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DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON

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					                   DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                         When will it be
      Actions               done?                 What needs to be done to make it                        Who’s             Suggested   How do we measure its
                                                             happen?                                   responsible?          Decision     impact/success?
                     Now      Soon   Later                                                                                    Area?
Establish our                                Establish those sources of emissions to be included      Facilities Manager,   CMT         Reduction in emissions;
                                             in the footprint; these include;                         EnergyManager,                    Compliance with Energy
Carbon Footprint     X                       Scope 1; direct use of fuels and gas;                    Human Resources                   Strategy and; NI185/ 186.
                                             Scope 2; Indirect from electricity;
                                             Scope 3; Indirect emissions from; waste disposal,
                                             purchased materials and services, contractors
                                             vehicles.
                                             - The Facilities Manager already collects a great
                                             deal of useful data on Scope 1 and 2 which may be
                                             incorporated directly into the footprint.
                                             - A PROTOCOL must be established to enable;
                                             How emissions from gas and electricity consumption
                                             in district heating schemes and landlord supplies is
                                             to be apportioned/ considered;
                                             How scope 3 emissions are to be considered and
                                             what is to be measured; How emissions from Kier
                                             Harlow are to be considered;
                                             If consumption data is not readily available, suitable
                                             robust data retrieval systems must be established.
                                             How often should the data should be collected; with
                                             consideration given to 3 monthly calculations.
                                             DEFRA publish tabulated statistical conversion data
                                             to enable carbon emissions to be calculated.
                                             Budget/ resources for this work.

Develop and                                  Implement guidance and advice on staff                   Communications        CMT         Reduction in energy
                                             engagement provided by Carbon Trust and Energy           team assisted by                  consumption; meter readings
commence staff       X                       Saving Trust. Allocate resources. Appoint persons        Energy Manager                    etc.
awareness &                                  from different buildings or locations to report on
engagement                                   progress and assist with campaign. Ensure
                                             feedback and concerns of staff are acted upon.
campaign
                    DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                          When will it be
      Actions                done?                 What needs to be done to make it                       Who’s             Suggested    How do we measure its
                                                              happen?                                  responsible?          Decision      impact/success?
                      Now      Soon   Later                                                                                   Area?
Develop &                                     Develop and circulate instructions and advice on the    Andrew Murray/        CMT/Member   NI186. Tenant satisfaction
                                              use of central heating system controls. Provide a       Geoff Smyth.          s            surveys. Quantifiable
Commence tenant       X                       named contact to assist persons with one to one                                            consumption data from district
awareness                                     advice.                                                                                    heating schemes.
campaign                                      Use data provided by Revs and Bens to target
                                              vulnerable groups.
                                              Provide energy advice at the start of each tenancy
                                              and at regular intervals thereafter.
                                              Ensure tenants concerns are actioned without undue
                                              delay.

Complete lighting                             Provide a budget of approximately £1,500.00             Sandra Farrington     CMT          Appraisal of half hourly
                                                                                                      (procurement of                    consumption data.
project in Civic                                                                                      hardware) David                    Carbon and energy reduction.
Centre                X                                                                               Taylor/ Michael                    NI185 and 186 reports.
                                                                                                      Pitt.                              Financial savings.
Remove wasteful                               Decide which machines are not required. Substitute      Sandra Farrington     CMT          Appraisal of half hourly
                                              or remove those machines with high consumption.                                            consumption data.
or unnecessary                                Unplug and wheel out! (subject to termination of                                           Carbon and energy reduction.
appliances such as                            contract)                                                                                  NI185 and 186 reports.
vending machines      X                                                                                                                  Financial savings.


Place all water                               Engage electrician to install timers to switch off      Facilities Manager/   CMT          Appraisal of half hourly
                                              overnight the electric water heaters in each kitchen.   Sandra Farrington                  consumption data.
heaters on timers     X                       Provide budget/ resources.                                                                 Carbon and energy reduction.
                                                                                                                                         NI185 and 186 reports.
                                                                                                                                         Financial savings.
Engage with Water                             Discussions are already at an advanced stage. The       Graeme Bloomer,       CMT/Member   Financial Appraisal.
                                              car park has been surveyed by the Carbon Trust and      David Taylor          s            NI185 and 186 reports.
Gardens                                       subsequently by an independent lighting expert,                                            Council seen to act on CO2
management to                                 David Matyus Flynn. The management suite                                                   and role as exemplar.
reduce car park                               consumes about £82,000.00 p.a. the majority from
                                              car park lighting and ventilation equipment. Early
                     DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                           When will it be
       Actions                done?                 What needs to be done to make it                       Who’s             Suggested   How do we measure its
                                                               happen?                                  responsible?          Decision     impact/success?
                       Now      Soon   Later                                                                                   Area?
power                  X                       advice from David Matyus Flynn suggests that
                                               substantial savings may be made by changing
consumption                                    luminaries and installing light and movement
                                               sensors . These changes will provide a very quick
                                               payback time (less than 1 year) and annual carbon
                                               savings of 180 tonnes p.a. Discussions have
                                               centered around HDC providing the capital (up to
                                               £40k) to enable the adaptations to be undertaken in
                                               return for a permanent reduction in the annual
                                               management fee. Such an arrangement will be
                                               financially advantageous to the council. Legal
                                               opinion provided by Mike White indicates that,
                                               subject to certain conditions, there is no impediment
                                               to the council entering into such an arrangement.

Use natural                                    Appraisal by Facilities Manager and IT manager          Facilities Manager    CMT         Appraisal of half hourly
                                                                                                       and IT Manager                    consumption data.
ventilation &                                                                                                                            Carbon and energy reduction.
reduce air             X                                                                                                                 NI185 and 186 reports.
conditioning use                                                                                                                         Financial savings.


Install ‘Smart                                 Smart meters may be used to measure electricity,        Facilities Manager,   Members     Carbon and energy reduction.
                                               gas, water and heat. They take a reading from a         Energy Manager                    NI185 and 186 reports.
Meters’ for gas,                               pulse meter every half hour and then send 48 data
electricity, water              X              sets (1day) back to a central computer each day.
and heat                                       Their use allows the energy manager or account
                                               manager to monitor consumption and take action to
                                               reduce consumption. Exception reports may be built
                                               into the system to alert high consumption. Smart
                                               Metering is the subject of government consultation
                                               and is covered by the Energy White Paper.
                                               Leicester City Council and other Beacon Authorities
                                               have successfully introduced Smart Meters as part
                   DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                      When will it be
     Actions             done?                 What needs to be done to make it                         Who’s             Suggested   How do we measure its
                                                          happen?                                    responsible?          Decision     impact/success?
                     Now   Soon   Later                                                                                     Area?
                                          of their Targeting and Monitoring system. This has
                                          produced significant energy savings. The experience
                                          of most local authorities suggests that smart meters
                                          should be introduced gradually starting with the
                                          largest consumers. The introduction of smart meters
                                          is covered by the Government Energy White Paper.
                                          There is no common standard for smart meters.
Survey ALL                                Undertake a systematic review of all buildings and        Facilities Manager/   CMT         Carbon and energy reduction.
                                          facilities to establish the SAP rating energy and how     Energy                            NI185 and 186 reports.
Council occupied                          and where energy is lost. Formulate an action plan        Manager/Building                  Financial savings.
buildings to                              to reduce consumption. Implement the plan which           Control Manager
determine                                 may include;
                                          -provision of additional insulation to roofs and cavity
improvements               X              walls, pipes and calorifiers etc;
                                          -Replacement of heating controls;
                                          -Replacement of boilers;
                                          -Appointment of persons with responsibility to
                                          oversee and regulate energy use;
                                          -Replacement/ installation or upgrade of heating and
                                          other control equipment to minimize energy
                                          consumption.
                                          Optimization of controls and type of heating and
                                          mechanical ventilation systems.
                                          Provide a budget.


Review all BMS and                        To come                                                   Facilities Manager    CMT
control systems to
eliminate waste,
overrun etc.               X
                  DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                       When will it be
      Actions             done?                 What needs to be done to make it                         Who’s           Suggested    How do we measure its
                                                           happen?                                    responsible?        Decision      impact/success?
                      Now   Soon   Later                                                                                   Area?
Promote the use of                         Solar thermal technology captures solar radiation         Andrew Murray,      CMT/Member   HDC seen as exemplar
                                           and transfers the resultant heat via a liquid medium      Lew Searle, David   s            Carbon and energy reduction.
solar thermal for                          such as ethylene glycol to a hot water storage vessel     Taylor                           NI185 and 186 reports.
buildings with high                        to provide domestic hot water. This is simple                                              Financial savings.
hot water use               X              technology and readily available. Approximately
                                           55% of all houses in Germany are served by solar
                                           thermal technology.
                                           CERT and LCBP funding is available at the rate of
                                           50% for the provision of new systems through one of
                                           the ‘framework providers’ such as British Gas.
                                           There are 3 ways in which HDC may adopt this
                                           technology;
                                                 1. By installing the technology on it’s own
                                                     buildings;
                                                 2. By installing the technology in sheltered
                                                     housing schemes that are served by
                                                     communal facilities;
                                                 3. By offering the technology to council
                                                     tenants in return for an increase rent.
                                           A successful business case was prepared last year
                                           to provide ST technology to provide hot water in
                                           communal facilities serving Sewell Harris Close and
                                           Sumners Farm Close. Both properties have been
                                           surveyed and it is anticipated that the technology will
                                           be installed this year. In order to make a significant
                                           impact on carbon reduction, it is necessary to adopt
                                           this technology on an industrial scale.
                                           Provide a budget/ resources. (being assessed)

Install ‘Powerdown’                        This technology is simple, available and affordable.      IT Manager          CMT          Carbon and energy reduction.
                                           It enables peripherals such as printers to power-                                          NI185 and 186 reports.
equipment to                               down when the computer is turned off. It is                                                Financial savings.
ensure peripherals                         particularly suitable to smaller offices when local
shut-down                   X              printers are bundled with terminals.
                    DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                          When will it be
      Actions                done?                 What needs to be done to make it                        Who’s             Suggested    How do we measure its
                                                              happen?                                   responsible?          Decision      impact/success?
                      Now      Soon   Later                                                                                    Area?
following computer                            A number could simply be purchased and fitted
                                              where required.
turn-off

Install Powerstar                             This technology regulates phase at the service head      Andrew Murray &       CMT
                                              to 230 volts and prevents additional energy              Facilities Manager.
voltage regulation                            consumption at times when mains voltage exceeds
to incoming service                           230 volts.
heads                          X              Free surveys, quotation and specification are
                                              available from the manufacturers.

Pursue interest                               This facility enables HDC to borrow funds for low                              CMT/Member   Assessment and monitoring of
                                              carbon projects to be repaid from the savings.                                 s            proposed/ future energy
free funding for                              Further savings must be ring fenced and used for                                            reduction projects.
capital projects                              future energy saving projects.
from Salix Finance             X
(Carbon Trust)

Accelerate and        X                       With the recent introduction of Carbon Emission          Andrew Murray,        CMT/Member
                                              Reduction Target funds (CERT), the council has a         Kier Harlow.          s
complete the                                  golden opportunity to insulate all remaining unfilled
Council’s                                     cavity walls at nil cost (100% funds are available).
programme to                                  Loft spaces attract funding at a reduced rate.
                                              Housing capital programme for 07/08 includes
insulate all                                  £211,000 for additional insulation. To ensure HDC
remaining council                             maximize savings, a dedicated resource may be
house lofts and                               required to liaise with tenants, funding providers and
                                              appointed intermediaries and deliver the savings.
cavity walls

Move Council                                  Accommodation review. Council Diary planning,            Facilities Manager,   CMT/Member   Reduction in energy
                                              communication                                            Democratic            s            consumption measurements at
meetings to Latton                                                                                     Services Manager.                  Civic Centre
                    DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                           When will it be
       Actions                done?                 What needs to be done to make it                         Who’s           Suggested    How do we measure its
                                                               happen?                                    responsible?        Decision      impact/success?
                       Now      Soon   Later                                                                                   Area?
Bush                            X                                                                        Comms.


Start council                                  Diary Planning, new protocols, communication              CMT, Democratic     CMT/Member   Reduction in energy
                                                                                                         Services Man.       s            consumption measurements at
meetings early and                                                                                       Head of Legal                    CC
finish earlier                  X                                                                        Services.


Exploring cullet                               Cullet sent for aggregate use diverts waste from          Graeme Bloomer/     CMT          Carbon and energy reduction.
                                               landfill but fails to capture any carbon saving. Cullet   Kathy May                        NI185 and 186 reports.
diversion to OI site            X              sent for remanufacture results in a net saving of
                                               314kg of CO2 per tonne of new product. This is
                                               attained from the flux effect that cullet has on virgin
                                               materials and energy saved from quarrying and
                                               transport activities. Harlow has the only glass plant
                                               in the south of England. Clean colour separated
                                               glass is a tradable commodity that attracts a resale
                                               value. This is not a simple matter and requires
                                               careful evaluation, however, if HDC were to divert
                                               kerbside collections into the OI glass plant, the
                                               environmental benefits may be significant.

Promote the            X                       The affordable warmth strategy, as detailed in the        Andrew Murray,      CMT/Member   Carbon and energy reduction.
                                               energy strategy parallels a strategic government          Lew Searle, David   s            NI186 and 187 reports.
affordable warmth                              policy aimed at alleviating fuel poverty. (fuel poverty   Taylor, Donna                    Financial savings to
strategy and                                   is defined as households that spend >10% of               Mason                            householder and to the council
partnership with                               income on fuel). Local authorities are ideally placed                                      where sheltered housing
                                               to identify households in fuel poverty and to provide                                      energy consumption is
British Gas                                    help, support and advice to help lift them out of fuel                                     currently subsidized.
                                               poverty. This may be achieved by a variety of
                                               measures including the council tax rebate scheme;
                                               partnerships with energy providers to help introduce
                                               vulnerable households to funding providers and by
                                               assisting householders to participate in the
                      DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                         When will it be
       Actions              done?                 What needs to be done to make it                         Who’s       Suggested    How do we measure its
                                                             happen?                                    responsible?    Decision      impact/success?
                        Now   Soon   Later                                                                               Area?
                                             ‘Warmfront’ scheme. Further reductions in fuel
                                             poverty will accrue from;
                                             - completion of the council’s accelerated insulation
                                             programme;
                                             - the Housing Department adopting a suitable
                                             protocol enable vulnerable households (tenants) to
                                             have their council dwelling insulated at their request;
                                             - by the active participation of Revs and Bens in the
                                             council tax rebate scheme and;
                                             -by funding publicity and intervention measures for
                                             the able to pay sector.


Explore alternative                          e.g. compress the 37.5 hr working week into 4 days        HR              CMT/Member   Energy Consumption reduction
                                             (8.00am – 6.40pm). Not all staff would be able or                         s            at CC
working                                      want to accommodate this but if we got a 60-75%
arrangements                         X       uptake we could power down 75% of the CC on day
                                             five and run a five day service on a skeleton staff on
                                             a Friday or Monday.


Replace old and                              Change of conventional floor standing boilers to                          CMT/Member
                                             condensing boilers will yield substantial energy and                      s
inefficient boilers                  X       carbon emission savings. Larger commercial
                                             chaffetoux boilers serving district heating schemes
                                             have a manufacturer’s efficiency rating of 74%.
                                             Newer condensing modulating boilers can achieve
                                             efficiency ratings between 88 and 94% in full
                                             condensing mode. This represents a considerable
                                             financial and carbon emission saving. Fuel used by
                                             boilers serving sheltered housing is currently
                                             subsidized by HDC, any savings will benefit the
                                             council pending the fuel escalator transitory period
                                             due to end in 2014. Some district heating schemes
                                             are using £32,000 gas per annum. A 15% saving
                      DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                         When will it be
      Actions               done?                 What needs to be done to make it                            Who’s              Suggested   How do we measure its
                                                             happen?                                       responsible?           Decision     impact/success?
                        Now   Soon   Later                                                                                         Area?
                                             equates to £4,800 per annum for a single
                                             installation. Careful selection of boilers is essential to
                                             ensure continued confidence of housing
                                             maintenance and enable interchange of parts and
                                             spares across the council’s stock. A programme of
                                             boiler replacement across the district heating
                                             schemes will yield substantial financial and carbons
                                             savings. A feasibility study will quantify the likely
                                             savings. Finance may be available from Salix
                                             Finance.

Install heat meters           X              Heat meters permit the heat used by individual               Initiated by EHS,      Members     Carbon and energy reduction.
                                             households to be measured enabling the                       requires council                   NI185 and 186 reports.
into dwellings                               householder to be invoiced for actual energy used            support and the                    Financial savings. Support of
served by district                           rather than a proportion of the aggregate bill. This         active participation               council tenants and
heating                                      system encourages responsible energy consumption             of a number of                     leaseholders.
                                             and shields careful householders from excessive              council
                                             energy bills brought about by householders that              departments.
                                             waste energy. The technology incorporates a flow
                                             meter and measures flow and return temperature of
                                             heating service pipes. The resultant measured
                                             value is displayed in KWH. Information from the
                                             meters may be collected remotely via the GSM
                                             network or web. Beacon authorities such as
                                             Nottingham City Council and Woking Council have
                                             already adopted this technology through their wholly
                                             owned subsidiary companies. Data collection may
                                             be outsourced to the meter suppliers, Kamstrup or
                                             via another party such as Enviroenergy which is
                                             owned by Nottingham City Council who will also
                                             undertake the billing process. A working group has
                                             looked at this matter. Colleagues from Revs and
                                             Bens and IT have genuine reservations about our
                                             capacity to adopt this technology internally.
                    DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                         When will it be
      Actions               done?                 What needs to be done to make it                         Who’s       Suggested    How do we measure its
                                                             happen?                                    responsible?    Decision      impact/success?
                        Now   Soon   Later                                                                               Area?
                                             Anecdotal feedback from leaseholders and
                                             householders in general needs accommodation has
                                             been very supportive. This is a major initiative that
                                             requires careful consideration and the participation
                                             of a number of council departments to be successful.
                                             The benefits will be revealed in a fairer system and
                                             likely substantial energy and carbon emission
                                             savings. This work is essential to promote energy
                                             conservation within the district heating schemes.

Install solid wall            X              This work is essential to reduce condensation and         Housing         CMT/Member   Carbon and energy reduction.
                                             unfit housing within Harlow. It will also greatly         department      s            NI186 reports. Provision of
external cladding                            reduce energy consumption and justified tenant                                         decent homes and healthier
to increase SAP                              complaints. It will increase thermal comfort. It is                                    housing. Content tenants.
rating to ‘no fines’,                        expensive. Requires a feasibility study and action                                     Fewer complaints.
                                             plan. It just needs doing!!!
solid block and
system built homes

Explore biomass                              Biomass boilers use woodchip from waste wood and          EHS, Housing,   CMT/Member   Carbon and energy reduction.
                                             sustainable sources. New boiler technology from           Finance.        s            NI186 reports. Council seen
boilers to serve                             Germany and Austria is very reliable and efficient.                                    as an exemplar. Promotion of
district heating                     X       The incorporation of biomass into district heating will                                local wood fuel industry.
                                             reduce carbon emissions by approximately 92% and                                       Opportunity to recycle waste
                                             reduce our reliance on fossil fuels. Suffolk County                                    wood from Harlow’s own
                                             Council has adopted this technology widely in a                                        arboricultural activities.
                                             number of their larger schools and other buildings
                                             including county offices that are shared with the local
                                             council in Ipswich. Due to the need for good road
                                             access and space for fuel storage, the application of
                                             this technology will be limited. The government wish
                                             to promote biomass and do so through the Carbon
                                             Trust, Salix Finance and through the LCBP where
                                             50% grants are available. The Forestry Commission
                    DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON FOOTPRINT


                         When will it be
       Actions              done?                 What needs to be done to make it                           Who’s       Suggested   How do we measure its
                                                             happen?                                      responsible?    Decision     impact/success?
                        Now   Soon   Later                                                                                 Area?
                                             has recently submitted a business case to
                                             government to promote development of the wood
                                             fuel industry in the east of England. Wood fuel from
                                             Harlow’s own activities may be incorporated into the
                                             wood fuel supply. HDC has won funding for a
                                                                                                  nd
                                             biomass feasibility study which will take place on 2
                                             June 2008. To be successful this initiative will
                                             require careful evaluation and the support of
                                             members and a number of council departments.

Install more                                 Power consumption of existing servers is very               IT              CMT         Reduced energy consumption
                                             significant and a lot of this is for the air conditioning
efficient IT servers                         system to keep them cool. Natural ventilation in
that do not require                          winter months together with improved technology
current levels of air                X       and use of ‘slave’ servers at periods of low demand
                                             could significantly reduce consumption. Capital
conditioning                                 outlay for new servers.

				
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Description: DRAFT ACTION PLAN TO REDUCE ENERGY CONSUMPTION AND CARBON