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Review of Budget Carry Forwards From 199697 to 199798
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HAVANT BOROUGH COUNCIL
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SERVICE AND BUDGET REVIEW PANEL 8 December 1997
Supplementary Information from the Director of Resources
REVIEW OF BUDGET CARRY FORWARDS FROM 1996/97 TO 1997/98
1.0 Introduction
1.1 At the meeting of this Panel on 25th June, 1997, it was agreed that a report on
progress of spending against the carry overs of budgets from 1997197 to 1997/98
should be submitted to the Panel in the Autumn.
.2 This report reviews spending at 30th September 1997. A schedule is appended to this
report giving detailed figures.
1.3 A commentary is given below where the sums carried over had not been fully spent at
30th September.
2.0 Borough Secretary
2.1 The MKA software retention represents a sum held back from a contractor, which
undertook data preparation and capture for the computerisation of local land charges,
because of unsatisfactory work. The Borough Secretary needs to review the position,
but it is unlikely that this payment will be made to the contractor.
3.0 Corporate Office
3.1 The carry overs of salaries will be fully spent. The first was carried forward to meet the
honorarium costs of the secondee to the Corporate Offrce and the team building
training fees and will be substantially spent. The second relates to redundancy costs
which will be incurred this month.
3.2 White collar CCT costs are reported periodically to the Finance and General Purposes
Sub Committee. The provision had not been time limited. f50,OOO of the sum
remaining has been set aside to meet research and development costs in respect of Best
Value. Most of the remaining provision will be returned to balances.
3.3 The sums carried over for economic development and members’ training are expected
to be fully spent in 1997/98.
3.4 The carry over of f50,OOO was excessive. It is expected that &15,000 will be returned
to balances.
3.5 The sum of 236,500 for partnership initiatives is mostly committed and expected to be
spent in full.
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4.0 Financial Services
4.1 The budget for the financial management system was agreed on the basis of a five year
budget. The remainder of the 1996/97 carry-over (X22,580) will be spent within the
next twelve months. Payments are not made until the Council is fully satisfied that the
terms of the contract have been fulfilled. It is likely that there will be a small saving
compared to budget on the project cost over 5 years.
c.
5.0 Leisure Services
5.1 Most of the balances unspent at 30th September are expected to be fully spent by the
end of the financial year, with the exception of the provision of 24,100 to tarmac paths
at Warblington Cemetery which is not now required.
6.0 Planning and Development
6.1 The provisions for historic buildings grants and for Emsworth Town scheme represent
grants committed. However, the timing of spending is dependent upon grants being
taken up by those to whom offers have been made.
6.2 The provision for development control salaries relates to the costs of covering the
secondment to the Corporate Offrce. This expenditure has been incurred.
6.3 Other sums carried forward are expected to be spent by 3 1st march 1998.
7.0 Technical Services
7.1 Most of the balances unspent at 30th September will be required within the financial
year except where indicated below.
7.2 The special maintenance costs of 25,200 at Warblington Castle Farm relate to the
Council’s contribution towards the cost of a new farm building. The payment is
dependent upon the tenant farmer carrying out the work.
7.3 The repairs to concrete at the depot are dependent upon a decision as to the future of
the depot buildings.
7.4 The provision of E12,400 is to meet the costs of a system to improve the monitoring
the waste management contract. The need has been recommended by both internal
audit and District Audit. Research to identify a suitable system is continuing.
7.5 The provision of f20,OOO for Wecock Community Centre will not be spent until a
decision is taken about the future of the building.
8.0 Conclusion
8.1 Excluding the provision, which was not time limited, spending as shown in the
schedule represented 53% of the sums carried over.
.
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8.2 Returns to balances are expected to be in the region of F80,OOO to E100,OOO including
balances from the CCT provision, the community survey and the provision for
Warblington Cemetery.
Dennis Hanham
Director of Resources
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APPIZNDIX
Carry-forwards to 1997198
Carry-forwards net of brought forwards 1996197 to E
1997198 by Service Unit Spent at
30/P/97
Borough Secretary -
h4KA Software retention 3,000 0
i
G.I.S. computer system 8,300 8,300
Borough Secretary 11,300. 8,300
Corporate Office
Salaries - general 18,000 7,682
Salaries - to meet redundancy costs 27,000 0
White Collar CCT 160,500 41,134
Economic Development 37,300 15,768
Miscellaneous - Community Survey 50,000 750
Members Support & Training 4,800 0
Miscellaneous - Partnership Initiatives 36,500 0
Corporate Office 334;100- 65,334
IDirect S e r v i c e s r -----~--1-l
Beachlands conveniences - Routine Maintenance 3,000 3,000
Coastal Rec. - Car Parks - mntce surfaces 2,500 2,500
Coastal Rec. - General Services, Rd mntce 1,000 1,000
Direct Services ‘. ,..... ,6;500 .: 6,500
Environmental Health and Housing Services
Pest & Dog Control - Dog Spaying/Neutering 850 850
EH General - Other Equipment, Tools & Materials 500 500
i
Environmental Health and Housing Services 1,350 1,350
Financial Services
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Allotments - New Road, Security Measures 1 2,700 0
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APPENDIX
Carry-Convards to 1997/98
Carry-forwards net of brought forwards 1996197 to E g
1997/98 by Service Unit Spent at
3019197
Leisure Trust - Charitable Trust consultants etc. 7,200 7,200
Tourism - Havant & Hayling guide - 2,000 2,000
Coastal Recreation - specialist security at Beachlands 11,100 11,100
Parks - bowling greens surround patios & pavings 500 500
Parks - Front Lawn Rec., vertidrain & sand dressings 1,500 1,500
Parks - improve pitch drainage at Cowplain Rec. 8,200 7,997
Parks - Emsworth Rec. Ground - improve pitch drainage 6,770 6,806
Tourism - TIC training 1,100 1.100
Playschemes 2,500 1 2,500
Cemeteries - W’bton cem, tarmac paths for new burial sect. 4,100 0
Allotments - fencing Hooks lane & Elizabeth Road 700 0
/Allotments - Riders lane, fencing replacements
- _ II 700 II 01I
I
IParks - W’ville Rec. vertidrain pitches & sand dress I 1,750 I 1.340 I
/Tourism - miscellaneous sundries I -----400 400 I
/Tourism - miscellaneous sundries I 500 I 0 I
ILeisure - Training I 900 I 900 I
ILeisure - I.T. equipment
1Havant Leisure Centre - client events 780 I 780 1
Financial assistance to persons attending sporting trials 630 260
Community Play development 3,600 3,600
Civic Expenses - Town Twinning / Youth Exchange 3,600 1,230
[Havant Leisure Centre - Sports development I 1.600 I 01
IArts - musical entertainment I 800 I 01
Tourism - promotion general 3,500 1 3,500
/Tourism - special publications I 1.100 I 1.100
IArts-s ummer Arts Festival I 3.000 I 2.700 1 -
/Arts Promotion 900 I 900 I
Leisure Promotion - sports action plan 2,000 1 1,160
IPromotional material for the Arts 500 I
Jlnformation Points I 500 I 01
Coastal Recreation - regeneration of natural vegetation 3,400 1,500
Coastal Recreation - beachlands visual improvements 800 0
Parks - Hayling, safety protection, Car Parks 520 0
Leisure Services 82,290 62,608
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APPENDIX
Carry-forwards to 1997198
net of brought forwards 1996/97 to s
1997/98 by Service Unit. Spent at
30/g/97
Planning and Development Services
Parks - Hermitage Stream, rive; restoration works 15,000 3,515
Historic Buildings Grants 2,100 1,137
IHistoric Buildings Grants 5,400 I 01
Emsworth Town Scheme 6,000 0
Development Control - printing & stationery 1,000 1,000
Planning Admin. - printing & stationery 1,000 666
Building Control - printing & stationery 1,000 1,000
Development Control - Microfilming 1,000 643
N. B. conmitn~er~t aced, but work delayed due to
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APPENDIX
Carry-forwards lo 1997198
Carry-forwards net of brought forwards 1996197 to E E
1997198 by Service Unit Spent at
30/9/97
Property Managed - Consultancy 4,400 4,400
Estates - Purchase of filing cabinet - 300 300
Civic Offices - Window replacement programme 1,700 0
N.B. works complete, retention to be paidfollowing defects
liability period which ends Oct. ‘9 7
Civic Grounds - Essential repairs to paving 6,000 0
Civic Parking - Improve visitor cycle parking 1,500 0
Civic Buildings - Access for disabled - signing for drainage 1,500 1,098
Estates - Publications 300 1 172 1
Estates - LT. equipment 2,000 0
Estates - Misc. expenses - Quality Assurance 5,000 4,102
Highways - Training 200 0
Engineering - I.T. equipment 12,400 0
Highways - I.T. equipment 2,000 2,000
Engineering - I.,T. equipment 800 0
Crime Prevention lighting, Aston Road Phase 2 10,300 0
T.S. Admin. - I.T. equipment 3,000 0
S e a defence survey r e s e a r c h
- and 6,300 6,300
Activity Centres - Wecock, SI, replace heating system 20,000 0
Technical Services : ‘350,290 230,755
GRAND TOTAL 929,830 45 1,256
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APPENDIX
Carry-Tot-wards Co 1997198
(Zarry-forwards net of brought forwards 1996/97 to s
1-997198 by Service Unit Spent at
3019197
cgummary :-
k
Esorough Secretary 11,300 8,300
CIorporate Office 334,100 65,334
I:Xrect Services 6,500 6,500
E3nvironmental Health and Housing Services 1,350 1,350
F?nancial Services 64,700 42,120
L,eisure Services 82,290 62,608
F‘lanning and Development Services 62,300 17,289
Fkevenue Services 17,000 17,000
?‘ethnical Services 3 50,290 230,755
I‘OTAL 929,830 45 1,256
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