REQUEST FOR AN ADVANCE

							           Expenses A/c: Enter your individual account number. This is an
           account number which is used to group your expense                                                                                                            Applicants Name: Enter the name to which the
           advances/claims together. This can be obtained from your                                                                                                      payment is to be made. (This should be your
           Departmental Administrator or the Payments Office. From Aug 04 it                                                                                             name and not a third party, who should be paid
           will be printed on remittance advices.                                                                                                                        using a PAYMNT form).


                        REQUEST FOR AN ADVANCE
                         Expenses A/c             P                                                    Applicant's Name

Location: Enter your
                                                                                                                                                                                                                          Our ref:
department.
                                                                                                                                                                                                                          Leave
                         Location
                                                                                                                                                                                                                          Blank
Your ref: This field
should be used to
generate a unique        Your ref          A      D        V       \                                                      Our ref     P   L                                Request Date             -                 -
                                                                                                                                                                                                                           Request Date:
and meaningful                                                                                                                                                                                                             Enter the date
reference number,                                                                                                                                                                                                          that you request
e.g. ADV\04\01           Enter any special instructions:
                                                                                                                                                                                                                           the advance, e.g.
where: ADV=                                                                                                                                                                                                                 21 Jan 04
Advance, 04=Year,
01=First advance of                                                                                                                                                                                                        Special Instructions:
the year. This ref is                                                                                                                                                                                                      Indicate here any special
printed on the                                                                                                                                                                                                             instructions to the
remittance advice                                                                                                                                                                                                          Finance Department.
that will be sent to      DETAILS OF TRAVEL
you.                      Destination(s)                                                                                                                                           Departure Date
                                                                                                                                                                                                                            Departure Date:
Destination(s):                                                                                                                                                                                                             Enter the date of
Enter the name of                                                                                                                                                                                                           your departure.
the place to which
you are travelling.
                          Purpose of travel                                                                                                                                        Return Date
                                                                                                                                                                                                                           Return Date: Enter the
Purpose of travel:                                                                                                                                                                                                         date that you are
Enter the business                                                                                                                                                                                                         returning from your
purpose for your                                                                                                                                                                                                           trip.
trip.


                          DETAILS OF ADVANCE                                    The bank requires at least 5 working days to obtain foreign currency.                                                         £ value      £ value: Enter the
                                                                                                                                                                                                                           amount
                          Amount to be paid to me in £ by BACS* or Cheque*                                                                                                                                                 requested to be
                                                                                                                                                                                                                           paid to you by
                          (*this will be paid using the same method as for an expenses claim)                                                                                                                              BACS/Cheque.
 Currency                 Amount requested in currency or traveller's cheques.
 Required: Enter
 the type of                    Currency Required                                                  Currency amount in cash                            Currency Amount in traveller's cheques            Finance Office
 currency required                                                                          (Please indicate denominations)                              (Please indicate denominations)                to Complete
 e.g. £ Sterling,                                                                                                                                                                                                         Finance Office to
 Euros, US Dlrs,                                                                                                                                                                                                          Complete: Leave
 etc.                                                                                                                                                                                                                     Blank

Currency amount
                                                                                                                                                                                                                            Curency amount
in cash: Enter the
                                                                                                                                                                                                                            in travellers
amount of cash
                                                                                                                                                                                                                            cheques: Enter
required.
                                                                                                                                                                                                                            the amount of
                                                                                                                                                                                                                            traveller's
                                                                                                                                                                                                                            cheques required.
Coding Analysis:
Enter the account         CODING
codes(i.e. centre,        ANALYSIS                                       CENTRE                          FUND                       EXPENSE                       £ (EQUIVALENT) TOTAL
fund, expense) to
which the advance                                                                                                                                                                    .
should be charged
and the total value
                                                                                                                                                                                     .
to be charged                                                                                                                                 TOTAL                                  .
against each.

                          The advance requested is a reasonable estimate of my out of pocket expenses for the travel set out above. Within 15 days of completion of the visit I shall submit an Expenses claim form
                          detailing actual expenditure and deducting this advance. In the event that a refund is due to the College I shall attach a cheque made payable to "RHBNC" for this amount to the Expenses
 Authorisation: Sign
                          claim.
 and date your
 advance and obtain
 the appropriate
                         Signed by:                                                                                                                                                              Date
 authorisations
 before sending the
                         Claim Endorsed: Research project supervisor:                                                                                                                            Date
 request to the
                                (if applicable)
 Payments Office .
                         Authorised by: School/Dept. Signatory:                                                                                                                                  Date
                                        Please print your name in capitals after your signature.