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Holly Township

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									                                          Holly Township
                 Board of Trustees – Regular Meeting
                                  Minutes of April 18, 2006


Call to Order:     Supervisor Smith called the April 18, 2006 regular meeting of the
Board of Trustees to order at 7:00 p.m. at the Holly Township Hall, 102 Civic Drive,
Holly, MI 48442.

Roll Call:

                  Members Present                                Others Present
                  Dale Smith, Supervisor                         Amy Fowlkes, Deputy Clerk
                  Bernice Alexander, Treasurer
                  Karin Winchester, Clerk
                  Ed O’Connor, Trustee
                  Steve Ruth, Trustee

Consent Agenda:
1.   Agenda Approval.
2.   Approval of Special Meeting Minutes –March 20, 2006.
3.   Approval of Regular Meeting Minutes –March 21, 2006.
4.   Approval of Special Meeting Minutes – March 27, 2006.
5.   Acceptance of Financial Statements – March 2006.
6.   Approval of Bills for Payment – April 2005.
7.   Set Public Hearing – N/A
8.   Routine Reports:
          A. N.O.C.F.A. Draft Minutes – March 20, 2006.
          B. Planning Commission Draft Minutes – February 13 and March 13, 2006.
          C. Building Permits – March 2006.
9.   Communications:
          A. Letter dated March 22, 2006 from Oakland County Community and Home Improvement Division re:
               report.
          B. Letter dated March 23, 2006 from The State Tax Commission re: Assessor Vacancy.
          C. Letter dated April 3, 2006 from Clerk Winchester re: Answer to State Tax Commission on Assessor
               Vacancy.
          D. Letter dated April 4, 2004 from Bob and Kathy Kuzma re: Equestrian Community Designation.
          E. Letter dated April 4, 2006 from Shelby Twp. Supervisor re: State Revenue Sharing.
          F. Memo dated April 5, 2006 from Holly Village Manager re: 2006 Water Expansion Project.
          G. Letter and attachment dated March 31, 2006 from MTA re: Litigation on Phase II MDEQ Permits.
          H. Letter dated April 5, 2006 from Holly Area Youth Assistance re: Board of Directors.

Clerk Winchester added the Oberheim Variance request as #1 of Old Business; and add
Middleton Mining as #6 and Township Properties as #7 in New Business. Trustee
O’Connor also requested that the N.O.C.F.A. minutes to be pulled from the agenda.

      Clerk Winchester moved to approve the Consent Agenda as amended.
       Trustee O’Connor supported the motion. A roll call was taken; all those
       present voted yes; the motion carried by a 5/0 vote.
Holly Township Board of Trustees Regular Meeting Minutes of April 18, 2006 2/5


Reports:
Supervisor Smith informed the Board that he would be at Brandon Township on April 19,
2006 at 10 am, to meet with the Genesee County Drain Commission to discuss extending
services from Genesee County. Supervisor Smith also informed the Board that
Supervisor Bob DePalma of Groveland Township, Supervisor Chester Koop of Rose
Township, and himself had met with Lieutenant Parsons of the Groveland State Police
Post.

Clerk Winchester noted that the Clerk’s office is currently preparing for the May 2, 2006
regular school election. Winchester explained that two hundred AV ballots had already
been issued; that equals half of the previous years total turn out.

Trustee Ruth stated he had a few questions for the Board from the Planning Commission
regarding tax collection and safety paths. Questions and answers ensued amongst the
Board members.

Trustee O’Connor spoke on the previous N.O.C.F.A. meeting. O’Connor noted that
Chief Lintz had presented the budget and had done a good job at keeping the cost
increase down for each municipality.

Old Business:
       1. Oberheim Variance Request.

Supervisor Smith stated that there had been some confusion on the private road variance
granted to Mr. Oberheim for Oak Drive. A variance was previously granted for the
paving requirement only and that Mr. Oberheim was now requesting a variance from a
Class A to a Class B road.

    Clerk Winchester moved to approve the waiver of Class A status to Class B
     status. Treasurer Alexander supported the motion. A voice vote was taken;
     all those present voted yes; motion carried 5/0.

       2. Zoning Administrator Contract.

Supervisor Smith stated that he would like all resumes to be reviewed to be turned into
Clerk Winchester. Clerk Winchester agreed stating that the Board had not yet set the
parameters of the position. The Board decided to set a workshop to discuss the Zoning
Administrator contract, Code Enforcement, and Policies and Procedures.

The Board took no action.

       3. Code Enforcement.

The Board took no action.
Holly Township Board of Trustees Regular Meeting Minutes of April 18, 2006 3/5

       4. Policies and Procedures-Resolution 2006-01.
The Board took no action.

       5. Spring Cleanup.

Supervisor Smith informed the Board that he had contacted Allied Waste, formerly Great
Lakes Waste, regarding a price for this year’s spring cleanup. Smith was informed that
the price could waiver above or below normal since the companies price scale had
changed. Smith also noted that the Freon Removal charge needed to be added to the
notice.

    Treasurer Alexander moved to approve the contract with Allied Waste for
     the Spring Cleanup May 6, 2006. Clerk Winchester supported the motion.
     A roll call vote was taken; all those present voted yes; motion carried 5/0.

       6. Recycling.

Supervisor Smith informed the Board that he did not have much more information than
he had presented at the March 27, 2006 meeting. Smith stated he would like to add the
topic to the workshop.

The Board took no action.

New Business:

       1. North Holly Road Speed Limit – Proposed Resolution 2006-06.

Clerk Winchester stated that per the March 27, 2006 meeting, she had put together the
resolution to submit to the Road Commission of Oakland County to lower the speed limit
on the “S” curves of North Holly Road between Elliot and Lahring Roads.

    Treasurer Alexander moved to approve Proposed Resolution 2006-06 to
       lower the speed limit on “S” curves of North Holly Road. Trustee O’Connor
       supported the motion. A roll call vote was taken; all those present voted yes;
       the motion carried 5/0.

   2. Village of Holly MDOT Grant Application for Morrison Street –
       Proposed Resolution 2006-07.

Clerk Winchester informed the Board that the Village request for support are due to the
Village of Holly being technically a part of the Township ad is an application
requirement of MDOT.
Holly Township Board of Trustees Regular Meeting Minutes of April 18, 2006 4/5

    Clerk Winchester moved to approve Proposed Resolution 2006-07.
       Treasurer Alexander supported the motion. A roll call vote was taken; all
       those present voted yes; the motion carried 5/0 .

   3. 2005-2006 Budget Amendments – Proposed Resolution 2006-08.

Clerk Winchester explained that the new payroll software requires social security to be at
a department level instead of at a single level therefore requiring new accounts and
amendments as well as there have been many extra Board meetings not appropriated in
the budget.

    Clerk Winchester moved to approve Proposed Resolution 2006-08-2006-2006
     Budget Amendments. Trustee O’Connor supported the motion; all those
     present voted yes; motion carried 5/0.

   4. Wireless Oakland Contract.

Supervisor Smith stated he felt the Board should forward the Wireless Oakland Contract
onto the Township attorney for review. Clerk Winchester stated that she had concerns
with the space issue, the contract states that the Township would need to provide space
for the equipment. The Board continued to discuss the issue; Supervisor Smith stated he
would contact the pilot communities to ask them about the program.

    Clerk Winchester moved to postpone the issue for further review. Trustee
     Ruth supported the motion. A voice vote was taken; all those present voted
     yes; the motion carried 5/0.

   5. Village of Holly Downtown Development Authority.

Clerk Winchester explained the requirements of passing a resolution to exempt the
Townships taxes from being captured and it would be after the public hearing. It was the
consensus of the Board that the Parks and the Library’s taxes should not be captured
because of the type of service they provide to the community, but that the Township itself
should help contribute to the Downtown District.

    Trustee O’Connor moved to postpone to the May 16, 2006 Township Board
       Meeting. Clerk Winchester supported the motion. A voice vote was taken;
       all those present voted yes; motion carried 5/0.

   6. Middleton Mining.

Clerk Winchester stated that she wanted to bring this issue to the Board’s attention.
Winchester explained that there was an existing consent judgment; recently McCullough
had decided to move forward in agreement with Middleton to purchase the mining site
for a dirt bike track. The Board would need to amend the existing consent judgment to
Holly Township Board of Trustees Regular Meeting Minutes of April 18, 2006 5/5

allow a site plan to be submitted to the Township. Winchester went on to explain that she
would need a consensus from the Board to allow the process to continue and then be
presented to the Planning Commission and the Township Board.

The Board came to a consensus to allow the process to continue.

       7. Closed Session to Discuss Pending Litigation/Township
          Properties.

    Clerk Winchester moved to go into closed session. Trustee O’Connor
     supported the motion. A voice vote was taken; all those present voted yes;
     motion carried 5/0.
    Clerk Winchester moved to come out of closed session. Trustee O’Connor
     supported the motion. A voice vote was taken; all those present voted yes;
     motion carried 5/0.
    Clerk Winchester moved to allow Supervisor Smith to abstain from voting.
     Trustee O’Connor supported the motion. A voice vote was taken; all those
     present voted yes; motion carried 4/0.
    Trustee O’Connor moved to direct the Township attorney not to hire an
     expert per the April 13, 2006 letter. Trustee Ruth supported the motion. A
     voice vote was taken; all those present voted yes; motion carried 4/0.

       8. Township Properties.
The Board took no action.

Public Comment:
Supervisor Smith -wanted to inform the Board that he had met the Assessor from the
County, and he wanted the Board to know that he was going to be making sure that the
County spends time in the Township and are certified at the proper level.

Adjournment:
Hearing no other business, Supervisor Smith adjourned the meeting at 9:18 p.m.



___________________________________________
Amy Fowlkes
Holly Township Deputy Clerk


___________________________________________
Karin S. Winchester, CMC
Holly Township Clerk

								
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