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VIRGINIA by Levone

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									VIRGINIA:      AT A REGULAR MEETING OF THE BRUNSWICK COUNTY BOARD OF
               SUPERVISORS HELD ON WEDNESDAY, MARCH 18, 2009, IN THE
               AUDITORIUM OF THE COUNTY GOVERNMENT BUILDING

PRESENT: BARBARA JARRETT DRUMMOND, CHAIR; WELTON TYLER, VICE-
         CHAIR; ROBERT H. CONNER, MARC L. FINNEY, BERNARD L. JONES,
         SR., BOARD OF SUPERVISOR MEMBERS; CHARLETTE T.
         WOOLRIDGE, CLERK; RUSSELL SLAYTON, JR., COUNTY
         ATTORNEY; TAMMY W. NEWCOMB, CMC, DEPUTY CLERK;

*****
Re: Closed Meeting – 5:30 p.m.

        Upon motion of Mr. Finney, seconded by Mr. Conner, and unanimously carried,

the Board of Supervisors of Brunswick County, Virginia, convened in Closed Meeting to

discuss the following matters:

        2.2-3711.A.1.

              County Administrator’s Performance Evaluation

        2.2-3711.A.7

           Consultation with legal counsel regarding specific legal matters requiring the
           provision of legal advice by such counsel, to-wit:

                  Atlantic Recycling Technologies
                  Zoning Ordinance matter

               MOTION TO RECONVENE IN OPEN MEETING

        Upon motion of Mr. Finney, seconded by Mr. Conner, and unanimously carried,

the Board of Supervisors of Brunswick County, Virginia, reconvened in Open Meeting.

                   CERTIFICATION OF CLOSED MEETING DISCUSSION

      WHEREAS, the Board of Supervisors of Brunswick County, Virginia (“Board”),
convened a Closed Meeting on this date pursuant to an affirmative recorded vote in
accordance with the provisions of the Virginia Freedom of Information Act; and

       WHEREAS, Section 2.2-3712 of the Code of Virginia, 1950, as amended,
requires a certification by the Board that such Closed Meeting was conducted in
conformity with Virginia law.

       NOW, THEREFORE, BE IT RESOLVED that the Board hereby certifies that, to
the best of each member’s knowledge, (i) only public business matters lawfully
exempted from Open Meeting requirements by Virginia law were discussed in the
Closed Meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the Closed Meeting were
heard, discussed or considered by the Board.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re:     Regular Meeting at 7:00 p.m.

        Chair Drummond called the regular meeting to order and welcomed all citizens

in attendance.
*****
Re: Invocation and Pledge of Allegiance

       Supervisor Jones gave the Invocation and led the Pledge of Allegiance.

*****
Re: Approval of Agenda

       Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously

carried, the Board approved the agenda with the following changes:

County Administrator’s Report
 Strike Brunswick Sheriff’s Office – Inmate Litter Program

New Business
 Add Southside Planning District Commission – Long Range Transportation Plan
  Meeting

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: Public Hearings

Proposed Ordinance to Relocate Polling Place Precinct 501, Election District 5

       Mr. Steve Browder, Chairman, Brunswick County Electoral Board, stated that in

June 2008, the Electoral Board submitted a request to move the Lawrenceville Precinct

501 to Saint Paul’s College, John E. Thomason Student Center, as a result of

numerous complaints from the workers and voters about conditions in the voting facility.

Mr. Browder presented a copy of a letter from Dr. Robert Satcher, Sr., President of

Saint Paul’s College, approving the request to utilize the Student Center for all future

elections.

       The request, if approved by the Board of Supervisors, will be presented to the

Department of Justice for pre-approval. After receiving approval from the Department

of Justice, the Registrar has to notify all voters regarding the location change of the

precinct.

       Mr. Browder stated that the Electoral Board would like to have the precinct

moved prior to the June 2009 Primary election for the Governor of Virginia.

       The Chair opened the public hearing. The following citizen spoke:

                Timothy Puryear, spoke in support of relocating the polling precinct to the
                 St. Paul’s College - John E. Thomasson Student Center

       After giving all citizens an opportunity to express their views, the Chair closed

the public hearing.

       Upon motion of Mr. Tyler, seconded by Mr. Conner, and unanimously carried,
the Board adopted an ordinance to relocate Polling Precinct 501, Election District 5

from the Circuit Court Clerk’s Building to the St. Paul’s College – John E. Thomasson

Student Center.

        ORDAINED: That subject to preclearance from the U.S. Justice Department, the
polling place which currently serves Precinct 501 (Lawrenceville Precinct) of Election
District 5 is hereby relocated from the basement of the Brunswick County Circuit Court
Clerk’s Office, located at 216 Main Street, Lawrenceville, Virginia 23868, to the John E.
Thomasson Student Center of St. Paul’s College, located at 100 Athletic Field Drive,
Lawrenceville, Virginia 23868.

        FURTHER ORDAINED: That the County Attorney is authorized and directed to
make a formal submission to the U.S. Justice Department for preclearance of the new
polling place so that it can be used for the election to be held in June of 2009, and in all
subsequent elections, general or special; and if such preclearance is denied by the U.S.
Justice Department, the polling place for Precinct 501 of Election District 5 shall remain
at its present location (i.e. the basement of the Brunswick County Circuit Court Clerk’s
Office)

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: Approval of Minutes

       Upon motion of Mr. Jones, seconded by Mr. Finney, and carried, the

Board approved the minutes of the February 18, 2009, Regular Meeting; March 5,

2009, Adjourned Meeting; and the March 11, 2009, Adjourned Meeting as presented.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None

*****
Re: Virginia Department of Transportation

       Mr. Moody, Assistant Resident Engineer, presented the monthly report as
follows:

Construction Report
   Rural Rustic Program 2008-09
      o Route 747 – Dillard Road from Route 611 to end state maintenance
      o Route 755 – Wilson Creek Lane from Route 712 to end state maintenance
   Rural Rustic Program 2009-10
      o Route 722 – Wrightwood Drive from Route 611 to end state maintenance

Spot Stabilization
   2008-09 Program
      o Route 673 – Reavis Gin Road from Route 611 to Route 715
      o Route 712 – Old Stage Road from Route 58 to Route 634
   2009-10 Program
      o Route 611 – Dry Bread Road from Route 644 to Route 46

Maintenance Forces
    Placing stone on various secondary routes around mailboxes and low shoulders
      and on non-hard surfaced secondary roads, machining non-hard surfaced
      secondary roads, replacing pipe, patching and cleaning intersections.

Revenue Sharing Program
   Route 626 Overlay approved and Brunswick County has been billed for their
     share.
Turnkey Asset Management for Interstate Maintenance
    Effective July 1, 2007
    24/7 Telephone Number – 1-866-378-7743 (Smart Traffic)

*****
Route 46 North Bridge over CSX Railroad

       Mr. Moody presented the following information on the Route 46 North Bridge
project:

Width of Existing and Proposed Bridge
The existing structure is 32.5' from outside to outside of structure. It is 24' from curb to
curb. The proposed structure is 33' 8" from outside to outside of structure. It is 32' from
railing to railing.

Proposed typical includes 12' lanes, 5' shoulder (west side) and 3' shoulder (east side).

Traffic Count
2400 ADT (2009)
Trucks 7-8%

Breakdown of trucks:
 Buses, Delivery Trucks Two-axle-- 3%
 Single Unit-Dump trucks-- 1%
 Tractor Trailer-- 4%

Bridge Height
Bridge height will maintain the minimum vertical clearance of 23.0' required by CSX
railroad.

Project Estimate Cost
Bridge and Approach work---$2.1 million

Time Frame for Temporary Detour beside existing structure
In order to use a temporary detour next to the existing bridge, we would need to acquire
additional Right of Way or Temporary construction easements, relocate utilities and
obtain additional environmental permits. To acquire Right of Way it would add on 9
months, relocating utilities would add 3 months, and obtaining additional environmental
permits would add 9 months, for a total of 21 months if there are no problems.

Alternatives
1) The first alternative that was explored was tearing down the bridge and filling over
CSX Rail Road right of way. CSX Rail Road did not agree with this approach. They
wanted to maintain the grade separation because this is the route for the proposed high
speed rail.

2) The second alternative was to use a temporary detour next to the existing bridge.
This approach could take an additional 21 months (total 42 months). As a result of the
condition of the bridge, VDOT believes the bridge may not hold up for that period.

3) The third alternative was to close the road and use alternative routes.
       Route 85 to South Hill to Route 58 to Lawrenceville for trucks--approximately
          31 miles.
       Route 646 and Route 634 could be used by local traffic--approximately 4
          miles.

Public Hearing
Mr. Moody stated that the County has requested a public hearing. If a public hearing is
held on the project, it would add an additional three (3) months to the project schedule.

       Upon motion of Mr. Jones, seconded by Mr. Conner, and unanimously carried,
the Board voted to withdraw its request to hold a public hearing and directed Virginia

Department of Transportation to move forward with the project.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: Special Presentations

Recognition of Marilyn H. Brammer

       Ms. Woolridge, County Administrator, stated that Marilyn H. Brammer began

employment with Brunswick County in April 1978. Through the years, she has served

under nine (9) County Administrator’s and at least five (5) Board of Supervisors.

       She served in various capacities to include Administrative Assistant, Interim

County Administrator, and Deputy Clerk to the Board of Supervisors. While

serving as Deputy Clerk, she obtained her Certified Municipal Clerks Designation

becoming the first Clerk in Brunswick County history to become certified. In 1997, the

County established the Finance Department and appointed Mrs. Brammer as the

Director of Finance.

       On April 1, 2009, Mrs. Brammer will retire from Brunswick County Government

with 31 years of service to its citizens.

       The Board congratulated Mrs. Brammer and presented her with a County seal

and plaque in recognition of her dedicated service to the citizens of Brunswick County.

*****
Virginia Lakes and Watershed Association/Department of Conservation and
Recreation – Best Maintained Dam Award (County Park at Great Creek)

       Chair Drummond stated that the dam at County Park at Great Creek was

nominated and has been awarded the Best Maintained Dam Award by Virginia Lakes

and Watershed Association/Department of Conservation and Recreation.

       The inspecting team from Virginia Lakes and Watershed Association critiqued

Great Creek Dam on the following:

                 sloughs
                 slides
                 depression
                 debris/trees on the embankment or buffer area
                 condition of ground cover
                 condition of emergency spillway
                 condition of concrete in the riser tower
                 erosion

       The Board of Supervisors acknowledged Shelton Jones, Animal Control/Park

Maintenance Officer, who assisted in the maintenance efforts of the dam.
*****
Re: Department/Agency Requests

Fort Christanna Site Update – Nathaniel Neblett

       Mr. Neblett stated that the final load of stone has been delivered to the site and

installed by the contractor. The benches still need to be installed at the site.

       The historic identification signs will be placed on Interstate 85 by March 24,

2009, notifying and directing travelers to the Fort Christanna site.

       Mr. Neblett added that plans for the Opening Ceremony on April 25, 2009, are

progressing and he will keep the Board informed on the status of the project.

*****
Brunswick County/Lake Gaston Tourism Association Grant Funding – Bobby
Conner

       Mr. Bobby Conner, Brunswick County/Lake Gaston Tourism, stated that the

County entered into an agreement with International Paper to lease the building located

on Route 46. Discussion has been held in regard to potential uses for the building such

as a one-stop visitor center. The Southside Planning District is willing to assist the

County in applying for TEA-21 funding for a visitor center. As a result, Southside

Planning District Commission requests a letter of support for this grant application. The

purchase price for the building can be used as matching funds. There is no additional

matching funds required.

       Upon motion of Mr. Conner, seconded by Mr. Tyler, and unanimously carried,

the Board approved a letter of support to apply for TEA-21 funding as requested.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Fort Christanna Opening Ceremonies

       Mr. Bobby Conner stated that the Fort Christanna Planning Committee is inviting

all Board members to attend its opening ceremony on April 25, 2009, and provide

remarks. He asked that each Board member contact the Brunswick County/Lake

Gaston Tourism Association Office and advise if they wish to make comments during

the ceremony.

*****
Brunswick Sheriff’s Office – Sheriff Brian Roberts

Local Law Enforcement Block Grant

       Sheriff Roberts stated that the Brunswick Sheriff’s Office is requesting approval
to apply for a Local Law Enforcement Block Grant, in the amount of $955.00, through

the Department of Criminal Justice Services. This grant is included as part of the

American Recovery and Reinvestment Act of 2009 as signed by President Obama to

aid in the reduction of crime and violence.

         There is no local match and this was not a budgeted item for FY09. As a result,

an additional revenue and expenditure appropriation is required in order to expend the

funds.

         Upon motion of Mr. Tyler, seconded by Mr. Conner, and unanimously carried,

the Board authorized the submittal of the grant application, approved the acceptance of

funds in the amount of $955.00, if awarded, from the Department of Criminal Justice

Services, and approved an additional revenue and expenditure appropriation in the

amount of $955.00 to the FY09 Brunswick Sheriff’s Office budget.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Edward Bryne Memorial Justice Assistance Grant

         Sheriff Roberts stated that the Brunswick Sheriff’s Office is requesting approval

to apply for a Edward Bryne Memorial Justice Assistance Grant, in the amount of

$15,474, through the U.S. Department of Justice. This grant is included as part of the

American Recovery and Reinvestment Act of 2009 as signed by President Obama to

aid in the reduction of crime and violence.

         There is no local match and this was not a budgeted item for FY09. As a result,

an additional revenue and expenditure appropriation is required in order to expend the

funds.

         Upon motion of Mr. Tyler, seconded by Mr. Finney, and unanimously carried,

the Board authorized the submittal of the grant application, approved the acceptance of

funds in the amount of $15,474, if awarded, from the Department of Criminal Justice

Services, and approved an additional revenue and expenditure appropriation in the

amount of $15,474 to the FY09 Brunswick Sheriff’s Office budget.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
COPS Grant

         Sheriff Roberts stated that the Brunswick Sheriff’s Office is requesting approval

to apply for a Community Oriented Policing Services (COPS) Grant, through the U.S.
Department of Justice. This grant is included as part of the American Recovery and

Reinvestment Act of 2009 as signed by President Obama to aid in the reduction of

crime and violence.

       This is a competitive grant program that provides funding directly to law

enforcement agencies having primary law enforcement authority to create and

preserve jobs and to increase their community policing capacity and crime-prevention

efforts. The application deadline is April 14, 2009.

       The grant will provide 100% funding for approved entry-level salaries and

benefits for three years (36 months) for newly hired, full-time sworn officer positions or

for rehired officers who have been laid off, or are scheduled to be laid off on a future

date, as a result of local budget cuts. Grantees must retain all sworn positions awarded

under this grant for a period of one year (12 months) following the conclusion of the

grant funding.

       Supervisor Tyler questioned costs associated with these additional positions (i.e.

vehicle, uniform, weapons, etc). Sheriff Roberts indicated that the grant does not

include a vehicle, uniforms, weapons, etc.

       It was the consensus of the Board to request that the Finance Committee review

the financial impact of the grant and provide a recommendation to the Board of

Supervisors.

       This item was continued.

*****
Brunswick Dixie Youth League – Request to Reimburse/Waive Building Permit
Fees – Winston Brewer

       Mr. Winston Brewer, Brunswick Dixie Youth League, presented a request

to reimburse and/or waive building permit fees for the Field House Project. According to

Mr. Brewer, this request is based on Brunswick Dixie Youth League being a non-profit,

501-C3 tax exempt organization.

       The following permits have been purchased relative to the Field House Project:

          Permit #383-2008                   $ 50.88
           August 14, 2008
           Demolition of old concession stand

          Permit #384-2008                      $534.19
           August 14, 2008
           Construction of New Field House
          Permit #12-2009                    $712.25
           January 13, 2009
           Concession and Field House to replace existing concession
           Building which has been demolished

          Permit #12-2009                         $ 50.88
           February 6, 2009
           Plumbing for Field House

       There are five additional permits to be obtained relative to the Field House

Project:
          Electrical for Field House              $   50.88
          Mechanical for Field House              $   50.88
          Deck 16x90                              $   50.88
          Retaining Wall 6x90                     $   50.88
          Cooking Shelter 12x16                   $   50.88

       Upon motion of Mr. Tyler, seconded by Mr. Finney, and unanimously carried, the

Board denied reimbursement of Permit #383-2008 (August 14, 2008), #384-3008

(August 14, 2008), and #12-2009 (January 13, 2009). Further, the Board approved

reimbursement of Permit #12-2009 (February 6, 2009) in the amount of $50.88.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

       It was the consensus of the Board that additional requests for waiver of building

permit fees would be considered. Further, that the County’s policy is that once an

applicant pays for permit fees, the applicant may inform the Department of Planning

staff in writing and within thirty (30) days of its intent to request waiver of permit fees.

       Mr. Brewer invited the Board of Supervisors to attend Opening Ceremonies at

Sonny Wholey Memorial Ballpark on Saturday, April 18, 2009, at 1:00 p.m.

*****
St. Paul’s College – Student Center Pedestrian Bridge – Bill Herrington

       Mr. Bill Herrington, St. Paul’s College, presented a request for a letter of support

for the Student Center Pedestrian Bridge Project. He explained that the bridge will be a

pedestrian bridge that will begin at the Chicago Building, cross Rose Creek, and end at

the John E. Thomasson Student Center. However, the bridge crosses wetlands. As a

result, federal, state and local government agency’s approval is required to move

forward with the project.

       Additionally, before Virginia Department of Environmental Quality can issue final

approval, they must receive approval from the local governing body.

       He stated that St. Paul’s College has received approval from the Army Corps of

Engineers and the Town of Lawrenceville.
       Supervisor Conner requested a copy of the letter from Virginia Department of

Environmental Quality. Mr. Herrington stated that he will provide a copy to the County

Administrator for distribution to the Board of Supervisors.

       Upon motion of Mr. Tyler, seconded by Mr. Finney, and unanimously carried, the

Board approved a letter of support for the St. Paul’s College Student Center Bridge

Project.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Brunswick County Electoral Board

Central Absentee Precinct

       Mr. Steve Browder, Chairman, Brunswick County Electoral Board, presented a

request to establish a Central Absentee Precinct. Mr. Browder stated that a Central

Absentee Precinct allows voters to cast a vote on voting equipment located in the

General Registrar’s Office. Paper ballots will be mailed to absentee voters upon

request.

       Mr. Browder stated that the establishment of a Central Absentee Precinct is the

simplest and most cost effective manner to provide accessible voting equipment for all

absentee voters. It will require that one (1) voting machine be placed in the Registrar’s

Office which will have all thirteen precincts programmed on the one machine. It will

require one Chief and two additional officers of election to work the precinct on election

day. The workers will be responsible for retrieving the tapes and providing the

Statement of Results at the close of election.

       If a Central Absentee Precinct is not established, a voting machine and

additional paper ballots for that machine will have to be purchased, or the

Electoral Board will be required to secure thirteen (13) voting machines, one for each

precinct, to provide all absentees accessible voting equipment on which to cast their

ballot. In addition, all election day workers will travel to the Registrar’s Office

after the close of the polls to run the tapes and complete the Statement of Results for

their respective precincts.

       Upon motion of Mr. Conner, seconded by Mr. Jones, and unanimously carried,

the Board authorized the advertisement of a public hearing on an ordinance

establishing a Central Absentee Precinct for its April meeting.
Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: Citizen Comments

        The Chairman opened the citizen comment period and advised that each citizen

will be allotted three (3) minutes to speak. No citizens spoke.

        After giving all citizens an opportunity to express their views, the Chairman

closed the Citizen Comment period.

*****
Re:     Consent Calendar of Reports

        Upon motion of Mr. Jones, seconded by Mr. Conner, and unanimously

carried, the Board approved the Consent Calendar of Reports as presented for the

following organizations:

        A.   Lawrenceville-Brunswick Airport Monthly Report – February 2009
        B.   Brunswick County Sheriff’s Office Monthly Report – February 2009
        C.   Southside Community Services Board Minutes – January 27, 2009
        D.   Roanoke River Service Authority Minutes – January 27, 2009
        E.   Industrial Development Authority Minutes – January 13, 2009

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.
*****
Re: Finance Director’s Report

Approval of Disbursements

        Upon motion of Mr. Jones, seconded by Mr. Finney, and carried, the Board

approved the disbursements in the total amount of $299,237.77 as follows:

       system checks dated February 20, 2009, in the amount of $3,000.00
       system checks dated February 26, 2009, in the amount of $2,802.56
       system checks dated March 11, 2009, in the amount of $49,361.12
       system checks dated March 12, 2009, in the amount of $2,670.00
       system checks dated March 18, 2009, in the amount of $226,402.65
       system checks dated March 19, 2009, in the amount of $15,001.44

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
GoDaddy.com, Inc.

        Mrs. Sullivan, Director of Planning, stated that GoDaddy.com, Inc. is an Internet

Corporation for Assigned Names and Numbers (ICANN) accredited registrar for domain

names. It is the largest registrar of domain names in the United States.

        The County’s website domain name www.brunswickco.com was registered with

GoDaddy.com, Inc. on July 7, 2005. Department of Planning staff was authorized

by the previous County Administrator to develop the County’s website. GoDaddy.com,
Inc. was chosen as the domain registrar because they were inexpensive and the

number one (1) domain registrar in the United States.

         The County has renewed its domain name with GoDaddy.com on the following

dates:
              January 31, 2006    2 year renewal
              January 28, 2008    1 year renewal
              January 28, 2009    2 year renewal

         Upon motion of Mr. Jones, seconded by Mr. Tyler, and unanimously carried,

the Board approved payment to GoDaddy.com, Inc. in the amount of $21.26, for

hosting of the county’s domain name.

         Upon motion of Mr. Conner, seconded by Mr. Tyler, and unanimously carried,

the Board approved payment of the interest incurred as a result of not paying the

charge last month, in the amount of $9.75.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Direct Deposit Policy

         Tommy Mason, Assistant Director of Finance, presented a policy that institutes

direct deposit for all Brunswick County employees beginning July 1, 2009, as follows:

        All Brunswick County Employees will be required to receive their paychecks via
Direct Deposit at a financial institute (“Bank”) of their choosing. Anyone who is unable to
obtain a checking or savings account at a bank will be able to pick up their paychecks in
the Finance Department between 11:00 a.m. and 2:00 p.m. The Finance Department
will require anyone who is picking up a check to provide appropriate identification.
Checks must be picked up by the individual to whom the check is made out. Any
checks not picked up by 2:00 p.m. will be placed in that day’s mail.

      In the event that the Finance Department is closed due to an emergency,
paychecks will be available for pick up on the next business day between 11:00 a.m.
and 2:00 p.m. Again, checks not picked up by 2:00 p.m. will be placed in the mail.

         Upon motion of Mr. Tyler, seconded by Mr. Jones, and unanimously carried,

the Board approved the Direct Deposit Policy as presented to be effective July 1, 2009.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
FY10 Renewal of Employee Health Insurance

         Mrs. Brammer, Director of Finance, presented the Local Choice Health Benefits

Program Renewal Analysis and proposed rates effective July 1, 2009, through June 30,

2010, for the County’s group health insurance program.

         The following two (2) options were presented:
Key Advantage Expanded

      Should the Board continue funding under the current option, the Key Advantage

Expanded, the cost increase would equal $30,720 for FY10 as follows:

Annual Increase for County Employees                                          $23,760.00
Annual Increase for Social Services
Employees                                                                     $ 6,960.00
Total Annual Increase                                                            $30,720

Key Advantage 200

      However, if the Board should choose to move to the Key Advantage 200 plan,

the cost increase would equal $1,536 for FY10 as follows:

Annual Increase for County Employees                                           $1,188.00
Annual Increase for Social Services
Employees                                                                       $ 348.00
Total Annual Increase                                                          $1,536.00

Recommendation

      Staff recommends the Board offer both plans, the current Key Advantage

Expanded coverage and Key Advantage 200, with the Board to pay the full single

premium of $442.00 for the Key Advantage 200 coverage.

      Should an employee elect to continue their Key Advantage Expanded coverage

they would have to pay the difference between the two premiums of $19 per month for

single coverage.

      Upon motion of Mr. Tyler, and carried, the Board recommended the renewal of

both Plans, with the employer contribution of $442.00, to be effective July 1, 2009.

Ayes: Tyler; Nays: Conner, Finney, Jones, Drummond. The motion was defeated.

      Upon motion of Mr. Conner, seconded by Mr. Finney, and unanimously carried,

the Board recommended the renewal of Key Advantage Expanded, with the employer

paying the single coverage amount of $442.00, effective July 1, 2009.

Ayes: Conner, Finney, Jones, Drummond; Nays: Tyler

*****
FY09 Monthly Expenditure Review

      Mrs. Brammer, Director of Finance, stated that as of February 12, 2009,

departments should have approximately 25% of their FY09 budget remaining. After

review, the following departments were identified as having less than 32%:

                                                              % Remaining
                                                              FY09 Budget
Electoral Board                                                22.37%
       Expenses related to Presidential election


Circuit Court                                                  17.96%
        Jury Duty/State (Costs to be reimbursed by State)

Sheriff’s Department-Law Enforcement                           31.19%
       Repair & Maintenance

Probation Office                                               06.74%
      Services from other agencies (juveniles)
      This line item is over budget by $1,890

Maintenance of Buildings & Grounds                             22.12%
      Electrical Service
      Water/sewer service

       This was provided for the Board’s information.

*****
Re: Brunswick County Public Schools - Monthly Report

       Upon motion of Mr. Tyler, seconded by Mr. Conner, and unanimously carried,

the Board accepted the monthly report from Brunswick County Public Schools as

presented.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: Planning Director’s Report

SJB Farms – Virginia Department of Environmental Quality Air Permit – Local
Governing Body Certification Form

       Mrs. Sullivan, Director of Planning, stated that the Planning Department received

the attached Local Governing Body Certification Form for signature regarding SJB

Farms application for an Air Permit from the Virginia Department of Environmental

Quality (DEQ).

       The applicant, Mr. Sidney J. Brandon, Jr., will be installing an animal mortality

incinerator on his farm located off of Macedonia Road (State Route 616), in Danieltown.

As per Article 17 of the Brunswick County Zoning Ordinance all intensive livestock

facilities are required to have a method in which to dispose of dead animals.

Incinerators are an approved method of disposal.

       The Local Government Body Certification Form requires the signature of a local

government representative certifying that the proposed location and operation of the

facility described on the form is applicable with local ordinances.

       In the past these forms have been signed by the County Administrator or their
designee.

       Upon motion of Mr. Jones, seconded by Mr. Conner, and unanimously carried,

the Board authorized the County Administrator to sign the Local Government Body

Certification Form.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: County Administrator’s Report
County Administrator’s Monthly Report – February 2009

       Ms. Woolridge, County Administrator, presented the County Administrator’s

monthly report for February 2009.

       Ms. Woolridge highlighted the following:

      Brunswick County co-hosted the Infant Mortality Summit with the Virginia
       Department of Health on March 13, 2009, at Community Memorial Health
       Center. This event was well attended and was a huge success. Key stakeholders
       will meet to develop a plan to address the infant mortality issue.

       Upon motion of Mr. Tyler, seconded by Mr. Jones, and unanimously

carried, the Board approved the County Administrator’s monthly report as submitted.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Brunswick-Lawrenceville Enterprise Zone Program

   Ms. Woolridge, County Administrator, presented the Brunswick-Lawrenceville

Enterprise Zone Program for the Board’s review. She stated that Brunswick County,

the Industrial Development Authority and the Town of Lawrenceville worked

collaboratively to revise the Enterprise Zone Program.

   Upon motion of Mr. Conner, seconded by Mr. Finney, and unanimously carried, the

Board approved the Brunswick-Lawrenceville Enterprise Zone Program as presented.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Meherrin Regional Library – Surveillance System

       Ms. Woolridge, County Administrator, stated that a request was received from

the Meherrin Regional Library regarding approval to install a digital surveillance system

at the library. The following proposals were received:

       Gaston Security, Inc.             $ 9,520.00
       Richmond Alarm Company            $13,379.00
       R.F. Anderson & Son                 No bid

       Funding is available in the FY09 Capital Improvement Project Meherrin Regional
Library Repair and Maintenance Budget to cover costs associated with this project.

       Upon motion of Mr. Jones, seconded by Mr. Finney, and unanimously carried,

the Board accepted the bid in the amount of $9,520.00 from Gaston Security, Inc. and

approved the use of unexpended funds in the amount of $9,520.00 in the FY09 Capital

Improvement Project Meherrin Regional Library Repair and Maintenance budget to

purchase and install a digital surveillance system at the library.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Red Oak Solid Waste Convenience Center – Construction Bid Award

   Ms. Woolridge, County Administrator, stated that bids were solicited for the

construction of the Red Oak Solid Waste Convenience Center located off of Lew Jones

Road in Red Oak Election District.

       The following bids were received and verified by Dewberry & Davis, Inc., the

engineer for the project:

              Clary Construction Company, Inc.           $ 76,128.08
              Castle Heights Construction Company        $ 87,050.00
              WCW Earthworks                             $104,516.68
              E.F. Brown Construction, Inc.              $118,250.00
              R.F. Howerton                              $119,500.00
              Virginia/Carolina                          $122,500.00
              Layne Excavating                           $146,500.00
              J.A. Barker                                $148,295.00
              J. Herman Saunders                         $150,000.00
              Biggs Construction                         $177,700.00

       The apparent low bidder is Clary Construction Company, Inc. in the amount of

$76,128.08.

       Funding is included in the FY09 Capital Improvement Project Department of

Solid Waste Attended Convenience Center budget to cover construction costs.

       Upon motion of Mr. Conner, seconded by Mr. Jones, and unanimously

carried, the Board accepted the bid in the amount of $76,128.08 from Clary

Construction Company, Inc. for construction of the Red Oak Solid Waste Convenience

Center.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Department of Solid Waste Management – 8-yard Solid Waste Container Bids

       Ms. Woolridge, County Administrator, stated that bids were solicited to

purchase seven 8-yard solid waste containers. The bids received are as follows:
        BIDDERS           8 YARD W/LIDS        FREIGHT CHARGE           TOTAL COST
                                                   (Per load)
Lewis Steel Works            $5,565.00
                            ($795 each)                -0-                $5,565.00
Cavalier Equipment           $5,523.00
                            ($789 each)              $504.00              $6,027.00
Northeast Industrial         $6,230.00
Manufacturing               ($890 each)             $1,500.00             $7,730.00
Mid Atlantic Waste           $6,265.00
                            ($895 each)              $900.00              $7,165.00

Rudco                     No bid submitted

         The apparent low bidder is Lewis Steel Works at $795.00 each, or a total of

$5,565.00. As a result, it is the recommendation of the Director of Solid Waste

Management to purchase seven 8-yard solid waste container bins from Lewis Steel

Works, Inc.

         Funds are available in the Department of Solid Waste, Machinery and

Equipment line item, in the amount of $5,565.00 to purchase seven 8-yard container

bins.

         Upon motion of Mr. Jones, seconded by Mr. Conner, and unanimously carried,

the Board accepted the bid, in the amount of $5,565.00, from Lewis Steel Works, to

purchase seven 8-yard solid waste containers utilizing available funds in the FY09

Department of Solid Waste Budget.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Tobacco Indemnification and Community Revitalization Commission Economic
Development Grant

         Ms. Woolridge, County Administrator, stated that the Brunswick County Industrial

Development Authority is requesting approval to apply for a Tobacco Indemnification

and Community Revitalization Economic Development Grant. The funds would be

utilized to further economic growth and stimulate prosperity in the region by preparing a

53.4 acre shovel ready site in the Brunswick County Industrial Park to attract new

industry.

         Upon motion of Mr. Tyler, seconded by Mr. Finney, and unanimously carried, the

Board adopted the following resolution:

       WHEREAS, the Brunswick County Industrial Development Authority wishes to
apply for a Tobacco Indemnification and Community Revitalization Economic
Development Grant; and,
        WHEREAS, such Tobacco Indemnification and Community Revitalization funds
would be used to further economic growth and stimulate prosperity in the region by
preparing a 53.4 acre shovel ready site in the Brunswick County Industrial Park to
attract new industry; and,

        WHEREAS, community and local government support has been demonstrated
for this project; and,

      NOW, THEREFORE, BE IT RESOLVED that Charlette T. Woolridge, County
Administrator, is authorized the sign and submit this application on behalf of Brunswick
County Government.

      BE IT FURTHER RESOLVED that Joan V. Moore, IDA Executive Director, is
responsible for the accuracy of the application, execution of all grant-related
documents, and for the appropriate use of funds should they be granted.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
National Association of Counties 2009 Conference and Exposition

      Ms. Woolridge, County Administrator, stated that the National Association of

Counties (NACo) 2009 Annual Conference and Exposition will be held July 24-28,

2009, in Nashville, Tennessee. The County Administrator is requesting to attend.

      Expenses related to the conference are as follows:

             Registration                      $ 490.00
             Lodging ($167.00 per night x 6)   $1,002.00 + tax

      (Note: Meals in accordance with the County’s Travel Policy; airfare to be
      determined)

      Funds are included in the FY09 County Administrator – Rural Community

Development Initiative Grant line item to cover costs associated with this conference.

      Upon motion of Mr. Tyler, seconded by Mr. Finney, and unanimously carried,

the Board approved the County Administrator’s attendance at the 2009 National

Association of Counties Conference and Exposition as presented.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: County Attorney’s Report

   There was no report.

*****
Re: New Business

Southside Planning District Commission – Long Range Transportation Plan Meeting

   Supervisor Conner stated Southside Planning District Commission is holding a

public meeting to receive feedback on the regions Long Range Transportation Plan on

Monday, March 23, 2009, from 4:00 p.m. to 7:00 p.m. at the Southside Planning District
Commission Office. Maps illustrating potential growth areas and transportation needs

will be available and Southside Planning District Commission staff will be in attendance

to discuss the planning process. This was provided for the Board’s information.

*****
Re: Appointments

South Central Workforce Investment Board

   This item was continued.

*****
Lake Country Area Agency on Aging Board of Directors

    This item was continued.
*****
Southside Virginia Community College Board

   Upon motion of Mr. Conner, seconded by Mr. Jones, and unanimously carried, the

Board appointed Charlette T. Woolridge to serve a four (4) year term on the Southside

Virginia Community College Board of Trustees representing Brunswick County.

   Upon motion of Mr. Conner, seconded by Mr. Finney, and unanimously carried,

the Board reappointed Alfreda Jarrett-Drake and Eugene Thomas to serve a four (4)

year term on the Southside Virginia Community College Board of Trustees representing

Brunswick County.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Southside Planning District Commission

   Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously carried, the

Board reappointed Charles P. Lucy to serve a four (4) year term on the Southside

Planning District Commission.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None.

*****
Re: Adjourn

   Upon motion of Mr. Jones, seconded by Mr. Finney, and unanimously carried,

the Board adjourned until March 24, 2009, at 6:00 p.m.

Ayes: Conner, Finney, Jones, Tyler, Drummond; Nays: None



_____________________________                  ______________________________
Barbara Jarrett Drummond, Chair                Charlette T. Woolridge, Clerk

								
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