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Route this form to: U Wide Form: Accounts Receivable Services UM 1623 660 WBOB, 1300 So 2nd St, Payment Card Account (PCA) Mpls, MN 55455 Rev: 3/30/09 Employee Non-Disclosure Form PCA Number: FY: Department: Date: Employee: Employee ID: FAX: 612-624-4149 Your department has requested to open or renew a University Of Minnesota Payment Card Account. You have been identified as an employee involved in the payment transaction process who may have access to confidential information related to payment cards, including payment card numbers, expiration dates and demographic cardholder information “Cardholder Information”. Payment Card Industry Data Security Standards (PCI DSS) require that all individuals with access to Cardholder Information meet privacy and security standards. These standards have been incorporated into University of Minnesota policies on Privacy and Data Security. Specifically, by completing this form you agree to the following: Confidentiality – You agree to only use the Cardholder Information for the intended business purpose of the department as a condition of your employment. You will use best effort to prevent and protect any part of the Cardholder Information from disclosure to anyone that does not have a business need for it. You will take all reasonable steps necessary to protect the security of the cardholder information, and to prevent the Cardholder Information from release into the public domain or into the possession of unauthorized persons. Security of Cardholder Information – You will have access to Cardholder Information and you have read and understand the University of Minnesota’s Privacy and Data Security policy, as well as any other applicable laws, policies or standards, as they apply to Cardholder Information and agree to abide by all standards in those policies as a condition of your employment. Annual Renewal – This Non-Disclosure Form must be renewed annually at the beginning of the fiscal year. Employee Print Name: x.500 account: Title: Date: Signed: _____________________________ Phone: ____ Copy to Department Merchant Account Manager ____ Copy to Accounts Receivable Services The University of Minnesota is an equal opportunity educator & employer. 2007 by the Regents of the University of Minnesota. Instructions for the Payment Card Account Employee Non-Disclosure Form: This form is to be completed by the Employee working in the payment card process. The Employee must be knowledgeable about the importance of data security and non-disclosure of private information. The Employee will need to review all Payment Card Industry Data Security Standards (PCIDSS) and University of Minnesota Policies and Standards concerning data privacy prior to signing this form. (www.umn.edu/privacy ) All information requested on this form is required. 1. The Merchant Number - This is a 12 digit number beginning with 0150XXXXXXXX. This number was provided to you when you set up your original Merchant Account. If you use MyMerchantView, this is your account number. 2. FY – this is the current Fiscal Year, which runs from July 1 to June 30. 3. Department – this is the name on your Merchant Account 4. Date – this is the date this form is completed. 5. Employee – this is the name of the employee. 6. Employee ID# - this is the Employee ID Number of the employee 7. Signed – Signature of Employee 8. Phone – this is the direct line. Do not use generic department phone numbers. 9. Print Name – Printed name of Employee 10. x.500 account – this is the Employee’s x.500 account 11. Date – This is the date as signed by the Employee 12. Copy To: - a copy of the completed form is to be retained by both the Merchant Account Manager and Accounts Receivable Services. The University of Minnesota is an equal opportunity educator & employer. 2007 by the Regents of the University of Minnesota.
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