Terms and Conditions for Event Cover bookings

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					OXFORD UNIVERSITY
FIRST AID UNIT

            TERMS AND CONDITIONS FOR EVENT COVER BOOKINGS

1.      Scope
        These terms apply to all first aid cover provided for events by the Oxford University
        First Aid Unit (hereafter referred to as “OUFAU”).

2.      Acceptance of bookings for event cover
        (a)   The organisers will provide OUFAU with such information as it may require
              to perform an accurate assessment of the required first aid resources and
              quotation of the fee for its services.
        (b)   The organisers will provide OUFAU with such facilities as it may require to
              perform safe and effective first aid cover for the event.
        (c)   Final confirmation of the information and facilities required under clauses 2(a)
              and 2(b) is required at least fourteen days before the event is due to start.

3.      Charges for first aid services and payment
        (a)   Full payment must reach our office within 28 calendar days of issue of our
              invoice or 14 days before the event is due to start – whichever is the sooner.
        (b)   We reserve the right to apply a 10% surcharge in cases of overdue payment,
              and this must be paid before the start of the event.

4.      Cancellations and changes requested by the client
        (a)    If a cancellation / change in requirements is requested six weeks or more
               before the start of an event then a 10% administrative fee will be levied.
        (b)    If a cancellation / change in requirements is requested between two and six
               weeks before the start of an event then a 50% administrative fee will be levied.
        (c)    If a cancellation of event cover is requested two weeks or less before the start
               of an event, then the full fee for event cover will be forfeit.

5.      Cancellations by OUFAU
        (a)    OUFAU depends upon volunteers giving up their time freely to provide event
               cover, and should it have insufficient resources to cover an event then it will
               withdraw any offer of providing first aid services. Under such circumstances,
               OUFAU will provide the event organiser with details of another first aid
               organisation, a refund of any monies paid, and as much notice as practicable.
        (b)    Event cover may be withdrawn if, in the opinion of OUFAU’s Duty Officer,
               the organisers have not provided accurate information or the required facilities
               under clauses 2(a) or 2(b), if the safety of our volunteers is compromised, or if
               the actions or omissions of any official impact on the quality of patient care.
        (c)    Where payment of the fee quoted or surcharge under clauses 3(a) or 3(b) is
               overdue, OUFAU reserves the right to withdraw event cover at its discretion.
        (d)    Should a change in first aid requirements be requested under clause 4 then
               OUFAU may withdraw event cover if it is unable to comply with the changes.

6.      Variation of terms and conditions
        These terms may only be varied in writing by an authorised officer of OUFAU.



Dr Tariq Qureshi
March 2003

				
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Description: Terms and Conditions for Event Cover bookings