Project Management Tutorial Workbook The instructions for completing the 5 tasks are in italics. Make sure you delete all text in italics before handing it in for a UTS class assignment or using it for your own project. Then format the documents as you wish. There are 5 tasks in this Workbook: Task 1 Name the Project Task 2 Identify the stakeholders Task 3 Record the primary stakeholders’ goals Task 4 Project Proposal Task 5 Project Plan Task 1 Name of project Insert project name Task 2 The stakeholders Project stakeholders Details Sponsor Insert name and/or position Primary users/customers Insert name and/or position Project champion Insert name and/or position Task 3 The primary stakeholders’ goals Primary stakeholder Stakeholders’ goals Desired Outcomes/goals Constraints/deadlines Sponsor Risks to avoid Budget Desired Outcomes/goals Constraints/deadlines Customers/Product users Risks to avoid Desired Outcomes/goals Constraints/deadlines Other/s Risks to avoid Use the above information to write up the Project Proposal (in the template below). The Project Proposal and the Project Plan The Proposal is a shorter version of the Plan. It contains sufficient data to enable sign off and funds to start flowing to the project. It supports the more detailed work required by the Plan. In most projects of medium size and bigger you would certainly complete both these processes. Proposal or Plan? If you are doing this as a class exercise, your teacher may ask you to complete one or the other. A shortened version of the plan (or a detailed proposal) may be enough preparatory work for a small project. Task 4 Project Proposal Project name Project sponsor Project manager Date Distribution of proposal Project objectives Major work activities Project timeframe, delivery date, or deadline Budget That is, first guess or how much money the sponsor has. Main risks (ie barriers to achieving project success) Economic, regulatory, social or environmental reasons for project The big picture Prepared by Signed Position Date Approved by Signed Position Date Notes on Task 5 Project Plan The tutorial suggests how you can develop the following sections of a Project Plan. Some parts of the plan are best represented in charts or other Project Management tools. Project Managers often use electronic management tools and a printed copy of either a single tool or the whole plan can be presented to your lecturer and/or project stakeholders. You choose You may choose to structure the plan in an entirely different way than is suggested below. This is intended to be a general guide only to developing your Project Plan. Reminder— delete these instructions! If you are writing your plan within this word document, don’t forget to delete these and all other instructions (in italics) before distributing it. Task 5 Project plan Project name Project charter A statement by upper management that gives the project manager authority to supervise others during the project. Scope statement Project Objectives Project Deliverables Work breakdown structure (WBS) Break down the project to the level at which there will be control. Use the model of WBS which is most suitable for your project. Costs Schedules Milestones Risk register The following are commonly included in Project Plans. They may be useful for your project planning. Key or required staff Subsidiary management plans (eg management plan, schedule management plan) Open issues and pending decisions Here you and the stakeholders can identify ongoing and future concerns. Supporting detail Supporting detail for the project plan can include: *Outputs from other planning processes that are not included in the project plan. *Additional information or documentation generated during development of the project plan (e.g., constraints and assumptions that were not previously known). *Technical documentation such as requirements, specifications, and designs. * Documentation of relevant standards.