09-10 Membership Procedures

							NAAE Membership Procedures
           for the
2009-2010 Membership Year




        www.naae.org
                                NAAE Membership Procedures




     This presentation includes:
•   Contents of 2009-10 membership packet
•   Types of membership
•   Preparing for the 09-10 membership year
•   Compiling your state’s membership
•   Submitting your roster
•   Roster follow-up
•   Submitting additional members
                              NAAE Membership Procedures
                                          Packet Contents



Contents of Membership Packet
• Membership memo from NAAE Associate
  Executive Director
• Membership CD
• 2008-09 dues checklist
• 2008-09 roster hard copy
• 2009-10 roster in Excel format
  – (On NAAE membership CD)
                                       NAAE Membership Procedures
                                                   Packet Contents



Contents of Membership Packet
• Membership cards
• Individual member demographic data
  sheet (blank)
  – 5 copies provided, please make additional copies as
    needed
                           NAAE Membership Procedures
                                       Packet Contents



Contents of Membership Packet
If any of these items are missing,
contact the NAAE office at
1-800-509-0204 or Linda Berry at
lberry@uky.edu for replacements.
                             NAAE Membership Procedures
                                     Types of Membership



Types of NAAE Membership
   Membership Type   Annual Dues
   Active            $60
   Associate         $35
   Student           $10
   Retired           $35
   Active Life       $750
   Associate Life    $420
   Retired Life      $120
   Organizational    $750
                                    NAAE Membership Procedures
                                            Types of Membership



  Types of NAAE Membership
• Active
  – People qualified to teach agriculture or related
    areas at any level of instruction. This includes
    state staff, teacher educators, etc.
• Active Life
  – People eligible for active membership may
    become active life members.
                                    NAAE Membership Procedures
                                            Types of Membership



  Types of NAAE Membership
• Associate
  – People engaged in agricultural education, but
    who are not professionally qualified to teach.
• Associate Life
  – People eligible for associate membership may
    become associate life members.
                                      NAAE Membership Procedures
                                              Types of Membership



  Types of NAAE Membership
• Retired
  – People who are retired from the agricultural
    education profession.
• Retired Life
  – People who are retired from the agricultural
    education profession may pay a one-time fee to
    become a retired life member. Active life
    members, when they retire, become
    retired life members without additional
    dues payment.
                                   NAAE Membership Procedures
                                           Types of Membership



  Types of NAAE Membership
• Student
  – Students in preparation for careers related to
    agricultural education. Student members may
    be at any level of instruction in an
    undergraduate or graduate ag ed program.
    Student membership is NOT just
    limited to student teachers.
                                           NAAE Membership Procedures
                                                   Types of Membership



    Types of NAAE Membership
All life members must be categorized as:
  – Life Active - Actively engaged in the agricultural
    education profession.
  – Life Retired - Retired from the agricultural education
    profession.
  – Life Inactive – Not currently engaged in the
    agricultural education profession.
  – Life Deceased – Life member who is deceased and
    should not be renewed for next year.
                                NAAE Membership Procedures
                             Preparing for the Membership Year



Preparing for the Membership Year
• Check your 2008-09 roster for additions
  or corrections (hard copy is included in
  membership packet)
• Submit any additions or corrections to the
  NAAE office using the membership roster
  found at www.naae.org/membership/rosters
  along with a check for membership dues.
                                NAAE Membership Procedures
                             Preparing for the Membership Year



Preparing for the Membership Year

NOTE: If a member is not on the roster,
 they will not be provided with professional
 liability insurance or have access to any
 other NAAE benefits during the
 membership year.
                                     NAAE Membership Procedures
                                           Compiling Membership




Compiling Your State’s Membership

1. Obtain membership information and
   payment from your state’s members.
  – NOTE: Members who renew their NAAE
    membership at their first available
    opportunity (i.e. state teacher’s conference)
    will have no lapse in their professional liability
    coverage.
                               NAAE Membership Procedures
                                     Compiling Membership




Compiling Your State’s Membership

You can obtain membership information
  several different ways. You can decide
  what is best for your state or use the
  following method:
                                   NAAE Membership Procedures
                                         Compiling Membership




Compiling Your State’s Membership
• Distribute blank demographic sheets to
  your state members and have them
  complete the entire sheet and return to
  you with their payment.
  – There are 5 sheets provided in your packet.
    You can also find blank sheets at
    www.naae.org/membership/rosters. Make
    copies as needed.
     NAAE Membership Procedures
            Compiling Membership


Make sure at the minimum
the following is completed
and returned to the NAAE
office:

•First & last name of
member

•Email address

•State

•Questions in gray box on
demographic form
                                NAAE Membership Procedures
                                      Compiling Membership




Compiling Your State’s Membership

Compile all of the information in the 2009-
  10 membership form, which is provided
  to you in Excel format on the NAAE
  membership CD.
                               NAAE Membership Procedures
                                     Compiling Membership




 Ag Ed Magazine Subscriptions
You can also submit subscriptions to the Ag
  Ed Magazine using the electronic
  membership form. For more information
  about doing this, see the PowerPoint
  presentation “Using the NAAE
  Membership Form.”
                                     NAAE Membership Procedures
                                            Submitting the Roster




       Submitting Your Roster
Once you have compiled your membership,
  send it to the NAAE office.
Mail to NAAE:
•   All demographic sheets
•   Check for membership dues
•   Membership invoice (printed from NAAE
    membership roster)
•   Electronic copy of your 2009-10 NAAE membership
    roster saved on a CD
                             NAAE Membership Procedures
                                    Submitting the Roster




     Submitting Your Roster
You may also choose to email the
  membership roster to lberry@uky.edu
  instead of mailing the CD.

NOTE: Your state’s membership roster will
  not be processed until we have
  received complete payment for all
  members submitted.
                                        NAAE Membership Procedures
                                                   Roster Follow-up


             Roster Follow-up
Once we have received
1. an electronic copy of your roster,
2. demographics sheets for each member, and
3. payment for your state’s membership,
we will enter your state’s membership
   information into our database and email
   you an electronic version of our records in
   PDF format.
Please double-check this document to make sure we have
    correctly entered all your members
                                      NAAE Membership Procedures
                                     Submitting Additional Members



Submitting Additional Members
Throughout the year, you may have members pay their
   dues after you have submitted the first roster.
To add more members to your roster:
1. Compile their membership information
2. Have each newly paid member fill out a demographic
    sheet (get these from your Membership CD or
    www.naae.org/membership/rosters
3. Download a blank electronic roster at
    www.naae.org/membership/rosters and compile
    information for additional members on the blank
    form.
                                        NAAE Membership Procedures
                                       Submitting Additional Members



Submitting Additional Members
Mail this new information to the NAAE office. Be sure to
  include:
• Demographic sheets
• Check for membership dues
• Invoice for new members
• Electronic copy of newly filled-out roster on CD. (Or
  email it to lberry@uky.edu)
                                NAAE Membership Procedures




      Additional Information
• Your state is required to use this process
  to submit membership information

• NAAE is a members-driven organization.
  It is critical that we are able to make
  contact with our members. This means:
                                  NAAE Membership Procedures




      Additional Information
• It is very important for the membership
  information you submit to be accurate and
  current.

• Email addresses must be provided. Email
  is now our primary method of member
  communication. NAAE does not sell email
  addresses or use them for any purpose other
  than official NAAE business.
                              NAAE Membership Procedures




      Additional Information
• Please provide a demographic sheet for
  each member with at least the name,
  state, email and gray area completed.

• Your membership roster will not be
  processed until payment is
  received.
                                   NAAE Membership Procedures



       Additional Information
• The electronic form for your membership is
  provided to you on your NAAE Membership CD.

• The file is named “2009-10 NAAE
  Membership.”

• For help filling out the electronic membership
  form, see the PowerPoint titled “Using the
  NAAE membership form.” Click here to be
  taken directly to that PowerPoint.
                              NAAE Membership Procedures




             Questions?
 Call the NAAE office at 1-800-509-0204
                 or email
Alissa Smith, Associate Executive Director,
           asmith.naae@uky.edu
                     or
       Linda Berry, lberry@uky.edu