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					Tribal Earth
Report and Financial Statements
Period ended: 31 March 2009
Company number:


A company Limited by Guarantee and not having a share capital
Tribal Earth


Contents Page
Legal and administrative information             2
Report of the Management Committee               3-4
Statement of financial activities                5
Balance sheet                                    6
Notes forming part of the financial statements   7-9




Page 1
Tribal Earth


Legal and administrative information
Status
The organisation is a company limited by guarantee and was incorporated on the 20th August 2008 taking
over the assets and liabilities of Tribal Earth.

The company was established under a Memorandum of Association which established the objects and
powers of the company and is governed under its articles of association. The Officers and members of
the management committee are elected at the AGM to serve a period of one year.
Management Committee
Mr. Mark Simmons –Chair (appointed 20th August 2008)
Mr. Barry Leigh – Treasurer (appointed 20th August 2008)
Mr. John Forbes Carter (appointed 20th August 2008)
Mr. Martyn Cavett (appointed 20th August 2008)
Mrs. Tamar Cavett – Membership secretary (appointed 20th August 2008)
Mr. Kenneth Condon (appointed 20th August 2008)
Ms. Sarah Ann Miller (appointed 20th August 2008)
Ms. Anna Margaret Powell (appointed 20th August 2008)
Ms. Maria Wilson (appointed 20th August 2008)
Mrs . Sarah Josanne Lower (appointed 11th November 2008)

All members of the management committee and officers were involved with the setting up of Tribal Earth.
Due to time constraints Sarah Lower and Alexander Lawson were elected after the company was formed
due to time constraints. Alexander Lawson did not sign willingness to act and his appointment was
rescinded.
Company Secretary
Mr. Barry Leigh
Registered office
11 Kensington Place, Brighton BN1 4EJ
Bankers
HSBC, Thames Ditton, Surrey KT7 0RL




Page 2
Tribal Earth


Report of the Management Committee for the period ended 31 March 2009
The management committee present their report and financial statements for the period ended 31March
2009.
Results
The results for the period to 31st March 2009 are set out on page 5. The profit for the period after taxation
amounted to £1,017.
Activities
The activities of the company is that of running small family friendly festivals with the primary objective of
providing funds for the Pegasus project.

To this aim the club arranges an annual summer festival which for the past number of years has been
held at the Pestalozzi Student Village near Hastings.

Review of Business and Future Developments
Tribal Earth have run their annual festival for a number of years and intends to do similar events in the
future.
It has decided that small events such as those run previously at Beltane are not economic when run at a
similar scale to the summer gathering so have decided on the ‘Tribal Lite’ format where an existing camp
site is chosen to have a gathering without either the risk or cost of organisation.


Management Committee
The Management Committee (Directors) of the company, who served throughout the period were:-
Mr. Mark Simmons –Chair (appointed 20th August 2008)
Mr. Barry Leigh – Treasurer (appointed 20th August 2008)
Mr. John Forbes Carter (appointed 20th August 2008)
Mr. Martyn Cavett (appointed 20th August 2008)
Mrs. Tamar Cavett – Membership secretary (appointed 20th August 2008)
Mr. Kenneth Condon (appointed 20th August 2008)
Ms. Sarah Ann Miller (appointed 20th August 2008)
Ms. Anna Margaret Powell (appointed 20th August 2008)
Ms. Maria Wilson (appointed 20th August 2008)
Mrs. Sarah Josanne Lower (appointed 11th November 2008)
Under the company's Articles of Association the Management Committee are required to retire by
rotation. The management committee have adopted an order whereby all members of the management
committee retire annually.
Reserves policy
The officers have established a policy whereby the unrestricted funds not committed or invested in
tangible fixed assets (‘the free reserves’) held by the company should be sufficient to provide the initial
costs or running the annual festival. This has been estimated at about £1,200.

At present the free reserves, which amount to £1,273, reach the target level which the officers feel
appropriate.




Page 3
Tribal Earth


Investment policy
The officers have considered the most appropriate policy for investing funds and has found that given the
level of funds that excess funds are retained in deposit earning bank accounts.
Grants and Donations policy
The primary aim of the company is that it will donate all excess funds to the Pegasus Project. The current
organization has no connections with those previously connected with Pegasus.
Risk review
The officers have conducted its own review of the major risks to which the charity is exposed and
systems have been established to mitigate those risks. The company has little external risk to funding
which would require a development of a strategic plan. Internal risks are minimized by the
implementation of procedures for authorisation of all transactions and projects and to ensure consistent
quality of delivery for all operational aspects of the company.
Directors’ responsibilities
Company law requires the directors to prepare financial statements which give a true and fair view of the
state of affairs of the company at the end of its financial year and of the profit or loss of the company for
the year then ended. In preparing those financial statements, the directors are required to:
    • select suitable accounting policies and apply them consistently;
    • make judgments and estimates that are reasonable and prudent;
    • state whether applicable accounting standards have been followed, subject to any material
        departures disclosed and explained in the financial statements;
    • prepare the financial statements on a going concern basis unless it is inappropriate to presume
        that the company will continue in business;
The directors are responsible for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the company and to enable them to ensure that the financial
statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets
of the company and hence taking reasonable steps for the prevention and detection of fraud and other
irregularities.
Auditors
It was resolved that auditors were not to be appointed and that advantage be taken of the exemptions
available under s. 477 the Companies Act 2006.

By Order of the Board




Mark Simmons
Chair
31st July 2009




Page 4
Tribal Earth


Profit and Loss Account
for the period ended 31 March 2009
                                                     Notes                             2009
                                                                                           £
 Turnover                                               2                             12,504
 Cost of Sales                                                                         9,235

 Gross Profit                                                                          3,269
 Administrative expenses                               3,4                             2,240


 Operating Profit                                                                      1,029
 Interest payable and similar charges                   5                                  -

 Profit on Ordinary Activities before                                                  1,029
 taxation
 Tax on profit on ordinary activities                   6                                 12

 Retained profit for the period                                                        1,017


Movements in funds are disclosed in Note 7 to the financial statements.

All result are in respect of continuing operations

The company has no recognised gains or losses other than those dealt with in the profit and loss
account.

The notes on pages 7 to 9 form an integral part of these accounts.




Page 5
Tribal Earth


Balance Sheet as at 31 March 2009
                                                                      Notes              2009
                                                                                            £
Fixed Assets
Tangible assets                                                                              -
                                                                                             -

Current Assets
Cash at bank and in hand                                                                1,273
Prepayments and accrued income                                                               -
                                                                                        1,273
Creditors falling due within one year                                     7                12
Net assets                                                                              1,261
                                                                                        1,261


Unrestricted Funds
General funds                                                             8             1,261                -
Total funds                                                                             1,261                -


These accounts have been prepared in accordance with the provisions applicable to companies subject
to the small companies’ regime in Part 15 of the Companies Act 2009 and with the Financial Reporting
Standard for Small Entities (Effective April 2008).

For the financial year ended 30th April 2009 the company was entitled to exemption from audit under s.
477 Companies Act 2006 and no members have deposited a no notice under s. 476 requiring an audit.

The directors acknowledge their responsibilities for ensuring that the company keeps accounting records
which comply with s. 386 of the Act and for preparing accounts which give a true and fair view of the
state of affairs of the company as at the end of the financial year and of its profit and loss for the financial
year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the
requirements of the Companies Act 2006 relating to accounts, so far as is applicable to the company.

The accounts on pages 4 to 9 were approved by the directors on the 31st July 2009 and signed on their
behalf by:



Barry Leigh
Treasurer
31st July 2009

The notes on pages 7 to 9 form an integral part of these accounts.




Page 6
Tribal Earth


Notes forming part of the financial statements
for the period ended 31 March 2009
1. Accounting policies
Accounting convention
The accounts are prepared under the historical cost convention and are in accordance with applicable
accounting standards and in accordance with the Financial Reporting Standard for Smaller Entities.
Turnover
Turnover, which excludes value added tax, comprises amounts invoiced for services performed

Voluntary income is received by way of donations and gifts and is included in full in the Statement of
Financial Activities when receivable. The value of services provided by volunteers has not been included.
Investment income
Income from investments is included, together with the related tax credit in the accounting year in which it
is received
Depreciation
Depreciation is provided to write off the cost or valuation, less estimated residual value, on all tangible
fixed assets over their expected useful lives, by equal annual instalments. The principal rates used for
this purpose are as follows:
Fixtures and Fittings    -    25% per annum
Short leasehold          -    Over the term of the lease
Deferred taxation
Provision is made for timing differences, which arise from the inclusion of items of income and
expenditure in tax computations in years different from those in which they are included in the accounts.


2. Turnover
                                                                                          2009
                                                                                              £
 Membership fees                                                                             95
 Event ticket sales                                                                      11,140
 Traders fees                                                                               250
 Donations received                                                                       1,019
                                                                                         12,504




Page 7
Tribal Earth


3. Operating Profit
The turnover and profit before taxation arises in the United Kingdom and is attributable to the principal
activity of the company.

Operating profit is stated after charging the following amounts:
                                                                                           2009
                                                                                              £
Depreciation                                                                                      -
Accountancy                                                                                       -
Donations to Pegasus                                                                      1,200



4. Employees
Directors
Under the Article of Association none of the Directors are entitled to draw any remuneration. The club
has no employees which are paid. All work carried out is on a voluntary basis.


6. Interest payable and similar charges
                                                                                           2009
                                                                                              £
Bank interest receivable                                                                          -
                                                                                                  -



5. Tax on profit on ordinary activities
                                                                                           2009
                                                                                                  £


United Kingdom corporation tax based on                                                     12
profit for the year at 20%
Deferred taxation                                                                             -
                                                                                            12


It is proposed that the company apply to HM Revenue and Customs to have the company treated as an
organisation with charitable objectives and be exempt for tax. An application will be made. As this status
has not yet been advised the liability for tax has been recorded on the normal tax basis.




Page 8
Tribal Earth


6 Creditors: amounts falling due within one year
                                                                    2008
                                                                      £
Corporation tax                                                      12
Other creditors                                                        -
Accruals and deferred income                                           -
                                                                     12


7. Statement of movements on reserves
                                                       Profit and              Total
                                                             loss             funds
                                                        account
                                                      £                       £
     th
At 20 August 2008                                      -                       -
Transfer from Tribal Earth                          244                     244
     th
At 20 August 2008                                   244                     244
Surplus for the period                             1,017                   1,017
At 30 March 2009                                   1,261                   1,261




Page 9

				
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