JRCPTB Joint Royal Colleges of Physicians Training Board JRCPTB Fee Policy: A Quick start guide The first payment for each enrolment must always be paid directly to the JRCPTB (see 1.1). StRs paying through Collegiate Membership will be automatically moved to the lower subscription rate on completing paying their fees. Completing fee payments means paying the enrolment fee at the time of enrolment or the value of the instalments, which ever is greater (see 1.2). SpRs paying through Collegiate Membership will not automatically be moved to the lower subscription rate on paying making 5 payments. Those joining Collegiate Membership may make two payments in the same year, the initial payment to JRCPTB and the first Collegiate Membership payment. This is due to the Collegiate Membership fee being collected at a set time each year. Refunds must be applied for within 3 months of the invoice date (see section 2). All payments must be received within 30 days of invoice (see section 3). JRCPTB Fee Policy This fee document is applicable to all trainees currently enrolled with the JRCPTB and all st those enrolling from 1 October 2009 onwards. 1 Ways to pay 1.1 Direct payment to JRCPTB One-off fees and the first instalment of Collegiate Membership payment programmes must be paid directly to the JRCPTB. Payments can be made by: 1. Online debit or credit card payment through the Online Enrolment System 2. Debit or credit card payment over the phone (0203 0751 283) 3. Cheque 1.1.1 Card payments We accept the payment by MasterCard, Visa, Delta, Switch, JCB and Electron. Sorry we cannot accept American Express. Any card payments will be debited from your account within 5 working days. Our online card payment system is delivered by RBS worldpay http://www.rbsworldpay.com/ . 1.1.2 Cheque All cheques must be made payable to “JRCPTB” and the back marked with the name, GMC number and date of birth of the applicant. Cheques should be posted to: Enrolments team JRCPTB 5 St Andrews Place London NW1 4LB All cheques must be received within 30 calendar days of the application. JRCPTB reserves the right to charge a late payment fee for payments received after this 30 day window. 1.1.3 Direct debit to JRCPTB This option is only available to those subscribing as a non-trainee user of the ePortfolio. Those subscribing to this service should submit their direct debit forms with their application form. These will be passed to our finance team for processing within 5 working days of receipt. Subscription fees will be debited on an annual basis. In exceptional circumstances applications to pay through direct debit to the JRCPTB will be accepted from those in substantive posts. These applications will be reviewed by the Head of Enrolments, Fees and ePortfolio, decisions will be made on a case by case basis. 1.2 Collegiate Membership The Collegiate membership programme is only open to those in substantive appointments in Core or Specialty Training. Paying fees in this ways allows the enrolment fee to be spread over a number of instalments. Collegiate membership schemes are available through the three UK Royal Colleges of Physicians: Royal College of Physicians of London Royal College of Physicians of Edinburgh Royal College of Physicians and Surgeons of Glasgow The first instalment must be paid directly to JRCPTB by online card payment, phone card payment or cheque. This initial payment must be received within 30 calendar days of the enrolment application. The subsequent instalments will be covered by paying membership subscription to one of the three Royal College of Physicians at the higher rate. These subsequent payments are tax deductible. Membership forms must be completed and received by the relevant College within three months of the enrolment application to the JRCPTB. Failure to provide the forms within this window may lead to the offer of paying the fees via Collegiate Membership being withdrawn. All matters relating to these payments are handled by the relevant College membership team and hence any communications about your membership should be sent to them directly. The collegiate membership subscriptions are collected at a set time each year; this may mean that in the first year applicants pay two instalments in one calendar year. The payment plan can be cancelled without charge on paying either the enrolment fee due at time of enrolment or the total of the instalments, which ever is greater. For those enrolling on or after 01/08/07 Core trainees will make two payments and Specialty trainees must make five payments as standard in order to complete paying their fees. This subset of trainees should be automatically be moved to the lower subscription rate on making all the required payments. 2 Refunds Refunds for training fees will only be given in exceptional circumstances for example: Permanent withdrawal from medical training in the UK Death or serious illness that prevents the continuation of training If you are applying for a reason other than the above you must make your application for a refund within 3 months of the invoice date. Applications for a refund should be made to the Assistant Head of JRCPTB for enrolments, fees and ePortfolio. 3 Late payments Payments received more than 30 calendar days after invoice or enrolment application deadline may lead to a late payment fee being charged. The late payment fee will be no more than 10% of the annual charge The full enrolment fee or the full value of the instalments, which ever is greater should be paid by the time of completion. The full fee must be paid before the JRCPTB will release a Certificate of Completion of Core Training (CCCT), or recommend a Certification of Completion of Training (CCT) or Certificate of Eligibility for Specialist Registration (CESR) via the Combined Programme route. The JRCPTB has the right to charge a late payment fee for any direct payment that is not paid within 30 calendar days of the invoice. The JRCPTB also has the right to withdraw its support from a trainee and may remove access to the ePortfolio in the event on non-payment. 4 Change in fees The JRCPTB regularly reviews its fees and any changes to the fees will be advertised on the JRCPTB website a minimum of 30 days before the increase comes into effect. A change in the annual fee for enrolment will be charged to current and future members of the Collegiate Membership payment scheme. 5 Special arrangements 5.1.1 Sports and Exercise Medicine ETN Those entering Sports and Exercise Medicine on a two year programme due to previous experience will be charged a reduced rate enrolment fee until 31/12/09 (see 2009 Enrolment Fees section 5.6). From 01/01/10 all new Sports and Exercise Medicine enrolments will be charged at the full enrolment fee of £625. 5.1.2 Change from one medical specialty to another during training No fee will be charged for re-enrolment in the new specialty unless the change happens after the ST5 ARCP or SpR year 3 RITA. If the change of specialty does happen after this deadline then an admin fee of £50 may be charged to cover the administration costs resulting from this change of programme. In all cases the full enrolment fee or value of instalments must be paid in full by the time of completion. 5.1.3 Resignation from a medical specialty before training is complete The JRCPTB must be informed within 3 months of the final day of training. At this time the trainee may apply for any refund that they feel is due, these applications will be dealt with as described in Section 2. The PTB has the right to deactivate the ePortfolio account within three months of the last day of training or 30 days from the notice of resignation. It is the doctors responsibility to download any forms they may need in their future career. The PTB may charge and admin fee for retrieval of this ePortfolio information at a later date. 2009 Enrolment Fees Below are the current fees for 2009, please be aware that these will be subject to annual increase. Fee increases will be advertised on the JRCPTB website www.jrcptb.org.uk at least 30 days before taking effect. 5.2 LAT, FTSTA and FTTAs The current fee is £125 per year. If successfully appointed to a substantive post at Core or Specialty level enrolment fees for LATs, FTTAs and FTSTAs may be deducted off the substantive enrolment fee up to a maximum of £250. This is not done automatically and must be requested within 3 months of enrolment. 5.3 Core Medical Training – substantive £250 payable by: 1. One-off payment 2. Collegiate membership scheme. One payment of £125 direct to the JRCPTB and a second payment via Collegiate Membership at the higher rate. Please be aware that the Collegiate Membership subscriptions are taken at a set time per year and therefore, two payments may be taken in one year. 5.4 Specialty Training – ST3+ substantive appointment £625 payable by: 1. One-off payment 2. Collegiate membership scheme. One payment of £125 direct to the JRCPTB and four payments via Collegiate Membership at the higher rate. Please be aware that the Collegiate Membership subscriptions are taken at a set time per year and therefore, two payments (the initial PTB fee and the first of the Collegiate Membership payments) may be taken in the first year. 5.5 Non-training grade access to the ePortfolio £125 per year payable in advance £625 for 10 years access Paying the annual sum for 5 consecutive years will give a further 5 years free access. 5.6 Sports and Exercise Medicine If previous experience is going to be counted to reduce the training programme to two years then a fee of £250 will be charged. This reduced fee will not be available for enrolments received after 31/12/09.