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					Suggested format for text to use in the covering letter to New Entrants

                          ETHNIC MONITORING SURVEY


It is Government policy to eliminate racial discrimination and to promote equality of opportunity for people
of all ethnic groups. We need to find out if these policies are working and keep a proper check on
progress. To do this we need your help to complete the questionnaire.


The purpose of this questionnaire is:
   to establish ethnic origin,
   and to align the Civil Service ethnic monitoring with the changes being made to the 2001 census


We have worked closely with the Council for Civil Service Unions and departments in the development of
this exercise and they have endorsed the approach we are taking.


We would like to assure you that the information you provide will be treated in the strictest confidence and
only used to help [enter department name] develop appropriate equal opportunities policies. Data on
your ethnicity will be held on the department’s personnel database to which only a small number of
authorised people have access. If you have any questions about this exercise please contact your Equal
Opportunities Officer or if you would like figures on the ethnic origin of staff in the Civil Service information
can be found at the following sites:
   http://www.statistics.gov.uk then type ‘civil service statistics’ in the ‘search box’.
   http://www.cabinet-office.gov.uk/civilservice/index/statistics.htm


Thanking you in anticipation of your support.



Yours sincerely

				
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