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Dane County Horse _ Pony Guidelines for Educational Clinics

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					                 Approval Request for Dane County 4-H Educational Hours

                 Dane County 4-H Horse & Pony
                   Guidelines for Educational Clinics/Events

Please review these guidelines for important information about obtaining approval for
clinics to count toward Dane County 4-H Horse & Pony educational hours.


PLANNING:

1.      To be approved for 4-H educational hours, clinics must first be approved by majority
        vote at a regular membership meeting of the Horse & Pony Education Committee. The
        Horse & Pony Education Committee meets the 1st Thursday each month.

2.      Typically two months notice is necessary; 1) to request approval from the Horse &
        Pony Education Committee, and 2) to get the clinic published in the Horse & Pony
        Express and/or Hi-Lights so all project members can be informed.

3.      The Horse & Pony Express is published bi-monthly so plan ahead. Publications are
        issued in December, February, April, June, August and October. Hi-Lights is
        published the opposite months.

4.      Requests for approval for 4-H educational hours must be submitted in writing to an
        officer of the Horse & Pony Education Committee. A written e-mail request to an
        officer is sufficient provided a receipt of delivery is confirmed. Requests may also be
        mailed to Attn: Horse & Pony Education Committee Officers, UW Extension, 1 Fen
        Oak Court, Madison, WI 53718-8812.

5.      Requests for clinic approval are subject to meeting the general requirements and safety
        requirements listed below.


GENERAL REQUIREMENTS:

    The clinic must be open to all Dane County 4-H Horse & Pony project members.
    Sufficient notice for approval must be given so the clinic can be published in the Horse &
     Pony Express and/or Hi-Lights.
    If there is a cost to participate, the fee should be reasonable and not exceed the actual
     costs incurred to conduct the clinic (in other words - not for profit). Details of expected
     costs need to be submitted before approval is granted.
    The purpose (learning objective) of the clinic must be clearly identified on the request.
     The request should describe general methods that will be used to help the participant
     achieve the learning objectives (refer to the sample request provided).
                Approval Request for Dane County 4-H Educational Hours
   A clinician must be clearly identified on the request form. Clinicians can include
    professional clinicians, judges, 4-H Leaders, Youth Leaders and experienced Horse &
    Pony project members.
   At a Horse & Pony approved clinic, there must be at least one adult volunteer to
    supervise the clinic. The adult volunteer must have participated in the volunteer
    training and have met all other UW Extension volunteer requirements.
   Only clinics put on by the Horse & Pony Education Committee may be booked at the
    Alliant Energy Center. The Leader of the Committee must submit the appropriate request
    form from the UW Extension office to book the Alliant Energy Center. Clinics held at the
    Alliant Energy Center must be supervised by at least one adult Horse & Pony Education
    Committee member whenever an animal is in the arena.
   Participants and/or auditors 14 years or under must be accompanied by a parent or
    responsible adult at all times.
   A written evaluation of the clinic must be collected from participants and auditors in
    attendance. A standard Horse & Pony Evaluation Form may be used for the evaluation
    process. The form can be obtained by contacting a Committee member or the UW Ext.
    office. Completed individual evaluation forms or a summary evaluation must be dropped
    off or mailed to the UW Extension office within 2 weeks following the clinic in order for
    the clinic to count.



SAFETY REQUIREMENTS:

   Safety is foremost. Every participant must wear an approved helmet, boots with a heel
    and long pants. This includes adults/parents who assist in the ring during the clinic.
   No pets are allowed at clinics for safety reasons.
   Training aids are strongly discouraged. Since the purpose of the clinic is to learn, training
    aids may interfere with the clinician's ability to provide guidance and prevent the
    participant from learning new skills.
   A clinician or Horse & Pony Education Committee member may excuse a participant if
    participant or horse is found to be unsafe.
                   Approval Request for Dane County 4-H Educational Hours




Clinic Title:                                Date:

                                             Start Time:
                                             End Time:

Anticipated Expenses:                        Fee(s) if any to participate:

Facility fee: $                              With horse/pony:
Clinician fee: $                             Audit Only:



Location:




Purpose (Learning Objective):                Methods to be used to achieve objective:




Clinician(s) Name:                           Clinic Coordinator/Contact:
                                             Name:
                                             Address:

                                             Phone #:



Submitted by:                                Approved by:
(Signature)                                  (Horse & Pony Committee Officer)

Print name:                                  Print name:
Address:                                     Address:

Phone #:                                     Phone #:

Date:                                        Date:


Mail completed form to Attn: Horse & Pony Education Committee Officers, UW Extension,
1 Fen Oak Court, Madison, WI 53718-8812. Or, e-mail completed form to Judy Walker with
subject line Dane County 4-H Horse & Pony as follows: jwalk0000@yahoo.com

				
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