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					Information Services Board Meeting                                                                                            May 8, 2008

Summary of Information Technology (IT) Investments Approved by the Department of Information
Services (DIS)
Prepared by Debbie Kendall, DIS/MOSTD, 902-2978, debbiek@dis.wa.gov

The following is a list of projects the DIS Director has approved since the March 6, 2008 Information Services Board (ISB) meeting, per the
process outlined in the ISB’s IT Portfolio Management Standards. These projects were assessed as either Level 1 (agency oversight) or Level 2
(DIS/MOSTD staff oversight) using the Severity/Risk assessment. Level 1 and 2 projects are typically not reported to the Board unless DIS
determines that the Board may wish to be kept apprised of a project’s status, or if issues arise which cause a change to the original
Severity/Risk assessment.


  Agency        Project
                                               Oversight     Oversight       Date           Investment* Comments
                                               Level         Consultant      Approved       / 5-Yr Costs
Department of   Region Phone System                 1        Connie          4/14/08        $770,815 /       DNR will replace six statewide
Natural         Replacement                                  Michener                       $1.5 million     region office phones systems
Resources       2008-106                                                                                     that are 10+ years old and no
                                                                                                             longer supported by the
                                                                                                             manufacturer.
Department of   Case Management                     2        Mike Davis      4/4/08         $1.6 million /   CMIS Phase V project is the
Social and      Information System Phase V                                                  $1.6 million     last phase of a multi-phased
Health          (CMIS)                                                                                       response to the June of 2003
Services        2007-023a                                                                                    DDD Performance Audit
                                                                                                             completed by the Joint
                                                                                                             Legislative Audit and Review
                                                                                                             Committee which
                                                                                                             recommended better processes
                                                                                                             and systems to assist case
                                                                                                             managers. CMIS Phase IV was
                                                                                                             deployed March 31, 2008.




*Investment Cost is the approved project budget amount; that is, the amount required to make the system operational. The 5-year cost
includes ongoing maintenance and operations costs.
 Level 1: Investments at this level are overseen by agency management and staff.
 Level 2: Oversight of investments at this level is performed by DIS/MOSTD staff, as appropriate. The DIS Director may
    recommend full ISB oversight (Level 3).
 Level 3: Investments at this level are subject to full ISB oversight, which includes DIS/MOSTD staff written reports to the ISB,
    periodic status reports to the ISB by the agency director and staff, and submission of other reports as directed by the ISB.

                                                                 Page 30-1
Information Services Board Meeting                                                                                      May 8, 2008


   Agency        Project
                                              Oversight   Oversight      Date         Investment* Comments
                                              Level       Consultant     Approved     / 5-Yr Costs
Department of    Polycom Purchases                1       Tom Parma      4/3/08       $11,967 /        DOT will acquire
Transportation   2008-097                                                             $11,967          videoconferencing equipment
                                                                                                       for two offices in the Vancouver
                                                                                                       area and one office in the
                                                                                                       Spokane area.
Washington       ACCESS Network Support           1       Tom Parma      4/3/08       $369,800 /       WSP will hire staff to provide
State Patrol     2008-092                                                             $1.7 million     development and 24x7 support
                                                                                                       for the ACCESS system.
Department of    Intrastate Commercial            2       Richard        4/2/08       $1.7 million /   This system implements
Licensing        Vehicle Safety                           Duchaine                    $3.8 million     changes to DOL’s commercial
                 2008-087                                                                              vehicle systems mandated by
                                                                                                       SHB 1304 which requires both
                                                                                                       inter and intrastate commercial
                                                                                                       vehicles to adhere to federal
                                                                                                       and state safety regulations or
                                                                                                       risk losing their commercial
                                                                                                       vehicle license registration.
Board of         Database Replacement             2       Tom Parma      3/26/08      $296,450 /       BVFF will replace the Pension &
Volunteer        2008-095                                                             $336,610         Relief Tracking System with a
Firefighters                                                                                           new application developed with
                                                                                                       current development tools.
Department of    Imaging Workflow Expansion       2       Richard        3/26/08      $450,000 /       This system provides
Financial        for Revenue                              Duchaine                    $481,092         automated processing of
Institutions     2008-096                                                                              checks.




*Investment Cost is the approved project budget amount; that is, the amount required to make the system operational. The 5-year cost
includes ongoing maintenance and operations costs.
 Level 1: Investments at this level are overseen by agency management and staff.
 Level 2: Oversight of investments at this level is performed by DIS/MOSTD staff, as appropriate. The DIS Director may
    recommend full ISB oversight (Level 3).
 Level 3: Investments at this level are subject to full ISB oversight, which includes DIS/MOSTD staff written reports to the ISB,
    periodic status reports to the ISB by the agency director and staff, and submission of other reports as directed by the ISB.

                                                             Page 30-2
Information Services Board Meeting                                                                                       May 8, 2008


   Agency       Project
                                                Oversight   Oversight      Date       Investment* Comments
                                                Level       Consultant     Approved   / 5-Yr Costs
Department of   Human Resources                     2       Mike Davis     3/19/08    $3.7 million /   The project includes SAP and
Personnel       Management System                                                     $3.7 million     project management services to
                (HRMS) Upgrade                                                                         accomplish the software
                2008-094                                                                               upgrades to the HRMS portal,
                                                                                                       business intelligence software,
                                                                                                       and payroll functionality.
Washington      Statewide Interoperability          1       Tom Parma      3/14/08    $885,300 /       Staffing for SIEC program with
State Patrol    Executive Committee (SIEC)                                            $2.7 million     a full time Project Manager and
                – Interoperability Personnel                                                           the following positions at 25%:
                2008-083                                                                               Engineering Manager, Senior
                                                                                                       Telecommunications Specialist,
                                                                                                       and Electronic Design Engineer.
Washington      Statewide Interoperability          1       Tom Parma      3/14/08    $500,000 /       Provides funding for civil
State Patrol    Executive Committee (SIEC)                                            $776,960         construction activities for a new
                – Sumas Mountain                                                                       communications site at Sumas
                Construction                                                                           Mountain, Whatcom County.
                2008-109
Washington      Statewide Interoperability          2       Tom Parma      3/14/08    $1.3 million /   Equipment for the expansion of
State Patrol    Executive Committee (SIEC)                                            $1.3 million     the IWN P25 trunking system
                – Interoperability Mutual                                                              and providing interoperability
                Aid/Project 25                                                                         among local, state, and federal
                2008-110                                                                               law enforcement in Homeland
                                                                                                       Security Region 1.
Washington      Statewide Interoperability          2       Tom Parma      3/14/08    $2.4 million /   Expansion of the Optical Carrier
State Patrol    Executive Committee (SIEC)                                            $2.9 million     Level 3 (OC3) digital microwave
                – Public Safety Interoperable                                                          connectivity from King County
                Communications                                                                         to the Canadian border and
                2008-111                                                                               throughout Homeland Security
                                                                                                       Region 1.
*Investment Cost is the approved project budget amount; that is, the amount required to make the system operational. The 5-year cost
includes ongoing maintenance and operations costs.
 Level 1: Investments at this level are overseen by agency management and staff.
 Level 2: Oversight of investments at this level is performed by DIS/MOSTD staff, as appropriate. The DIS Director may
    recommend full ISB oversight (Level 3).
 Level 3: Investments at this level are subject to full ISB oversight, which includes DIS/MOSTD staff written reports to the ISB,
    periodic status reports to the ISB by the agency director and staff, and submission of other reports as directed by the ISB.

                                                               Page 30-3
Information Services Board Meeting                                                                                       May 8, 2008


  Agency        Project
                                              Oversight   Oversight      Date         Investment* Comments
                                              Level       Consultant     Approved     / 5-Yr Costs
Eastern         Collection Registrar/Image        1       Richard        3/14/08      $59,610 /        This is for one full-time
Washington      Manager Position                          Duchaine                    $206,172         permanent FTE Preservation
State           2008-086                                                                               and Museum Specialist 3, who
Historical                                                                                             will assist the museum in
Society                                                                                                achieving its goal of making
                                                                                                       collections accessible to the
                                                                                                       public through work with area
                                                                                                       American Indian tribes,
                                                                                                       cataloging, exhibitions, the web,
                                                                                                       and public services.
Office of       The Allotment System (TALS)       2       Connie         3/3/08       $4.9 million /   TALS provides one system to
Financial       2005-006a                                 Michener                    $7.7 million     fulfill all the statutory
Management                                                                                             requirements and business
                                                                                                       needs of the appropriation
                                                                                                       through allotment business
                                                                                                       processes.
Department of   Microsoft Corporate               1       Richard        3/5/08       $60 million      DIS Microsoft Master Contract
Information     Agreement                                 Duchaine                    est.             renewal. Agency purchases
Services        2008-090                                                                               over the next 3 years are
                                                                                                       estimated to exceed $60 million
                                                                                                       based on historical purchasing
                                                                                                       data.
Department of   Upgrade Payroll Systems           2       Connie         3/3/08       $379,000 /       DNR will be conducting a
Natural         Project Study                             Michener                    $379,000         feasibility study that analyzes
Resources       2008-085                                                                               applicable business process,
                                                                                                       scope, requirements, and
                                                                                                       alternatives to replace the
                                                                                                       current suite of payroll support
                                                                                                       systems.

*Investment Cost is the approved project budget amount; that is, the amount required to make the system operational. The 5-year cost
includes ongoing maintenance and operations costs.
 Level 1: Investments at this level are overseen by agency management and staff.
 Level 2: Oversight of investments at this level is performed by DIS/MOSTD staff, as appropriate. The DIS Director may
    recommend full ISB oversight (Level 3).
 Level 3: Investments at this level are subject to full ISB oversight, which includes DIS/MOSTD staff written reports to the ISB,
    periodic status reports to the ISB by the agency director and staff, and submission of other reports as directed by the ISB.

                                                             Page 30-4
Information Services Board Meeting                                                                                   May 8, 2008


   Agency       Project
                                             Oversight   Oversight       Date         Investment* Comments
                                             Level       Consultant      Approved     / 5-Yr Costs
Office of the   Administrative Computer          1       Tom Parma       3/3/08       $335,403 /     ATG will use .NET Framework
Attorney        System Upgrade                                                        $112,500       to replace the PowerBuilder
General         2008-084                                                                             front-end for the Timekeeping
                                                                                                     and Billing systems.
State Liquor    Liquor Law Compliance            1       Richard         3/3/08       $81,120 /      This system is for the
Control Board   Check System                             Duchaine                     $406,120       implementation of a commercial
                2008-048                                                                             information system to automate
                                                                                                     the assignment of random and
                                                                                                     targeted liquor compliance
                                                                                                     checks.
Department of   Human Resources                  2       Mike Davis      2/28/08      $620,674 /     Hardware and software to
Information     Management System                                                     $620,674       support DOP’s SAP ERP 6.0
Services        (HRMS) - Hardware/Software                                                           Upgrade requirements.
                Upgrade
                2008-089
Department of   Human Resources                  2       Mike Davis      2/28/08      $232,881 /     Funding through June of 2009
Personnel       Management System                                                     $232,881       for hardware, software, and
                (HRMS) - Hardware/Software                                                           services for the SAP ERP 6.0
                Upgrade                                                                              Upgrade.
                2008-088




*Investment Cost is the approved project budget amount; that is, the amount required to make the system operational. The 5-year cost
includes ongoing maintenance and operations costs.
 Level 1: Investments at this level are overseen by agency management and staff.
 Level 2: Oversight of investments at this level is performed by DIS/MOSTD staff, as appropriate. The DIS Director may
    recommend full ISB oversight (Level 3).
 Level 3: Investments at this level are subject to full ISB oversight, which includes DIS/MOSTD staff written reports to the ISB,
    periodic status reports to the ISB by the agency director and staff, and submission of other reports as directed by the ISB.

                                                             Page 30-5
Information Services Board Meeting                                                                                      May 8, 2008


  Agency        Project
                                             Oversight   Oversight       Date         Investment* Comments
                                             Level       Consultant      Approved     / 5-Yr Costs
Department of   Medical Records Technology       1       Richard         2/25/08      $1.4 million /   Acquisition for consulting
Information     Gap                                      Duchaine                     $1.4 million     services to inventory the
Services        2008-062                                                                               information technology
                                                                                                       infrastructure capacity for
                                                                                                       institutions operated by the
                                                                                                       Department of Social and
                                                                                                       Health Services (DSHS),
                                                                                                       Department of Veterans Affairs
                                                                                                       (DVA), and Department of
                                                                                                       Corrections (DOC).
Washington      High Speed Fiber                 2       Richard         2/25/08      $3.8 million /   Provides for leased fiber to
State           2008-080                                 Duchaine                     $4.5 million     meet Washington State
University                                                                                             University’s need for high
                                                                                                       bandwidth connections to
                                                                                                       research institutions, research
                                                                                                       sites, and supercomputing
                                                                                                       facilities.




*Investment Cost is the approved project budget amount; that is, the amount required to make the system operational. The 5-year cost
includes ongoing maintenance and operations costs.
 Level 1: Investments at this level are overseen by agency management and staff.
 Level 2: Oversight of investments at this level is performed by DIS/MOSTD staff, as appropriate. The DIS Director may
    recommend full ISB oversight (Level 3).
 Level 3: Investments at this level are subject to full ISB oversight, which includes DIS/MOSTD staff written reports to the ISB,
    periodic status reports to the ISB by the agency director and staff, and submission of other reports as directed by the ISB.

                                                             Page 30-6

				
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