Installation of Chapter Officers Guidelines & Recommendations Suggested Scripts, Themes & Colors The installing officer needs to know the total financial allowance for the ceremony, if expected to develop a theme. This allowance should include such items as transportation fee, meals, lodging, as appropriate for the installing officer and any installation fee the officer may charge. Corsages as well as any other paraphernalia needed must be considered in the allotments. The budget or the standing rules must provide for this allowance of funds. If the installing officer is planning the theme and making various arrangements, the funds should be tendered to the officer prior to the meeting. The installing officer should not have to pay for incidental expenses. The honor of being asked to serve as installing officer diminishes if one has to underwrite expenses connected with the ceremony. DEVELOPING A THEME An installation ceremony must be as individual as a signature. No two groups or organizations are identical. The variables are many and all these must be taken into consideration When choosing a theme, such things as time of the year, goals of the group, and aggregate age of the group, should play an important part in the final decision. The script to be used generally will vary for each installation. The number of people to be installed as well as the particular office being filled will determine to a large extent the kind of script chosen. The wording of the script has to be tailored to fit each office and ideally will be tailored to blend with the aims and objectives of the group. The following scripts and/or themes are to give you some ideas for your own installation. INSTALLATION SCRIPTS 1. Candles Needed: One large candle to represent the chapter. A smaller candle for each officer. The installing officer lights the large chapter candle. This candle flame represents our dedication to serve (Name of chapter). The candle constitutes the passing of the flame of light and loyalty from one set of officers to another. During their year of service, each retiring officer has contributed knowledge, experience and understanding to the chapter flame. (As each new officer is introduced, the outgoing officer lights a candle from the chapter candle and presents it to the new officer) A. Secretary – (name), as secretary, you shall give notice off all meetings and activities of (name of chapter), and shall carry on the correspondence of our chapter. You will also keep an accurate record of the proceedings of all meetings. B. Treasurer – (name), as treasurer, you are the fiscal officer of (name of chapter). You will receive all funds, pay all bills promptly, and keep accurate records. These records will be kept up-to-date and available if needed. C. Vice President – (name), as vice president, you will perform all duties and exercise all powers of the President in his/her absence. You will also be official host/hostess at our chapter functions. May your planning be a joy to you and a joyous experience to each of us who attend. D. President Elect – (name), as president-elect, you will perform all duties of the Vice President in his/her absence and shall act as his/her substitute whenever necessary. Remember, you are very important to your President. You must always lend a helping hand. Always be ready with words of encouragement. E. President – (name), you have been selected by the membership of (name of chapter) to serve as our leader for (year). You will use your talents and abilities to organize the year's work, motivate our volunteers, lead and work with enthusiasm. You are charged to preside with dignity, fairness and impartiality. Make the well being of (name of chapter) your first consideration in all your actions as president. F. (President name), I am very happy to install you as President of (name of chapter). I know that you will fill this office with dignity and understanding. Never hesitate to ask for assistance from your officers. We are here to help you. 2. Colors These colors could be presented in the form of flowers or colored ribbon around candles. Colors can also be used for the paper on which bylaws duties have been type, or the ribbon tying scrolls that outlines bylaw duty. Throughout the ages, color has been used to reflect moods, denote countries and organizations, and signify important events. Today we will use color to welcome and honor our (year) officers. A. Secretary – (name) our secretary. Your color is red, a symbol of vigilance and alertness. Both of these qualities will help you record the important events and decisions of (name of chapter) accurately. B. Treasurer – (name), our treasurer. Your color is white, which denotes complete truthfulness and honesty. You have the most trustworthy position in our chapter. You are the keeper of our funds and assets. C. Vice President – (name), our Vice President. Your color is green, a sign of creation and growth. You will welcome and orient the new members in our chapter who will help us to grow and prosper in the coming future. In his/her absence, you will be the acting President. D. President Elect – (name), our president-elect. Your color is orange, which signifies loyalty. You are the right hand of our President and will help him/her whenever necessary. You are an apprentice and should become familiar with all aspects of the chapters' affairs. E. President – (name), our president. For you we have the colors of purple and gold. Purple the color of royalty. It symbolizes leadership and power. You are the leader of (name of chapter), and have the power to carry out the business of the chapter. Gold signifies unity. Your members are united to help you achieve the goals of our chapter during the coming year. Remember to rely on us when you need help. Other colors for additional officers: Blue-Truth and Wisdom Silver-Purity and Valor 3. General Installation An installation is a solemn occasion. Solemn with the acceptance of serious and important duties to be shouldered, but it is likewise a joyous event with memories of past work well done, of problems faced together, of friendships made and the honor of working with others and for others. A. President – (name) With this gavel has passed to you the duties, responsibilities, and government of our chapter. Remembering experiences of past administrations, the cooperation of the officers and committee chairman, and the appreciation of the members, I predict even greater achievements for you and this chapter. B. Nominating Committee – (names) Because the officers represent the chapter, we as members would like them to be a composite of executive ability, vision, tolerance, wit and wisdom with agreeable voice. Because few human beings combine such perfection, the Nominating Committee should be sufficiently acquainted with the members to know their suitability for office and secure their consent to serve. Their qualification and duties must be seriously considered for upon the right leadership depends the success of an organization. C. Treasurer- (name) Money is of no value unless used wisely, and while success cannot be measured in terms of dollars and cents, your books are, nevertheless, a record of the "viability" of our chapter. As treasurer, it will be your duty to expend funds as voted by the chapter and keep an accurate record of monies spent and collected and to make a final accounting at the close of the year. D. Secretary- (name) As Secretary, your duties are two-fold. You have the pleasant duty of expressing the good will of our chapter in attending to its general correspondence as frequently as needed and as promptly as the occasion demands. You must also keep an accurate accounting of all chapter proceedings. This will be a detailed record or much work well done-and how it was accomplished. E. Vice President- (name) As Vice President, you will assist the President in his /her undertakings for the chapter and in case of his/her absence perform duties in his/her place. The president may turn to you often for encouragement and help-let your advice always be soothing and honest. F. President Elect-(name) As President Elect, you are an apprentice. You have time of chapter service and experience behind you but your role, as President will be very new. Use this year to serve the chapter and, in particular, the President in any capacity he/she designates. Also, observe, learn and plan ahead to make our transition in leadership next year as smooth as possible. G. President-(name) As President, upon you will rest the responsibility of leading the chapter in all its endeavors. You will preside at all chapter general meetings. You will appoint members to lead committees and will serve as an ex-officio of the committees. As coordinator of the chapters' general activities, you hold the gavel, but in your heart and eyes of those you lead, you hold the bright banner of inspiration. Fellow members, when you join our AORN chapter, you agree to contribute generously of your time your energy and your thoughts realizing that only through cooperation can we hope to achieve our goals. You have indicated your faith and trust by electing these officers for our chapter. They have given the pledge of service. If they are to serve us well, they must have help and cooperation from us. Will you pledge to them now that you will endeavor to attend meeting regularly, serve on committees, and work, as individuals, in loyal support of these officers in the fulfillment of their duties, in hopes that every program and activity will be a credit to our chapter? To the officers-you are not really new officers. You are new only to these offices. All of you have had past experience in AORN work. Your election has come as an honor, an "award of merit" in recognition of work well and faithfully done, and so you have been chosen now as the standard bearers of your chapter. Meet the challenge of your duties with courage and Godspeed. THEME IDEAS 1. Animals There are approximately one million types of animals in existence today. Each of these has a distinct personality of its own. Through the years, animals have helped, influence, and provided companionship to many people. Because of this, we will use some well-known animals to help us introduce our new (year) officers. 2. Candles The work of your officers is just beginning. The light from their candles will make the chapter glow with activity. As you light your candles, do it with the promise that an unwavering light will remain as a shining example that you as members are constant in your participation in chapter activities. 3. Spices My dear members, you will find at each of your places a bouquet of parsley. This lovely, green, crisp herb enhances many of our dishes with flavor and color. And so it is with your presence-for without you, our chapter would not prosper. Just as spices add flavor to foods, your hard work is the main ingredient in our chapter's recipe for success. 4. Jewels The story of precious stones is one of the most romantic chapters in history. The life of the gem is infinitely more stable and enduring than the life of any living thing. Because of this, we have put a great value on precious stones. History and legend throughout the centuries have attached certain meaning to gems. We have chosen five of the best known as symbols of your duties for the coming year. 5. Landmarks Throughout the ages, people have looked upon landmarks as a sign of strength and guidance. Ancient travelers, who sighted landmarks, knew they were taking the right path and would reach their destination soon. Today, we will use famous landmarks to introduce our new officers. These leaders will be our guidance and support throughout (year). 6. Growth The greatest thing about life is that as long as we live, we have the privilege of growing. In order to grow, we must accept ourselves with our limitations, let us then learn to accept ourselves; accept the truth that we are capable in some directions and limited in others. We can learn new skills, make new friends, and accept new responsibilities if we refuse to become rigid and fixed in our ways. When we fail to see evidence of growth in a tiny plant, it soon withers and dies. Let us work toward not letting this death overcome our chapter. 7. Harvest We are approaching the harvest time of the year not only in our gardens and fruit orchards but also in our chapter year. We pause today to inspect the fruits of the chapter year and, perhaps, to boast a bit because of the abundance of the crop. We are especially proud of our retiring officers. The membership is indeed grateful for the many hours you've spent weeding the garden and tilling the soil for new and sustained growth. You see here a gathering of flowers representing the harvest for our year. For you newly elected officers, now is the time for planting and preparation. There may be new projects you wish to plant; there is always weeding to do to replenish the nutrients of growth. Tend our garden well so that the next year our crop may be as beautiful. 8. Lighthouses Lighthouses have always fascinated people. They draw us to the water and to the protection of the beacons of light they provide. A little information about the light house - Lighthouse keeping was a perilous job. Individuals who tended the lighthouses were known as "Keepers of the Light." Keepers of the light needed to handle a boat expertly and forecast weather accurately. They needed to be ready to rescue people from rough waters at a moment's notice. They lived alone for long periods of time and performed heavy physical labor. They needed to be tough enough to survive hurricanes, tidal waves, ice storms and even Indian attacks. Much like the "Keepers of the Light", nurses are "Keepers of Healthcare." As keepers of healthcare we need to be able to multitask with precision speed and swiftness, we must be able to look ahead to the needs of the patient, their family, and members of our multidisciplinary heath care team. We also need to be read to rescue anyone in need at a moment's notice. We understand the demands of physical and mental fatigue. As nurses we have proven the test of time as to strength, for we all have weathered many battles. As the ________ Chapter you have had strong "Keepers of the Light." Over the past year the BOD along with the members have (names of BOD) The beam of light has been steady and strong. Recognize first the outgoing president: As you see the flames are burning bright, each symbolizes the strength, the wisdom, and the passion for perioperative nursing. These beacons of light have been an ongoing beacon of light and might with multiple activities for the chapter. Now the activities of "Keepers of the Light" have been passed on to a new group of keepers. As "Keeper of the Light" it involves hard work, many hours and dedication and commitment. Recognize the incoming president: I formally recognize the Chapters 2004-2005 Board of Directors! 9. Building Blocks Installation Ceremony One gift most young children receive early in life is a set of blocks. Blocks fuel the imagination and children can spend hours building houses, skyscrapers, and cities with them. Children learn quickly that every block in their created structures is essential. If one block is removed, the building can come tumbling down. Likewise, every member in the chapter is vital to the well being of the organization. If one member falters, a group is weakened. Officers are a significant part of the framework in a chapter. Just as the blocks at the bottom of a structure support an entire building, an organization's officers support their chapter when they provide competent leadership. When officers perform their specific tasks, the chapter structure remains strong. Today, the officers of the _______________ [name of chapter] shall be installed using a theme of blocks. The blocks given are symbolic reminders to the officers that they are now an integral part of the chapter's framework. The successful completion of their duties will help keep their chapter intact. Will the newly elected officers, please come forward? [Have the officers line up in order, with the treasurer first.] _______________ [name of treasurer], as treasurer, you are the cornerstone of this chapter. As the cornerstone is the basic element of a structure, you are a necessary element of your chapter. Your duties include collecting and depositing money, paying chapter bills as directed by the executive board, and giving a monthly financial statement to your chapter. Do you promise to fulfill the many duties of your new office? [Officer shoulder answer, "I do." Pick up officer's block.] You have publicly declared that you will help to keep your chapter's framework intact. May this block be your constant reminder. [Give the block to the officer.] _______________ [name of reporter], as reporter, you are the arch of this chapter. As the arch is a graceful span of an opening in a structure, you, through your writing, represent your chapter in a graceful manner. Your duties include writing letters and taking care of your entire chapter's correspondence. Do you promise to fulfill the many duties of your new office? [Officer should answer, "I do." Pick up officer's block.] You have publicly declared that you will help to keep your chapter's framework intact. May this block be your constant reminder. [Give the block to the officers.] _______________ [name of secretary], as secretary, you are a buttress of this chapter. As the buttress supports and gives stability to a building, you support your chapter with accurate records. Your duties include listening attentively at all times, writing up the minutes of each meeting, and keeping the history of the chapter. Do you promise to fulfill the many duties of your new office? [Officer should answer, "I do." Pick up officer's block.] You have publicly declared that you will help to keep your chapter's framework intact. May this block be your constant reminder. [Give the block to the officers.] _______________ [name of vice-president], as vice-president, you are the pillar of this chapter. As a pillar provides firm upright support for a super structure, you provide strength to this chapter. Your duties include chairing the membership committee, keeping all chapter members informed as to chapter business, learning about chapter policies and procedures, and working closely with your president. Do you promise to fulfill the many duties of your new office? [Officer should answer, "I do." Pick up officer's block.] You have publicly declared that you will help to keep your chapter's framework intact. May this block be your constant reminder. [Give the block to the officers.] _______________ [name of president], as president, you are the facade of this chapter. As the front of a building, or facade, is given special architectural treatment, you take on a special dignity representing your chapter. Your duties include presiding at all meetings, appointing committees and chairmen, following up on all chapter matters, and representing your organization at all times. Do you promise to fulfill the many duties of your new office? [Officer should answer, "I do." Pick up officer's block.] You have publicly declared that you will help to keep your chapter's framework intact. May this block be your constant reminder. [Give the block to the officers.] [To the membership.] Members, you are the rest of the elements in this chapter's structure. Each one of you has different skills and talents that are needed by this organization. Use your many abilities and support your officers. When you work together, you can build a strong chapter from top to bottom and accomplish great things. Keep your chapter's framework solid. 10. Rainbow Installation Ceremony A rainbow is made up of seven different colors — red, orange, yellow, green, blue, indigo, and violet. Each one of these colors is exquisite. However, when they all come together to form a rainbow, they become unequaled in beauty. Likewise, chapters are made up of many types of people. Each person is unique, but in joining a chapter, a new member becomes a part of a colorful group unequaled in strength. Although there are only seven colors in the spectrum, there are over two million tints and shades of these basic colors. The tints and shades of the colors can be compared to the many talents and skills that individual members bring to a chapter. Some members have creative abilities, some have organizational skills, and some have leadership qualities. Today, the officers of the _______________ [name of chapter] will be installed using the colors of the rainbow. Just as each color of the spectrum is distinctive, each office of this chapter has specific tasks. When officers successfully perform their duties, they help keep their chapter running smoothly. Will the newly elected officers please come forward? [Have the officers line up with the treasurer first.] [Give the treasurer their gift.] The color red symbolizes the treasurer. Red represents energy, vitality, and perseverance. It is also known as a sacrificial color, indicating one's willingness to give of oneself. As treasurer, your duties include collecting all dues and monies, paying all approved bills, and keeping accurate financial records. You will be giving of yourself in many ways to this chapter as you handle its financial responsibilities. May the red color of your ribbon give you the energy, vitality, and perseverance needed to fulfill these obligations. [Give the reporter their gift.] The color orange symbolizes the reporter. Orange stands for thoughtfulness and consideration. As reporter, your duties include handling all of this chapter's correspondence. Remember to take the time to think before you write. Your words are a reflection of this chapter and its members. May the orange color of your ribbon always remind you to be thoughtful and considerate. [Give the secretary their gift.] The color yellow symbolizes the secretary. Considered to be bright and optimistic color, yellow stands thought and mental concentration. As secretary, your duties include keeping an accurate record of all of this chapter's business. Writing up each meeting's minutes will require a great deal of thought. May the yellow color of your ribbon give you the mental concentration and optimism needed to fulfill your commitment. [Give the vice-president their gift.] The color blue symbolizes the vice- president. Blue represents healing love, faith, loyalty, and inspiration. Blue is a calming color. As vice-president you are in training for the office of president. Your faith and loyalty are important to this chapter's members, and especially to the president who will reply on you for help. As chairman of the membership committee, inspire members, old and new, to become active in your chapter. As a source of healing love, you must strive to keep members in harmony about projects and goals. May the blue color of your ribbon give you the inspiration needed to face the challenges of this office. [Give the president their gift.] The color purple symbolizes the president. Purple represents leadership, greatness, and unselfish efforts. A regal color, purple is associated with royalty, or persons of high rank. As president, you will be treated royally for you have been elected to the highest office in your chapter. Being president is an honor and a privilege, but with this esteemed office comes many responsibilities. Duties of the office include presiding at all meetings, dealing with internal chapter matters, and handling any chapter crises. As president, you are also this chapter's representative to the community. May the purple color of your ribbon remind you to give unselfishly of yourself as you lead your chapter. During this ceremony, each officer has been installed with a different color. Alone, each color is striking, but when the colors come together, a larger more beautiful thing occurs. [Pull all the streamers together.] A rainbow is created. Each color is needed to make this rainbow, just as each officer is necessary to make this chapter run properly. [To the membership.] Members, you are also a part of the rainbow. You are the tints and shades of these basic colors. You bring various talents and skills to this chapter. Work with your officers, and together you can make this chapter a beautiful one. 11. Puzzle Pieces Installation Ceremony Puzzles are a part of our daily lives. There are crossword puzzles, number puzzles, and jigsaw puzzles. Children learn to work puzzles at an early age, and this process of figuring out how everything fits together continues through adulthood. The unique thing about puzzles is that until the last word, number, or piece is put into place, the puzzle is incomplete. Every word, number or piece is needed. Likewise, every member of this organization is essential. If one person fails to attend a meeting or function, a piece of this chapter is missing, making it incomplete. Today, the officers of the _______________ [name of chapter] will be installed using pieces of a jigsaw puzzle. Each officer has different duties to perform just as each piece of a puzzle is shaped differently. The officers are the leadership pieces in this organization. They provide guidance and help to keep everything running. Will the newly elected officers please come forward? [Have officers line up in order with the treasurer first.] The treasurer's piece in the puzzle is a financial piece. Your duties include collecting and depositing money, writing checks, and giving a monthly financial statement to your chapter. Do you accept the responsibilities of this office? [The officer should answer, "I do." Give the officer a puzzle piece and small puzzle.] Congratulations. You are an important piece in this organization. Always work to keep your chapter complete. The reporter's piece in the puzzle is an inscribing piece. Your duties include writing letters and notes that will display your chapter in a positive light to the community. Do you accept the responsibilities of this office? [The officer should answer, "I do." Give the officer a puzzle piece and small puzzle.] Congratulations. You are an important piece in this organization. Always work to keep your chapter complete. The secretary's piece in the puzzle is a writing piece. Your duties include taking minutes at every meeting and making sure that all the decisions of your chapter are accurately recorded for the chapter's history. Do you accept the responsibilities of this office? [The officer should answer, "I do." Give the officer a puzzle piece and small puzzle.] Congratulations. You are an important piece in this organization. Always work to keep your chapter complete. The vice-president's piece in the puzzle is a membership piece. Your duties include charring the membership committee and working closely with your president. Spark chapter interest in all members, old and new, and support your president. Do you accept the responsibilities of this office? [The officer should answer, "I do." Give the officer a puzzle piece and small puzzle.] Congratulations. You are an important piece in this organization. Always work to keep your chapter complete. The president's piece in the puzzle is the leadership piece. Your duties include presiding at all meetings, appointing committees and chairmen, and representing your chapter within the community. You have been given the highest honor your chapter can bestow. Serve your membership with love and loyalty. Do you accept the responsibilities of this office? [The officer should answer, "I do." Give the officer a puzzle piece and small puzzle.] Congratulations. You are an important piece in this organization. Always work to keep your chapter complete. On the table is an unfinished jigsaw puzzle. It represents the members of the _______________ [name of chapter.] Currently it is incomplete. It needs the officers' pieces to be whole. [To the officers.] Would you please place your pieces in the puzzle? [Continue once the officers are finished.] Officers, you have now assumed your positions within this organization; however, you are not the only pieces in the chapter. [To the membership.] Members, you are the other pieces needed to complete the chapter. Just as every piece in a puzzle fits snugly together to make a picture, every member of this organization is joined together to accomplish chapter goals. Support one another, and your chapter will be able to achieve great success. 12. “It Is Written” Installation Ceremony Aware of it or not, each of us writes a page for others to see. Some people write pages of love, understanding, and cheerfulness while others write pages that are filled with hatred, intolerance, and bitterness. Our actions, words, and deeds become our compositions. Officers of an organization are no exception. Together they write an entire chapter in their chapter's history. To ensure that the pages written are positive, the officers must strive to complete their various obligations promptly and effectively. A successful chapter is comprised of dedicated leaders. Today, the officers of the _______________ [name of chapter] will be given a pen as they are installed. These pens can contribute to the writing of this chapter's next chapter when the officers use them to fulfill the duties and tasks of their respective positions. Will the newly elected officers please come forward? [Have the officers line up in order with the treasurer first.] [Give a pen to the treasurer.] _______________ [name of officer], as treasurer, your pen will be signing checks, balancing the checkbook, and making out treasurer's reports. Some of your other duties include collecting dues and paying bills. The page that you write is in the world of money management. It is a page that will keep members informed as to this chapter's financial status. Congratulations, and may your mark always be in the black. [Give a pen to the reporter.] _______________ [name of officer], as reporter, your pen will be writing letters, responding to correspondence, and making notations on incoming mail. The page that you write is in the world of communication. It is a page that will keep members, and the community, informed as to this chapter's happenings. Congratulations, and may your mark always be in the bold script. [Give a pen to the secretary.] _______________ [name of officer], as secretary, your pen will be constantly taking minutes of executive board meetings and general chapter meetings. Your minutes are the records of your chapter, and you are the keeper of the records. The page that you write is in the world of history. It is a page that will remind members of their chapters votes and decisions. Congratulations, and may your mark always be precise. [Give a pen to the vice-president.] _______________ [name of officer], as vice-president, your pen will be signing new membership applications, keeping a list of ideas for future chapter projects, and writing words of encouragement to fellow chapter members. Some of you duties include chairing the membership committee and working closely with the president. The page that you write is in the world of growth. It is a page that will challenge members to add to their chapter's numbers. Congratulations, and may your mark always be enthusiastic. [Give a pen to the president.] _______________ [name of officer], as president, your pen will be writing agendas, taking notes, following up on details, making lists, and appointing committees. At times your pen may never cease to write as you fulfill your many obligations. You must be tactful, courteous, conscientious, and always loyal to your office and your membership. The page that you write will inspire members to reach beyond their past to a new future. Congratulations, and may your mark always be one of encouragement. [To the membership.] Although the officers have been given pens, they do not write the chapter's next chapter alone. Everyone within an organization contributes to the writing process, page by page, year by year. Members, work with your officers and support them, so that the chapter composed during this next administration is the best chapter your chapter has ever written.