Project Portfolio Data Collection Template

Project Portfolio Data Collection Template 1 2 3 4 5 Data element Project Name Start Date Department/Agency Project Manager Project Sponsor Description Name of project. Project names must be unique. Actual start date if project has already started, otherwise an estimated start date. Name of agency, office, department, board, council The person who provides overall management to the project. The person who provides executive team approval and sponsorship for the project. Has budget ownership for the project and is the major stakeholder and recipient for the project deliverables. Characterizes the project as: Active; Cancelled; Closed; On Hold; Proposed; Unknown Program name is entered if the project is one of several related projects managed under a defined program umbrella. Examples of Programs are None; CRIMNET; DTE; HIPAA; Other; Unknown Primary indicator of project scope: Agency Unique; Enterprise (used by all agencies); Shared Service (used by two or more agencies); Unknown Primary motivation driving the project: Mandatory or Legal; Mitigation of Operational Risk; Strategic; Other; Unknown Primary category describing the project: Infrastructure; Maintenance or Operations; New Application; Other; Unknown Primary expected project outcome: Customer Satisfaction; Maintenance; Reduced Cost; Other; Unknown Type of project: Business Process; Information System; Infrastructure; Other; Unknown Primary funding source: Bonding; Federal; State General Fund; State Other; Other; Unknown Optional to be used if agency wishes to identify a Division or Bureau Email address of state employee project manager Organizational manager having management responsibility for successful execution and outcomes of the project. In many instances the project manager may report organizationally to the owner Business Case exists for the project: Yes (attach a copy); No; Not required Scope Statement exists for the project: Yes (attach a copy); No; Not required Status Report exists for the project: Yes (attach a copy); No; Not required Risk Management plan implemented for the project: Yes; No; NA Color coded budget status, consistent with the monthly status report template: Green (controlled or performing as expected); Yellow (caution); Red (critical status); Unknown. Plus and minus signs vary the appraisal within these categories. Schedule Status -- see Budget Status Scope Status -- see Budget Status Overall status of project -- see Budget Status Estimated or actual date of project completion Cumulative direct and indirect costs budgeted for project. Includes labor, hardware, software, and other. Labor amount includes internal IT labor, internal business labor, and external labor Actual costs expended to date. Estimate of remaining costs to complete the project. Project A 8/12/2008 Unknown Unknown 6 7 Stage Program Unknown 8 Project Scope Unknown 9 10 11 12 13 14 15 16 Primary Project Driver Project Category Primary Project Outcome Project Type Primary Funding Source Organization Project Manager email Project Owner Unknown Unknown Unknown Unknown Unknown None None None 17 18 19 20 21 Business Case Scope Statement Status Report Risk Management Plan Implemented Budget Status No No No No Unknown 22 23 24 25 26 Schedule Status Scope Status Overall Status Finish Date Approved Budget Unknown Unknown Unknown 8/13/2008 $0 27 28 Actual Costs to Date Forecasted Remaining Costs to Complete $0 $0 Date: 8/12/2008 Page 1 of 3 Office of Enterprise Technology Program Management Office Agency List Accountancy Board Administration Dept Administrative Hearings Office Agriculture Dept Amateur Sports Commission Animal Health Board Arch/Eng Board Arts Board Asian-Pacific Minnesotans Council Attorney General Barber/Cosmetologist Examiners Bd Behavioral Health & Therapy Bd Black Minnesotans Council Campaign Finance & Public Discl Board Capitol Area Architectural Planning Board Chicano Latino Affairs Council Chiropractic Board Commerce Dept Corrections Dept Court of Appeals Dentistry Board Dietetic & Nutrition Practice Bd Disability Council Education Dept (K-12) Electricity Board Emergency Medical Svcs Reg Bd Employee Relations Dept Employment & Economic Dev Dept Enterprise Technology Office Environmental Assistance Office Explore Minnesota Tourism Finance Dept Gambling Control Board Governor's Office Health Dept Higher Education Office Housing Finance Agency Human Rights Dept Human Services Dept Indian Affairs Council Investment Board Iron Range Resources & Rehab Board Judicial Standards Board Labor & Industry Dept Legislative Auditor Legislature Lottery Marriage & Fmly Therapy Board Mediation Service Bureau Medical Practices Board Metropolitan Council Military Affairs Dept Minn State Academies Minn State Colleges & Universities Natural Resources Dept Nursing Board Nursing Home Admin Board Ombudsman for MH & MR Ombudsperson for Families Optometry Board Peace Officers Stds & Trng Bd Perpich Center for Arts Education Pharmacy Board Physical Therapy Board Podiatric Medicine Board Pollution Control Agency Private Detective Board Psychology Board Public Defense Bd Public Safety Dept Public Utilities Commission Racing Commission Revenue Dept Secretary of State Sentencing Guidelines Commission Social Work Board State Auditor Supreme Court Tax Court Transportation Dept Trial Courts Veterans Affairs Dept Veterans Home Board Veterinary Medicine Board Water & Soil Resources Board Workers Comp Court/Appeals Zoological Board