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Presenting Information to an Audience Presenting to audiences


Presenting Information to an Audience Presenting to audiences

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									    Presenting Information to an Audience
      Level: All
                                                       delivering your talk). If you are able to decide on
                                                       the length of your presentation, bear in mind that
Presenting to audiences                                the attention of an audience can diminish after
 We are all increasingly being asked to share          as little as ten minutes.
our ideas in study and practice. In study there
will be many occasions when you will be asked                  Who are your audience and what are
to present your ideas to your fellow students. In              their needs?
practice you may well also need to present your
views, e.g. on clinical governance issues.             When you devise your presentation take into
The ability to give good presentations is crucial      account the background and needs of your
to the effective sharing of ideas. However,            audience. Ask yourself what they already know
ability is half the story - you will also need to      and what information they need to consider the
develop your confidence. No one is doubting            topic you are presenting. When you decide
that it is a daunting prospect when we first have      upon the order in which you will deliver your
to present our ideas to a group of people. But         information ask whether this will appear logical
this confidence will come with a knowledge of          to the audience.
presentation skills and practice.
                                                               What presentation resources are at
This resource was written specifically for art                 disposal?
students, but contains useful practical advice for
anyone giving presentations.                           Find out what presentation resources are at your
                                                       disposal. Is there an overhead projector or
It also has advice for members of an audience          PowerPoint projector? Use of slides, either on a
listening to presentations from fellow students.       projector or via a personal computer, enhances
For example, how and when to ask questions,            a presentation and can act as pointers for the
which will help the presenter feel at ease.            speaker.

Planning for your presentation.                                Where are you going to deliver your
When planning a talk or presentation you should
                                                       Take a look at the setting where you will deliver
consider a number of issues:
                                                       your talk. Familiarise yourself with any of the
                                                       equipment that you may use. If you are using
        What do you want to say?
                                                       slides, check that they can be seen from the
                                                       back of the room.
To give your presentation a clear focus set an
objective for your presentation, e.g. it could be to
gain the audience's acceptance of an idea, or to       Setting the scene
gain funding. When you are researching your                •   Give your opening remarks - you might
topic a clear focus will also help you decide                  like to thank the audience for their time,
whether the possible material for your                         briefly say who you are and your
presentation is essential.                                     involvement in the topic of your
Research your topic thoroughly, consider                   •   State the purpose of the presentation -
different opinions and approaches, but                         this helps to inform your audience of the
remember that you will probably only have a                    perspective you are going to offer on the
short period in which to deliver the talk, so you              topic of your talk.
will need to summarize your main points.                   •   Outline the steps or stages of your
                                                               presentation - this will enable your
        How much time do you have?                             audience to grasp the structure of your
                                                               talk and aid their understanding of it.
You will usually be given a set amount of time in          •   The rule is: say what you are going to
which to deliver your talk. When you plan the                  say, say it and then say that you have
content, practice reading your notes to check                  said it! If you are using slides, you could
that you can deliver it in the time allowed, (this             use an introductory slide with a list of
practice will also help you remember the content               the contents of your presentation.
of your presentation and give you confidence in            •   State the ground rules of the
                                                               presentation, e.g. questions will be
                                                               taken at the end.

Last Updated April 2007
    Presenting Information to an Audience
        Level: All

Developing your talk                                  presentation word for word. If you are using
    •     Before plunging into the main area of       slides you can use them as a prompt, if not,
          your presentation, provide a brief          write the main points of your talk in large text on
          background to your topic to ensure that     index cards - one for each point.
          the audience understand the issues
          involved.                                   Stand up when delivering your presentation,
    •     Divide and categorize the body of your      address all your audience and smile!
          information into the main issues.
    •     Consider how you would develop the          Use of visual aids
          content of your talk by using overhead
          transparencies, or using other visual       Visual aids can enhance a presentation. They
          aids. Use of visual aids can make a         can convey an idea faster and more effectively
          presentation more interesting for an        and are usually remembered more than words.
          audience and can act as a useful            But remember it is not the visual aids but the
          prompt for the presenter. If you use        speaker that makes a presentation - use them to
          overhead transparencies or PowerPoint       give impact and/or to explain or validate a point.
          use paragraphs and brief amounts of
          text (which you will expand upon).          Controlling your nerves!
    •     If applicable, make recommendations or
          suggestions to your audience.               Giving a presentation can be a daunting task,
    •     Summarising your talk                       but there are a number of ways you can prepare
    •     Sum-up the key points of your talk - this   yourself:
          will give the audience a clear reminder
          of the areas addressed and leave a              •   Practice. It will increase your
          clear structure in their minds. An                  confidence.
          audience remembers the start and end            •   Take a look at the room and equipment
          of a talk more than the middle content.             in advance of your talk and ensure you
    •     Offer your own ideas and insights into              are able to operate any equipment.
          the topic of your talk. Perhaps you could       •   Use slides (either transparencies or
          pose some questions for your audience               from PowerPoint) to give you prompts to
          to consider further.                                what you are going to say next.
    •     Plan to end your talk with a few                •   Try not to speak too quickly.
          pertinent remarks that will enable you to       •   Try not to distract your audience by
          finish your presentation on a high note             moving around too much. Use a lectern
          and bring it to a successful close.                 to place your hands on if you have a
                                                              tendency to wave your hands around!
Involving the audience
You might like to invite questions from your
audience. It is however, often best to take
questions at the end, rather than during your
presentation so that you do not lose your place.

Tips on delivering your presentation

Practice, practice, practice!
The more times you practice reading your
presentation/talk the better prepared you will be
to deliver it.

Talk to your audience

It sounds daft but many people do not talk to
their audience but read directly from their notes.
This makes the presentation dull and difficult to
hear. You do not need to remember your
Last Updated April 2007

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