Time Management CYDT will learn: -Using the FirstClass Calendar feature -Time management skills -Project deadlines Introduction You have all been chosen to be a part of this project because I think you will represent the youth of Huron County well. It is up to you to make sure that the information we present on the site is relevant, up to date, and easy for youth to read and understand- now don’t get all stressed out… like you need anymore of that in your lives! You will have help in this project… we will be looking for lots of volunteers to lighten the work load for you… and this way we’ll be sure to have many different points of view on the site. So… like the job description said, this is probably a job like you’ve never had before. This position won’t have regular work hours… there will be some times that you will need to be online, and some workshops that you will have to attend, but you will decide when you work the other hours. It can be hard to stay focused and remember to work those hours on your own, especially when your buddies want to hang out after school. Before going any farther, please check out this article on the web called the Pickle-Jar Theory at: http://www.alistapart.com/articles/pickle/ this will be the time management theory we use for the SPARK project… some of you have maybe heard of this before. Using the FirstClass Calendar Feature To keep track of the hours I work, because my schedule isn’t “ordinary” either… I post the hours that I work on my FirstClass calendar. That way I know that I’m putting in the hours I’m supposed to be. While you are working on SPARK I’d ask that you also keep track of the hours you work on your FirstClass calendar… so you can keep track (and make sure you aren’t spending too much time on your SPARK work) and so I can check and make sure that you are meeting your requirements of the part time job. So that being said, lets make sure everyone has a calendar on their desktop… do you? If not, we’ll make one for you… go to FILE> NEW> New Calendar and you’ll see a Calendar show up on your desktop… double click on it and you’ll see that you can change the view properties, to see the whole month or just a week at a time… if you want to add something to your calendar, just double click on today and a box will pop up that you can write in what it is that you are doing, you can colour code it, so every time you see pink, you’ll know it’s a staff meeting… or whatever. You can even send yourself an email reminder that this is event is happening. So next thing we need to do is to give me access to your calendar… I will add to the calendar’s when we have staff meetings, but you will be in charge of remembering about homework and weekly tasks and keeping track of your hours… so back to me- lol- right click on the calendar icon when its closed, and go to permissions… then at the bottom of the screen, you will see a box for list of subscribers… type my name in there… Erica Horbanuik above that type my name again in the Who box… then change Access to: Custom and then click on the greyed picture of piece of paper and the pencil- let me know when you’ve done that… and I’ll make sure I can add things to your calendar… I’ve also given you access to my calendar, so you can see where I’m at, in case you are trying to get a hold of me. Back to the craziness of our jobs… since you don’t have a traditional “office”… your office can be at home, in the lab at school (after hours and lunch/spares, of course), public library… really anywhere that you are able to work (so not at your buddies house while everyone else is playing video games!) we’ll be having a lot of “untraditional” methods of getting things done… -The first being these online staff meetings (which I’ll put on your calendar as OSM), which is a lot like using MSN -Email or phone for questions and things… really anything you don’t get… email or call me and I’ll explain -using blogs for a place that I’ll post “lessons” for lack of a better word about things like design, use of colour, web tricks, how to write for the online world… (I’ll email you this info… phone numbers, URL to blog… so you’ve got them on file) I think this is going to be a really cool way to work, but if you think that something isn’t working… let me know asap, so we can find another way to do it… Time Management So you’ve got a crazy hectic life already… and now you’ve added to that insanity by taking on a part time job. With regular part time jobs, your boss would give you a schedule every week when you are expected to be at work. Sometimes you might have some flexibility, like if you are scheduled to work on Wednesday night, but have a basketball game that night, then maybe you can switch shifts with someone. Well, as a member of the Core Youth Development Team (or CYDT for short), the name of the game is flexibility! As mentioned earlier, there may be some training opportunities that are absolutely non-negotiable… must be there… but for the most part, you get to plan your work week. Wow, that’s a lot of power! A good idea when setting your own schedule is to do it a week in advance. So on Sundays, take a look at the blog and your email to see if there are any instructions from me about what is going on this week, sit down with the rest of the stuff you’ve got on that week and see where you can devote 10 hours to the SPARK website… and then stick to it! If you just wait until later in the week to “find the time” to do your work, chances are you won’t and then you’ll find that you are giving up your whole Saturday because you’ve got 10 hours of work to do and only one day left to do it in. Project Deadlines You will have personal deadlines that you will have to meet each week. These will be discussed with you during Online Staff Meetings, through emails, over the phone, or through blogs. There will also be longer deadlines set for individuals on the CYDT as well as for the CYDT as a whole. To keep track of these short term and long term deadlines, we will be using an open source program called “voo2do” which will give us the ability to track the progress on our deadlines and remember who is doing what! You can log into this software at www.voo2do.com, using the Email: XXXXXXXX and Password: XXXXXXXX It will be here that we’ll post deadlines, smaller tasks, special notes to remember that might go with the deadlines, etc. Any of us can add to this list and also check it off when we have accomplished it. The SPARK project is definitely a huge one, so hopefully this little tool will be a big help to us in organizing it. Overall, time management is a big task. It is a lot of responsibility to work independently, but remember, you were each chosen for a reason. If you feel like you have too much on the go and you need some help scheduling in your time, please let me know and we can go through your schedule together. Don’t worry, it might seem overwhelming now, but it will get easier with experience.