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UNIVERSITY OF ST ANDREWS STANDING COMMITTEES OF THE

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					UNIVERSITY OF
ST ANDREWS




STANDING COMMITTEES
OF THE UNIVERSITY COURT:
MEMBERSHIP AND REMIT
2008-2009




Updated 27 March 2009
                                      University of St Andrews

                                    COMMITTEE STRUCTURES


  Introduction

  This publication contains two sections:-

  A)      Standing Committees reporting primarily to the University Court (this booklet may also
          be found online at http://www.st-andrews.ac.uk/about/UniversityCourt/).
  B)      Standing Committees reporting primarily to the Senate/Academic Council (details of
          which can be obtained from the Academic Registrar's Office or from http://www.st-
          andrews.ac.uk/registry/committees/commsen.htm).

  Detailed remits and memberships of Court committees are shown in the pages below.

A)                                                      B)
Academic Audit Committee *                              Business Committee of Senate
Audit Committee                                            Bursaries Sub-Committee
   University Teaching & Research Ethics                       Drama Sub Committee
   Committee (UTREC)
Development Committee                                       Religious Council Sub-Committee
Governance & Nominations Committee
Health & Safety Committee
Investment & Collections Committee                      Faculty Business Committees
Planning and Resources Committee (PARC)*                Faculty Councils
Remuneration Committee                                  Research Committee
Staff Committee *                                       Student Complaints and Appeals Committee
Student Committee                                       Teaching, Learning and Assessment Committee
   Music Users Forum                                       Admissions and Exchanges Sub-Committee
   Student Support Forum                                   Postgraduate Sub-Committee
   Sports Forum
   Residential/Accommodation Forum


  Additional information on any of the committees may be obtained from the committee
  secretary concerned.


  * The reports of these committees are seen also by the Senate/Academic Council.
Period of Appointment

Committee members are appointed from 1st August in any particular year. A phased
rotation of membership applies and appointments are made for one to four years. Members
will not normally be reappointed immediately following a four year period.

Committee conveners are eligible for appointment for a second four year term but the
maximum term of membership normally will be eight years, including any initial period of
ordinary membership of the committee.

Re-engagement

Committee membership will not be affected by a University contract of re-engagement but
such staff will not be appointed to committees ab initio.

Research Leave

Academic staff who are on research leave for more than one semester continuously should
normally resign from membership of Court.

Meetings of University Committees

University meetings are organised broadly into cycles per semester, each cycle culminating
in meetings of Court and Senate/Academic Council (the "parent bodies"). This allows
business to be brought first to the appropriate committee so that the parent bodies will have
advice when the business reaches that stage.

Members of staff who wish a decision on a matter requiring the authority of the parent
bodies are advised to submit their proposals in writing in the first instance to the secretary of
the appropriate committee so that the business can be fully prepared for decision before it
comes before the parent body. Papers for a meeting should normally be in the hands of the
secretary of the committee at least nine days in advance of the meeting.

Committee secretaries should produce a schedule of dates for meetings throughout the
academic year, to be published annually in advance, on the University website, in order to
assist inter-committee co-operation.

Conveners of committees have a pivotal role to ensure that the Court (and where necessary
the Senate) is fully appraised of the rationale behind committee decisions and
recommendations. Consequently, the Court itself should consider in some detail and reach a
full understanding of the issues involved before reaching a final decision. The President of
Court (the Rector whom failing the Senior Governor) should thus encourage debate and
reasoned discussion at Court meetings. In addition to conveners leading such debates, other
Court members of the committees concerned should contribute to these discussions.

The Senior Governor should receive the agenda for all meetings of University Committees
and have the right to attend any such meetings so that (s-)he may have a better
understanding of committees' operations and effectiveness.
                                   UNIVERSITY COURT
                                    (as at 11 March 2009)
The Rector (President)
      Mr Kevin Dunion

The Senior Governor (Vice-President)
      Professor Ewan Brown

The Principal
       Dr Louise Richardson

The Senior Vice-Principal
      Professor Keith M Brown

The Chancellor’s Assessor
      Mr William Berry

The Rector’s Assessor
      Ms Georgina Rannard

The Provost of Fife’s Assessor
      Cllr Peter Grant

Assessors of the General Council
      Professor Ewan Brown                                  (until 31 July 2010)
      Miss Kathleen M Patrick                               (until 31 July 2012)

Assessors of the University’s Senate
      Professor Robert Crawford                             (until 31 July 2011)
      Professor Andrew Mackenzie                            (until 31 July 2009)
      Dr Charles R Warren                                   (until 31 July 2009)
      Dr Claire E Whitehead                                 (until 31 July 2011)

Non-Teaching Staff Member
      Mr Roy Dittrich                                       (until 31 July 2009)

Students' Association
      Mr Andrew Keenan (President)                          (until 30 June 2009)
      Mr James Shield (Director of Representation)          (until 30 June 2009)

Co-opted Members (8 max)
      Sir Anthony Bagnall                                   (until 31 July 2009)
      Mrs A Kay Blair                                       (until 31 July 2012)
      Dr Norval M Bryson                                    (until 31 July 2010)
      Mr Peter P Cabrelli                                   (until 31 July 2012)
      Mr Mervyn Jones                                       (until 31 July 2012)
      Rev Dr Marjory MacLean                                (until 31 July 2010)
      Mrs Christina Potter                                  (until 31 July 2010)
      Vacancy

Academic Registrar & Clerk
      Mrs Lorraine E Fraser
                                A) UNIVERSITY COMMITTEES

Reporting primarily to the University Court whose membership is shown on page 4:-


The following principles apply to all University committees:-

   (i)    the Principal and other members of the Principal's Office may be ex officio members
          of, but generally shall not convene, committees;

   (ii)   members of the Principal's Office, Directors of Units and other persons may attend
          meetings by invitation, on a regular or occasional basis as the committee itself shall
          determine;

   (iii) the Senior Governor shall receive the agenda for, and shall have a right of
         attendance at, all committee meetings.
                                ACADEMIC AUDIT COMMITTEE

Remit

1.      To oversee the implementation, management and monitoring of the University’s quality
        enhancement strategy, by means which include the following:

        a) An annual check by the Director of Learning and Teaching Quality that practice
           conforms to the national guidelines issued by the Quality Assurance Agency for
           Higher Education (QAA).
        b) Receiving an annual report from each Head of School auditing all teaching and
           learning during the previous session; interviewing each Head on the basis of the
           report; and ensuring that the results are reported and appropriate action is initiated.
        c) Conducting periodic reviews of teaching and learning in each School and Unit, on a
           cycle linked to that for Enhancement-Led Institutional Review (ELIR).
        d) Initiating special reviews, following requests from the Deans, of individual
           programmes.

2.      To advise Senate/Academic Council on any changes to the University’s academic audit
        procedures.

3.      To liaise with other University officers and committees on matters relating to academic
        audit.

4.      To advise the Audit Committee annually of the level of risk identified through academic
        audit.

5.      To consider, on reference from the Court or the Senate, any other academic audit matter.

Note - The Convener of the Academic Audit Committee is accountable to the University Court
       and Senate for ensuring that the committee's mode of operation is consistent with its
       responsibility to report and make appropriate recommendations to the University Court
       and Senate and to interact effectively with any other University or Senate committee on
       matters which relate to that committee's area of responsibility.

Members                                       Until    Status

Dr Charles R Warren (Convener)                 2009    Senate Assessor on Court
The Vice-Principal (Learning & Teaching)         -     ex officio
The Dean of Arts                                 -     ex officio
The Dean of Science                              -     ex officio
The Director of Representation, Students'        -     ex officio
Association
Professor Andrew Mackenzie                     2009    Senate Assessor on Court
Vacancy                                          -     Senate Nominee
Professor Elizabeth Moignard                   2009    External Assessor

Secretary : Learning & Teaching Quality Assurance Office
                                     AUDIT COMMITTEE


Remit

1.      To review the audit of the University's annual financial statements and comment thereon
        to the Planning and Resources Committee in advance of its consideration of their content.

2.      To keep under review (a) policies, procedures and regulations in respect of the
        University's assets,* and (b) financial controls, accounting procedures, the application of
        accounting standards, and routine arrangements for the investigation of questions of
        financial irregularity or impropriety.

3.      To consider all matters relating to the internal and external audit, and Value for money
        review, of the affairs of the University and of those companies controlled by the
        University Court.

4.      To receive reports from the internal and external auditors and to pursue, as necessary
        with the relevant officers, issues arising from such reports.

5.      To consider any other audit-related matters, including reports from the National Audit
        Office or other external agencies.

6.      To keep under review procedures for the appointment of internal and external auditors;
        to implement such procedures and consequently to make recommendations to the
        University Court.

7.      To monitor and ensure the effectiveness of the University's approach to risk assessment
        and management through annual review inter alia of the Risk Register and of reports from
        relevant officers and committees.

8.      To consider any other Audit matter pertaining to the University.

        *Assets may be in the form of land and buildings, and moveable property including
        cash, investments, Intellectual Property and University Collections.

Note - (a) the convener of the Audit Committee is accountable to the University Court for
       (i) ensuring that the committee's mode of operation is consistent with its responsibility to
       report and make appropriate recommendations to the University Court and to interact
       effectively with the Senate and any other University or Senate committee on matters
       which relate to the other body's area of responsibility;
       (ii) conducting the annual performance appraisal of the Senior Governor.
       (b) the committee meets at least twice each academic year, with a quorum of three
       members.

Members                                    Until        Status

Dr Norval M Bryson (Convener)               2010        Non-executive member of Court
Rev Dr Marjory MacLean                      2010        Non-executive member of Court
Miss Kathleen M Patrick                     2012        Non-executive member of Court
Dr Mary Popple                              2012        Court nominee
Mr William J Sutherland                     2009        Court nominee

Secretary : Academic Registrar & Clerk
                                DEVELOPMENT COMMITTEE

Remit


   1. To ensure that the Development Office’s fundraising priorities are aligned with the
      University’s strategic plan

   2. To have oversight of the Development Office’s activities

   3. To monitor the performance of the Development Office and report this performance to
      PARC and Court

   4. To provide support and guidance for Development activities.




Note : The Development Office will provide financial reports and other updates on alumni and

fundraising activity for each meeting of the Development Committee.




Members

The Senior Governor (Convener)
The Principal
Deputy Principal and Master
Quaestor and Factor
Vice-Principal (External Relations)
Dean of Arts
Dean of Medicine
Dean of Science
Sir Anthony Bagnall
Mr John F Matthews OBE
President of the Students' Association

Secretary : Director of Alumni & Development Operations (Secretary)

In Attendance

        Director of University Fundraising
        Director of 600th Anniversary
        Director of Medical Fundraising
        Deputy Director of Finance
                        EQUALITIES MONITORING GROUP (EMG)



Remit

        a.     To clarify the specific responsibilities for equal opportunities issues to be
               devolved to the relevant University Committees.

        b.     To support the process of embedding equal opportunities activities within all
               appropriate University Committees both by ensuring coherence in policies and
               activities across diverse Committees when responsibilities are devolved and by
               ensuring minimal duplication in a more devolved context.

        c.     To ensure in governance terms that the monitoring and promotion of equal
               opportunities is being undertaken at the appropriate levels in the institution.

        d.     To develop, test and refine institutional KPIs and targets in relation to the various
               aspects of equal opportunities; to initiate institution-wide initiatives to support
               equal opportunities activities in relation to meeting legal requirements; and to
               monitor the achievement of targets during the first three years.

Members                                       Status
Mrs Kay Blair (Convener)                      Non-executive member of Court
Dr Norval Bryson                              Convener of the Audit Committee
Mr James Shield                               Director of Representation of Students’ Association
Mr Andrew Keenan                              President, Students’ Association
Professor Verity Brown                        Staff Committee
Ms Mairi Stewart                              Director, Human Resources
Ms Chris Lusk                                 Director of Student Services
Professor Andrew Mackenzie                    Academic Audit Committee
Professor Ron Piper                           Vice-Principal (Governance & Planning) (Secretary)

A Trade Union representative may be co-opted if not otherwise represented.
                    GOVERNANCE AND NOMINATIONS COMMITTEE


Remit

1.      To advise Court on any matter pertaining to the execution of its governance functions,
        including the appointment and role of Court's Senior Governor.

2.      To identify persons who fulfil certain agreed criteria (see appendix VIII of Handbook for
        Court Members) for membership of the University Court - to this end the committee shall
        consult with other members of the Court and with the wider University community; and
        to recommend to Court any such persons for co-option to its membership.

3.      To make recommendations to Court with regard to (a) the overall structure of University
        committees and (b) the remit and Court-nominated membership of such committees.

4.      To recommend to Court how it should be represented, as necessary, on external bodies
        and at particular meetings or events.


Note - The Convener of the Governance & Nominations Committee is accountable to the
       University Court for (a) ensuring generally that the committee's mode of operation is
       consistent with its responsibility to report and make appropriate recommendations to the
       University Court, (b) that the Court's needs for co-opted members are reviewed regularly,
       maintaining a succession plan on a 2-3 year rolling basis, and (c) that Equal Opportunities
       procedures are at all times observed.


Members                                         Until          Status

Sir Brian Ivory (Convener)                      2011           ex officio
The Principal                                     -            ex officio
The Senior Governor                               -            ex officio
The President, Students' Association              -            ex officio
Mr Peter P Cabrelli                             2012           Non-executive member of Court
Professor Robert Crawford                       2011           Non-executive member of Court
Rev Dr Marjory MacLean                          2010           Non-executive member of Court
Dr Charles Warren                               2009           Non-executive member of Court
Dr Claire Whitehead                             2011           Non-executive member of Court

Secretary : Academic Registrar & Clerk
                                HEALTH AND SAFETY COMMITTEE
   Remit

   1.      To advise Court on all matters concerning Health and Safety in the University and draw
           attention to the University's legal obligations in relation to Health and Safety.

   2.      To make recommendations to Court on such actions as are considered necessary to
           promote the health and safety of employees, students and others within the University.

   3.      To review, at least annually, the Health and Safety Policy Statement of the University
           Court.

   4.      To receive annual reports from the University's Director of Environmental, Health and
           Safety Services, concerning the management of all areas of Health and Safety at Work
           including, Occupational Health, Radiation Hazards, Biological and Chemical Hazards and
           Fire Safety.

   5.      To satisfy itself that suitable and sufficient assessment is made of risks to Health and
           Safety and to advise the Audit Committee, at least annually, of the level of risk identified
           through the monitoring of Health and Safety provision.

   6.      To agree the programmes for Health and Safety Audits, to monitor their conduct and to
           satisfy itself that recommended action is effectively and efficiently taken.

   7.      To satisfy itself that Health and Safety issues are properly identified and objective
           information, advice and training is provided to ensure the competence of staff and
           students.

   8.      To consider any Health and Safety matter referred to it by a School/Unit, Trade Union
           Representative or an individual.

   9.      To consider, where necessary, reports from Inspectors of Enforcing Authorities under
           health and safety legislation, reports from the University's Insurers and Brokers and
           reports from Trade Union Safety Representatives.

   10.     To take steps designed to progressively improve Health and Safety performance including
           the setting and measuring of Health and Safety performance standards.

   11.     To satisfy itself that a high standard of Health and Safety is attained throughout the
           University and that acceptable levels of performance are sustained.

Members                                              Until   Status
Sir Anthony Bagnall (Convener)                       2009    Non-executive member of Court
The Vice-Principal (Governance & Planning)             -     ex officio
The Director of Services, Students’ Association        -     ex officio
The Director of Estates                                -     ex officio
Councillor Peter Grant                                 -     Non-executive member of Court
Prof Robert Crawford                                 2011    Non-executive member of Court
Dr Claire Whitehead                                  2011    Non-executive member of Court
Dr John Ball                                         2009    UCU (AUT) nominee
Mrs Marjory B Parker                                 2009    AMICUS nominee
Mrs Anne Small                                       2009    UNISON nominee

Secretary : the Director of Environmental, Health and Safety Services
                      INVESTMENT AND COLLECTIONS COMMITTEE


Remit


1.      Within the context of the general investment policy of the University, to monitor the
        performance of (i) the University's investment advisers, (ii) the investment portfolio(s)
        under their management and (iii) any and all University investments not under the
        management of the investment advisers, and to advise Court and Planning and Resources
        Committee thereon.

2.      To consider, and advise Court as appropriate about –
         • All significant matters connected with the University's museum collections, special
             collections and muniments
         • An annual report from the Keeper of the University Collections, and the Head of the
             Special Collections
         • Any other matter of substance relating to the aforementioned Collections when
             urgent action may be necessary.

3.      To consider annually a report from the Keeper of the University Collections, and the
        Head of the Special Collections.

4.      To consider any matter of substance relating to the aforementioned collections when
        urgent action may be necessary.


Members                                          Until    Status
Mr Mervyn Jones (Convener)                       2012     Non-executive member of Court
Professor Ewan Brown                             2010     Senior Governor
The Principal                                      -      ex officio
The Quaestor & Factor                              -      ex officio
The President, Students' Association               -      ex officio
Mr William Berry                                   -      Chancellor’s Assessor
Dr Norval Bryson                                 2010     Non-executive member of Court
Miss Kathleen M Patrick                          2012     Non-executive member of Court
Vacancy                                                   Senate nominee
Mr Alan Harden                                     -      External Advisor

Secretary : the Assistant Director of Finance
                         PLANNING AND RESOURCES COMMITTEE
Remit

1.      To review the annual budget of the University (revenue and capital, including minor
        works and maintenance), the Students' Association and the Athletic Union, and the levels
        of residential and other fees charged to students, and to provide advice to Court thereon.
2.      To review annually long term institutional, strategic options developed by the Principal's
        Office with appropriate inputs from the Senate, and to advise Court thereon.
3.      To receive annually from the Principal's Office a rolling strategic plan (academic, financial
        and estate) and to advise Court thereon.
4.      To initiate and/or receive reviews of particular issues and to advise Court thereon.
5.      To consider University proposals, the approval of which would have significant material
        impact on any aspect of the University's strategic planning and/or resources.
6.      To review regularly during each year actual income and expenditure as compared with
        budgeted levels and to advise Court thereon.
7.      To monitor the level and cost of the University's borrowings and the extent of other
        liabilities, to review such matters in detail at least annually, and advise Court thereon.
8.      To consider the content of the annual financial statements of the University (in the light of
        appropriate advice from the Audit Committee), the Students' Association and the Athletic
        Union, and to submit such statements to Court.
9.      To review the University's investment assets; to advise Court on strategic objectives and
        policy, and to liaise with the Investment and Collections Committee with regard to their
        management.
10.     To review the University's other assets and to advise Court in respect of their
        management, purchase and sale.
11.     To keep under review the University's external fundraising; and to report to Court
        thereon.
12.     Generally, to advise the Court on any matter which might affect significantly the strategic
        planning and/or resources of the University.

Note - The convener of the PARC is accountable to the University Court for ensuring that the
       committee's mode of operation is consistent with its responsibility to report and make
       appropriate recommendations to the University Court and Senate and to interact
       effectively with any other University or Senate committee on matters which relate to that
       committee's area of responsibility.

Members                                                     Until    Status

The Senior Governor (Convener)                                 -     ex officio
The Principal                                                  -     ex officio
The Deputy Principal                                           -     ex officio
The Dean of Arts                                               -     ex officio
The Dean of Science                                            -     ex officio
The Convener, Investment & Collections Committee               -     ex officio
The Convener, Staff Committee                                  -     ex officio
The Convener, Student Services Committee                       -     ex officio
The President, Students' Association                           -     ex officio
The Quaestor & Factor                                          -     ex officio
Sir Anthony Bagnall                                          2009    Non-executive member of Court
Vacancy                                                              Non-executive member of Court
Professor S J Broadie                                        2012    Senate electee
Professor D M Paterson                                       2010    Senate electee
Secretary : Academic Registrar & Clerk
                                        REMUNERATION COMMITTEE


Remit
1.    To receive, consider and approve the recommendations of the Principal in relation to the
      remuneration of all existing staff whose salaries are above £75,000 and are not based on a
      recognised salary scale.

2.          To receive, consider and approve the recommendations of the Principal in relation to all
            increases in remuneration which do not represent standard progression with regard to a
            recognised salary scale.

3.          To receive, consider and approve arrangements for the biennial review of professorial
            salaries.

4.           To receive and consider information from the Principal on all severance arrangements
            and to approve the recommendations of the Principal on specific arrangements which
            involve University expenditure in excess of £75,000.

5.          To determine the procedure under which the remuneration terms of new senior
            appointments to the University are decided, above a salary threshold of £75,000.

6.          To determine the remuneration of the Principal (see note 1).

7.          To take a general overview of all of the above, or any related, matters in order to ensure
            the exercise of appropriate financial control and of reasonable employer behaviour in
            relation to remuneration and severance arrangements.

Note - The convener of the Remuneration Committee is accountable to the University Court for
        ensuring that the committee's mode of operation is consistent with its responsibility to act
        on behalf of, and to report and make recommendations to the University Court and to
        interact effectively with any other University committee on matters which relate to that
        committee's area of responsibility.


Members                                                 Until       Status

Professor Ewan Brown (Convener)                           2010      Senior Governor
The Principal
                   *
                                                            -       ex officio
The Convener of the Staff Committee                         -       ex officio
Sir Anthony Bagnall                                       2009      Non Executive member of Court
Miss Kathleen M Patrick                                   2012      Non Executive member of Court
Mr Mervyn Jones                                           2012      Non Executive member of Court

Secretary : the Director of Human Resources

*
     Matters affecting the Principal's own contract will be considered in the absence of the Principal.
                                     STAFF COMMITTEE


Remit

   1. To receive, review, approve and monitor the University’s strategic objectives in respect of
      its staff, and the policies and Operational Plans designed to achieve them.

   2. To consider and encourage staff policy initiatives and review their effectiveness on
      completion.

   3. To review the effectiveness and performance of the HR function and the operation of HR
      policies and procedures within the University.

   4. To monitor the University’s compliance and risk management in respect of employment
      law and practice

   5. To approve procedures in respect of the recruitment and appointment of staff and the
      promotion and re-grading of staff.

   6. To complement the work of the Equalities Monitoring Group.

   7. To report on progress to the University Court, in respect of its remit, including the staff
      profile, on at least an annual basis and to bring to Court any matters requiring that body’s
      approval.



Members                                             Until      Status

Mr Peter P Cabrelli (Convener)                      2012       Non-executive member of Court
The Principal                                         -        ex officio
The Deputy Principal                                  -        ex officio
Vice-Principal (Governance & Planning)                -        ex officio
The Quaestor & Factor                                 -        ex officio
The Dean of Arts                                      -        ex officio
The Dean of Science                                   -        ex officio
The Convener, Equalities Monitoring Group             -        ex officio
Miss Kathleen M Patrick                             2012       Non-executive member of Court
Professor Verity J Brown                            2012       Senate nominee
Dr Mark Harris                                      2012       Senate nominee
Mr Stephen R Magee                                  2009       Court nominee (non-academic staff)

Secretary : the Director of Human Resources
                                   STUDENT COMMITTEE


Remit

1.      To consider and report on matters affecting non-academic student services of any kind.

2.      To review and as necessary advise the University Court on the plans and report of the
        Residential Accommodation Forum and the Support Forum.

3.      To receive and make recommendations on the annual report and plans of both the
        Director of Residential and Business Services on the work of the Student Accommodation
        Service, and of the Director of Student Support Services.

4.      To inform and advise the Equalities Monitoring Group on non-academic student matters
        relevant to the University's Equal Opportunities Policy.

5.      To require the compilation of an annual report on the University's student profile, to be
        undertaken by identified appropriate officers of the University, and to consider such,
        reporting to the University Court on points of significance.




Note - The convener of the Student Committee is accountable to the University Court for
       ensuring that the committee's mode of operation is consistent with its responsibility to
       report and make appropriate recommendations to the University Court, to communicate
       the outcome of its deliberations to the Senate and to interact effectively with the Senate
       and any other University or Senate committee on matters which relate to the other body's
       area of responsibility.


Members                                          Until    Status

Mrs Christina Potter (Convener)                    2010   Non-executive member of Court
The Convener, Equalities Monitoring Group            -    ex officio
The Director of Student Services                     -    ex officio
The Rector’s Assessor                                -    ex officio
Rev Dr Marjory MacLean                             2010   Non-executive member of Court
Mr Mervyn Jones                                    2012   Non-executive member of Court
Professor Andrew Mackenzie                         2009   Senate Assessor of Court
Dr Claire Whitehead                                2009   Senate Assessor of Court
Professor Kishan Dholakia                          2012   Senate nominee
Vacancy                                              -    Senate nominee
Mr Elliot D Wilson                                 2010   Court nominee
Mr Andrew Keenan                                   2009   Students' Association nominee
Mr James Shield                                    2009   Students' Association nominee
Secretary : the Director of Student Support Services

				
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