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Eurodad board summary February 2007
Minutes of Eurodad Board Meeting, 8/02/2007 Location: Eurodad, Brussels Present: Organisation Country Representative Diakonia Sweden Penny Davies (Chair) Oxfam GB UK Max Lawson (Treasurer) Agir Ici France Sébastien Fourmy (by phone) Christian Aid UK Sony Kapoor (by phone) CRBM Italy Antonio Tricarico SLUG Norway Kjetil Abildsnes (by phone) EURODAD Belgium Alex Wilks (Secretary), Olivia Debouver, Gail Hurley (items 11 onwards), Lucy Hayes (items 11 onwards) Agenda: 1. Approve agenda 2. Minutes of board 2/11/2006 3. General secretariat update including new staff recruitments 4. Concord: membership fee 5. Financial report 2006 6. HR issues 7. Underpaying members 2006 8. Budget 2007 9. Fund-raising plans and progress 10. Evaluation of Eurodad’s work 11. Eurodad meetings: rethinking purpose and priorities 12. Capital flight/plugging leaks – what can Eurodad do in 2007? 13. World Bank campaign 14. Reality of Aid European hub 15. Location for next meeting. Dates for upcoming 2007 meetings Summary of main decisions and action points Decision Details Responsibility Deadline Approve agenda 1A Agenda has been approved but reordered. Board Approve minutes Board meeting 2/11/2007 2A The previous minutes were approved with one small change (adding Sony Kapoor to participants list). Put resume on the web Eurodad ASAP 2B Marta Ruiz is no longer part of the board as she Board will become part of the Eurodad team Concord membership 4 The board has decided to pay in 2007 the same BOARD membership fee to Concord as in 2006; 2750 EUR Alex will write a letter explaining this decision. ALEX DONE (9/2/07) Financial report 2006 5 The positive amount remaining after payment of Secretariat the pension fund will be put in the reserves. This amount estimated at: 5.000 – 7.500 EUR. HR topics 6 The board approves the rewarding system given to the Board team in 2006, the board also decided to give the maximum amount for the pension fund to the Eurodad staff meaning 1.000 EUR/person full time. Meal tickets as from 2007 will be at 6 EUR/day worked. Eurodad membership payments 7 The board agrees on a maximum period of 3 years Board chair To send where a member is allowed to suspend its with end membership fee payment or pay a reduced rate. March The board chair will write a letter to non-paying or member mailing. under-paying members explaining this policy and urging payment. Budget 2007 8 Alex explained the scenarios for the 2007 budget Secretariat according to different projects. The board approved the budget for the confirmed projects. Fund-raising plans and progress 9A The Secretariat will prepare a concept note and budgets Secretariat End April for the 2008-2010 period to discuss during the next board meeting. 9B The Secretariat will produce draft proposals for Secretariat End April additional target funders. Evaluation of Eurodad’s work 10 The Board tightened the Terms of Reference and Board mandated a sub-group of Penny, Sébastien and Sony to proceed. The secretariat will circulate the final terms of reference to potential consultants. Selection decisions will be taken by the board sub-group. Secretariat 21/2/07 11 The board approved and commented on the Secretariat proposed workplans. Annual conference 2006 12A The board eliminated two possible conference Secretariat + 28/02/2007 dates and told the secretariat to explore the end Kjetil October for Oslo and keep the early December fallback booking for Brussels. 12B The board gave a deadline of end February to Kjetil. 28/02/07 obtain sufficient funding from Norway to make the conference feasible there. Reality of Aid membership 14 Wait until May meeting to respond Board Next board meeting and extra General Assembly 15A The next board meeting would take place on May 2 and 3 in Montopoli, Italy. Board members should nd arrive by 12.00 on the 2 and stay for all of the rd 3 . rd 15B The extra GA will take place on 3 May at 16.00. Members will be invited in late March.
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