ESAR A1 Account: Broker
The Automated Commercial Environment (ACE) Secure Data Portal account
functionality has been available to brokers since 2004. With the August 2007
implementation of Entry Summary, Accounts, and Revenue (ESAR) A1, brokers
will see both enhancements and expansions to their existing account
functionality. This expanded functionality will allow brokers to have access to
more reference information within their account, and to increase the amount of
account information they are able to provide in order to comply with their 19 CFR
111 reporting responsibilities.
Using the ACE Portal, brokers will have the ability to view, sort, and print account
lists by name and number and access an expanded number of reference files,
including expanded Harmonized Tariff Schedule views, port and country codes,
currency and gold conversion information.
Brokers will also be able to update their organization, license, and permit
information. This expanded capability will allow brokers to satisfy the reporting
requirements set forth in 19 CFR 111.
A broker, Trade Account Owner (TAO) only, may also view any related blanket
licenses, permits, and certificates (LPCs) posted by participating government
agencies (PGAs) on goods that they routinely process. To date, the following
PGAs that have a potential impact on importers have expressed an interest in
participating in the LPC functionality:
• Agricultural Marketing Service
• Food Safety Inspection Service
• National Highway Safety Transportation Administration
• Animal and Plant Health Inspection Service
• Office of Foreign Assets Control
• Bureau of Alcohol, Tobacco, Firearms, and Explosives
• Alcohol, Tobacco Tax, and Trade Bureau
Brokers will now also be able to initiate a CBP Form 5106 (Importer ID Input
Record), on behalf of a new importer. They will also be able to update the CBP
Form 5106 data for importers who file using single entry bonds.
ESAR A1 Account: Broker
Brokers who have been afforded cross account access by their ACE portal
account clients will be able to view the respective account information of each
client, with a single sign-on and password. Information on cross account access
will be the subject of a subsequent information notice.
Brokers will continue to have the capability to run reports through the ACE
Secure Data Portal. Users will find that running reports and extracting their
Customs data from ACE is easier because the reports are now more
customizable. This is due to recent enhancements of the reporting tool. With the
implementation of A1, ACE accounts will also have the ability to schedule large
bulk data download reports that can be tailored to meet their business needs.
Broker accounts will also have access to the following new reports with A1:
AM 5098 – Broker’s Local and National Permits on an Annual Basis
AM 5278 – Broker Employee List
AM 5288 – Filer Code
AM 5288 – Filer POCs
AM 5289 – Open Broker Permit
AM 5294 – List of Permit User Fees by Port Broker
III. Benefits to Brokers
By establishing an ACE portal account, a broker will be able to view and update
any information that is maintained in the account. Brokers will have access to a
Business Activity Log (BAL), allowing them to communicate with or respond to
CBP on compliance and operational issues. A broker may also use the BAL to
attach scanned or electronic information to the account, as deemed appropriate
by CBP or theTAO, and track any compliance issues using the Action Plan.
Finally, brokers can view the expanded reference data on-line to minimize cross
referencing the same information in other automated or manual files.
The expanded broker functionality will allow brokers to satisfy their individual or
organizational reporting requirements as set forth in 19 CFR 111. These
additional capabilities include: the ability to report changes to organizational,
employee, qualifier, and permit information; the ability to report changes to the
broker’s name; and an automated means to comply with the broker’s next
triennial report (due in February 2009).
Access to LPC information will permit a broker to verify that the correct
information is part of the entry or entry summary package, as appropriate. In the
case where the broker is also the filer, the broker will be able to use the Portal to
create and update (for single entry bond filers only) Importer ID information.
ESAR A1 Account: Broker
All portal accounts will be able to access important information regarding any
ACE updates via their “News” view Additional benefits to brokers include: 1) the
ability to track who made changes in account information, and 2) the ability to
establish quick links with frequently used web-sites without exiting their account
IV. How Do I Become an Account?
A revised ACE Application and instructions will be posted on CBP.gov in the
ACE: Modernization Information Systems section in the near future. Brokers
desiring to become an ACE Portal Account will be required to complete the ACE
Application, as they currently do.
Once the request to become an account is received and approved by CBP, the
account will be created in ACE. The broker will be subsequently contacted with
information on how to access and update the account information.
V. Additional Information
As of July 31, 2007, interested trade members are able to take an introductory
Web-Based Training (WBT) Course on ESAR A1 functionality. The course,
“Enhanced ACE Accounts and Master Data,” is highly recommended for anyone
interested in understanding the new functionality.
The link to the training is posted on CBP.gov/ACE: Modernization Information
Systems or you can access it directly through the Internet by entering URL:
https://nemo.customs.gov/ace_online. The user name is user01 and the
password is 1Password. Please note that both the user name and password are