................................7
       3. ICJIS Operating Scenario..............................................................................................8
       4. Critical Assumptions ....................................................................................................8
     D. C OURT C ASE C REATION....................................................................................................8
       1. Definition...................................................................................................................8
       2. Recommendations ........................................................................................................8
       3. ICJIS Operating Scenario..............................................................................................8
       4. Critical Assumptions ....................................................................................................9
     E. INFORMATION F ILING .......................................................................................................9
       1. Definition...................................................................................................................9
       2. Recommendations ........................................................................................................9
       3. ICJIS Operating Scenario..............................................................................................9
       4. Critical Assumptions .................................................................................................. 10
     F. HEARING/T RIAL S CHEDULING .......................................................................................... 10
       1. Definition................................................................................................................. 10
       2. Recommendations ...................................................................................................... 10
       3. ICJIS Operating Scenario............................................................................................ 10
       4. Critical Assumptions .................................................................................................. 10
     G. C RIMINAL HISTORY BACKGROUND / P RE-SENTENCE INVESTIGATION........................................ 10
       1. Definition................................................................................................................. 10
       2. Recommendations ...................................................................................................... 10
       3. ICJIS Operating Scenario............................................................................................ 11
       4. Critical Assumptions .................................................................................................. 11
     H. F INAL DISPOSITION ........................................................................................................ 11
       1. Definition................................................................................................................. 11
       2. Recommendations ...................................................................................................... 11
       3. ICJIS Operating Scenario............................................................................................ 11
       4. Critical Assumptions .................................................................................................. 11
     I. C OURT DISPOSITION OF OFFENDER .................................................................................... 12
       1. Definition................................................................................................................. 12
       2. Recommendations ...................................................................................................... 12
       3. ICJIS Operating Scenario............................................................................................ 12
       4. Critical Assumptions .................................................................................................. 12


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     J.        P ROBATION/P AROLE INTAKE............................................................................................ 12
          1.      Definition................................................................................................................. 12
          2.      Recommendations ...................................................................................................... 12
          3.      ICJIS Operating Scenario............................................................................................ 13
          4.      Critical Assumptions .................................................................................................. 13
III.           APPENDIX A. OPERATIONAL SCENARIOS FOR AFIS IDENTIFICATION................ 14
     A.  SCENARIO 1: REAL-TIME IDENTIFICATION PROCESSING .......................................... 14
     B.  AFIS P OSITIVE IDENTIFICATION S CENARIO......................................................................... 19
       1. AFIS Non-identification Scenario.................................................................................. 19
       2. Final Processing........................................................................................................ 19
     C. SCENARIO 2: REAL-TIME, INTEGRATED IDENTIFICATION......................................... 20
     D. ARREST/B OOKING P ROCESS ............................................................................................. 20
       1. Manual Booking Process ............................................................................................. 20
       2. Electronic Booking Process.......................................................................................... 25
     E. FDLE IDENTIFICATION P ROCESS....................................................................................... 25
     F. P OST IDENTIFICATION P ROCESSING ................................................................................... 25
     G. SCENARIO 3: LIGHTS-OUT IDENTIFICATION PROCESSING ........................................ 26
       1. Lights-Out Identification Processing.............................................................................. 26
       2. Post-Identification Processing...................................................................................... 30
       3. NIST Record Creation and Archive Processes.................................................................. 30
     H. SCENARIO 4: INMATE MOVEMENT & RELEASE......................................................... 31
     I. SCENARIO 5: IDENTITY VERIFICATION IN THE COURTS ........................................... 33
     J. SCENARIO 6: IDENTIFICATION OF SUSPECTS IN THE FIELD....................................... 35
IV.        APPENDIX B: ARRESTS DIAGRAM .......................................................................... 38

V.             APPENDIX C: IDENTIFICATIONS DIAGRAM............................................................ 39

VI.            APPENDIX D: RELEASE ON BAIL OR ROR DIAGRAM ............................................. 40

VII.           APPENDIX E: COURT CASE CREATION DIAGRAM................................................. 41

VIII. APPENDIX F: INFORMATION FILING ..................................................................... 42

IX.            APPENDIX G: HEARING/TRIAL SCHEDULE DIAGRAM.......................................... 43

X.             APPENDIX H: FINAL DISPOSITION DIAGRAM........................................................ 44

XI.            APPENDIX I: PRE-SENTENCE INVESTIGATION DIAGRAM..................................... 45

XII.           APPENDIX J: CONVICTED OFFENDER INTAKE DIAGRAM..................................... 46

XIII. APPENDIX K: PROBATION DIAGRAM..................................................................... 47

XIV. APPENDIX L: PAROLE DIAGRAM............................................................................ 48




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I.     INTRODUCTION

     A. Objective of the Deliverable

        The ICJIS Operational Scenarios is the fourth deliverabl e in a series that will lead to a strategic plan
for the Orange County Integrated Criminal Justice Information System. The ICJIS Operational Scenarios is
a critical component of the Orange County ICJIS Strategic Plan, and is designed to provide future
operational scenarios between the criminal justice information systems in Orange County.

         Speci fically, this deliverable addresses the following topics:

         •     Recommendations for improving the current business processes
         •     Overview of the process in an ICJIS operational scenario
         •     Critical success factors for implementing the ICJIS operational scenario


     B. Table of Abbreviations
       The following abbreviations will be used throughout this document:


         AFIS                    Automated Fingerprinting and Identification System
         CMS                     Case Management System
         DMV                     Department of Motor Vehicles
         FCIC                    Florida Crime Information Center
         FDLE                    Florida Department of Law Enforcement
         JIT                     Judicial Information Tracking Number (which is the Florida Uniform
                                 Court Case No.)
         JMS                     Jail Management System
         MPI                     Master Person Index
         NCIC                    National Crime Inform ation Center
         NIST                    National Institute of Standards and Technology
         OBTN                    Offender Based Tracking Number
         OPD                     Orlando Police Dept. (also refers to other police jurisdictions in county)
         P&P                     Probation and Parole
         PPS                     Parole and Probation System
         PSI                     Pre-sentence Investigation
         PSMS                    Orlando Police Department Public Safety Management System
         RMS                     Record Management System
         SAO/PD CMS              State Attorney General and Public Defender Case Management System
         SID                     State Identification Number


     C. ICJIS Information Exchange
       Some of the agencies have begun system integration projects to facilitate the exchange of
inform ation at the agency level. In essence these agencies are creating a local ICJIS. At the local level the
business practices and information management systems vary greatly from agency to agency. Furthermore,
the inter-agency relationships and operating practices add another layer of complexity to the integration of
criminal justice process at the agency level. The tremendous variance makes it impossible to suggest a



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“one size fits all” approach toward integrating these systems. It is therefore recommended that Orange
County establish an ICJIS Hub to facilitate information exchange and query capability for key data
elements required by multiple agencies.

    D. ICJIS Hub
        An alternative to locally integrating systems is to establish an ICJIS Hub to populate local
inform ation systems and provide the necessary inform ation query capability. The proposed ICJIS Hub will
be an intranet based information store comprised of a Master Person Index and a partial replication of the
new Clerk of Court Case Management System (CMS). The Master Person Index file will contain basic
identification and demographic information for all persons who have entered the criminal justice system. It
contains links to the local and state AFIS, the FCIC, NCIC, DMV, and Mug Shot systems. The Master
Person Index file will be the primary data store for criminal history information. The Clerk of Court CMS
will contain information relating to the progress of individuals through the criminal justice system. It will
contain links to a number of other agency systems and will be the primary source for information such as
the Master Calendar, JIT/FDLE Statute Table, Officer of the Court inform ation, witness information,
warrant inform ation, E-signature authority, and will link closely with the Master Person Index.
        In the proposed ICJIS Hub, there will be two ways to process data: by transfer of information
between agencies or by data query. In some cases, queries will be performed against data stored within the
ICJIS Hub. In other cases, the ICJIS Hub will act as a pointer to the appropriate data store contained within
one of the speci fi c agency’s systems.
        The proposed architecture would have the "initiating agency" create a charge form on the
Clerk/ICJIS Hub as an electronic file with the arrest narrative being an attachment. This is similar to other
documents that are filed el ectronically thereby reducing multiple entries of data. In completing the
charging form, inform ation is derived from the local "Master Person File" to the fullest extent possible.
Once the charge form is completed, the officer would enter his electronic signature and a court case with
uniform court case number would be created. Once the offender arrives at booking, the booking clerk
would again access the file created and the AFIS system would provide the OBTN number based on a ten
finger print. A date and time stamp of the time of booking would be entered by the system and the booking
clerk would enter the cell location. When the file is closed this time; a jail management system record is
created (with the same data) and notices or system transfer of the data is sent to all affect ed agenci es, e.g.
State Attorney and Public Defender. If the defendant is not bonded out, the record is available in electronic
form for the next morning’s initial appearances. Calendar and disposition information would be
disseminated in the same data path as established for the charge form information. Local information
systems can populate their systems from the standard ICJIS data set. Using the ICJIS Hub to populate local
systems will save resources by eliminating the need to re-key an individual’s demographic and charge
inform ation at every step in the process. The ICJIS Hub will provide a standard exchange protocol from
which the local agencies can extract information.



    E. Common Critical Assumptions

    This document enumerates the assumptions that are critical for the success of each operational
scenario. However, there are certain assumptions that are common for all scenarios.


    a.   Establishment of an ICJIS Hub, providing an electronic, real-time interface between the Hub and
         the JMS, SAO/PD CMS, Sheriff’s RMS, PSMS, and Parole and Probation Systems.
    b.   Standardized use of the SID and JIT throughout the ICJIS Hub and agency systems to assure data
         integrity.
    c.   Adequate bandwidth and connectivity to assure quick response times.
    d.   Automatic notification of appropriat e parties whenever the ICJIS Hub is updated.




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II. OPERATIONAL SCENARIOS
       The remainder of this document illustrates the “general” operating procedures found at each of the
key inform ation exchange events in the Orange County Criminal Justice System. The purpose of the
operational scenarios is to illustrate the common business practices and identify the critical success factors
for implementing an ICJIS. The actual integration of local information systems may be accomplished
through a local systems integration project or with the ICJIS Hub.

    A. Charging of Individual

         1. Definition
         Patrol Officer makes an arrest and/or completes a charging affidavit, or a warrant or notice to
         appear is issued.


         2. Recommendations
         a.   Utilize the electronic filing capability contained in the Clerk of Court CMS. This allows the
              case to be tracked throughout the process by the JIT.

         b.   Store/index charging affidavits based upon the Florida Uniform Court Case Number.

         c.   Move the technology to "where the work occurs"− i.e. capture the data electroni cally at the
              point of origin. When charging affidavits can be completed on laptop computers, it will be
              possible to immediately transmit demographic and arrest charge to the information systems of
              the booking agency while patrol officer is en route. If supervisor sign-off is required, separate
              channels for the data flow are possible. For example, separate channels could be used for (1)
              a completed charging affidavits directed to supervisor for approval; (2) demographics and
              arresting charge info only (not whole completed charging affidavit), to be electronically
              transmitted to booking station for direct input into booking module.


         3. ICJIS Operating Scenario
         In the ICJIS, the JIT is automatically generated when a charging affidavit is entered into the
         system. The arrest narrative will be entered as an attachment to the charging affidavit (much like a
         document being filed by a private attorney). Any data available from the MPI should be copied to
         the charging affidavit. The JIT, along with any other data elements that may be appropriate to
         eliminating redundant data entry and improving data integrity, will be electronically transmitted to
         the Orlando Police RMS. From the ICJIS Hub a pointer provided by the charging affidavit allows
         a user to contact the agency that owns it to request a copy by facsimile or Intranet connection. In a
         fully integrated environm ent, the ICJIS Hub could be used to directly access the local records
         system that contains the charging affidavit and retrieve it in electronic format. Images of charging
         affidavits could also be stored and indexed by key data elements, such as dates, locations, modus
         operandi and crime types, to facilitate investigative searches.

         Since each agency is self-contained, the sharing (pointing, querying, and or transfer) of dat a will
         be subject to approval by each agency. The agencies will still maintain their local systems (client
         and database applications), while utilizing the ICJIS hub as the need arises. Please see the Arrests
         Diagram attached as Appendix B.


         4. Critical Assumptions
         a.   The Clerk of Court CMS is operational and allows for electronic filing.


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   b.   The system will have to allow imaging of handwritten documents until all personnel have
        access to laptop computers. Imaging of handwritten documents will also serve as a backup
        method of entering charging affidavits into the ICJIS Hub.

B. Identification

   1. Definition
   A suspect is identified and fingerprinted via an AFIS LiveScan at the squad car, remote location,
   or central booking.

   2. Recommendations
   a.   When an offender is first finger-printed, an AFIS search of the warrants system should be
        made for any aliases matching the fingerprint. The results of the alias search should be
        automatically transmitted to the appropriate agency via the ICJIS Hub.

   3. ICJIS Operating Scenario
   A defendant is first identi fied at the squad car, remote location, or Central Booking with an AFIS
   LiveScan. LiveScan will return to the operator a short list of matches accompanied by mug shots
   to assist in identification. When the defendant is brought to Central Booking a full print id is
   taken. A record in the JMS is created with the charging information via the ICJIS Hub. The
   recommended operational scenario for LiveScan booking is to add an automated routine for re-
   searching the warrants in the event that AFIS detects an alias name used by the defendant. If an
   alias was used, the AFIS generates a search of the state warrants system based on the SID number
   of the matching record in AFIS. The results of the search are transmitted to the arresting agency
   through the ICJIS Hub and the appropriate update to the MPI is made. The local agency will then
   update the warrants system and booking system. For a more detailed discussion of AFIS, please
   consult Appendix A. Also, please see the Identifications Diagram attached as Appendix C.

   4. Critical Assumptions
   a.   Integration of local law enforcement information systems with AFIS LiveScan to ensure data
        integrity and accuracy.

   b.   Good response time for the AFIS search process.

   c.   An adequate number of LiveScan stations exist in squad cars or throughout the county.

C. Release on Bail or ROR

   1. Definition
   Defendant is released on bail or released on his or her own recognizance.

   2. Recommendations
   a.    Inform ation updated in the Jail Management System should be electronically transmitted to
        the ICJIS Hub, which in turn transmits the information to the Clerk of Court Case
        Management System.




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  3. ICJIS Operating Scenario
  When the defendant posts bail or is denied bail, a release/bail form is completed and that
  inform ation is subsequently entered in the Jail Management System. The Jail Management
  System then transfers the information to the ICJIS Hub, which automatically notifies and updates
  the Clerk of Court CMS, State Attorney / Public Defender CMS, and other agency systems as
  required. It also sends these agencies a tickler notifying them of the defendant’s release.

  When the defendant is released from jail either by posting bond or on his/her own recognizance,
  the defendant is outprocessed and releas ed from jail. County Corrections enters inform ation
  related to the outprocessing (such as the date and time of release). The ICJIS Hub and Clerk of
  Court CMS are immediately updated with the offender’s new pretrial status.

  Please see Appendix D, Release on Bail Diagram.

  4. Critical Assumptions
   a.    Establishing links among police, sheriffs, prosecutor, Court, Clerk of Court, and ICJIS Hub
         systems.

   b.    Ensuring that the JIT, SID, key demographic data elements (to allow for edit checking), and
         pretrial custody status are trans ferred between all of the systems.


D. Court Case Creation

  1. Definition
  A court case is creat ed by the initiating agency based on several criminal justice events, as
  follows:

  a.    An arrest of a defendant by Law Enforcem ent (misdemeanor, felony, or juvenile)

  b.    A direct filing of Information by the State Attorney's Office

  c.    Issuance of an Arrest Warrant based on court order

  d.    Issuance of a Notice To Appear before the court (traffic or civil)

  2. Recommendations

  a.    Provide a direct link between the originating event form (Charging Affidavit, Arrest Warrant,
        Notice-To-Appear, or Information) and the initiation of a new case in the Clerk of Court CMS
        via the ICJIS Hub.

  b.    Court cases should be created by electronic means utilizing electronic signatures.

  c.     Intake and Records Managem ent should be consolidated within the Clerk of Court into one
        central operation.


  3. ICJIS Operating Scenario
  A new court case is creat ed in the Clerk of Court CMS based on one of the four trigger events
  listed above. The information from the event (i.e. Defendant Name, Demographi cs, JIT, Charge
  Codes and Descriptions, etc.) is provided electronically from other agenci es or the MPI to the



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  Clerk of Court CMS based on an immediate update event or when required, batch processing.
  This prevents the information from having to be re-keyed into the Clerk of Court CMS. Once the
  case has been created, the resulting court case number is updated in the ICJIS Hub to provide a
  link back to the other agency systems. This link is based on the individual (SID) or event (JIT).
  Updates to the ICJIS Hub occur automatically and are not dependent on manual data entry
  functions. Please see Appendix E, Case Creation Diagram.

  4. Critical Assumptions

  a.   Integration of Clerk of Court case information systems into a new, single Case Management
       System.

  b.   Integration of the Clerk of Court CMS with the ICJIS Hub, with primary data indexing based
       on the JIT passed from the originating event form (Charging Affidavit, Arrest Warrant, Notice
       To Appear, or Information).

  c.   Integration of the Clerk of Court CMS with the County Corrections Jail Management System
       for booking information, positive identification (AFIS live scan - SID), and bail information.

  d.   Creation of a new court case is not dependent on the receipt of the paper Charging Affidavit.

  e.   The Clerk of Court CMS can be synchronized with the ICJIS Hub to update the data index
       associated with the JIT.


E. Information Filing

  1. Definition
  The State Attorney’s Office files an Inform ation, No Bill, or Nolle Prosequi with the Clerk of
  Court.

  2. Recommendations
  a.   Establish an imaging capability so that an Information filed in paper form can be stored
       electronically.

  b.   Ensure that computers utilized to send and receive electronic filings are secure and isolated
       from other court networks or applications.

  c.   The electronic filing process should be audited periodically to ensure integrity.

  3. ICJIS Operating Scenario
  When the State Attorney’s Office det ermines that charges will be filed for a particul ar court cas e,
  an Information is electronically submitted to the Clerk of Court via the ICJIS hub. The
  Information lists the specifi c charges to be filed, and the ICJIS hub would store those charges on
  the original charging affidavit and those charges actually filed by the State Attorney’s Office.
  Where appropriat e, the Inform ation is available to other agencies via the hub. Once the Clerk of
  Court receives the Information, a notification is sent to the State Attorney’s Office that the
  Information was success fully received. Then an arraignment date is set, both in the Clerk of Court
  CMS and by updating the Court Case information on the ICJIS hub. Appropriate agencies are
  electronically notified of the arraignment date. When the State Attorney’s Office declines to file
  any charges, a No Bill (or No Information Notice) would be processed in the same way, and the
  ICJIS hub would be updated to maintain an accurate history for the Court Case.



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    Please see Appendix F, Information Filing.

  4. Critical Assumptions
   a.   Approval of the Orange County electronic filing plan by the Florida Courts Technology
        Commission and Supreme Court of Florida.

F. Hearing/Trial Scheduling

  1. Definition
  The Court or Clerk of Court schedules cases for trials or hearings.

  2. Recommendations
  a.    The Clerk of Court’s CMS is updated at pre-determined times with scheduling information.
        Electronic notice should be sent to the appropriate agencies.

  b.    The ICJIS Hub should serve as host of limited calendar information.


  3. ICJIS Operating Scenario
  The Court scheduling information is electronically trans ferred to the ICJIS Hub, which serves as
  the repository of limited court calendar information. The information is then available to the
  various agencies. Please see Appendix G, Hearing and Trial Scheduling Diagram.

  4. Critical Assumptions
  a.    Establishing an electronic interface and automated query system between the Court, Clerk of
        Court, Prosecutor, Sheriff’s CMS and the JMS.


G. Criminal History Background / Pre-sentence Investigation

  1. Definition
  At the request of the court, a Probation and Parole officer reviews an offender’s criminal history
  record, wanted person’s status, social services records, medical records, and any other pertinent
  inform ation that can be gathered to prepare a report for the sentencing judge. The purpose of this
  report is to assist the judge with making the sentencing determinations.

  2. Recommendations
  a.    A criminal history report is to be initiated prior to an initial court appearance.

  b.    Through the ICJIS network, link the court with Probation & Parole offices so that electronic
        requests for criminal history can be made.

  c.    Develop a local case management system for Probation and Parole offices so that electronic
        requests for criminal history can be made.

  d.    If the courts were to capture a fingerprint image of the offender at the conclusion of the final
        verdict, the offender’s SID could be confirmed by fingerprint comparison, thereby giving
        P&P assurance the criminal history record for that offender is the correct one. Data integrity
        will be assured.


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   e.   Design software to automatically conduct a criminal history and wanted persons search and
        make the inform ation available to the criminal history report program in electronic format.

   f.   Use the ICJIS network to electronically send the criminal history report to the court.

   g.   Develop a mechanism to enable criminal history reports to be readily available for future use.
        In this manner, subsequent criminal history background checks do not have to start from
        scratch every time.


   3. ICJIS Operating Scenario
   An electronic request from the Court is received by the P&P office via ICJIS network and
   downloaded into the P&P case management system, which populates the PSI report template with
   demographics and other pertinent information. The PSI program uses the name and SID number
   downloaded from the court request to conduct a search of the ICJIS Hub and MPI. Pertinent
   inform ation from these searches is automatically incorporated into the PSI report template. The
   P&P officer uses the ICJIS Hub to index and search the MPI and FDLE database. When
   completed, the PSI Report can be electronically submitted to the requesting Court using
   inform ation submitted in the original request. In addition, the PSI report is maintained to serve as
   a basis if any future PSI’s are requested for this individual. See Appendix H, Criminal History
   Background/Pre-sentence Investigation Diagram.


   4. Critical Assumptions
   a.   Introduction of AFIS for positive identification in the courts.

   b.   Development of a local case management system for the P&P.


H. Final Disposition

   1. Definition
   A case reaches a legal conclusion as a result of a verdict, dismissal, guilty plea, or decision not to
   prosecute.

   2. Recommendations
   a.   Develop consistent, uniform policies and procedures for reporting final court dispositions.
        All information should be submitted by the originating source.

   b.   Utilize AFIS LiveScan at court locations to ensure positive identification.

   3. ICJIS Operating Scenario
   When the disposition occurs, the ICJIS Hub is automatically updated in real time. The ICJIS Hub
   will serve as a repository for all disposition information. Notice of the disposition is sent
   electronically to appropriate agencies. See Appendix I: Final Dispositions Diagram.

   4. Critical Assumptions
   a.   Cooperation by all court personnel to submit timely final court dispositions to the ICJIS Hub.




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I. Court Disposition of Offender

   1. Definition
   Court disposition information is automatically updated to appropriate agency systems.

   2. Recommendations
   a.   Utilize the ICJIS Hub as a mechanism for uploading disposition information from the Clerk of
        Court or MPI into the Jail Management System and all appropriate agency systems. This
        process will allow the County Corrections facilities to download the conviction information
        rather than typing in manually.

   b.   If the offender is housed in a County Correction facility and AFIS was used for positive
        identification, the information contained in the sentencing order, including final disposition
        and terms of commitment, could be kept in the expanded criminal history record.

   c.   The County Correction facilities need to acquire an automated prison managem ent system
        that better integrates with the ICJIS Hub.


   3. ICJIS Operating Scenario
   Upon conviction, the Court enters the conviction information into the Clerk of Court CMS via the
   ICJIS Hub. The Clerk of Court prepares a packet that is sent electronically to the County
   Corrections system. When County Corrections receives the offender, he/she conducts a
   fingerprint search using AFIS and LiveScan to establish positive identity and to obtain an
   authentic State Identifi cation Number. Upon verification of the prisoner’s identity, the JMS is
   updated with the inmate classification and location. The information should also be sent to the
   FDLE and Probation & Parole. If a prisoner is transferred from one facility to another, that new
   facility should update the offender’s custody status in the ICJIS Hub. See Appendix J, Convicted
   Offender Intake.

   4. Critical Assumptions
   a.   The development and deployment of an integrated inmate management/intake system.


J. Probation/Parole Intake

   1. Definition
   When probation is part of the sentence, conviction and sentencing information is delivered to the
   Probation & Parole Offi ce. Offender reports to the Probation and Parole Office subsequent to
   conviction.

   2. Recommendations
   a.   The receipt of court information in electronic format would improve the timing and
        availability of information and eliminate labor intensive data entry.

   b.   The receipt of terms of parole information in electronic format would improve the delivery
        time of the information to Probation and Parole, so that it arrives in advance of the parolee
        and eliminates manual data entry.




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c.   Use of el ectronic Probation and Parole case files to make probation inform ation available to
     other probation offi ces more readily available within the originating Probation and Parole
     offi ce.


3. ICJIS Operating Scenario
When the Clerk of Court’s CMS is updated with a sentence that includes probation, that
inform ation is transmitted to the Probation and Parole CMS and to the ICJIS Hub. This
inform ation includes the terms of probation and an updated custody status. When the probationer
reports to the P&P offi ce, he/she is subjected to identification verifi cation through AFIS.
Following the creation of an electronic P&P case file, pertinent information is transmitted to the
ICJIS Hub. This information will be available to all authorized criminal justice personnel. See
Appendix K, Probation Diagram

When the Parole Board grants Parole, P&P receives notification which contains the terms of
parole. This information is entered into the P&P Case Management System and transmitted to the
ICJIS Hub. When the offender reports to the P&P office, he/she is subject to identification
veri fication through AFIS. Upon identification, the electronic P&P case file is updated, and an
updated parole status is transmitted to the ICJIS Hub. See Appendix L, Parole Diagram.


4. Critical Assumptions
a.   P&P offices gaining real-time access to local AFIS for positive identification veri fication.




                                             Page 13 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




III. Appendix A. Operational Scenarios for AFIS
     Identification
This section of the ICJIS Strategic Plan presents operational scenarios for criminal identification processing
using Automated Fingerprint Identification System (AFIS) technology. The operational scenarios are
intended to provide logical models for identi fication processing from which an integrated systems
architecture can be defined.

The operational scenarios include both tactical and strategic approaches to implementing AFIS technology
in the Orange County ICJIS. Orange County and its AFIS supplier, Printrak International, have defined
systems architecture and tactical operational scenario for implementation in the year 2000. The tactical
scenario presented here is based on the AFIS architecture as defined by Orange County and Printrak
International. With this new AFIS architecture, Orange County would be able to process fingerprint
identification transactions in real-time. Real-time is defined here as the time between the arrest/booking
event and the arrested person’s release from custody through an action such as a bail hearing.

The strategic operational scenarios represent future phases of and alternatives for AFIS implementation.
These strategic operational scenarios are designed to reflect fully automated identi fication processing in an
integrated justice system architecture. Accordingly, the scenarios contemplate the integration of new
Orange County systems, such as a new jail management System (JMS) and the new Sheriff’s Record
Management System (RMS). The scenarios also assume a sufficient level of integration with the Florida
Department of Law Enforcem ent’s (FDLE) automated systems.

The tactical and strategic scenarios have been designed to reflect the business purposes identified in the
Orange County ICJIS strategic planning effort, which is documented in other sections of this plan.
Strategic operational scenarios are provided for the following justice business purposes:

    •    Real-Time AFIS Identification

    •    Real-Time, Integrated AFIS Identification

    •    Lights-Out AFIS Identification

    •    Inmate Movement & Release

    •    Identity Veri fication in the Courts

    •    Identi fication of Suspects in the Field

Critical to the success of these strat egic operational scenarios for an integrated justice identi fication system
is the concept of transaction control. The ICJIS needs to provide a transaction controller as defined here in
its logical sense to refer to the physical hardware, software, and communications for executing business
rules and for automating identification and information processing among live scan, AFIS, and records
management systems.


    A. SCENARIO 1: REAL-TIME IDENT IFICAT ION PROCESSING

This tactical operational scenario reflects the AFIS processing architecture that will be implemented in the
year 2000. This new AFIS capability will operate in an integrated systems environment, sharing electronic
data between live scan fingerprint capture devi ces, the Orange County Correctional Department’s Jailtrac
system, and the Sheriff’s Office Records Managem ent System.



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This tactical implementation of AFIS will include an architecture comprised of a ten-print AFIS
workstation, a latent fingerprint AFIS terminal, live scan connectivity to the State AFIS databases at FDLE,
a local database of the identifi cation segment of the State criminal history record, and a NIST Archive of
the fingerprint images captured by live scan at the time of arrest.

Workflow Diagrams 1, 1A, and 1B on the following pages depict the stages of the identifi cation process.
The process begins when an arrested person is brought to the jail. A Charging Affidavit in paper form is
presented at booking. The data may also be entered electronically. Orange County Corrections Department
(OCCD) booking staff may capture partial or full data from the affidavit in Jailtrac. An inmate number
(unique person number) is assigned. The inmate number can be used in AFIS as a local identifier, if
desired. If partial data is captured, the affidavit is forwarded to the OCCD records division where an
operator would manually enter the complete data.

At the live scan, the inmate number and the first five charact ers of the name are entered to initiate a
download of the descriptor data from Jailtrac. The live scan automatically assigns an Offender Based
Tracking Number (OBTN), which serves as the process control number for the live scan AFIS transaction.
The live scan performs automatic data quality checks on the fingerprints and data. If the fingerprints and
data pass the quality check, an electronic packet is sent to an AFIS remote terminal at the Orange County
Sheriff’s Offi ce identi fication division.




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ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


        Workflow Diagram 1
     Real-Time Processing Model


                          Jailtrac
                        Entry of initial
                       descriptor data;
                       assigns inmate
                          number



                       Jailtrac prints
                    document containing
                     name and inmate
                         number



                         Live Scan
                 Enter inmate # and name;
                   live scan pulls initial
                   descriptor data from
                  Jailtrac; assigns OBTN;
                  performs quality check
                          of FPs

                                                     No

                            Passes
                            Quality
                            Check?


                              Yes

                          Live Scan
                      tranmits descriptor
                       data, LID, OBTN,
        No               FP images &
                          minutiae to
                        AFIS terminal




                        AFIS Terminal
                          performs
                        quality checks




                            Passes
                            Quality
                            Check?



                              Yes



                       AFIS Terminal
                      Launches 10-print
                          Search




                               1A




                              Page 16 of 48
                      ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


                                             Workflow Diagram 1A
                                             Hit/Not Hit Processing

                                                             1A




                                                           AFIS
                                                         Terminal-
                                                         Visual FP
                                                        Verification




 Displayed or
                         RAP                                                                   STATE:
  Printed at
                         Sheet              Yes              Hit?                 No          FDLE CCH
 Designated
                       Generated                                                             Name Search
     Sites


                                                             No

 Displayed or           FCIC/                             LOCAL:
                                                                                               Match in              Visual
  Printed for            NCIC                          AFIS Terminal
                                                                                              FP Archive?    Yes       FP
Warrants Staff         Searches                      Prints FP Card w/
                                                                                                                   Verification
                                                        Identification
                                                             Data
                                                                                                    No

    Displayed/                                                                                   FDLE
    Stored in                                                                                   Informs
                         FDLE                             Henry                                OC Ident
     Jailtrac                                          Classification
                      ID Segment                                                               Section of
    Server for                                              of
                       Generated                                                               Hit/No-Hit
    Local Use                                          Fingerprints



                      Ident Section
                         Checks                            Search
                        Jacket #,                         of Henry
                        Local Key                          FP File
                         Name

                                              No                                               Visual
                                                                                                 FP
                                                                            Yes              Verification
     Ident
    Section
                        Existing
    Assigns                                               Match?
                 No    Jacket #,
   Jacket #,
                        Name?
   Local Key
     Name                                                                                   Ident Section
                                                                                               Informs
                                                                                             Corrections
                                                                                             Staff of Hit/
                                                                                                No-Hit




                                                                                            Corrections/
                                                                                           Warrant Officer
                                                                                           Requests State
                                      Yes                                                 and Local RAP
                                                                                          Sheets and Local
                                                                                          Warrants Search
                                                                                              Results




                                                                                                  1B



                                                    Page 17 of 48
                   ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


                               Workflow Diagram 1B
                            FDLE Post-Search Processing


                                                    1B




                                       Printing of State and Local
                                      RAP Sheets; FCIC/NCIC and
                                      local wants /warrants search
                                                 results




                                     Warrants Officers reviews RAP
                                      Sheets and wants/warrants;
                                      take action to serve wants/
                                                warrants




                                                 Jailtrac:
                                              Entry of any
                                            additional charges




                                                Live Scan:
                                            Merges descriptor
                                             and image data
                                            into NIST Record




                                                  FDLE
                                               NIST Server




 State Wants/                                                           10-Print to                         FP Archiving
                          State RAP Sheet                                                                   Subsystem:
Warrants Check                                                        Unsolved Latent
                             Generated                                                                   Index and Archive
(if an AFIS Hit)                                                         Search
                                                                                                            NIST Record




                                                                                                               AFIS
                                                                                                          Workstations:
      Hit?         No                Stop                 No                Hit?
                                                                                                         Review/Print NIST
                                                                                                              Record



      Yes                                                                   Yes



                                                                          Inform
                                                                       Arresting and
    Serve
                                                                          Latent
    Warrant
                                                                       Contributing
                                                                         Agencies




                                                 Page 18 of 48
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At the AFIS terminal, an operator conducts a set of final quality checks. If the quality of fingerprints is
deficient, the AFIS terminal operator can immediately prompt the live scan for a re-s can. When the quality
checks have been satis fied, the AFIS terminal launches an AFIS search—a 1:N search of the AFIS database
maintained at FDLE.

The AFIS search produces a candidate list of possible matches. The AFIS technician visually compares the
new fingerprints against candidate images from the AFIS database of known offenders. A determination is
made on whether the search has produced positive identification or non-identification results.


    B. AFIS Positive Identification Scenario

Processing for an AFIS search that results in a positive identification is described in Workflow Diagram
1A. When the AFIS technician declares a positive identification, the AFIS terminal automatically sends a
message to FDLE to initiate a set of process es. A RAP Sheet (criminal history record) is generated, a
wants/warrants search is initiated, and the Orange County Identification Segment is extracted from the
criminal history database. All of these automated data searches and retrievals are transmitted to printers or
terminals where FDLE execut es appropriat e tasks based on the results. A positive identification
determination also triggers a ten-print to unsolved latent search. The ten-print to unsolved latent search,
however, does not take place until a NIST record is received by FDLE.

When the AFIS results are returned to the Sheriff’s Office, the next step is to ensure that a jacket folder and
key name exists for the repeat offender. If no record exists locally, a new jacket folder is created. At this
point a Corrections officer uses the RMS to initiate a request for a local RAP Sheet and local
wants/warrants searches.


         1. AFIS Non-identification Scenario

Processing for an AFIS search that resulted in a non-identification is described in Workflow Diagram 1A.
If the AFIS does not produce a hit, both Orange County and FDLE have to search other manual fingerprint
databases. These manual fingerprint searches at FDLE and the Sheriff’s Office are very time consuming
and labor-intensive. FDLE does not have all of its fingerprint records in AFIS; some reside on a microfilm
archive. For a non-identification determination, the AFIS triggers a name search of the microfilm archive.
If a match is made, a manual fingerprint comparison is done in the microfilm archive. The resulting
positive identification/non-identi fication determination is communicated manually to the Sheriff’s Office
identification section.

Similar to the State situation, only a portion of Orange County’s fingerprint records is maintained in
FDLE’s AFIS. The Sheriff’s Office identi fication staff, therefore, must search its manual fingerprint record
file, or Henry System.
Following searches of the FDLE and the Sheriff’s Office manual fingerprint systems, their respective
identification staffs manually report their findings.

At the Sheriff’s Offi ce, non-identi fication processing concludes in much the same manner as for a hit. A
check is made to ensure that a jacket folder and key name do not already exist before creating a new one.


         2. Final Processing

Post-identification processing for an AFIS search that resulted in a non-identification is described below in
Workflow Diagram 2B.




                                                       Page 19 of 48
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For both positive identification and non-identification results, the final processing is the same. The process
begins with the printing of state and local RAP Sheets and FCIC/NCIC wants/warrants search results at
speci fied printer locations. A Warrants Offi cer then reviews the RAP Sheet and wants/warrants printouts,
and takes action to initiate the serving of warrants. The OCCD offi cer updat es the Jailtrac system with any
additional charges, which triggers the complete descriptor data to be sent to the live scan device.

When all charges have been added and all records have been updated, the live scan to merges descriptor
and fingerprint data as part of the process of generating a complete NIST record. The live scan then
performs NIST acceptability checks and transmits the NIST record to FDLE’s NIST Server and Fingerprint
Archiving System (FAS). This processing step triggers the automatic request for a state RAP Sheet and a
ten-print to unsolved latent search. If the search results in a hit, the results are returned to specifi ed
locations for printing or viewing.

When the identification process is complete, state or local agencies are able to retrieve the NIST record
from any AFIS workstation.

    C. SCENARIO 2: REAL-TIME, INTEGRATED IDENT IFICAT ION

This operational scenario represents a strategic approach for the full integration of Orange County’s
identification and records management systems, including AFIS, LiveScan, Jailtrac, the Sheriff’s RMS, and
the local wants/warrants system. Moreover, the architecture present ed here reflects an integration of Orange
County’s systems with FDLE’s AFIS. This scenario builds upon the tactical implementation reflected in
Scenario 1, and is intended to suggest an approach that eliminates as many current manual processes as
possible. The approach looks to the future when Orange County and FDLE will implement electronic
interfaces among their own and each other’s identification and information management systems.

Note that all of the strategic operational scenarios that follow would employ an JIT Tracking Number (JIT)
as envisioned by the JIT Committee.

Workflow Diagrams 2, 2A, 2B, and 2C on the following pages depict the various stages of a real-time,
integrated identi fication process.


    D. Arrest/Booking Process


         1. Manual Booking Process

Notwithstanding the intent of automating the capture of all arrest event information, it is recognized that
paper arrest forms (and other forms) may exist for some time into the future. Accordingly, Workflow
Diagram 2 depicts the arrest/booking process beginning with paper forms. A Charging Affidavit
accompanies the arrest ed person to the OCCD booking counter. A bar code reader is used to enter the JIT
on the Charging Affidavit into the Jailtrac system, while initial descriptor data is entered through a
keyboard. The Jailtrac system automatically assigns an inmate number to this arrest/booking event. After
the initial data entry, the paper arrest forms are sent to the OCCD records staff for complete data entry into
Jailtrac.

The arrested person is then taken to the live scan. The inmate number is keyed into the live scan to retrieve
the descriptor data and JIT from Jailtrac. The live scan automatically assigns the State OBTN. The live
scan operator then captures a full set of fingerprints from the arrested person.

The live scan performs the edit checks based on data validation routines to ensure the data are complete and
compliant with standards. The live scan also executes quality control mechanisms that assist the live scan



                                                      Page 20 of 48
ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


         Workflow Diagram 2
   Integrated Identification Scenario
       Manual Booking Process

                    Charging
                    Affidavit
                    w/ ETN &
                    Bar Code




                      JMS:
                                                                  JMS:
                   Enter ETN
                                                                Complete
                   Bar Code &
                                                               Data Entry of
                      Initial
                                                                Charging
                   Descriptor
                                                                 Affidavit
                      Data




                       JMS:
                      Assigns
                     Inmate #




                   Live Scan:
                 Enter Inmate #;
                 Retrieves JMS
                 Entry; Assigns
                    OBTN #




                   Live Scan:
                    Captures
                  Fingerprints;
                Performs Quality
                    Checks




                                                        Live Scan:
                     Quality                             Displays
                                          No
                    Assured?                        Insufficient Quality
                                                         Message


                       Yes


                   Live Scan:
              Transmits Fingerprint
               Minutiae, Image &
               Descriptor Data to
                 AFIS Terminal




                 AFIS Terminal:
                Performs Quality
                Check; Launches
                Ten-print Search




                        2B




                                Page 21 of 48
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       Workflow Diagram 2A
 Integrated Identification Scenario
    Electronic Booking Process

                       Arrest Agency:
                          Transmits
                          Electronic
                          Charging
                        Affidavit with
                             ETN




                            JMS:
                          Receives
                          Electronic
                          Charging
                           Affidavit




                             JMS:
                            Assigns
                           Inmate #




                         Live Scan:
                      Enters Inmate #;
                       Retrieves JMS
                       Entry; Assigns
                          OBTN #




                         Live Scan:
                          Captures
                        Fingerprints;
                      Performs Quality
                           Checks




                                                                     Live Scan:
                                                                      Displays
                           Quality                 No               Insufficient
                          Assured?
                                                                       Quality
                                                                     Message


                              Yes


                      AFIS Terminal:
                     Performs Quality
                     Check; Launches
                     Ten-print Search




                              2B




                              Page 22 of 48
                 ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



                               Workflow Diagram 2B
                         Integrated Identification Scenario
                            FDLE Identification Process

                                                   2B




                                           FDLE AFIS:
                                        Receives Live Scan
                                      Transmission; Performs
                                          Quality Checks




                                                                                              FDLE AFIS:
                                                Quality                                         Transmits
                                                                            No
                                               Assured?                                        Insufficient
                                                                                           Message Quality
                                                                                           to AFIS Terminal

                                                  Yes


                                                                                             Sheriff's Office:
                                                FDLE:
                                                                                                Problem
                                               AFIS 1:N
                                                                                               Resolution
                                                Search



    AFIS:
  Transmits
Identification                                  AFIS:                                        AFIS Terminal:
  Result to                                Returns Results                                     Resubmits
  Live Scan                                    to AFIS                                         Fingerprint
                                              Terminal                                            Event



    FDLE:            Yes
   Internal
 Processes:                                     Match?
 RAP Sheet
Generation &
  Display;
FCIC/NCIC
                                                   No
  Searches

                                                AFIS:
                                             Transmits
                                          Non-Identification
   FDLE:                                      Result to
Generates &                                  Live Scan
 Transmits
RAP Sheet &
ID Segment

                                                FDLE:
                                              Searches
                                              Fingerprint
     2C                                        Archive




                                               Page 23 of 48
              ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



                             Workflow Diagram 2C
                       Integrated Identification Process
                              Post-ID Processing


                                                     2C




                                               Live Scan:
                                              Displays AFIS
                                                 Search
                                                 Results




                                             Local Warrants
                                                 Check




                                                 JMS:
                                                Updates
                                             Inmate Record
Identifications                                                                        Non-Identifications




 Sheriff's RMS:                                                                               Sheriff's RMS:
    Updates                                                                                   Creates New
  Identification                                                                              Identification
     Record                                                                                      Record




   Live Scan:                                                                                   Live Scan:
Merges Descriptor                                                                               Registers
  & Fingerprint                                                                               Fingerprints to
Replacement (2)                                                                                 2 Print DB
    Data into
  NIST Format


                                                                                               Live Scan:
                                                                                           Merges Descriptor
                                                                                             & Image Data
 NIST Archive:
 Registers New                                                                             into NIST Format
    Record
  (2 Fingers)


                                                                                              NIST Archive:
                                                                                                Registers
                                                                                               New Record
                                                                                              (14 Segment)


                                            Page 24 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



operator in capturing the best quality fingerprints possible. If the quality of the data or fingerprints is not
suffi cient, the live scan displays a message for the operator. The operator can then correct data errors or
omissions and re-scan individual fingerprints.

The live scan transmits the fingerprint and data packet to a local AFIS ten-print terminal for quality
checking and the direct launch of a search against FDLE’s AFIS database. An alternative to this process
may be available in the near future. Printrak International’s AFIS technology is capable of transmitting the
live scan packet directly to AFIS for automatic quality control and searching. For fingerprints that pass
automatic quality control, the system automatically launches a ten-print search. If the fingerprints do not
pass quality control, they are sent to an AFIS terminal for operator-assisted quality control. If FDLE were
to implement automatic quality control and searching in the future, Orange County could take advantage of
it.


         2. Electronic Booking Process

Workflow Diagram 2A depicts the booking process using electronic submission of arrest data from local
law enforcement agencies. This scenario supplies the JIT and the complete arrest information in electronic
format. The booking officer would need only to enter a key identifier, such as name or JIT, to retrieve the
record at the time of booking. Note that this eliminates data entry errors, especially with reference to the
JIT. Electronically transmitting the JIT from justice agency to justice agency also helps ensure that the JIT
emanates from the agency that originated the event.

In all other respects, electronic booking is the same as in Workflow Diagram 2.


    E. FDLE Identification Process

As Workflow Diagram 2B illustrates, the FDLE identification process begins with an AFIS ten-print search
launched from the remote AFIS terminal in Orange County. The AFIS conducts a 1:N fingerprint search
and transmits the search results to the AFIS terminal for veri fi cation.

If the AFIS technician declares a positive identification or non-identification result, the AFIS transmits the
appropriat e response to the live scan.

A positive identification result in AFIS also triggers a number of FDLE internal processes, including
generation of the RAP Sheet and Orange County Identification Segment, as well as FCIC/NCIC searches
and display. FDLE transmits the results of these process es to Orange County’s integrated identification
systems.

A non-identification result in AFIS triggers the transmission of the results to the live scan, and generates
FCIC/NCIC searches against the name of the arrested person. The next step is to create a new criminal
history record, extract the Orange County Identification Segment, and transmit the results of these
processes to Orange County.


    F. Post Identification Processing

Workflow Diagram 2C depicts the final processing steps related to real-time AFIS identification
processing.




                                                       Page 25 of 48
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For both identification and non-identi fication results, the AFIS search results are received and displayed by
the live scan. Knowing the true identity of an arrested person allows OCCD jail staff to make critical
decisions related to release, detention, and housing.

The AFIS search results also trigger a local wants/warrants search and an update of the Jailtrac booking
record.

For positive identification results, the AFIS transaction and FDLE criminal history processes are used to
update the Sheriff’s RMS. This may include both identification and criminal history record information.

For non-identification results, the AFIS transaction and FDLE criminal history processes are used to create
new identification and criminal history record inform ation in the Sheriff’s RMS.

The final process is the compilation of a NIST record for both positive identification and non-identi fication
results. This operational scenario advocat es the creation of a full, 14-segment NIST record for the initial
arrest event for each new offender in the Orange County ICJIS, and a two-finger NIST record for the initial
and each subsequent arrest event by that offender.

This scenario also advocates the concept of fingerprint replacement in the master NIST 14-segment record.
With each subsequent arrest, fingerprints of poor quality are replaced in the master NIST record on an
individual finger basis with high quality fingerprints from subsequent arrest events. The advantage of this
approach is that over time the master NIST record would contain only high quality fingerprints. This
would provide a very high quality master NIST record at the time of conversion to an Orange County AFIS
database. By maintaining a two-finger NIST record for the initial and each subsequent arrest event by that
offender, Orange County would have fingerprint records of each arrest event.

This approach also provides a very cost-effective way to maintain a NIST Archive.


    G. SCENARIO 3: LIGHTS-OUT IDENT IFICAT ION PROCESSING

This operational scenario represents an alternative for AFIS identification processing based on new
advances in the AFIS industry. Lights-out is a term used to describe a processing environment that
functions without operator assistance. In the AFIS environment, lights-out processing is made possible by
automating many of the critical operations that have required operator assistance in older AFIS systems.
Speci fically, in a lights-out AFIS configuration, manual operations that can now be replaced by automation
include fingerprint quality control, data validation, encoding and launching fingerprint searches, and
veri fying search results.

In a lights-out scenario, the AFIS makes all identifications above a certain threshold score. Scores below
the threshold do require a fingerprint technician for veri fi cation of identity during the next regular hours of
operation. With the inclusion of mug shots in the system architecture, however, lights-out processing can
still function effectively. The AFIS can be configured to return a mug shot of the candidate with the
highest indeterminate score to the live scan.

If a mug shot matches the arrested person, or is a probable match, the arrested person can be detained until
the AFIS technicians can veri fy the fingerprints during their next regular shift. This technique constitutes a
probable caus e scenario.


         1. Lights-Out Identification Processing

Workflow Diagrams 3 and 3A on the following pages illustrate the fully automated nature of this
operational scenario. The process begins with the capture of the fingerprints at the live scan. The live scan



                                                       Page 26 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



performs quality control functions and prompts the operator to rescan poor quality fingerprints. As with
other scenarios, the booking information, including the JIT and Inmate Number would be retrieved from
the Jailtrac system. The live scan automatically assigns the OBTN.

The live scan transmits the fingerprint and data packet to a local AFIS for a full ten-print search (1:N) of
the AFIS database. The search results are brought to the AFIS matcher. If the matching score is above the
prescribed threshold, the system automatically declares a match. The system’s transaction controller then
initiates a series of automated functions. It generates a positive identification message, retrieves the mug
shot for the matching candidate, retrieves the candidate’s name from the Sheriff’s RMS, triggers a local
wants/warrants search, and returns the search results to the live scan station. All of these ancillary
identification functions are accomplished in a matter of minutes.

A positive identification result causes the local AFIS to initiate a search of FDLE’s AFIS. This search
should produce positive identification in FDLE’s AFIS, since it contains all new Orange County AFIS
records. This search is made as a matter of FDLE policy. The results of FDLE’s AFIS search are returned
to the live scan, along with the results of the FDLE ancillary identification processes, such as RAP Sheet
generation and FCIC/NCIC searches.

For searches that do not result in an automatic identification, the AFIS transaction controller initiates a
series of automated functions. At the local level, it places the search results in a queue for veri fication by
an AFIS technician during the next regular hours of operation. It generates an indeterminate score
message, retrieves the mug shot of the candidate with the highest indeterminate score, retrieves the
candidate’s name from the Sheriff’s RMS, triggers a local wants/warrant search, and transmits all results to
the live scan.

The local AFIS transaction controller transmits the fingerprint image and minutiae records to FDLE’s AFIS
for a full ten-print search (1:N). FDLE’s AFIS search results trigger ancillary identi fication functions. The
results of the AFIS search and the other identification functions are sent to the live scan.

Having FDLE process non-identifi cation results enhances the utility of the lights-out mode of operation.
From the Orange County system, a mug shot is returned for searches below the threshold score to provide
probable caus e identifi cation, while FDLE conducts its search based on a visual comparison of fingerprints.
This significantly increas es the number of identi fications that can be made in lights-out mode.

In both identification and non-identifi cation scenarios, the AFIS was able to perform all of its identification
operations without operator assistance.




                                                       Page 27 of 48
                           ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


                                       Workflow Diagram 3
                               Lights-Out AFIS Identification Process


                                                           Live Scan:
                                                            Captures
                                                          Fingerprints




                                                              AFIS:
                                                           Performs
                                                          Automatic
                                                        Quality Control




                                                                                                AFIS:
                                                                                                                         AFIS:
                                                                                              Queues
                                                             AFIS                                                   Generates
                                                                                No        Fingerprints for
                                                            Quality?                                                Insufficient
                                                                                          Quality Control
                                                                                                                 Quality Message
                                                                                        (OperatorAssisted)


                                                               Yes


 AFIS: Transmits            AFIS:                                                                                  AFIS: Transmits:
                                                              AFIS                          AFIS: Generates
  Fingerprints to          Queues                                                                                   Fingerprints to
                                                               1:N                               Positive
     FDLE for           Fingerprints                                                                                   FDLE for
                                                             Search                           Identification
 AFIS Ten-Print         for Operator                                                                                AFIS Ten-Print
                                                                                                Message
      Search             Verification                                                                                   Search
                                                                              Yes
                                                No

                                                                                            Mug Shot System:
                            AFIS:
                                                                                                Retrieves
                         Generates
   FDLE AFIS:                                                                                   Mug Shot              FDLE AFIS:
                       Indeterminate                          Auto
     Performs                                                                                 for Matching              Performs
                      Score Message                         Verified?
   1:N Search                                                                                  Candidate               1:N Search




                     Mug Shot System:
                                                                                             Sheriff's RMS
                         Retrieves
       FDLE:                                                                                 Retrieve Name
                         Mug Shot
Performs Ancillary                                                                            for Matching                FDLE:
                           for #1
   Identification                                                                              Candidate           Performs Ancillary
                         Candidate
     Functions                                                                                                        Identification
                                                                                                                        Functions



                       Sheriff's RMS:                  Orange County:
                      Retrieves Name                      Conducts
                             for #1                    Wanted Persons
                         Candidate                          Search




                                                        Return Results
                                                         to Live Scan




                                                               3A



                                                         Page 28 of 48
                     ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


                               Workflow Diagram 3A
                       Lights Out Post-Identification Process



Non-Identifications                                    3A                                  Identifications




       AFIS:
      Registers                                                                                    AFIS:
   Fingerprints to                                                                              Conducts
    10 Print DB                                                                                 Automatic
                                                                                                Fingerprint
                                                                                              Replacement
                                                                                               in AFIS DB
       AFIS:
      Registers
   Fingerprints to
     2 Print DB
                                                                                                  AFIS:
                                                                                                Conducts
                                                                                               Ten-print to
                                                                                             Unsolved Latent
       AFIS:                                                                                   Search on
     Conducts                                                                                 Replacement
    Ten-Print to                                                                                 Fingers
   Latent Search




                                                                                              Sheriff's RMS:
    Sheriff's RMS:
                                                                                                Updates
    Creates New
                                                                                                Criminal
   Criminal Record
                                                                                                 Record




                                                    JMS:
Non-Identifications                             Updates Inmate                             Identifications
                                                   Record




                                                   Live Scan:
   NIST Archive:                                                                              NIST Archive:
                                               Merge Descriptor
     Registers                                                                                Registers New
                                                 & Image Data
    New Record                                                                                  2-Finger
                                               into 14-Segment
   (14 Segment)                                                                                  Record
                                                 NIST Format




                                                   Live Scan:
   NIST Archive:                                 Transmit NIST
   Registers New                                   Record to                                Live Scan/AFIS:
      2-Finger                                        FDLE                                   Updates Master
      Record                                                                                  NIST Record
                                                                                            with Replacement
                                                                                               Fingerprints




                                                   Page 29 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




         2. Post-Identification Processing

As Workflow Diagram 3A demonstrates, post-identifi cation processes can be automated in an integrated
identification system architecture.

For non-identification results, post-identification processing begins with the automatic registration of a new
set of 10 fingerprint minutiae and image records in the local AFIS database. Registration of a new
fingerprint record automatically initiates a ten-print to unsolved latent search. Search results for latent
fingerprint identifi cation require visual veri fication by trained latent examiners.

A non-identification result would also automatically initiate the creation of a new criminal record in the
Sheriff’s RMS. Note that the FDLE search results would have included a new State Identification Number
(SID) that indicates a unique person, as well the OBTN and JIT that indicate a unique identification event.
The system would also update the Jailtrac system for its booking and inmate records. Given the linking
numbers of the SID, OBTN, JIT, and Inmate Number, records in the Sheriff’s RMS and Jailtrac can be
created or updated without manual intervention.

For identification results, the post-identification processing includes the automatic replacem ent of
individual fingerprint minutiae and image records in the local AFIS database. This technique greatly
improves the search/match hit rate in AFIS systems over time, since poor quality fingerprint representations
in the master record are replaced by high quality fingerprint represent ations.

Following fingerprint replacement, each of the replacement fingerprints is subjected to a ten-print to
unsolved latent search. These better quality fingerprints have an improved chance of matching unsolved
latent fingerprints in the AFIS database.

An identification result also automatically initiates an update of an existing criminal record in the Sheriff’s
RMS and Jailtrac system using the linking numbers of the SID, OBTN, JIT, and Inmate Number.


         3. NIST Record Creation and Archive Processes

The live scan merges fingerprint image and arrest data to create NIST-formatted fingerprint records. The
live scan prepares a 14-segment NIST-form atted record from the fingerprints captured by the live scan for
this unique booking event. For identification and non-identi fication results, the live scan transmits the
NIST record to FDLE.

The final step in the automatic processes of the lights-out operation scenario is the registration of NIST-
formatted image records in Orange County’s NIST Archive. In this approach to a NIST Archive, the live
scan registers a 14-segment NIST-formatted record to the Archive for all new offenders (non-identi fication
scenario). This becomes the master NIST record for a new offender. The live scan also creates a two-
finger record for this new offender. For subsequent fingerprinting events for this offender (identi fi cation
scenario), two fingers from each unique arrest event are registered to the NIST two-finger archive, while
the master NIST record is subjected to fingerprint replacem ent to create over time the highest quality set of
10 fingerprints possible.

This technique for archiving would provide Orange County with two fingerprints and descriptive data for
each arrest event for a given offender and a composite set of high quality fingerprints to use for conversion
to a future database.




                                                       Page 30 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



    H. SCENARIO 4: INMATE MOVEMENT & RELEASE

This operational scenario represents an alternative for identi fication processing based on one-to-one (1:1)
AFIS processing. This alternative is designed to allow inmates to be identified during jail movement and
releas e events. These 1:1 searches can be accomplished with either a local ten-print or two-print database.
At this time, FDLE does not provide remote AFIS searching for this kind of ancillary AFIS identification
event. This scenario requires that the inmate’s fingerprints be registered to a local ten-finger or two-finger
AFIS database.

AFIS 1:1 searches are by definition verifi cation rather than identi fication searches. To be effective for this
business purpose, each inmate should have been identified at the time of booking through a 1:N search of
the Orange County ten-print database (i f implemented) and FDLE’s ten-print AFIS database. A SID
number should be available. Once the offender has been positively identified by AFIS, that identity can be
veri fied at other points in the justice process using 1:1 verification.

Workflow Diagram 4 on the following page depicts the processing for this scenario. The process begins
with the capture of two fingerprints at either a ten-finger or two-finger live scan workstation. A name or
unique identification number is entered to allow the AFIS to retrieve the fingerprints associated with that
identification number. The AFIS performs a 1:1 match. If the fingerprints match, the AFIS generates an
identification message, retrieves a mug shot from the mug shot database, and transmits the results to the
live scan. In this scenario, the live scan does not return a candidate list or fingerprint images. Rather, for
1:1 verification, the live scan returns a message indicating a match or non-match. For a match, the mug
shot of the matching record subject is displayed on the live scan workstation.




                                                       Page 31 of 48
     ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4


        Workflow Diagram 4
    Inmate Movement & Release
Orange County Corrections Department

                       Live Scan:
                        Captures
                       Fingerprints
                       ID Number




                          AFIS:
                        1:1Search                               Retrieve
                      (2 Finger DB)                             Mug Shot




                                                                 AFIS:
                                                           Generates Positive
                          Match?                Yes
                                                             Identification
                                                               Message

           Yes
                            No



                         Problem
                        Resolution




                        Resolved?




                       Live Scan:
                        Captures
                    10 Fingers & Flat
                      Impressions




                           AFIS:
                         Performs
                        1:N Search




                                                            AFIS:
                          Match?             Yes       Return Results
                                                        to Live Scan



                            No



                         Problem                          Name/SID
                                              No                                  Yes      End Process
                        Resolution                         Match?




                                    Page 32 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



The verification process should be complete at this point. Verification searches should always result in a
positive response.

If a non-match response is received by the live scan workstation, it indicates that a rescan of the
fingerprints may be necessary. It may also indicate that the inmate is posing as someone else. At this
point, the problem must be resolved. If the problem cannot be resolved by questioning the inmate or by
resubmitting the two-finger live scan veri fication search, then the next step is to conduct a 1-N
identification search.

This process essentially constitutes a new booking event. A full set of the inmate’s fingerprints are
captured by a live scan and transmitted to the AFIS for a 1:N search of the AFIS database. The results of
the search are returned to the live scan. If there is a fingerprint match, the true identity of the inmate should
be confirmed. If the true identity of the inmate matches the name given at the live scan veri fication event,
it may indicate a problem with the fingerprints in the two-finger database. If the identities do not match,
then the offender has been detected using an alias.

The non-match and problem resolution scenario present ed here should be a rare event, given the reliability
of this technology.



    I. SCENARIO 5: IDENT ITY VERIFICAT ION IN THE COURTS

This operational scenario for veri fying identity in the courts is very similar to Scenario 4, Inmate
Movement & Release. It is based on 1:1 AFIS processing and can be accomplished through either a local
ten-print or two-print database. At this time, FDLE does not provide remote AFIS searching for this kind
of ancillary AFIS identification event.

As depicted in Workflow Scenario 5 on the following page, this scenario offers an alternative for capturing
a full set of fingerprints of a person who may not have been previously identified by a 1:N AFIS search. In
many cases, persons appear in court as the result of a summons or direct indictment, and have not been
fingerprinted. This alternative would be appropriate to the business purpose of capturing fingerprints and
identifying persons who have not been previously arrest ed and fingerprinted. Accordingly, in addition to
the two-fingerprint veri fication event, this scenario presents the alternative of a full ten-print capture and
identification event. If Orange County chooses to limit the business functionality to a two-fingerprint
veri fication event, persons appearing in court would have to have been fingerprinted previously.




                                                       Page 33 of 48
               ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



                           Workflow Diagram 5
                         Live Scan Identification
                        Orange County Courthouse

                                            Live Scan:
                                             Captures
                                          Fingerprints
                                           ID Number




                                               AFIS:                                 Retrieve
                                           1:1Search                                 Mug Shot
                                         (2 Finger DB)




                                                                                       AFIS:
                                                                                     Generates
                                             Match?                Yes                Positive
                                                                                   Identification
                                                                                     Message

                                                No


                                             Live Scan:
                                              Captures
                                           10 Finger &
                                        Flat Impressions




                                              AFIS:
                                         1:N Search of
                                         Ten-Print DB




                                                                                  AFIS:
                                             Match?              Yes       Returns Results
                                                                            to Live Scan


                                                No

   Create                                      AFIS
NIST Archive                                Generate                           Name/SID                    Problem
   Record                                                                                            No
                                           Message to                           Match?                    Resolution
                                            Live Scan


                                                                                  Yes


   Create                                Sheriff's RMS                       End Process
2 Finger DB                              Create/Update
   Record                                    Record




                                              Page 34 of 48
                         ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



The process begins with the capture of two fingerprints at either a ten-finger or two-finger live scan
workstation in the courthouse. A name or unique identification number is entered to allow the AFIS to
retrieve the fingerprints associated with that identification number. The AFIS performs a 1:1 match. If the
fingerprints match, the AFIS generates an identi fication message, retrieves a mug shot from the mug shot
database, and transmits the results to the live scan. The verification process should be complete at this
point. Verification searches should always result in a positive response.

If a non-match response is received by the live scan workstation, it may indicate that a rescan of the
fingerprints may be necessary. It may also indicate that the person appearing in court is posing as someone
or has not been previously identified by AFIS. If the problem cannot be resolved by questioning the person
or by resubmitting the two-finger live scan veri fi cation search, then the next step is to conduct a 1-N
identification search.

A full set of the person’s fingerprints are captured by a live scan and transmitted to the AFIS for a 1:N
search of the AFIS database. The results of the search are returned to the live scan. If there is a fingerprint
match, the AFIS will return the name and demographics of the person identi fied. If the name and
demographics from the AFIS search matches the name and demographics given at the live scan verification
event in the court, it may indicate a problem with the fingerprints in the two-finger databas e.

If the AFIS search results in a non-match, it most likely indicates that the person has not been fingerprinted
before. In this case, a new AFIS record would be creat ed, a new criminal record would be created in the
Sheriff’s RMS, and the new fingerprints would be registered to the NIST Archive.



    J. SCENARIO 6: IDENT IFICAT ION OF SUSPECTS IN THE
       FIELD

This operational scenario represents an alternative for identi fying suspects in the field using live scan
devices integrated with Mobile Digital Terminals (MDT). This alternative supports the business purpose of
fi eld investigations. Workflow Diagram 6 on the following page depicts this identification event using a
1:N AFIS search. The AFIS search, however, can be made using a ten-finger or two-finger dat abase.
While not shown in this scenario, lives scan technology deployed with MDTs can conduct verifi cation
searches (1:1) as in Scenarios 4 and 5. At this time, FDLE does not provide remote AFIS searching for this
kind of ancillary AFIS identification event.




                                                       Page 35 of 48
            ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




                       Workflow Diagram 6
              Identification of Suspects in the Field


                                           Live Scan
                                            Captures
                                         2 Fingerprints




                                               AFIS:
                                         1:N Search of
                                         (2 Finger DB)




       AFIS:
    Generates
                            No               Match?
Non-Identification
     Message


                                               Yes


                                             AFIS:
                                      Generates Positive
                                         Identification
                                           Message




                                           Retrieve
                                           Mug Shot




                                         Sheriff's RMS:
                                           Retrieves
                                              Name




                                       Conduct Wanted
                                           Persons
                                            Search




                                             MDT:
                                          Receives
                                       Mug Shot, Name
                                       Wanted Persons
                                            Search



                                          Page 36 of 48
                        ICJIS O perational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4



The process begins with the capture of two fingerprints by a live scan device connected to a MDT. The
live scan transmits the fingerprints and demographic data through wireless communications technology to
the local AFIS for a two-finger 1:N search.

For a non-match response, the AFIS automatically transmits a message to the live scan in the MDT.

For a match, the AFIS generates a match response, retrieves the matching mug shot from the mug shot
database, retri eves the matching name from the Sheriff’s RMS, triggers a wanted persons search, and
transmits the responses to the MDT. At this point, the offi cer in the field uses this information to make
critical decisions about this investigative event.




                                                      Page 37 of 48
                                                             ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




IV. Appendix B: Arrests Diagram


                                           Update
          Complete                        Records
                                                                                                  Perform
          Charging                  Management System                                             Positive
          Affida vit                and Jail Management                                        Identification
                                          System


                Patrol
                                                                                                                         AFIS /
                Officer                                                                                                  Mug Shot
                                     Law Enforcement

       Update Records
                                        Update MPI                                          Notify Intake at
        Management
                                         with JIT                                          SAO/PD and Clerk
       System with SID
                                         and SID                                               of Court



                                               ICJIS                                                          ICJIS
                                                Hub                                                            Hub
      Law Enforcement




                          LEGEND:
                                        Electronic                  Manual


                                                 Page 38 of 48
                                                        ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




V. Appendix C: Identifications Diagram

                       Defendant brought                Liv e Scan
                       to Central Booking           (Pull descriptive                                             10-Print
   AFIS Liv e
                          and giv en full             info from MPI                                          Fingerprint Search
     Scan
                            print ID                  based on JIT)


         Patrol
                                                                    AFIS /                                                    AFIS
         Officer
                                                                    Mug Shot
                        Central Booking


State and Local           Local Key
   Warrants              Name Match                       Henry                                                     FCIC / NCIC
    Search                (Resolv e                   Classification                                                  Search
                         Jacket Info)


      ICJIS
       Hub              Identification                Identification
                                                                                                                          FDLE


                                                       Update MPI
 Serve Warrant         Update JMS w ith                                                                        Update RAP Sheet
                                                       w ith new or
                          Charges                       additional
                                                       information

         Corrections                                              ICJIS
           Officer                                                 Hub
                         Central Booking
                                                                                                                Law Enforcement




                                            Page 39 of 48
                                                                      ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




VI. Appendix D: Release on Bail or ROR Diagram

                                                                     Corrections Enters
                                 Release / Bail                     Release Information                                         Defendant is
   Post Bail
                                Form Completed                           into the Jail                                           Released
                                                                    Management System




                                  Corrections                             Corrections




               Download ICJIS                     District Attorney                                Update Pre-Trial
                   Offender                         Information                                        Status
                 Information                           System                                       Information


                  ICJIS Hub                             State                                              ICJIS Hub
                                                       Attorney




                                                          Page 40 of 48
                                                              ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




VII. Appendix E: Court Case Creation Diagram


                   Booking
                    Event



    Arrest
    Warrant


                    County
                   Corrections
        Patrol
        Officer                                            Create Case                                    Update MPI
                                     Case
                                                             in Case                                     and ICJIS Hub
                                 Classification
                                                           Management                                      with Court
                                                             System                                      Case Number
   Direct File
       of
    Charges
                                       Intake                         Intake                                         ICJIS
                                        Clerk                          Clerk                                          Hub


                   Notice to
                    Appear
  State Attorney
      Office




                     Court




                                                  Page 41 of 48
                                                               ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




VIII. Appendix F: Information Filing


                                                State
 Information         Update Clerk’s           Attorney
     Filed               CMS                  Notified
                                            Information
                                              Received

 State Attorney          Clerk of
                          Court                   ICJIS
                                                   Hub




                           Send                Send                              Send
        Send
                         Electronic          Electronic                        Electronic
      Electronic
                           Notice             Notice                             Notice
        Notice



         County       State Attorney and   Law Enforcement                           Sheriff
       Corrections     Public Defender
                            Office




                                                   Page 42 of 48
                                                                ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




IX. Appendix G: Hearing/Trial Schedule Diagram

  Hearing or
                     Update Clerk’s         Distribute
Trial Date and
                         Case                 Court
 Time Set by
                      Management           Scheduling
  Court and
                        System             Information
Clerk of Court


                           Clerk of
                            Court                ICJIS
                                                  Hub
      Court




                          Send                 Send                              Send                                         Send
        Send
                        Electronic           Electronic                        Electronic                                   Electronic
      Electronic
                          Notice               Notice                            Notice                                       Notice
        Notice




         County      State Attorney and   Law Enforcement                          Sheriff                                      State
       Corrections    Public Defender                                                                                        Corrections
                           Office




                                                    Page 43 of 48
                                                            ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




X. Appendix H: Final Disposition Diagram

                       Update Clerk’s        Update MPI
                           Case             and ICJIS Hub
    Disposition
                        Management            w ith Final
                          System             Disposition
                                             Information


                             Clerk of
                              Court                ICJIS
                                                    Hub
        Court




                            Send                Send                                 Send                                         Send
          Send
                          Electronic          Electronic                           Electronic                                   Electronic
        Electronic
                            Notice              Notice                               Notice                                       Notice
          Notice




           County      State Attorney and   Law Enforcement                            Sheriff                                     State
         Corrections    Public Defender                                                                                         Corrections
                             Office

                                                Page 44 of 48
                                                                 ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




XI. Appendix I: Pre-sentence Investigation Diagram

                                   Probation and                                            Recieve Pre-
 Pre-Sentence
                                    Parole Case                                               Sentence
 Investigation
                                   Management                                               Investigation
    Ordered
                                      System                                                   Report


        Judge                      Probation and                                              Institution
                                      Parole




                 Send Electronic                   Conduct State
                 RAP Sheet from                      and NCIC
                    Criminal                          Wanted
                    History                        Persons Check




                  State Police




                                                     Page 45 of 48
                                                        ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




XII. Appendix J: Convicted Offender Intake Diagram


                          Update Clerk’s          Create
                        Case Man agem ent                                                         Receive
      Conviction                                  Packet
                         System via ICJIS                                                         Offender
                               Hub




                                Clerk of                Clerk of
                                 Court                   Court
          Court
                                                                                                  County
     Update MPI w ith                                                                           Corrections
         Inmate          Update Jail
      Classification     Management
      and Location         System



             ICJIS
              Hub
                                                                                               Identification
                         State or County                                                       Verification (1
                          Corrections                                                               to 1)



                           Transmit                                                                            AFIS
                          Electronic
                          Fingerprint
                         Card to FDLE


                                    AFIS


                                            Page 46 of 48
                                                              ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




XIII. Appendix K: Probation Diagram



    Record                   Update Offender
  Disposition               Record in Probation
      &                      and Parole Case
  Sentencing                Mangement System

     Clerk of
      Court                     Probation
                                and Parole


                                                                                                                       Update Custody
                                                                                                                          Status in
                                                                                                                          Expanded
                                                                                                                       Criminal History


                                                                                                                               ICJIS Hub
                                                                               Download ICJIS
                                 LiveScan
Offender Reports                                                                   Offender
                               Identification
to Probation and   Person                                                     Information from
                                Verification
     Parole                                                                       Expanded
                               (1 to 1) Match
                                                                               Criminal History

   Offender                      Probation
                                 and Parole                                             ICJIS Hub


                                                  Page 47 of 48
                                                               ICJIS Operational Scenarios – O range County ICJIS Strategic Plan – Deliverable #4




XIV. Appendix L: Parole Diagram

                                      Enter Record in
      Parole Granted,                 Probation and
         Terms of                      Parole Case
       Parole Issued                   management
                                       information
                                         System
                                                                                             Parole Status
                                                                                             Updated into
        Parole Board                     Probation                                             Expanded
                                         and Parole                                         Criminal History


                                                                                                   ICJIS Hub

          Offender Reports              LiveScan
          to Probation and   Person    Verification
            Parole Office                (1 to 1)



             Probation                   Probation
             and Parole                  and Parole




                                          Identify
                                       Offender and
                                      Download ICJIS
                                        Information


                                      AFIS / ICJIS Hub

                                                   Page 48 of 48

				
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