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HARNETT COUNTY BOARD OF COMMISSIONERS

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									          HARNETT COUNTY BOARD OF COMMISSIONERS
                                Minutes of Regular Meeting
                                      April 21, 2008

The Harnett County Board of Commissioners met in regular session on Monday, April
21, 2008, in the Commissioners Meeting Room, County Administration Building, 102
East Front Street, Lillington, North Carolina.

Members present:        Teddy J. Byrd, Chairman
                        Beatrice B. Hill, Vice Chairman
                        Dan B. Andrews
                        Tim McNeill
                        Gary House

Staff present:          Neil Emory, County Manager
                        Wm. A. (Tony) Wilder, Assistant County Manager
                        Dwight W. Snow, County Attorney
                        Kay S. Blanchard, Clerk to the Board

Chairman Byrd called the meeting to order at 7:00 p.m. and Commissioner Andrews led
the pledge of allegiance and prayer.

Vice Chairman Hill moved to approve the agenda as published. Commissioner Andrews
seconded the motion and it passed unanimously.

Commissioner House had questions regarding the Amendment to Campbell Convocation
Center Use Agreement, an item on the consent agenda. Commissioner McNeill made a
motion to remove the item from the consent agenda and consider it separately.
Commissioner Andrews seconded the motion and it passed unanimously.

Commissioner Andrews moved to approved all other items on the consent agenda as
listed below. Commissioner McNeill seconded the motion and it passed unanimously.
After discussion regarding the Campbell University agreement, Commissioner McNeill
moved to approve the Convocation Center Use Agreement contingent upon clarification
of language by the respective attorneys. Vice Chairman Hill seconded the motion and it
passed unanimously.

1. Minutes:      Regular Meeting, April 7, 2008

2. Budget amendments:

       359 Public Utilities-Administration (Fund 531-HCDPU)
       Code 531-9000-431.11-00 Salaries & Wages                        35,000. increase
             531-9000-431.12-00 Salaries & Wages, p.t.                 12,000. decrease
             531-9000-431.23-00 Regular Retirement                      1,500. increase
      531-9000-431.23-01 Supplemental Retirement          6,000, decrease
      531-9000-431.41-10 Utilities                         4,000. increase
      531-9000-431.41-11 Telecommunications & Postage     6,000. increase
      531-9000-431.43-16 Maintenance & Repair-Equip.      3,000. decrease
      531-9000-431.60-33 Materials & Supplies             7,000. decrease
      531-9000-431.60-53 Dues & Subscriptions              1,000 decrease
      531-9000-431.60-57 Miscellaneous Expense            2,500. decrease
      531-0000-399.00-00 Fund Balance Appropriated       15,000. increase

360 Public Utilities-Water (Fund 531-HCDPU)
Code 531-9015-431.11-00 Salaries & Wages                38,000. increase
      531-9015-431.12-00 Salaries & Wages, p.t.          2,000. decrease
      531-9015-431.23-00 Regular Retirement              2,000. increase
      531-9015-431.22-00 FICA Tax Expense                1,500. increase
      531-9015-431.34-03 Bulk Water                     10,000. decrease
      531-9015-431.41-11 Telecommunications & Postage    3,000. increase
      531-9015-431.60-31 Gas, Oil & Auto Supplies        5,000. increase
      531-9015-431.60-33 Materials & Supplies           10,000. decrease
      531-9015-431.60-53 Dues & Subscriptions            1,000. decrease
      531-0000-399.00-00 Fund Balance Appropriated      26,500. increase

361 Public Utilities-Wastewater (Fund 531-HCDPU)
Code 531-9020-431.11-00 Salaries & Wages                135,000. increase
      531-9020-431.23-00 Regular Retirement               7,000. increase
      531-9020-431.22-00 FICA Tax Expense                 9,000. increase
      531-9020-431.23-01 Supplemental Retirement          1,000. increase
      531-9020-431.41-11 Telecommunication & Postage      4,000. increase
      531-9020-431.41-10 Utilities                       42,000. increase
      531-9020-431.60-33 Materials & Supplies             2,000. decrease
      531-0000-399.00-00 Fund Balance Appropriated      196,000. increase

362 Public Utilities-Distribution (Fund 531-HCDPU)
Code 531-9025-431.23-01 Supplemental Retirement           7,000. decrease
      531-9025-431.41-11 Telecommunication & Postage      3,000. increase
      531-9025-431.43-19 Maintenance & Repair-system     45,000. increase
      531-9025-431.60-31 Gas, Oil & Auto Supplies        16,000. increase
      531-9025-431.60-36 Uniforms                         6,000. decrease
      531-0000-399.00-00 Fund Balance Appropriated       51,000. increase

363 Public Utilities-Collections (Fund 531-HCDPU)
Code 531-9030-431.11-00 Salaries & Wages                 70,000. increase
      531-9030-431.23-00 Regular Retirement               4,000. increase
      531-9030-431.22-00 FICA Tax Expense                 5,000. increase
      531-9030-431.23-01 Supplemental Retirement          1,500. decrease
      531-9030-431.41-11 Telecommunication & Postage      3,000. increase
       531-9030-431.41-10 Utilities                         15,000. increase
       531-9030-431.43-19 Maintenance & Repair-System       10,000. increase
       531-9030-431.54-26 Advertising                        1,000. decrease
       531-9030-431.60-31 Gas, Oil & Auto Supplies          19,000. increase
       531-9030-431.60-36 Uniforms                           3,000. decrease
       531-9030-431.60-53 Dues & Subscriptions               1,000. decrease
       531-0000-399.00-00 Fund Balance Appropriated        119,500. increase

368 General Services (Fund 110-General)
Code 110-0000-356.30-00 Insurance Proceeds                   1,443. increase
      110-4600-410.43-21 Maintenance & Repair Auto           1,443. increase

369 General Services (Fund 110-General)
Code 110-0000-356.30-00 Insurance Proceeds                   1,983. increase
      110-4600-410.43-21 Maintenance & Repair Auto           1,983. increase

370 Revenues (Fund 110-General)
Code 110-0000-322.71-01 Recreation Fees-Anderson Creek    1,700. increase
      110-0000-322.71-03 Recreation Fees-Barbecue        92,500. increase
      110-0000-322.71-04 Recreation Fees-Black River     15,000. increase
      110-0000-322.71-08 Recreation Fees-Hector’s Creek  29,000. increase
      110-0000-399.00-00 Fund Balance Appropriated      138,200. decrease

374 Health (Fund 110-General)
Code 110-7600-441.58-01 Training & Meetings                  1,025. increase
      110-7600-441.60-33 Materials & Supplies                2,076. increase
      110-0000-334.76-02 Food & Lodging                       3,101. increase

375 General Services (Fund 110 – General)
Code 110-4600-410.43-21 Maintenance & Repair-Auto           35,000. increase
      110-0000-399.00-00 Fund Balance Appropriated          35,000. increase

377 Sheriff (Fund 110-General)
Code 110-0000-356.30-00 Insurance Reimbursement                685. increase
       110-5100-420.43-21 Maintenance & Repair                 685. increase

378 Cooperative Extension (Fund 110-General)
Code 110-7300-465.32-29 Agriculture Programs                 2,321. increase
      110-0000-344.12-00 Agriculture Programs                2,321. increase

379 Automation Enhancement (Fund 230-Automation Enhancement)
Code 230-4800-410.30-04 Professional Services           12,960. decrease
      230-4800-410.74-74 Capital Outlay                  12,960. increase

384 Social Services-Public Assistance (Fund 110-General)
Code 110-7710-441.80-85 Progress Energy Neighbor                 989. increase
     110-0000-330-77-01 Social Services Administration           989. increase
     110-7710-441.80-50 Day Care-Subsidy                     149,295. increase
     110-0000-330.77-04 Day Care-Subsidy                     149,295. increase
     110-7710-441.80-60 Day Care Smart Start                 120,000. increase
     110-0000-330-77.05 Day Care Smart Start                 120,000. increase

385 Aging-Retired seniors Volunteer Program (Fund 110-General)
Code 110-7510-441.32-13 RSVP Special Projects                  1,325. increase
      110-0000-353.15-00 Contributions & Donations RSVP        1,325. increase

386 Information Technology (Fund 110-General)
Code 110-4900-410.41-11 Telecommunication & Postage            2,000. increase
       110-0000-389.42-00 Interfund Transfer-E911              2,000. increase

387 Emergency Telephone System (Fund 240-E911)
Code 240-5900-420.41-11 Telecommunication & Postage            2,000. decrease
      240-5900-420.90-10 Interfund Trans.-Gen. Fund            2,000. increase

388 EMS/EMS Transport (Fund 110-General)
Code 110-5400-420.60-33 Materials & Supplies                   4,200. decrease
      110-5400-420.74-74 Capital Outlay-Equipment              4,200. increase
      110-5401-420.60-33 Materials & Supplies                  1,800. decrease
      110-5401-420.74-74 Capital Outlay Equipment              1,800. increase

389 Harnett Criminal Justice partnership Program (Fund 110-General)
Code 110-5102-420.33-45 Contracted Services                   15,000. increase
      110-5102-420.58-14 Travel Admin.                         1,500. increase
      110-0000-334.51-02 Harnett Criminal Justice             16,500. increase

390 Jail (Fund 110-General)
Code 110-5120-420.11-00 Salaries & Wages                       8,560. increase
       110-0000-331.51-18 State Criminal Alien Assistance
                            Program-SCAAP                      8,560. increase

391 Harnett/Fuquay Wastewater Project (Fund 551-“PU012B”)
Code 551-9100-431-45-80 Contingency                       200,000. decrease
      551-9100-431.45-70 Interest during Construction     200,000. increase

392 Communications (Fund 110-General)
Code 110-5110-420-60-33 Materials & Supplies                  22,700. increase
      110-0000-399.00-00 Fund Balance Appropriated            22,700. increase

393 Solid Waste (Fund 580-Solid Waste)
Code 580-0000-354.01-00 Sale of Other Assets                  50,000. increase
       580-6600-461.30-04 Professional Services              50,000. decrease
               580-6600-461.33-45 Contracted Services                   100,000. increase

       398 Education (Fund 110-General)
       Code 110-8600-480-31-09 Bd. of Ed. Fines & Forfeitures           150,000. increase
             110-0000-379-10-00 Bd. of Ed. Fines & Forfeitures          150,000. increase

       405 Law Enforcement Expansion Capital Project (Fund 331”CP0401”)
       Code 313-8300-410.45-01 Construction                       16,999. decrease
             313-8300-410.45-80 Contingency                       16,999. increase

3. Tax refunds (Attachment 1)

4. Resolution to add Adrian Street to the state road system (Attachment 2)

5. Authorization for the Sheriff’s Department to accept a grant in the amount of
$8,560.00 from the State Criminal Alien Assistance Program (SCAAP) funding. The
funds will be used to supplement to the jail overtime budget line item (110-5100-420.11-
00).

6. Authorization for the Sheriff’s Department to accept additional funding from the
Department of Correction for the Criminal Justice Partnership Program. The funds
($16,500.00) must be used before June 30, 2008. These funds will be used for counseling
services and travel to a CJPP conference. No matching funds are required from the
County.

7. Change Order Number 6 for Bordeaux Construction Company, Inc. associated with the
Harnett County Detention Center Project, in the amount of $16,999.000. This change
order deletes dry sprinkler systems from the recreation yards, deletes electrical boxes and
circuits for security doors and cameras and provides post indicator valve (PIV) assembly.

8. Authorization for Retired and Senior Volunteer Program (RSVP) to submit a grant
renewal for FY 2009. The federal grant is in the amount of $42,530.00 from the
Corporation for National and Community section.

9. Authorization for Emergency Services to submit an application for a 10% matching
grant through the Assistance to Firefighters Grant 2008 Program. The funds will be used
to purchase decontamination devices for emergency response agencies ($47,777.00), and
personal protective equipment ($19,704.00). Total amount of grant is $67,481.00 and
requires a $6,748.00 match.

10. Authorization for Information Technology Department (IT) to use sole source for the
purchase of ExecuTime Time and Attendance software, initially for use in Public Utilities
and Register of Deeds. This company is the only authorized 3 rd party provider of time
and attendance software that is compatible with the county’s existing payroll software-
Sungard HTE.

11. Write-offs of delinquent Public Utilities accounts determined to be at write-off status
for the first quarter of 2008. All of these accounts have been delinquent for more than
three years and total $14,873.67.

12. Write-off of delinquent Emergency Medical Services accounts for the month of
March, 2008. The write-offs total $35,799.67.

13. Services Contract with Sanford Housing Authority for the administration of the
Harnett County Housing Choice Voucher Program.

14. Donation of $2,000.00 to the Chicora Amateur Radio Group for the installation and
replacement of equipment of the 146.700 Dunn repeater. The repeater along with the
tower and antenna system owned by the Chicora Amateur Radio Group and used by the
Amateur Radio Emergency Service of Harnett County were lost in the Godwin Building
Supply building fire on 9-11-07. The repeater is the network hub used by the amateur
radio operator volunteer group ARES to support the County Emergency Operations
Center and the evacuation shelter in times of need. These volunteers always participate
in training sessions of Emergency Services such as the Harris Nuclear Drills and also
participate in real emergencies such as Hurricane Fran, Bonnie and Floyd.

Informal comments were offered by Floyd Hein, 411 Rainey Drive, Spring Lake, who
expressed his concerns with issues regarding Public Utilities’ rights of way for placement
of sewer line in Twin Lakes subdivision; and Jim Burgin, candidate for county
commissioner, who asked the Board to consider placing the hospital issue on a ballot this
fall and let the people decide what should be done about health care in Harnett County.

Commissioner Andrews moved for the appointments listed below. Vice Chairman Hill
seconded the motion and it passed unanimously.

       Adult Care Home Community Advisory Committee
       Kenneth H. Murchison re-appointed for additional 3-year term to expire 2-28-11
        Nominated by Commissioner Andrews

       Agricultural Advisory Board
       R. H. Byrd appointed as at-large member
        Nominated by Commissioner Andrews

       Harnett County Public Facilities Corporation Board of Directors
       Billy G. Pope and William A. Wilder re-appointed for 1-year terms to
       expire 3-31-09, and nominated by Vice Chairman Hill

Samantha Fizcko, Planner, presented a rezoning request for WAS Family Limited
Partnership (Shaw Construction Co., Inc.) from RA-20R to Commercial Zoning, SR 1144
at 1248 Bill Shaw Road, 5.27 acres, Anderson Creek Township. The Planning Board
recommended approval based on favorable findings of facts and reasonable “small scale
rezoning”. Chairman Byrd called to order a public hearing on the matter and opened the
meeting for comments from the public. No comments were offered and Chairman Byrd
closed the public hearing. Commissioner McNeill moved to approve the zoning change
request as presented. Commissioner House seconded the motion and it passed
unanimously.

Samantha Fizcko, Planner, presented a rezoning request for Randy A. Newsome from
Commercial to RA-20M Zoning, Hwy 210 S, 55 Leeks Lane, 0.81 acre, Anderson Creek
Township. The Planning Board recommended approval with a unanimous vote.
Chairman Byrd called to order a public hearing on the matter and opened the meeting for
comments from the public. No comments were offered and Chairman Byrd closed the
public hearing. Commissioner House moved to approve the zoning change request as
presented. Commissioner Andrews seconded the motion and it passed unanimously.

Samantha Fizcko, Planner, presented a rezoning request for Henry B. & Emma Jackson
from RA-20M & RA-20R to Commercial Zoning, Hwy 87, 3 tracts totaling 3.26 acres,
Johnsonville Township. The Planning Board recommended approval with a unanimous
vote. Chairman Byrd called to order a public hearing on the matter and opened the
meeting for comments from the public. No comments were offered and Chairman Byrd
closed the public hearing. Commissioner McNeill moved to approve the zoning change
request as presented. Commissioner Andrews seconded the motion and it passed
unanimous vote.

Samantha Fizcko, Planner, presented a proposed text amendment to the Manufactured
Home Park Ordinance. The applicants for the text amendment were Donald & Jerry
Gregory who requested guidelines be added to the ordinance which would allow
recreational vehicles in manufactured home parks. The Planning Board recommended
denial of the proposed amendment with a 4 to 1 vote. Chairman Byrd called to order a
public hearing on the matter and opened the meeting for comments from the public.
Comments were received from Donald Gregory, applicant, who stated that there is a need
for RV spaces. Howard Penny, former chairman of the Board of Adjustment, noted that
the RV spaces issue was considered years ago and did not pass at that time. Mr. Penny
stated that the need to address the issue is there now. There being no further comments,
Chairman Byrd closed the public hearing. After discussion, Commissioner McNeill
moved to send the proposed text amendment back to the Planning Department for further
work. Commissioner Andrews seconded the motion and it passed with a unanimous
vote. A proposed text amendment to the Manufactured Home Park Ordinance will be
considered by the Board at a later meeting.

The County Manager reported to the Board that notice of a public hearing to receive
public comments on the proposed execution and delivery by the County of (a) an
Installment Financing Contract to pay the capital costs of the construction, equipping and
furnishing of the new Angier Elementary School (the “Project”) and (b) a Deed of Trust,
Security Agreement and Fixture Filing to create a security interest in the real property on
which the Project will be located and the improvements thereon was published on April
11, 2008 stating that the Board would hold a public hearing thereon on April 21, 2008 at
7:00 p.m.

The Chairman of the Board then announced that the Board would hear anyone who
wished to be heard on the questions of the proposed Contract and the projects to be
financed thereby.

The following people spoke at the public hearing: Jim Burgin.
Commissioner Andrews moved that the public hearing be closed. The motion was
seconded by Commissioner Hill and was unanimously adopted.

Commissioner Andrews moved to adopt a resolution approving an installment financing
contract and a deed of trust, lease and agency agreement. Vice Chairman Hill seconded
the motion and it passed unanimously. (Attachment 3).

Commissioner Andrews moved to adopt a resolution approving financing terms for the
Angier Elementary School project. Commissioner McNeill seconded the motion and it
passed unanimously. (Attachment 3A)

Major Gary McNeill, Harnett County Sheriff’s Department, noted that on August 6,
2007, the Board of Commissioners authorized the purchase of equipment and software to
implement a radio link with Wake County. The project will allow the Harnett County
911 Center to communicate with law enforcement agencies in Wake County, and will
allow Wake County deputies who cross county lines to assist Harnett County deputies to
talk car to car with Harnett County deputies. Commissioner Andrews moved to approve
an appropriation of $22,700.00 to fund the County’s share of the communication link.
Commissioner McNeill seconded the motion and it passed unanimously.

Departmental reports were filed with the Board from the Planning Department, Sheriff’s
Department and Finance Office (Attachment 4)

Commissioner Andrews moved that the Board go into closed session pursuant to NCGS
143-318.11(a)(3) to consult with legal staff in order to preserve the attorney-client
privilege and to consider and give instructions to the attorney concerning the handling or
settlement of a claim, judicial action, mediation, arbitration or administration procedure.
Specifically, the Board shall consider the following matters: the workers compensation
claims of Denise Pier; Angela Monds; and Ricky Bullock. Vice Chairman Hill seconded
the motion and it passed unanimously.

Commissioner McNeill moved for the Board to come out of closed session.
Commissioner House seconded the motion and it passed unanimously.

There being no further business, Commissioner McNeill moved to adjourn.
Commissioner House seconded the motion and it passed unanimously. The Harnett
County Board of Commissioners meeting, April 21, 2008, adjourned at 8:45 p.m.

								
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