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					                      Orange County Local Mitigation Strategy
           Instructions for Identification of Proposed Mitigation Initiatives

Purpose

This document represents the instructions for submitting a proposal for a project to be
included in the Orange County Local Mitigation Strategy. It is to be used by any local
government, organization or individual (a sponsor) that has a desire to see their project
reviewed by the Orange County Steering Committee. This will enable the Steering
Committee to improve coordination among participating organizations before
substantial work is invested in the analysis or justification of any proposed initiative.
The Mitigation Planning Committee is the subcommittee that is responsible for
processing initiatives to be presented to the Steering Committee. All references in this
document to the “Committee” are intended to indicate the Mitigation Planning
Committee.

Use of the Form “Initial Notice of Interest in a Proposed Mitigation Initiative”

This one page form, referred to as the “INOI”, is intended to provide some basic
information about the project being submitted for consideration. When prepared by a
sponsor and submitted to the Orange County Mitigation Planning Committee, it will
enable the Committee to complete several coordination steps, including the following:

       •   Ensure that all mitigation initiatives proposed to be included in the strategy
           are identified early in the planning process,
       •   Allow the Committee to anticipate the types of mitigation initiatives that will
           likely be included in the Strategy,
       •   Allow the Committee to catalogue initiatives under consideration to facilitate
           tracking of their status,
       •   Avoid development of repetitive or conflicting initiatives before significant
           effort is expended by the sponsor to develop details regarding the initiative,
       •   Identify initiatives that may be more effectively developed on a multi-
           jurisdictional or county-wide basis,
       •   Identify those initiatives which may benefit from more direct involvement by
           and assistance from the Orange County Steering Committee itself, and
       •   Assure that the proposed initiative is likely to be consistent with the overall
           goals and objectives of the Orange County Local Mitigation Strategy.

Submission of this form is the first step in having a proposal considered for the Local
Mitigation Strategy. If the Steering Committee votes to include a proposal based on the
INOI, then additional detailed information will be needed from the sponsor.

Instructions for Preparation of the Form

Please follow these instructions in the completion of the form, in order that the
Mitigation Planning Committee will have consistent information regarding each
proposed mitigation initiative.
                                                               Orange County Mitigation Planning Committee
                                                 Identification of Proposed Mitigation Initiatives, Instructions


If submitting more than one project, use a separate form for each proposed initiative
and it fill it out as completely as possible. Complete each section as follows:

       General Information:

       This information will allow the Mitigation Planning Committee to understand
       what organization is proposing the initiative and who to contact for additional
       information, as well as the type of analysis that supports or justifies the
       proposal. This information will enable the Committee to register the proposed
       initiative and begin tracking its development.

       List the sponsoring organization and the name of the contact person who will be
       most familiar with the proposed initiative. (The sponsoring organization is to be
       the agency, organization or entity empowered or capable of implementing the
       initiative, should it be included in the Strategy. An initiative cannot be
       processed without the knowledge and consent of the organization that would
       have the power and/or ability to implement it.)

       Note the date of the submittal, and whether it is a new proposal or is a
       modification of an earlier submittal. Check the appropriate box for "New" or
       "Revised proposal" and, if a revision, indicate the date of the previous submittal.
       A new form would be required if there has been a substantial change in an
       earlier proposal, such as a modification of its intent or scope.

       If the proposed initiative was the result of a vulnerability assessment, so
       indicate. If it originated through a review of the jurisdiction’s “guiding principles”
       (i.e., the plans, programs, codes, and policies controlling mitigation activities), so
       indicate. If the proposal originated in some other manner, e.g., from the public,
       as the result of an exercise or post disaster critique, etc., note this.

       Description and Classification

       Briefly describe the initiative, explaining in a few words what it is and why it has
       been proposed. Examples would be, "Elevate 10 residences in the Clear Creek
       100 year flood plain that have been repeatedly damaged in three prior floods,"
       or "Rebuild the roof of Clear Creek Elementary School, which is an evacuation
       shelter, to withstand 120 mph winds."

       Check the appropriate box to identify whether the sponsoring organization
       considers the initiative to be a "structural" or "non-structural" initiative. A
       structural initiative is one in which some type of physical construction will be
       undertaken, such as building, removing or retrofitting a facility or system. A
       non-structural initiative is one where there is no direct physical construction to
       implement the initiative. Examples might be developing and giving a training
       program, or changing a jurisdiction's land development code. A "mixed"
       initiative would be one that incorporates both structural and non-structural
       elements into a single program, such as installing flood proofing devices on a
       structure and training the facility's staff in their use.



                                                                                               Page 2 of 6
                                                        Orange County Mitigation Planning Committee
                                          Identification of Proposed Mitigation Initiatives, Instructions


The initiative should then be classified as to the type of hazard that it is intended
to address: natural, technological or societal/man-made. The sponsoring
organization should check as many of the hazard classifications that apply to
the initiative, briefly explaining any need to be labeled as “other.”

Benefits and Effects

This section will allow the Committee to understand which area of Orange
County the proposed initiative is intended to benefit and to obtain preliminary
data regarding the initiative's impact on the community.

The geographic area to be benefited by the initiative should be briefly
described, noting that the area to be benefited may be larger or different than
the location in which the initiative may actually be constructed or given. For
example, a new storm water system may benefit several neighborhoods, but its
construction may actually be in a much smaller area. If appropriate, a map or
drawing of the area to be benefited can be attached to the form. If the latitude
and longitude of the center, corners, or end points of the area can also be
provided, then Orange County technical staff can use geographical information
system (GIS) capabilities to further document and map the benefit of the
initiative.

The sponsoring organization should strive to note all positive impacts or benefits
the initiative can be realistically predicted to have. If the proposal is likely to
have a direct health or safety benefit (that is, the proposal is intended to save
lives, prevent injury or avoid disease), this should be indicated. If the "yes" box
is checked, then a brief explanation of the direct health and safety benefit needs
to be given.

If applicable to the proposed initiative, the estimated number of people and the
percentage of a jurisdiction’s total population that would benefit should be
noted. In addition, if applicable, the number of structures benefited should be
estimated. If property (structures, contents, etc.) is to be protected, an estimate
of the total dollar value affected should be provided. For initiatives where there
is uncertainty regarding these values, such as for a training program or a
change to a land development code, the estimated size of the audience or
population, as well as the percentage of the jurisdiction’s population, to be
affected should be given. All significant non-quantifiable benefits, such as
protection of a valuable historic or environmental resource, should be mentioned
under “other benefits.”

Some mitigation initiatives may have a "cost impact" on the community. For
example, a change in the building or land development code could result in
some increases in costs for new construction. If the proposed initiative is
predicted to have a cost impact, the cause of this impact and its estimated
magnitude should be given. The sponsoring organization should try to estimate
this cost impact on an annual basis, if possible.

Cost Estimates


                                                                                        Page 3 of 6
                                                        Orange County Mitigation Planning Committee
                                          Identification of Proposed Mitigation Initiatives, Instructions




The cost of a proposed initiative is, of course, a significant planning issue for the
Committee, for it is important in assessing the feasibility of implementing an
initiative, as well as helping to identify the most effective approach to obtaining
funding. To provide a consistent evaluation approach, the Committee needs to
obtain annualized cost information over the expected life of the proposed
initiative.

The sponsoring organization should provide preliminary estimates of the
anticipated costs for the initiative over its expected lifetime. It is expected that
only preliminary data for developing an implementation cost and annual
maintenance cost may be available at the time the form is submitted.
Nevertheless, it will be very helpful if an estimate is given based on the best
information available at the time. Cost estimates can be refined further as the
initiative proceeds to funding and/or implementation.

The preliminary cost to develop or construct the initiative should be estimated
and entered into the form. The cost to develop or construct the initiative should
include all costs associated with putting the initiative fully in place. This would
include, for example, design and construction costs, program development
costs, permitting costs, etc.

Once the initiative is in place and operational, the annual cost to maintain or
operate the project or program should be estimated and entered into the form.

In order to calculate the annual cost of the proposed initiative, it is also
necessary to predict the expected life of the project. For structural initiatives,
the life of the project may be estimated from engineering or design information
for constructed projects. For other types of structural projects intended to bring
about a permanent change -- such as the removal of buildings at risk and
prohibition on redevelopment in the area -- or for non-structural initiatives, such
as education programs, it will be necessary for consistency of comparison to
simply assume an estimated life of the project. When there is such uncertainty
regarding the estimated life of the project, the following general guidelines can
be used by sponsoring organizations:

       •   For structural projects intended to create a permanent change,
           assume 50 years for the life of the project,
       •   For non-structural initiatives intended to create a permanent change,
           such as changes to land use or zoning plans, assume 50 years for
           the life of the project,
       •   For non-structural initiatives such as education and training
           programs, assume a life of the project of 10 years, because after this
           period, any such program would, most likely, need to be completely
           updated to permit its continued use, and
       •   For other initiatives where there is uncertainty, the sponsoring
           organization should make a reasonable assumption regarding the life
           of the project, and be prepared to explain the basis for the
           assumption when it is included in future documents, such as the

                                                                                        Page 4 of 6
                                                            Orange County Mitigation Planning Committee
                                              Identification of Proposed Mitigation Initiatives, Instructions


               Orange County Local Mitigation Strategy or funding applications for
               the initiative.

With the initial costs for initiative development, the annual cost of its
maintenance or operation, and the expected life of the project, the annualized
cost of implementation of the initiative can be estimated by completing the
following equation:


        Initial Cost
(                   )+ (
    of Implementation
                             Annual cost to
                            maintain or operate
                                                      Life
                                                  X projectof the
                                                           in years       )         Annual Cost

                            Life of the
                                                                           =           (in $/yr)

                        (   Project in
                               years      )
The annualized cost, in $ per year, should be entered into the form in the
appropriate location. If known, the sponsoring organization should also note on
the form any information on potential sources of funding that should be
considered for the initiative. Sources that may be unique to the sponsoring
organization or jurisdiction, such as the organization's normal budgetary process
or municipal bonding authority, need to be pointed out for the Committee. The
Financial Issues Committee in support of the Mitigation Planning Committee will
investigate other sources, such as state and federal programs.

Feasibility of Implementation

An important consideration for both the sponsoring organization and the
Committee is the feasibility of actually implementing the proposed mitigation
initiative. Before investing significant time and energy in a proposal for its
further development, it will be worthwhile to consider several factors that are
typically important to assessing the feasibility of implementation. This is the
purpose of the final portion of the form.

The Committee recognizes that only preliminary information may be available at
the time the form is submitted, however, consideration of the following
characteristics of the proposed initiative will be valuable:

           •   If the proposal has already been identified as needed, justified or
               approved in another official document, such as a jurisdiction's capital
               improvement budget or storm water management plan, it will
               certainly contribute to the feasibility of implementation. If so, this
               should be noted on the form, and the correct citation to the document
               provided.

           •   The length of time needed for the initiative to be put into place and to
               begin to have a beneficial impact is a consideration in determining
               the feasibility for implementation, under an assumption that the
               longer an initiative takes to put into place, the more difficult it may be

                                                                                            Page 5 of 6
                                                              Orange County Mitigation Planning Committee
                                                Identification of Proposed Mitigation Initiatives, Instructions


                  to implement. The sponsoring organization should estimate this time
                  as realistically as possible at this early stage, and note it on the form.

              •   If a technique or program identical or very similar to the initiative
                  proposed has been used elsewhere successfully, this is an indication
                  that it would be feasible to implement in Orange County. If this is
                  known to the sponsoring organization, the appropriate information
                  should be recorded on the form.

              •   Public controversy will often create problems with the implementation
                  of a mitigation initiative that otherwise may have substantial merit. If
                  the sponsoring organization believes that there could be a significant
                  amount of controversy regarding the initiative, this should be noted
                  and explained on the form.

              •   Structural mitigation initiatives very often require local, state and
                  federal permits prior to implementation, and in some cases the
                  number, type and complexity of permits can be an impediment to the
                  timely implementation of the initiative. If the proposal is for a
                  structural initiative, the number of permits likely to be needed, and
                  the amount of time needed to secure them, should be noted on the
                  form based on the current level of information available at the time.

Submittal of the Form

One form should be completed for each separate mitigation initiative and submitted by
the schedule deadline to the following:

                      The Orange County Mitigation Planning Committee
                    c/o Orange County Office of Emergency Management
                                    6590 Amory Court
                                  Winter Park, Fl 32792

When submitting the form to the Committee, the sponsoring organization should be
sure to keep a copy for its own records, and to support future steps in the planning
process.

Termination of the proposal

If it becomes necessary for the sponsoring organization to withdraw its support of the
proposal during this early stage, then simply notify the Committee that further analysis
of the proposal will not occur. The Committee can then readily remove the proposal
from the process.




                                                                                              Page 6 of 6
           The Orange County Mitigation Planning Committee                                               For Committee Use:
                                                                                                         Date received: __________
 Initial Notice of Interest in a Proposed Mitigation Initiative (Rev 1)
                                                                                                         Identification No. ________
                            (See Attached Instructions for Explanation)

  Proposing jurisdiction/organization: ________________________________________________
  Contact Individual Name: ___________________________________________________________
  Agency or organization: ____________________________________________________________
  Address: ________________________________________________________________________
  Telephone: ________________ Fax: ____________________ email: _______________________
  Date of Submittal: _____ New proposal                    Revised proposal            Date of prior proposal:______
  Origin:  Vulnerability Assessment  Guiding principles analysis  Other, explain: ____
  _________________________________________________________________________________
                                                    Description and Classification
Briefly describe the proposed mitigation initiative: ____________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Classify the initiative (      all categories that would apply to the proposed initiative)
Type:       Structural           Non-structural         Mixed           Explain: ___________________________________
Hazard(s) addressed:             Natural          Technological          Societal/Man-made
Natural Hazards:            Hurricane      Tornado        Flood          High winds          Lightning      Wildfire
     Drought          Extreme temperatures             Other, Explain _________________________________________
Technological Hazards:            Hazardous material accident           Electricity outage      Water/sewer outage
     Gas outage          Communications/computer failure           Transportation crisis       Other, Explain _____________
Societal hazard:         Crime     Civil disorder      Terrorism         Economic crisis      Other, Explain _____________

                                                          Benefits and Effects
Define the geographic area benefited or impacted (Attach a map or drawing as needed): ______________________
____________________________________________________________________________________________
___________________________________________________________________________________ _________
Does the proposal have a direct health and safety benefit:               No      Yes, Explain: _________________________
# people benefited:________ % of jurisdiction’s population benefited: ________               # structures benefited: _______
Value of property benefited: $ _______________ Other benefits (Explain) _________________________________
____________________________________________________________________________________ ________
Will this proposal have a cost impact on the community: No Yes, Explain: __________________________
______________________________________________________________Estimated Annual Am’t. $ __________
                                                            Cost Estimates
Estimated cost to implement: For initial implementation _________             Annual maintenance _______
Anticipated funding sources, if known: __________________________________________________
Estimated life of the project: ________ years          Annualized cost to implement: ______________
                                                      Feasibility of Implementation
Is the proposal identified in any other planning or program document?: No Yes Name and edition of document
_____________________________________________________________________________________________
Estimated time needed for completion, construction or implementation: ________ years
Has this initiative been used successfully elsewhere:              No      Yes, Where?_____________________________
Is this initiative likely to be controversial: No Yes Explain: ____________________________________
_____________________________________________________________________________________________
How many permits (Fed., State & local) are likely to be needed: ____ Estimated duration of permitting? _____ years