IN ACCORDANCE WITH THE OKLAHOMA

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					S.C.C. 4/28/97 Page 1
IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING LAW,
THE AGENDA WAS POSTED APRIL 24, 1997
IN THE MUNICIPAL BUILDING AT 723 S. LEWIS

                                                        Study Session
                                                       APRIL 28, 1997
                                                          6:00 p.m.

PRESENT: MAYOR MIKE HENSON, VICE MAYOR DAVE HESSEL, COMMISSIONERS RAY SCARBROUGH,
KAREN KAY MULLENDORE, BUD LACY

STAFF: CITY MANAGER CARL WEINAUG, ASST. CITY MANAGER MARY RUPP, SUA ACCOUNTANT
TAMMY BROWN, FINANCE DIR. MARCY ALEXANDER, CITY ATTORNEY MARY ANN KARNS, WATER
UTILITY DIR. WYATT IRVING, ASST. DIR. ROBERT FULTON,

GUESTS: NEWSPRESS REP. CRAIG FUQUA, STILLWATER ENGINEERING’S TERRY STAMBACK, KARSTEN
CREEK GOLF PRO TOM JONES

1. Consider funding options for $18,006,234 Wastewater Treatment Plant upgrade project.
2. Review of sanitary sewer extension needs southwest of Stillwater.

TERRY STAMBACK provided maps to illustrate the various options, their advantages v. disadvantages, and potential
costs to bring water lines to new development(s) west of the City.

The number one option he recommended at the lowest cost was a force main along Stillwater Creek, although it would
require a minimum of 3 lift stations for that basin which would require maintenance costs of the pumps (life span approx.
20 years) and electricity to run them. The initial cost of this option would be $400,000.

The most expensive but best solution would cost $760,000. It would in the end provide lowest long term cost as it would
eliminate the need for expensive maintenance and replacement of lift stations up to 50 years, if we do not exceed
anticipated growth for that area. The main line could be run along Stillwater Creek or State Highway #51 with an 18 inch
trunk line which would operate on gravity flow, not pumps. At present development to the west of the city is growing at a
good rate. It was also the best plan to serve the future needs of the area. If the Commission believed there would be a large
population boom in that area, then the option with the forced main system would be the best bet. If it continues at a steady
pace, which his firm estimated, the 18” line would be the best bet for long term service.

If this area were to be annexed, it would benefit the City in avoiding the problems caused by sewer lagoons, and septic
systems by putting this line in now. It would also allow the city the ability to provide electricity to these homes, which now
would be served by rural electricity. MR. STAMBACK recommended although expensive, good aerial maps of the area
will be necessary to calculate the best choice of where the trunk lines will be placed. The City will also have to secure right
of way easements under any of the options he provided. Those costs were not included in this study.
Recovery of these costs incurred through an improvement district was then discussed.

Karsten Creek’s Golf Pro Tom Jones spoke of his firm’s willingness to participate in their portion of the cost to bring
water lines to Karsten Creek.

The Trustees heard a number of options to finance the Wastewater Treatment Plant upgrade, a necessary project to meet
federal guidelines and to accommodate future growth of the city. MR IRVING noted Stillwater’s rates are still the lowest
in the state. Until recently, Ponca City and Bartlesville had lower rates, but theirs basically doubled after their treatment
plants were upgraded. If Stillwater raises its rate by $5.00 to $6.00 per month on an average bill, it will still be about
average among its peers.

In addition to the wastewater plant upgrade, MR. IRVING addressed the need to replace the lines along Washington
Street “strip” area, which would separate the sewer line connection to the Theda Pond storm sewer. This will reduce
about one fourth of the excess flow that goes to the wastewater plant. Another cost to consider is the proper closure of an
old abandoned wastewater plant on Knoblock, south of 12th Street, which is a real liability to the city. He estimated it
would take approx. $100,000 for this work.

SUA Accountant TAMMY BROWN explained several options for the Authority to consider to pay for the necessary
improvements, including raising of the water utility rates to its customers by 72% in increments over a period of years.
She was supportive of a low interest rate offered through the Oklahoma Water Resources Board to pay for these
improvements. TRUSTEE MULLENDORE recommended a one time rate increase to Stillwater’s citizens as they would
more likely accept that versus an incremental increase each year over a period of years.

MAYOR HENSON adjourned the Study Session at 7:30 p.m.
S.C.C. 4/28/97 Page 2
                                         STILLWATER CITY COMMISSION
                                               REGULAR MEETING
                                            STILLWATER, OKLAHOMA
                                                 APRIL 28, 1997

PRESENT: MAYOR MIKE HENSON, VICE MAYOR DAVE HESSEL, COMMISSIONERS RAY SCARBROUGH,
KAREN KAY MULLENDORE, BUD LACY


1.        MAYOR HENSON called the Regular meeting of the City Commission to order at 7:30 p.m. The Commissioners
stood for the Pledge of Allegiance.

3.       PROCLAMATIONS AND PRESENTATIONS

a. MAYOR HENSON presented a Proclamation honoring Dr. Mary Meritt and Mr. Rick Rogers of the Lincoln
alternative Academy for the “Outstanding Dropout Prevention Program in Oklahoma, 1997” by the Oklahoma
Foundation for Excellence.
b. MAYOR HENSON presented a Proclamation to Kent Metcalf, declaring April 28 - May 3, 1997 as “Industrial
Appreciation Week” for the Stillwater Chamber of Commerce.
c. MAYOR HENSON presented a Proclamation to Melissa Delacerda and Commissioner Karen Kay Mullendore,
declaring May 4-10 1997 as “Be Kind to Animals Week.”
d. MAYOR HENSON presented Charley Peterson and Donnie Pitchford with a Proclamation declaring the week of May
1st , 1997 as “Youth Week” for the Elks.

4.       APPROVAL OF MINUTES

MOTION BY RAY SCARBROUGH, SECOND BY KAREN KAY MULLENDORE TO APPROVE THE MINUTES OF
THE REGULAR MEETING OF APRIL 21, 1997 AS WRITTEN.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.
.
5.        CONSENT DOCKET
a. Claims in the amount of $77,385.53, Special Claims totaling $26,158.14, and Payroll in the amount of $600,801.56 were
presented for approval.
b. Community Develop. Dir. John Wesley recommended a partial release of the mortgage on properties owned by Jim
McCollom, rehabilitated through the City’s Rental Rehab. Program. CC-97-98
c. Public Works Dept. Office Mgr. Julie Dotter recommended awarding the bid for Uniform Rentals to Yale Uniforms as
low bidder, based on current usage over the next 3 years. CC-97-99
d. The following easements were presented for acceptance: A General Utility, Drainage & Utility, Sidewalk Covenant,
and Covenant for Pedestrian Easement granted by Johnson’s Auto Family LLC, for property in the E/2, SW/4, Sec. 17,
T19N, R2E; a Temporary Construction Easement granted by Theodore J. Samuel for property in the NE/4, Sec. 9, T19N,
R2E;a Street and Road Easement and right-of-way granted by Stillwater Industrial Foundation, Inc. for property in the
S/2, Sec. 34, T20N, R2E, I.M. Payne County, OK.
f. Cancellation of the May 26, 1997 City Commission and Stillwater Utility Authority meetings for the Memorial Day
holiday.

MOTION BY RAY SCARBROUGH, SECOND BY KAREN KAY MULLENDORE TO APPROVE THE CONSENT
DOCKET INCLUDING SPECIAL CLAIMS AND PAYROLL

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

6.       OPENING OF BIDS
MAYOR HENSON opened and read the following bids for fuel for city vehicles:
.                                  unleaded gas       unleaded gas   #2 diesel fuel
.                                  87 octane          89 octane
WRIGHT EXPRESS
97 Darling Ave.
South Portland, ME. 04106 Unable to determine costs at this time

GRIFFITH PETROLEUM
P.O. Box 1747                        Base line Base line Base line
Stillwater, OK, 74074                +$.03.79/gal.       +$.03.79/gal.     +$.03.79/gal

Fuel Managers, Inc.                  Base line          Base line Base line
5801 N.W. Grand, Suite A             +$.09.5/gal.       $.10.5/gal.         $.10.5/gal.
S.C.C. 4/28/97 Page 3
Oklahoma City, OK. 73118

MOTION BY DAVE HESSEL, SECOND BY RAY SCARBROUGH TO REFER THE BIDS TO STAFF FOR
EVALUATION AND RECOMMENDATION.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

7.       PUBLIC APPEARANCES, PETITIONS, COMMUNICATIONS
a.       Miscellaneous items from the audience. No items presented.

8.        PUBLIC HEARINGS
Public comments on the City of Stillwater and Stillwater Utility Authority proposed budgets for FY 1997-98 and review of
call-in comments from citizens. No items presented.

COMMISSIONER LACY thanked Mr. Weinaug for the summary of those calls received regarding the budget. MR.
WEINAUG read a concern expressed by one citizen regarding the problems at the traffic signal. The City Manager
explained we no longer have the expertise of a traffic signal employee on staff, and the resulting delay is that we must now
bring in a consultant from Oklahoma City to make those repairs and/or adjustments.

9.       GENERAL ORDERS

a. Consideration of lease with Lakeside Memorial Park Golf Association. CC-97-100

CITY ATTORNEY MARY ANN KARNS reviewed the actions of the Commission on March 24, during which it was
determined there had not been sufficient time to create a long term lease with the Golf Association, and they had resolved
to go on a month-by-month basis with the intention to have a lease prepared by May 1, with an automatic renewal unless
action was taken to terminate it. If canceled, the effective date would be May 31, if action was taken at this meeting, or to
take some other step tonight. Late this afternoon she had received a copy of a corrected lease Commissioner Lacy and
members of the Golf Association had previously discussed but it defined the requirements set out on March 31 - and she
believed it reflected those changes. She had also seen the proposed amendments to the constitution and by-laws that were
given to her this-morning as adopted by the Golf Association Board and membership but those did not have everything
that had been asked for. She pointed out those items needing changes and a revised copy had been presented to her by
mid-afternoon. She still had not had time to read it in total detail yet, but those proposed amendments allowed for a seven
(7) member board with three appointments by the city and the amendments had not been ratified by the membership.
That’s where it stands on the paperwork. She had also received a new proposed compensation package this afternoon for
the Golf Pro, Fred Forbes.

COMMISSIONER BUD LACY said as the City Attorney had indicated, after the Commission approved renewal of the
lease subject to the stipulations, he had attempted to work closely with the Golf Association in trying to make sure all items
of the lease had been complied with. He told the Association he was not comfortable in bringing the lease back to the
Commission until all those stipulations had been met. In the letter provided to the Commission tonight, LMGA President
Kevin Collin had laid out pretty well that it meets all the stipulations. However, Point #6 has been an item of concern. It
deals with the compensation package which Mr. Collin states was submitted on April 21 to the Golf Consultant and which
states that the association has been advised by Dr. Lacy the package was approved by Mr. Flatt. Just today we got the
remarks from Mr. Flatt regarding this alternative compensation package. This goes back to a series of discussions. When
I (Bud Lacy) became aware of the original compensation arrangement that had been worked out between the Board and
Mr. Forbes, I provided that information to Mr. Flatt and requested his comments. (The Commission had been provided
copies of the original compensation package worked out between the Association and Mr. Forbes, and the letter from Mr.
Flatt that suggested there be some changes in that contract. Commissioner Lacy said he had never received a copy of the
alternative compensation arrangement that had been provided to Vice-Mayor Hessel.

COMMISSIONER LACY continued, as provided in Mr. Collin’s letter the Commission received today, Mr. Flatt has
agreed the structure of the alternative proposal was more in line with his recommendations. Mr. Flatt also believed that it
was a great improvement over the original proposal and a step in the right direction. Mr. Flatt did however, express
some reservations about it but he thought it was a step closer to that stipulation that was included in the motion passed by
the Commission. One of the problems has been with whom the Association deals, or negotiates with. Commissioner Lacy
had tried to play that role, and it was not easy. It was his intention all along to bring a lease back to the Commission so an
evaluation could be made of whether it met the stipulations or not.
S.C.C. 4/28/97 Page 4
COMMISSIONER LACY said it has been difficult since our consultant is not in town, and in attending Board meetings,
he has been inundated all kinds of questions asking him to take a position. He has tried to be as helpful as he can. He
understood some of that has lead to confusion, and for that he apologized, as his intentions had only been to try to work
this out. As he understood it we certainly have the legal authority to vote not to renew this lease despite the fact they may
have met these stipulations. That is an alternative. The other alternative would be to approve the lease since we can argue
they have met these stipulations.

MS. KARNS said, whether or not these stipulations have been met has nothing to do with your rights to terminate the
lease. You gave timely notice to terminate the current lease on the 24 th of March, and notice to continue it on a month to
month basis with no guarantees. There was discussion regarding the risk to the association of going one month to another.
There is also a risk to the Commission - because you continue to incur costs for the engineering work because of the
January bid letting, etc. A separate issue, in her opinion, was that the stipulations have not been met as of today. There
are no modifications approved by the association’s membership that authorized the association to go to a seven member
Board, that removed the association’s right to set the fees, that let the Commission have oversight over financing in terms
of the audit, or oversight over the contract. Also, when she read Mr. Flatt’s letter before the Commission meeting, there is
language in there which sounds as if he were looking at a different document than the employment agreement I’m looking
at, because he refers to the ability to make more money, over 50 thousand rounds of golf, and she had not seen anything
that tied compensation to rounds of golf.

COMMISSIONER LACY said he did make that suggestion but he had not seen the association’s last proposal sent to Mr.
Flatt regarding Mr. Forbes’ compensation. He added, this has been very difficult and even now, he wondered whether the
Commission made the right decision to enter into a new lease. He hoped, if the decision was made to enter into a new
agreement, that relations with the association will be improved. Certainly having three new members appointed would
certainly improve the lines of communication. He wished to have the improvements made to the golf course in what ever
structure it will take is in the best interest of the community; whether there is an association to him was almost a
secondary issue.

COMMISSIONER MULLENDORE realized people can look at the same statements and obtain a different meaning, but
she did not see this as an approval of the compensation package by Mr. Flatt. It certainly is a qualified statement, as best.
The second thing that concerned her was that we have a City Commissioner who has put in a good deal of time and energy
trying to resolve a situation for the betterment of two groups, the City and the Association, and she did not believe they
had been quite open when she found out he hasn’t even seen the last thing faxed to Mr. Flatt.

VICE MAYOR HESSEL provided a copy of the letter written by LMGC President, Kevin Collin. In response to
questions, HESSEL advised he had received the letter on April 21, and the reply to that letter is what Commissioner Lacy
provided us this evening from Larry Flatt. He said there is a lot happening at this time concerning the golf course. There
are many factions, and he wished there was one big happy family. But progress is being made, as has been demonstrated
by Larry Flatt’s more recent letter, and the changes to the constitution and by-laws of the Golf Association, although not
finalized, that have been presented this evening, and meet the requirements the Commission set forth for the association to
meet. They are making efforts to meet these requirements. He could see canceling the lease.

COMMISSIONER SCARBROUGH said we have been bombarded this evening with information about the Golf Course,
and he would like to postpone further consideration for one week to allow time to absorb all these things.

MAYOR HENSON said that was a possibility, but we could at least terminate the current lease and operate on it for
another 30 days. If you postpone consideration for one week, we will actually be extending the lease for another 30 days.
In response to questions regarding the options available if the current lease were terminated, MS. KARNS explained we
have a clean lease before us in terms of language although she was not sure it was properly ratified. It’s the other things
that need to be addressed. The Golf Association could present a complete document and request a lease.

COMMISSIONER MULLENDORE saw this as a cancellation of a lease no one is in favor of, then we’re not doing
anything against anyone, we’re simply getting rid of something no one likes, and opening up an opportunity for anything
to be brought forward for action at a later time. We’re opening up doors by canceling the current lease.
COMMISSIONER LACY agreed, saying we need to decide this thing one way or another. The longer we prolong this
thing, the more frustration we all go through. MAYOR HENSON said she did not feel we could approve a new lease
tonight because there are too many things dangling. She could not vote on a new lease when she had not yet had a chance
to read it, and everything is not here yet.

VICE-MAYOR HESSEL asked, would the association be operating without a lease? MAYOR HENSON said no, they still
have 30 days. MS. KARNS added, if you vote tonight to give notice of termination then it is over May 31 unless something
happens in the interim. If you don’t do anything, the next time something could happen would be June 30 in terms of the
existing lease and anytime you can replace the existing lease with a new lease. She did not believe we are properly posted
to enter into a new lease, nor was she comfortable with the amount of time she had to review the documents we need to.
Monday is not a good day for thoughtful reading; when something new is coming in the door every hour, it’s really
difficult..
COMMISSIONER LACY requested all the future communications and dealings with the association be through the City
Attorney’s office, or City Manager’s office. This would allow him to step away as he felt he had served his purpose. MS.
S.C.C. 4/28/97 Page 5
KARNS said she would be happy to work with those documents, and would not have any trouble working with Mr. Ellis,
Attorney for Mr. Forbes, if people could get those to her in sufficient time for her to review them, as long as there’s a
willingness we can do it in a timely fashion.

LMGC Pres. KEVIN COLLIN did not wish to see the old lease canceled. He had not received notification of any action to
be taken tonight, and it was not on the agenda posted at the Public Library or on Cable Channel 16. He had found out
through Dr. Gary Meyer late Saturday afternoon. The Board met unofficially on Sunday, and they had discussed the
possibility of legal representation on April 23. At that time they weren’t completely sure they needed it. They thought
negotiations were going well and when they tried to find legal help on Sunday, counsel did not feel comfortable in making
a presentation under such short notice. He requested this item be tabled tonight for one week or to extend the old lease.

VICE MAYOR HESSEL asked if Mr. Collin’s point was that he didn’t know this would be on the agenda. MR. COLLIN
said he found out late on Saturday afternoon. He had not found it on the agenda when he checked the Library late on
Friday afternoon so they had not had time to obtain legal counsel or advice. He did not feel it was a mistake of the
association. MS. KARNS said she did not wish to get into a lot of finger pointing but she had taken the time this weekend
to review the minutes of the meeting of March 24, where she had gone to some length to explain what would have to be
done on the part of the association, suggested they obtain counsel, and to have their counsel call here. The next word she
heard was that Charles Hedrick would be their counsel. Mr. Hedrick then indicated he would not when we got halfway
through April, and she and Commissioner Lacy had been very concerned we had nothing. She had set up a meeting in her
office, and Tom Lee, Asst. District Attorney, was present. Mr. Ellis (Attorney for Mr. Forbes) was present, and people
from his office began calling on the 25th or 26th of March, and faxed materials to her to keep her up to date. On the 16 th of
April we again made a list of things that needed to be done, and as near as she could tell, none of that was done until they
worked on the by-laws last Thursday night. According to Mr. Ellis, he declined to represent the LMGC as much as a
week ago because of a conflict of interest. She was satisfied most attorneys would decline to represent something that has
been going on this long and not knowing any more about it, or would be able to. It is not a surprise to the association they
had this work to do and time was a factor. MR. COLLIN said Tom Lee had offered to represent the Association to look
over the by-laws and lease arrangements. Mr. Hedrick is here as a member of the Association, not to represent them as
counselor.

MAYOR HENSON said she had spent a lot of time talking with people and in consideration of this matter. She took the
matter very seriously. She said we have not received the by-laws, and she could not approve a new lease tonight, because
she had not had the chance to read it. There’s no way a new lease could be approved, perhaps simply because of the way
the agenda was written. We don’t have all the pages Mr. Flatt talked about, and he is saying that they apparently read
only one sentence of Page 27, and missed the whole thrust of our analysis and recommendation on Pages 26 & 27. She
didn’t even know what these pages said. That is something we need to know, and we need to know a lot of things before
we can sign any kind of a lease. I think we’re in agreement that the old lease is certainly not anything we want. The goal
of all five City Commissioners and City Manger is to provide an outstanding place to play golf at reasonable costs, not to
raise money for the city but to better serve the people who live here in Stillwater. The current arrangement is not working
and we don’t have a new arrangement at this point.

MOTION BY MIKE HENSON, SECOND BY KAREN KAY MULLENDORE TO TERMINATE THE LEASE WITH
THE LAKESIDE MEMORIAL GOLF ASSOCIATION EFFECTIVE JUNE 1, 1997.

MAYOR HENSON requested staff to bring all options and alternatives, whether from this group or any other options so
the Commission can see everything in black and white, so we make an intelligent decision that will be the right one for the
future.

MR. COLLIN said the Board and the Association have negotiated in good faith, and tried to meet every stipulation. The
minutes have reflected that. According to these points, we’re ready to sign a lease right now. MAYOR HENSON said,
but I would not be willing to sign one until all these other things are in order. You still have another month to be one of
the other alternatives. As I said, we’re trying to provide a good golf course. MR. COLLIN asked, are you rescinding the
motion of March 24? MAYOR HENSON responded, no, I’m not rescinding anything. All I am doing is moving to
terminate the current lease agreement. COMMISSIONER LACY added, that will give the Association 30 days to bring
forward a new lease if we choose to enter into that.

MS. KARNS reminded everyone we do not meet on May 26 due to the Memorial holiday so the Association’s proposal
needs to be on the Agenda May 19. Any new lease will have to be approved by ordinance, and she would be happy to
review documents or work on documents to see if they meet the stipulations the Commission previously put out. When we
have the Association corresponding directly with the City’s Consultant, and giving copy to only one Commissioner,
although she understood Commissioner Lacy and Vice-Mayor Hessel were both on that team, and to not show that and
deliver a copy to Commissioner Lacy, whom they claimed as their liaison, is not going to help us get along or get something
done on time. To get something done on time, we have to talk to each other.
S.C.C. 4/28/97 Page 6
MS. KARNS said she would look at those things as the Association brings them and help get them done on time if they
wish to make a proposal. This will need to be on the agenda May 19 if we’re going to have continuity, or there would have
to be a special meeting. That ordinance would be read at two separate meetings, and the lease could be approved and
acted on, subject to that approval.

In response to questions, MR. WEINAUG said he could not yet advise what his new report to the Commission would
reflect. He was still reflecting on what this would do to the rest of the week, or whether he would answer the phone or not,
or take the abuse Commissioner Lacy has taken over the last 6 weeks. The thing that finally threw it for him, and he
really wondered if this whole thing is worth the effort is when you realize the Mayor has been in a meeting from 9:30 this
morning until 12:30 p.m, the City Attorney has been involved completely for the last 4-5 days, and the amount of time it
has taken for the minute progress we have received is absolutely incredible. The thing concerning him the most and the
public needs to understand why we are so concerned up here, is because on March 12 the Association minutes reflected a
new compensation plan was developed with Mr. Forbes, and according to what Commissioner Lacy said is that he was not
advised until April 3, when he was casually handed the minutes. Fred Forbes’ compensation package is the number one
gripe in this whole issue, as to how much he’s made versus how much the Golf Course should have taken in to put to
capital improvements. For the association and its’ president not to deal with this issue in a forthright manner up front
with the City’s negotiating person, who is a City Commissioner absolutely astounded him. Why do we continue an effort
that is well beyond what anyone should do to work up an agreement with an entity that seems very casual about wanting
to be forthright in its relationships? We have a situation in which there is a two million dollar cost coming up for this
operation. I think we need a new start not just for the city but for the association and all of its members who are arguing
amongst themselves. Everyone would be much better off a year from now if we start over brand new, absolutely brand
new. Let the people on the association take a break from their fighting back and forth, accusing the city of trying to take it
over, and all the innuendoes that go back and forth, and start over. This has been exhausting for everybody, and very
discouraging. He did not think the lease should be renewed. It would be a better course for everyone in the long run. He
did not wish to run it, and would be happy with any other arrangement than to have to worry about it, but I will do
whatever the Commission directs him to.

COMMISSIONER MULLENDORE agreed. She could not recall anyone on the Commission stating the City wanted to
take over the golf course. She certainly did not. She wanted a golf course that will be a source of pride to the community
and one that people will come to and one that in 30-40 years will not be in the same boat we’re in right now. And she
wanted a golf course that anybody can play golf on. She said it seems we’ve done nothing but drag feet. By getting rid of
the old lease, we’re opening the doors. We have a certain number of days for everyone to come up with a plan. If we
continue the way we have, it’s going to keep going on and on. It’s time to do something different.

MR. COLLIN said he and the Board felt betrayed in a few ways. It seems the longer the negotiations go on, it seemed the
rules might be changing. On April 16, they learned money might not be available. He knew we can look through all the
minutes, - maybe it was inferred, maybe there are some if’s in there, but the Association felt and had been told that
someone will get the work done this summer - whether it’s with an association or the City is going to do it. Now we’re
hearing different things, so we’re lost in a lot of ways too.

MAYOR HENSON said she thought a lot of rumors had been flying as far as that is concerned. The budget is in the
process of being reviewed right now - she did not think the determination was made as to where the money will go, and it’s
still not definite. She understood we have ten million dollars less to work with this year than we had last year. She
understood this package (Golf Course) would be in the vicinity of two million dollars. COMMISSIONER LACY
explained the golf course project was linked to us giving money. What confused it was when we started looking at the
budget projections, we had to make some assumptions on a loan, and had to incorporate those assumptions to those roll
outs. MAYOR HENSON said she was trying to explain was “where is the money going to come from, and she thought the
only place that money could come from is the reserve fund which is only 10 million for the SUA and 2 million for the city.
If you take 2 million out for a certain project, that leaves only 10, especially when you don’t know what will happen to the
electric utilities. The City needed more than twelve million in reserve, not to start diminishing that 12 million. She said
we’ve been a fortunate community compared to others because we have been able to maintain some reserves, and not gone
bankrupt as some cities have. We've operated on a conservative basis, but we need to be much better off. That was where
the funding was thought to come from but she frankly found this to be a bad idea to take it from that area.

MR. COLLIN said it was originally inferred there would be an interest free loan, but when Dr. Lacy attended a board
meeting last Wednesday it was brought up in discussions the funds would have to taken from reserves and maybe we could
pay interest on it. That had surprised him more than anything. COMMISSIONER LACY conceded in a never ending
search for alternatives, he had made that statement.
S.C.C. 4/28/97 Page 7
DR. MARGARITE WHITE, 1624 Glenwood Court, wanted to quit looking at the past and all these meetings, although
she had not sat through as many as Dr. Lacy. One crucial problem was, no matter what you want to accomplish in the
next 3 weeks is to decide what you want to accomplish with the golf course. There are many goals floating around and
that is the source of conflict. The Association’s goal was to maintain control of the golf course. She heard Commissioner
Mullendore’s desire for a nice place to play and to build capital reserves so in 40 years this isn’t a problem. That sounded
good but did not address governance of the course. She said what we’re looking at are some very basic items relative to
the strategic direction of the golf course and the city itself ; where we are now and where we want to be in 5-10 or 15 years
and how do we want to get from point A to point B. A number of good ideas are floating around. She believed the
association had been working hard but it does not show as continuing because there is a large group of people.

DR. WHITE continued, it’s well to say we don’t want to renew the lease, which is the Commission’s decision but the
Commission has to have somewhere it wants to go, and what you’re asking city staff to do now is that in the next two
weeks to come up with some alternatives. We could go back to the alternatives presented on March 24, but there are gaps
in alternatives that would be valuable and those do not reflect a set of goals the city wants to accomplish with the golf
course and for the golf course over the next 5-10 years. Without that, whatever the Commission does in 3 weeks is going to
be a little shaky for a while.

CHARLES HEDRICK, 1107 Springdale, recalled a Commissioner had said the negotiations had been absurd. He agreed
that is where we are right now. Maybe it started out that way, probably within our own organization. At one of the first
Commission meetings he attended, a Commissioner got into the “we” and “you” dialogue, saying we’re going to loan you
money. He had wondered who we and you really are. He thought this was Stillwater, and Stillwater’s Golf Course. Who
is loaning money to whom? That set the tone for the way this has gone. He appreciated the difficulty the City Attorney
has had in dealing with an organization that doesn’t have counsel. Now they will obtain counsel and that would make Ms.
Karns’ job and their job much easier. However, these people who play golf at Lakeside aren’t necessarily in a higher
income bracket, and Lakeside is broke. He did not believe Legal Aid could assist them. Somehow they must come up with
money to pay legal counsel to represent them. One reason they need an attorney now is because LMGC was notified
tonight that this Commission, that voted on March 24 to do certain things conditioned on 9 stipulations, and in good faith
LMGC Association had tried to accommodate the Commission by satisfying those stipulations, find that now the
Commission is contemplating reversing their action of March 24. They do need an attorney. Maybe there hasn’t always
been good faith on both sides. He concluded, this is not the time to cast blame, but we all need to be going in the same
direction to fix this problem instead of pointing fingers back and forth. He wondered how much money the city has put
into the golf course over the past 50 years. To his knowledge, there have been contributions, and Lakeside has made
contributions, too. If the City were to write a check for $2,000,000, it could be said the city has paid you $40,000 a year to
run a golf course for the benefit of the citizens of Stillwater and its visitors. He did not think the City was in the business
of making money - you’re here to provide services, maybe that’s a bad deal, but if the city invested $40,000 a year to run a
golf course for 50 years - it would be serving the public well.

ROLL CALL VOTE: MIKE HENSON, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY - YES.
DAVE HESSEL - NO. MOTION CARRIED WITH FOUR VOTES YES.

10.      RESOLUTIONS

a. Resolution No. 97-10 closing a 20 ft. wide sewer easement located through the lot at 5814 Woodlake Drive.

MOTION BY RAY SCARBROUGH, SECOND BY DAVE HESSEL TO APPROVE RESOLUTION 97-10, AND
AUTHORIZE THE MAYOR AND CLERK TO SIGN.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

11.      REPORTS FROM OFFICERS AND BOARDS
a. Miscellaneous items from the City Attorney. MS. KARNS addressed misconceptions and rumors that were circulating
about her regarding a recent decision made on the street closing request for the Presbyterian Church. She also requested
an Executive Session to consider the claim of Jerry Carpenter, tort Claims of Stephen Ashworth, Johnnie Booth, Beulah
Hirschlein, Scott McCubbin, Curtis Davis, Harmon Miller, Kyle Yates, and Ray & Rosie Holland; and possible action
regarding proposals from Bargaining Agents of the IAFF and FOP.
b. Miscellaneous items from the City Manager. No items.
c. Miscellaneous items from the City Commission.
COMMISSIONER LACY related compliments he had heard from the citizens about Troy Witt, the Commission’s camera
man, and also a Street Maintenance Crew Chief. He also was appreciative of the events at the Elks for the Judith
Karmann Hospice fund, and the city’s staff for helping to keep traffic moving safely through that period.
COMMISSIONER MULLENDORE spoke of the big events to be held at the Animal Shelter next weekend, and requested
individuals who bring their pets to the Shelter for the Blessing to have them confined to a carrier, or on leash.
VICE-MAYOR HESSEL was pleased with the success of the Home & Garden Show held this past weekend.
MAYOR HENSON spoke of the Physical Follies held at Couch Park to benefit the Community Health Center. She also
thanked Colonial Florist for their lovely fresh bouquet of flowers.
S.C.C. 4/28/97 Page 8
12.     NEW BUSINESS No items.

13.     ADDITIONS, CORRECTIONS, QUESTIONS No items.

14.     RECESS TO SUA

MAYOR HENSON recessed the Commission meeting at 8:57 p.m. to convene the Stillwater Utilities Authority meeting.
The S.U.A. meeting was adjourned at 9:15 p.m., and the Commissioners reconvened to consider Executive Session.

15.     EXECUTIVE SESSION

MOTION BY DAVE HESSEL, SECOND BY RAY SCARBROUGH TO CONVENE FOR EXECUTIVE SESSION.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

16.     RETURN FROM EXECUTIVE SESSION FOR ACTION, IF ANY

MOTION BY RAY SCARBROUGH, SECOND BY BUD LACY TO ACCEPT STAFF’S RECOMMENDATION TO
DENY CLAIMS OF JOHNNIE BOOTH, SCOTT McCUBBIN, CURTIS DAVIS, HARMON MILLER, KYLE YATES,
AND JERRY CARPENTER. TO APPROVE THE CLAIM OF STEPHEN ASHWORTH, AND RAY AND ROSIE
HOLLAND, AND IN PART, THE CLAIM OF BEULAH HIRSCHLEIN IN FULL RESOLUTION OF THEIR CLAIMS
AGAINST THE CITY.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

17.     ADJOURNMENT

MOTION BY KAREN KAY MULLENDORE, SECOND BY DAVE HESSEL TO ADJOURN THE REGULAR
MEETING OF THE CITY COMMISSION.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD
LACY - YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

The Meeting was adjourned at 10:00 p.m.



_______________________________________ __________________________________
MAYOR MIKE HENSON                      SYLVIA S. MALLETT, DEPUTY
                                       CITY CLERK

				
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