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Leadership

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Leadership Powered By Docstoc
					Target from 4 Year Plan                             State clear and measurable                             When Performance Indicator
                                                    outcomes in 2008
A. Plans
1. Maintain SOA Strategy                           Strategy reviewed at SOA meeting                        Q3        Agreed strategy in place (Auditability)
2. Maintain Rolling 4 Year Plan                    4 Year Plan updated at SOA meeting                      Q3        Agreed 4 year plan in place (Auditability)
3. Develop Annual Operating Plan                   2009 Operating Plan created within Executive by         October   Costed Annual Operating Plan in place for
                                                   Executive                                                         sportscotland application (Auditability)
B. Organisation
1. Ensure Executive structure is fit-for-purpose to 1. Executive structure issues noted at Executive       ongoing   Executive is fit-for-purpose and all posts are filled
deliver Operating Plan                              meetings                                                         (Volunteers / officials)
                                                    2. Executive modified to reflect changing priorities   Q3
                                                    after review of SOA strategy and SOA 4 Year Plan
                                                    updated
                                                    3. Succession plan developed                           Q1/2
2. Ensure Co-ordinator organisation is fit-for-     1. Co-ordinator structure issues noted at Executive    ongoing   Co-ordinator structure is fit-for-purpose and all
purpose to deliver Operating Plan                   meetings                                                         posts are filled
                                                    2. Co-ordinator structure modified to reflect          Q3        (Volunteers / officials)
                                                    changing priorities after review of SOA strategy
                                                    and SOA 4 Year Plan updated
                                                    3. Succession plan developed                           Q1/2
3. Ensure Professional staffing is fit-for-purpose 1. Professional Plan issues noted at Executive          Q4        Level of Professional staff reviewed with Annual
to deliver Operating Plan                           meetings                                                         Operating Plan
                                                    2. Professional plans modified to reflect changing     Q4        (Volunteers / officials)
                                                    priorities after review of SOA strategy and SOA 4
                                                    Year Plan updated
                                                    3. Succession options reviewed                         Q4
4. Maintain Professional staff Plan                 Update Professional staff plan prior to each           for Exec Operating Plan reflects level of Professional staff
                                                    Executive meeting, reviewed udring Development         meetings (Volunteers / officials)
                                                    discussions
5. Maintain Staff HR policies and procedures        1. Review HR policies with sportscotland and           Q2        HR policy and procedures are up-to-date.
                                                    Professional Staff annually and modify as required               Professional Staff have bi-annual staff
                                                    2. Implement staff development                         Q1        development discussion (Auditability)
Target from 4 Year Plan                            State clear and measurable                             When Performance Indicator
                                                   outcomes in 2008
A. COMPETITIONS - Maintain a set of well
supported and managed competitions,
regularly introducing a new format
1. Review Competitions portfolio annually (at      Review Competitions portfolio at start of season        Q1   Portfolio reviewed and confirmed with Membership
start of season to adjust for next year)                                                                        (Auditability)
2. Update Rules on a rolling basis                 Update SOL rules                                        Q2   SOL Rules updated and agreed with membership
                                                                                                                (Participation)
3. Maintain trophies                               Establish management system for trophies                Q4   More trophies available for presentation (Participation)
B. FIXTURES & EVENTS - Maintain a well
managed and definitive set of official SOA
fixtures
1. Review tools and process for managing           Review tools and process for managing fixture list -    Q4   Fixture list managed more efficiently (Participation)
fixture list                                       once BOF changes are in place
2. Ensure SOA makes appropriate use of new         Improve processes to support events and sharing         Q4   Numbers of competitors (Participation & Volunteers)
tools & technology to support events, electronic   with clubs - guidelines tied into 6 Day event cycle
timing etc., supporting clubs
C. Maintain a set of fit-for-purpose policies
and procedures which reocognise the
influence of BOF, sportscotland, Scottish
Legal requirements and are adopted by all
clubs and members
1. Review Policies and Procedures and              All Policies and Procedures reviewed, gaps              Q4   Updated Policies & Procedures in place (Auditability)
highlight gaps (Disaster Recovery Plan?)           identified, and plan prepared to fill gap
2. Ensure Policies and Procedures conform to       Ensure P and P conform to wider legislation             Q4   Updated Policies & Procedures in place (Auditability)
wider legislation (Equity 2011/Child Protection)   (Equity 2011 & Child Protection)
3. Ensure Policies and Procedures are adopted      All members are made aware of Policies and              Q4   60% of senior members are aware of Policies and
across organisation                                Procedures of the SOA                                        Procedures (Auditability)

D. INTERNATIONAL EVENTS - Regularly
host high quality prestige International
1. Regularly apply for International Events -      In conjunction with Performance Director, prepare       Q4   Application prepared (Participation)
every 2 year minimum                               Application for International Event (B International
                                                   2009, JWOC 2011 or 2012), working with BOF
                                                   and Event Scotland
2. Work with BOF to plan and host quality          Run BOF Championships in 2008                           Q4   BOF Championships run successfully (Participation)
E. MEMBERSHIP & OFFICIALS - Ensure
Membership slows decline, volunteer base
grows and that skills and processes are fit-
for-purpose to support SOA clubs
1. Review processes for reporting membership          Establish method of measuring membership                Q1   Method is representative and repeatable and provides
and adjust as required                                                                                             accurate results (Membership)
2. Grow membership                                    Review opportunities for increasing membership          Q2   Increase (Membership)
                                                      and implement one
F. ACCESS + ENVIRONMENT - Ensure SOA
is aware of and involved in all
initiatives/legislation changes
1. Seek out dedicated resource to assist Access and   Ensure new Professional Officer is briefed to monitor        PO briefed (Volunteers/officials)
Environment legislation.                              initiatives/legislation changes                         Q3
Partnerships                                                   67cdefe7-2d39-4fd0-894b-3cb5b7a939b2.xls                                             3/10/2010      8:59 PM




Target from 4 Year Plan                            State clear and measurable                        When Performance Indicator
                                                   outcomes in 2008
A. Overall
Develop & Maintain a Partnerships Strategy
1. Enhance partnership arrangements to             1. Member clubs experiences reviewed              Q4        Agreed strategy in place (Volunteers / Officials)
improve support to clubs and fellow Directors      2. Partners experiences reviewed
                                                   3. Strategy agreed at SOA meeting
2. Increase Orienteering's visibility in           Strategy agreed at SOA meeting                    Q2        Reporting of external activities by Directors and
government and sporting communities                                                                            Officers (Volunteers / Officials)
3. Review ability of SOA to respond to             Mechanism agreed at SOA meeting                   Q2        Structure is fit-for-purpose
opportunities




B. Existing Partners : Governance
Maintain links with Governing and other
Sporting Bodies
1. Maintain and Review Relationship with BOF  1. Issues highlighted by SOA Reps at BOF annual Q4               Agreed timing for renegotiation of Memorandum
                                              meets and committees noted at SOA Exec /Board                    of Agreement (Volunteers / Officials)
                                              meetings.
                                              2. Effects of changes in BOF Governance
2. Maintain and Review relationship with      assessed. formal and ad hoc meetings continued Q4
                                              1. Regular                                                       Agreed way-forward in place
sportscotland                                 2. Any changes to sportscotland assessed
3. Maintain and Review Relationship with SSOA 1. Support of 2008 ISF World Schools Champs     Q3               1. Successful event
                                              2. Re-assessment of SOA / SSOA partnership                       2. Agreed timetable to achieve sportscotland's
                                                                                                               aim of one plan for each sport in Scotland by
                                                                                                               2011 (SGB Investment Strategy 2007-2011:
4. Propose Review of Partnership between SOA Post Spey 2007 Review completed                         Q2        23.9)
                                                                                                               Mechanism of Review agreed
and 6-Day Co Ltd
5. Keep SOA and member clubs informed of           Issues reported at SOA Exec /Board meetings       ongoing   Agreed structure in place (Volunteers /
changes in policy, legislation and opportunities                                                               Officials)
                                                                                                                                Part /Comms /PO
Partnerships                                                       67cdefe7-2d39-4fd0-894b-3cb5b7a939b2.xls                                          3/10/2010   8:59 PM




C. Existing Partners : Access and
Environment
Maintain links with Nature Conversation (eg
SNH, RSPB), Access and Land Owner (e.g.
NFUS, SRPBA) Bodies
1. Introduce annual review of national access        Annual meet                                         ongoing    Reported at SOA Exec /Board (Volunteers /
agreements                                                                                                          Officials, Participation)
2. Continue to contribute to external agencies on Contributions                                          ongoing    Reported at SOA Exec /Board (Volunteers /
access and environmental agreements (e.g.                                                                           Officials, Participation)
BOF, IOF)
3. Support fellow Directors and clubs in liaising Contributions as appropriate                           ongoing    Reported at SOA Exec /Board (Volunteers /
with national bodies                                                                                                Officials, Participation)

D. New Partners : Participation
Develop links to increase participation and
improve the general health of society
1. Support fellow Directors at a national level in Contributions as appropriate                          ongoing Reported at SOA Exec /Board (Volunteers /
developing links with Local Authorities (Leisure),                                                               Officials, Participation)
Local Authorities (Education), Universities &
Colleges, Outdoor Activities Organisations and
Youth Organisations
E. New Partners : Performance
Develop links to raise profile and improve
performance
1. Support fellow Directors at a national level in   Contributions as appropriate                         ongoing   Reported at SOA Exec /Board (Volunteers /
liaising with sponsors and other partners                                                                           Officials, Retention of athletes)
Target from 4 Year Plan                         State clear and measurable                           When Performance Indicator
                                                outcomes in 2008
A. COMMUNICATION - enhance
communications tools
1. Implement Communications Plan                1. Monthly newsletter implemented and monitored Q1         Review impact of Newsletter with Clubs.
                                                2. Communications Plan continually reviewed     Exec       Communications Plan used to guide all
                                                                                                           communications.
2. Review Web opportunities for improving       Complete and adopt web strategy                      Q1    Web strategy adopted at Executive meeting
communications
3. Enhance Web as external communications       New feature implemented to assist with External      Q2    New feature shows high hit rate
tool                                            Communications
4. Enhance Web as membership                    New feature implemented to assist with               Q2    New feature shows high hit rate (Participation)
communications tool                             Communications to membership
5. Review SCORE opportunities for improving     Complete and adopt SCORE strategy                    Q1    SCORE strategy adopted at Executive meeting
communications
6. Enhance sponsorship opportunities of         New Sponsor identified and in place                  Q3    New Sponsor in place
7. Enhance SCORE as membership                  SCORE enhanced                                       Q3    New feature well received (Participation)
communications tool
B. MARKETING - Enhance marketing
opportunities
1. Implement Marketing Strategy                 1. Marketing Co-ordinator appointed                  Q1    Plan in place to guide future Marketing
                                                2. Develop Marketing Plan Developed                  Q3    (Auditability)
2. Compile marketing information and material   Marketing information compiled - to include Media    Q3    Marketing Information in place, and easily
                                                sound bites & contact details, posters, displays &         accessible to clubs (Volunteers / officials)
                                                other marketing knowledge
3. Review existing sponsorship opportunities    Develop a Major events strategy (in conjunction      Q2    Put in place an Event strategy (Auditablility)
across SOA - identifying ones which would be    with BOF, sportscotland, Event Scotland, 6 Day
beneficial and appropriate and introduce new    Company, SSOA)
sponsors
Target from 4 Year Plan                              State clear and measurable                             When Performance Indicator
                                                     outcomes in 2008
A. CLUB DEVELOPMENT - Assist
Development of SOA Clubs
1. Assist Club Development through financial         2% increase of individuals in SOA membership           ongoing 2% Increase in Membership (Participation,
and professional assistance throughout               this year                                                      Membership)
Scotland. Promote sources of funding for
development projects - eg BOF, Awards for All,
2. Exchanging best practice between Clubs -          3 articles throughout the year, website monitored      ongoing 3 articles published in year (Volunteers/Officials,
website, Score, personal visits                                                                                     Membership)
3. Continue to source funding for JDOs.              2 JDO's in post by end of Q3                            Q1/2 Participation Membership
4. Attracting new adult members and retention        2% increase this year                                  ongoing Membership
of existing members
B. VOLUNTEER DEVELOPMENT - Assist
Development of club and event officials
1. Development of Event Officials' Skill level, eg   Run 2 courses and increase event officials by 5%       ongoing   Courses run and material updated
Controllers                                                                                                           (Volunteers/Officials)
2. Development of Club Officials' Skill level, eg    Run 2 courses and increase event officials by 10%      ongoing   Courses run and material updated
Coaching                                                                                                              (Volunteers/Officials, Active Coaches)
3. Statutory officials, e.g. Child Protection        Run 1 course                                           ongoing   Courses run and material updated
Awareness                                                                                                             (Volunteers/Officials)
4. Technical volunteers, eg Sport Ident, Emit        Run 1 courses and update material                      ongoing   Courses run and material updated
                                                                                                                      (Volunteers/Officials)
C. NATIONAL ORIENTEERING CENTRE -
Maximise benefit to SOA of National
Orienteering Centre
1. Run programme of activities at National           10 courses/sessions per year, total 150 participants   ongoing   Programme in place and run with favourable feedback
Centre to members, to include sport science                                                                           (Volunteers/Officials, Active Coaches)
courses? Club accreditation scheme?
2. Run programmes of activities for non-             3 courses, 20 participants                             ongoing   Programme in place and run with favourable feedback
orienteers                                                                                                            (Volunteers/Officials, Active Coaches)
3. Marketing of National Orienteering Centre         profit of £500                                         ongoing   £500 profit achieved by year end (Auditability)
4. Run courses nationwide                            3 courses, 20 participants                             ongoing   Programme in place and run with favourable feedback
                                                                                                                      (Volunteers/Officials, Active Coaches)
D. ORIENTEERING AS A SPORT FOR ALL -
Develop links to new Partners
1. Permanent Courses                                 1 new, 2 improved                                        Q4      1 new, 2 improved (Participation)
2. Schools (esp through School Sports Co-            2 new contacts, 20 participants                          Q3      2 new contacts, 20 participants (Volunteers/Officials,
ordinators) , Unversities and Colleges                                                                                Participation)
3. Youth Organisations                               2 organisations, 40 participants                         Q3       organisations, 40 participants (Volunteers/Officials,
                                                                                                                      Participation)
4. Parks & National Trust etc.                       1 organisation, 20 participants                          Q3      1 organisation, 20 participants (Volunteers/Officials,
                                                                                                                      Participation)
Target from 4 Year Plan                            State clear and measurable                           When Performance Indicator
                                                   outcomes in 2008
A. Squad Support
1. Junior Squads                                   Review Junior Squad activities and identify areas Q3         Junior athletes fitness and skills improve and a
                                                   for development                                              high percentage are retained (achievement and
                                                                                                                retention )
2. SEDS Squads                                     1. Achieve better take-up of SEDS activities         ongoing Athletes performances improve (achievement )
                                                   2. Publicise training opportunities more widely      ongoing
3. Vets Squads                                     Assess potential for a more active Vets Squad        Q3      Veteran athletes achieve personal goals
                                                                                                                (achievement )
B. International Experience and Success
1. Hold high quality events that satisfy            Make recommendations for future domestic            Q3        High attendance of squad athletes at events
requirements of elite and developing athletes       competition formats                                           (participation and achievement )
2. Assist athletes to gain international experience 1. Organise an international training and           Q2        Athletes performances improve (achievement )
                                                    competition camp for SEDS athletes
                                                    2. Organise an international training and           Q3
                                                    competition camp for Junior squad
3. International competition targets                1. Maintain or improve on 2007 results for          Novemb Scottish athletes are successful at the
                                                    Scotland in Home Internationals                     er      International level and targets are achieved
                                                    2. Achieve target of 25% of Scots in 2009 British           (achievement )
                                                    squad                                               October
C. Athlete Development
1. Adhere to British Orienteering drugs testing    Ensure all athletes are aware of drug regulations    ongoing No drug testing non-conformities identified
policy
2. Provide Sports Science support for squads       Identify mechanism for improving sport science       Q3        Athlete courses / suitable volunteers identified
                                                   awareness within squads
3. Medical                                         Assess need for further medical support for          Q3        Mechanism to address needs identified (if
4. Personal coaching and performance plans         1. Collate names of athlete personal coaches         Q2        Athletes perform to potential (achievement )
                                                   2. Organise session on putting together personal     Q2
                                                   performance plans for SEDS and Junior Squads
D. Coaching
1. Coach development (new and continued)           1. Contribute to development of new UKCC and         ongoing Retain existing coaches and increase number of
                                                   British Orienteering Coaching courses                        qualified coaches in schools (active coaches )
                                                   2. Run a range of courses at different levels        ongoing
                                                   through National Centre
                                                   3. Hold a coach information day for existing         Q4
                                                   coaches to present new coaching structure
2. Club and regional coaching                      1. Target clubs with no qualified coaches to         Q2        Increased range of coaching activities offered
                                                   develop coaching strategy                                      (achievement )
                                                   2. Publicise successful club and regional            ongoing
                                                   coaching to encourage further initiatives
3. Squad coaching                                  1. Promote CPD for squad coaches                     ongoing Athletes performances improve (achievement )
4. Orienteering pathways                           1. Identify pathways for orienteers (from schools    Q4      Recognised pathway of progression for athletes
                                                   to clubs to squads etc.)                                     from novice to elite and / or support roles
                                                                                                                produced (retention of athletes )
Indicator                Measurement
Participation            Increase year on year (compare different event catogories)
Volunteers / Officials   Increase in quantity and quality through year
Active Coaches           Increase in quantity and quality through year
Achievement standards    Improvement in regional, national and international squad standards
Retention of athletes    Increase in retention of athletes
Membership               Increase year on year (compare different event catogories)
Auditability             SGB achieves clear audit

				
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