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Communications Plan Document Version: – Communications Plan (i) AUTHORS This document was prepared by: Name, Title Organization Address Office phone email address John Doe, Project Manager Ministry of X Roundabout A Office Phone: xxx-xxxx johndoe@mox.gov.qa Jane Doe, IT Coordinator Ministry of X Roundabout A Office Phone: xxx-xxxx janedoe@mox.gov.qa VERSION HISTORY Date Document Version Document Revision History Document Author/Reviser May 15, 2006 1.0 Initial draft John Doe May 28, 2006 2.0 Reviewed with IT Coordinator and revised John Doe June 2, 2006 3.0 Reviewed and revised following meeting with Project Sponsor Jane Doe APPROVALS Date Document Version Approver Name and Title Approver Signature June 30, 2006 3.0 James Doe, Project Sponsor and Director, IT June 30,2006 3.0 John Doe, Project Manager – Communications Plan Table of Contents TABLE OF CONTENTS 1. Introduction _________________________________________________________________________ 1 1.1 Purpose of this Document.................................................................................................................. 1 1.2 Scope of this Document ..................................................................................................................... 1 1.3 Project Background........................................................................................................................... 1 1.4 Communications Objectives .............................................................................................................. 1 1.5 Assumptions and Constraints ............................................................................................................ 1 2. Communications Plan ________________________________________________________________ 1 2.1 Key Messages................................................................................................................................... 2 2.2 Branding and Visual Identity .............................................................................................................. 2 2.3 Audience Analysis............................................................................................................................. 3 2.4 Communication Activities and Events................................................................................................ 3 2.5 Standing Activities and Events........................................................................................................... 3 2.6 Special Activities or Events................................................................................................................ 3 2.7 Evaluating Communication Effectiveness.......................................................................................... 4 2.8 Roles and Responsibilities................................................................................................................ 4 Appendix A: Communications Budget Appendix B: Communications Schedule – Communications Plan Page 1 1. INTRODUCTION This introduction provides the purpose and scope of this document, the objectives of communications activities, and the assumptions and constraints used during the development of this document. 1.1 Purpose of this Document This section outlines the purpose of the Communications Plan. This Communications Plan outlines the overall approach for communicating with stakeholders about . It outlines key messages, describes key stakeholders, and describes communications activities and how their success will be evaluated. It also provides a communications budget and schedule. 1.2 Scope of this Document 1.3 Project Background 1.4 Communications Objectives 1.5 Assumptions and Constraints 2. COMMUNICATIONS PLAN This Communications Plan outlines project key messages, branding and visual identity considerations, stakeholder needs, and planned communications events and activities. All activities are summarized in a Communications Schedule and Budget attached as appendices to this document. – Communications Plan Page 2 2.1 Key Messages 2.2 Branding and Visual Identity – Communications Plan Page 3 2.3 Audience Analysis Stakeholder Objective Key Messages Communication Vehicles Feedback Mechanisms Internal Stakeholders External Stakeholders 2.4 Communication Activities and Events 2.5 Standing Activities and Events Activity/Event Purpose Audience Timing Responsible Status 2.6 Special Activities or Events Activity/Event Purpose Audience Timing Responsible Status – Communications Plan Page 4 2.7 Evaluating Communication Effectiveness 2.8 Roles and Responsibilities Name Title and Role – Communications Plan Page 5 APPENDIX A: COMMUNICATIONS BUDGET – Communications Plan Page 6 APPENDIX B: COMMUNICATIONS SCHEDULE

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posted:1/6/2008

language:English

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