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									                             5/7/2009




   HOW TO CATALOG
  WEIRD WIDGETS AND
 WONDERFUL WHAT-NOTS
             Or,
    How to turn a cake pan
        into metadata




Cataloging Objects?
NOT a new idea!




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Cataloging Objects?
NOT a new idea!




Dartmouth College OPAC View




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Dewey : the Small-Town Library Cat
Who Touched the World / Vicki Myron

“… Dewey was the subject of … [the]
  Iowa Boy column in the Des Moines
  Register [which] was one of those
  columns that said things like: ‘It was
  the most shocking piece of news I’d
  come across since the time a few
  years ago I found out the Cleghorn
  Public Library … had started checking
  out cake pans to its patrons.’” (p. 148)




Cleghorn Public Library
Cake Pan Record – OPAC view
http://locator.silo.lib.ia.us/cgi-bin/search.cgi
   Title:
         Mickey cake pan [realia]
   Format:
         [realia]

   Publisher:
       Disney,

   Copyright Date:
       19??

   Description:
       1 cake pan : aluminum ; 27 x 22 cm. + 1 col. insert.

   Subject:
       Cake pans.
       Mickey Mouse (Fictitious characters)--Cake pan.

   Notes:
       "15419303" Makes cake shaped like Mickey Mouse head.
   OCLC:
       ocm46360330




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What We Will Cover:
  The WHY
  The WHAT
  The HOW:
    Using Cataloging RULES
    Best Practices
    What Makes Sense For YOUR Library




     WHY CATALOG?
Need to keep track of items:
     For inventory
     For public access
     For locating in library
     For circulation
     For replacement
     For staff access
     For special programs/presentations




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So, What Should/Can Be
      Cataloged?


WHATEVER YOU
   WANT!




CHECK IT OUT!


              DISHWARE
TOOLS




PUPPETS
              TOYS




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CHECK IT OUT!
A
U
D
 I
O                             KNITTING NEEDLES
                         V
                          I
                         S
                         U
                         A
     SPORTS EQUIPMENT    L




Specific local example …

                        Brown Public Library
                          in Northfield is
                          circulating this
                          meter, which
                          measures how
                          much power
                          various appliances
                          are using.




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 The Cataloging   RULES!
 AACR2
(2002 Rev.)
    &
   RDA



Why All Those Cataloging
RULES?
                “Rules, rules, rules!
                  Is that all you
                  catalogers can talk
                  about?”


                “Frankly, my dear
                   …YES! It’s important
                   to be CONSISTENT
                   so that items can
                   easily be found in the
                   library.”




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    AACR2, Rev.
Translates to:          General Rules
                        Title and Statement of
Anglo-American          Responsibility Area
                        Edition Area
Cataloging              Material (or Type of Publication)
                        Specific Details Area
Rules, 2nd ed.,         Publication, Distribution, etc. Area
2002 revision           Physical Description Area
                        Series Area
                        Note Area
                        Standard Number and Terms of
Chapter 10: Three-      Availability Area
                        Supplementary Items
Dimensional             Items Made Up of Several Types
Artefacts and Realia    of Material




       RDA : Purported
      Replacement for AACR2
Translates to:                   14
                        Identifying Objects
Resource
Description              [To be developed
and Access             after the first release
                           of RDA in 2009].
Chapter 14:
Identifying
Objects




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HOWEVER . . .
  RDA Draft can be found at:
http://www.rdaonline.org/constituencyre
  view/
  General RDA information:
http://www.collectionscanada.gc.ca/jsc/rda.
  html
  AACR2 not available for free online




 MARC Format & Fixed Field
   for Cataloging Objects
         (OCLC Fixed Field template)

Use the Visual Materials format




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  MARC Format & Fixed Field
            (OCLC Fixed Field template)


For “Type” (Type of Record) use either:
     r = 3-dimensional object
     o = kit (“mixed bag” whereby no one format dominates)




  MARC Format & Fixed Field
            (OCLC Fixed Field template)


For “BLvl” (Bibliographic Level) use:
     m = complete in one part




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 MARC Format & Fixed Field
          (OCLC Fixed Field template)


For “TMat” (Type of Material) – several
  choices depending on the “Type” code




MARC Format & Fixed Field

If the “Type” code       “TMat” code:
    is: r                a = Art original
(3-dimensional object)   c = Art reproduction
                         d = Diorama
                         g = Game (incl. puzzles)
                         p = Microscopic slide
The “TMat” code          q = Model
  choices are:           r = Realia
                         w = Toy




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MARC Format & Fixed Field

If the “Type” code        “TMat” code:
    is: o (Kit)            b = kit


                          Looking for more?
                          Nope, that’s it!
The “TMat” code
  choice is:




       MARC: Basic Tags
         & Subfields
TAG # IND         TEXT and SUBFIELDS
099         Call no.
245    00   Title $h [gmd] : $b remainder of
            title
260         Place : $b Publisher/Manufacturer, $c
            date.
300         No. & name of item : $b further desc. ; $c
            size.
5xx         Public notes (500) or summary (520).

650    _ 0 Subject heading.
9xx         Purchase information.




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           GMD
 General Material Designation
In AACR2, sec. 1.1C1           microform
                               microscopic slide
activity card                  model
art original                   motion picture
art reproduction               music
braille                        picture
cartographic material          realia
chart                          slide
diorama                        sound recording
electronic resource            technical drawing
filmstrip                      text
flash card                     toy
game                           transparency
kit                            videorecording
manuscript




MARC Online
Full-text basic MARC documentation
available from the Library of Congress
Web site:
http://www.loc.gov/marc/umb/
http://www.loc.gov/marc

OCLC Bib Formats & Standards (free)
http://www.oclc.org/us/en/bibformats/default.htm




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  CARD CATALOG
Same principles hold true as in
MARC.
Create a description that makes
sense to your library users.
Use title, publisher, number of
pieces/parts, notes, subject
headings.




Some Examples
                 Catalog as a group –
                 or separately?
                 What is the TITLE?
                 What is the GMD?
                 Who is the publisher/
                 manufacturer?
                 Include a date?
                 What are the sizes?
                 How many pieces?
                 Add purchase
                 information as a note?




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     Sample MARC Record
099    [Call no.]
245 00 Cake pan $h [realia] : $b heart-shaped.
260    Savannah, GA : $b Fun Cake Pan Co.,
       $c 2009.
300     4 pans : $b non-stick, aluminum ; $c 4 ½
       in., 6 ½ in., 8 ½ in., 10 ½ in. x 2 in. deep
650 0 Cake pans.
650 0 Baking pans.
650 0 Baking.
9xx      Purchased at Wal-Mart 3/1/09; $8.98/set.




   Sample Card Catalog Record
               (Shelflist Card)

[Call.Cake pan [realia] : heart-shaped.
No.]     Savannah, GA : Fun Cake
         Pan Co., 2009.
        4 pans : non-stick, aluminum ; 4
           ½ in., 6 ½ in., 8 ½ in., 10 ½
           in. x 2 in. deep
      1. Cake pans. 2. Baking pans. 3.
   Baking.              (Wal-Mart, 3/1/09, $8.98/set)




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      CLASSIFICATION
                (Call No.)
  Classification/call numbers are
  “locators” for an item.
  Tells library users and staff where
  something is housed/shelved/kept.
  For Objects: does Dewey make
  sense? Probably not.
  Solution: Create your own scheme!




Creating Your Own Simple
Call Number Scheme
Base it on broad categories:
    Dishware, Cooking utensils, etc.
     Ex: D1, D2, D3, etc.
     Sports Equipment
     Ex: S1, S2, S3, etc.
     Toys, Dolls, Puppets
     Puzzles, Games
     Digital games
     A-V equipment




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           Audio-Visual Example – MARC

Fixed Field:
Format = VM
Type = r
BLvl = m
TMat = r

           099       AV 1
           245    00 Cassette recorder $h [realia] : $b voice-activated, CTR-123.
           260       Fort Worth, TX : $b Radio Shack, $c 2001.
           300       1 recorder (in box) ; $c 4 x 7 in. + $e 1 owner’s manual (19 p.) & 1
                     power adaptor.
           500       This voice-activated cassette recorder/player features a tape counter
                     and cue/review feature. Can be used with 4 “AA” batteries (not
                     included).
           500       Serial no. 2146-111470 02A03.
           650     0 Cassette tape recorders.
           650     0 Audio-visual equipment.
           9xx       Purchased 3/27/2001 at Radio Shack, $29.00 (cost includes
                     adaptor)




                 A-V Equipment – Card Catalog
                                       (Shelflist Card)

    1-VA            oidaR / 321-RTC ,detavitca-eciov : ]ailaer[ redrocer ettessaC
                 .1002 ,kcahS oidaR : XT ,htroW troF -- .kcahS
                      & ).p 91( launam s’renwo 1 + .ni 7 x 4 ; )xob ni( redrocer 1
                                                        .rotpada rewop 1
                          a serutaef reyalp/redrocer ettessac detavitca-eciov sihT
                   ”AA“ 4 htiw desu eb naC .erutaef weiver/euc dna retnuoc epat
                                                           .)dedulcni ton( seirettab
                                                  .30A20 074111-6412 .on laireS
                       .I .tnempiuqe lausiv-oiduA .2 .sredrocer epat ettessaC .1
                                                                    . kcahS oidaR


                 )rotpada sedulcni tsoc( 00.92$ ,kcahS oidaR ta 1002/72/3 desahcruP




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               Puzzle Example -- MARC
Fixed Field:
Format = VM
Type: r
BLvl = m
TMat = g



               099      PUZ 13
               245   00 Jigsaw puzzle $h [game] : $b [English country garden and
                        cottage].
               260      [S.l.] : $b Hasbro, Inc., $c 1999.
               300      1 jigsaw puzzle (500 pieces) : $b col. ; $c 8 in. x 12 in. (box)
               500      This 500-piece cardboard jigsaw puzzle shows a colorful English
                        country garden and cottage.
               500      “Croxley 500” – container.
               500      Title by cataloger.
               650    0 Jigsaw puzzles.
               650    0 Puzzles.
               9xx      Purchased 10/4/2002 at a fundraiser, $1.00.




                              Puzzle Example –
                                Card Catalog
                                          (Shelflist Card)
               PUZ 13
                         Jigsaw puzzle [game] : [English country
                            garden and cottage]. -- [S.l.] : Hasbro, Inc., 1999.

                            1 jigsaw puzzle (500 pieces) : col. ; 8 in. x 12 in.
                            (box)

                            This 500-piece cardboard jigsaw puzzle shows a
                            colorful English country garden and cottage.

                            “Croxley 500” – container.
                            Title by cataloger.

                         1. Jigsaw puzzles. 2. Puzzles. (Purchased 10/4/2002 at a fundraiser,
                                                              $1.00)




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Stuffed Toy Example -- MARC
  Fixed Field:
  Format = VM
  Type = r
  BLvl = m
  TMat = w


099      SA 5
245   00 Pig holding baby pig $h [toy].
260      Oakland, N.J. : $b Russ Berrie & Co. $c [200-?]
300      1 stuffed animal : $b pink ; $c 4 in.
500      This 4-inch high pink pig has a smaller baby pig clasped in the arms.
         Contains inner bag pellets & polyester fiber and black plastic
         eyes. Surface is washable (information from tag).
500      Item no. 23210. Made in China.
650    0 Soft toys.
650    0 Stuffed animals (Toys).
650    1 Pigs.
9xx      Purchased 7/17/2005 at Toys-R-Us for $4.95.




         Stuffed Toy Example –
              Card Catalog
                           (Shelflist Card)
SA 5
          Pig holding baby pig [toy]. -- Oakland, N.J. : Russ Berrie &
             Co., [200-?]

              1 stuffed animal : pink ; 4 in.

              This 4-inch high pink pig has a smaller baby pig
              clasped in the arms. Contains inner bag pellets &
              polyester fiber and black plastic eyes. Surface is
              washable (information from tag).

              Item no. 23210. Made in China.

          1. Soft toys. 2. Stuffed animals (Toys). 2. Pigs.

                                        (Purchased 7/17/2005 at Toys-R-Us for $4.95.




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Cleghorn Public Library
Cake Pan Record – MARC view
035   $a ocm46360330
040   $a JIU $c JIU $d SILO
245 0 $a Mickey cake pan $h [realia]
260   $a [S.l.] : $b Disney, $c 19??.
300   $a 1 cake pan : $b aluminum ; $c 27 x
           22 cm. + 1 col. insert.
500 $a "15419303"
500 $a Makes cake shaped like Mickey
           Mouse head.
650 0 $a Cake pans.
650 0 $a Mickey Mouse (Fictitious characters)
           $x Cake pan.




LET THE CATALOGING BEGIN!




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To request a copy of this
 presentation, contact:

   Kay C Schlueter
Vermont State Colleges
kay.schlueter@vsc.edu
    802-241-4619




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