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20090210 - City of Paris_ KY

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					Paris Municipal Center
Commission Chambers
Paris, Kentucky
February 10, 2009


The Board of Commissioners met in regular session at 6 PM.

Present were Mayor Don Kiser in the chair presiding and Commissioners Wallis Brooks,
Mike Fryman, Stan Galbraith and Mike Thornton.

Also present were Acting City Manager J. Matthew Belcher, Legal Counsel Bryan
Beauman and City Clerk Cheryl Dryden.

Several members of Boy Scout Troop 67 were in attendance for their merit badge
preparation.

Minutes of the February 3, 2009 regular session were approved as presented.

Galbraith moved and Brooks seconded to give second reading to the following ordinance
amending section 3.4 of the Paris Zoning Ordinance relating to off-street parking and
loading. On call of vote, Brooks, Fryman, Galbraith, Thornton and Kiser voted yes.
Motion carried.


                                     ORDINANCE NO. 2009-2


     AN ORDINANCE AMENDING SECTION 3.4 OF THE PARIS ZONING
ORDINANCE RELATING TO OFF-STREET PARKING AND LOADING.

       WHEREAS, on October 16, 2008, after a duly noticed public h earing, the Paris-
Bourbon County Joint Planning Commission voted to recommend to the Paris City
Commission that Section 3.4 of the Paris Zoning Ordinance relating to off-street parking and
loading be amended; and

      WHEREAS, the City Commission has received the report of the Paris-Bourbon
County Joint Planning Commission and having reviewed the record of the Planning
Commission's hearing on October 16, 2008, the minutes of which were approved on
November 20,2008;

    NOW THEREFORE BE IT ENACTED BY THE CITY OF PARIS CITY
COMMISSION THAT:;

        Section 3.4 of the Paris Zoning Ordinance be amended as set forth below…


3.4 OFF-STREET PARKING AND LOADING

In all districts, off street parking facilities for the storage or parking of motor vehicles for use of
occupants, employees and patrons of the building hereafter erected, altered, or extended after the
effective date of these regulations shall be provided and maintained as herein prescribed. .

   A. General Requirements

            1. In determining the number of parking spaces required, If such space results in
                fractional parts thereof, the number of said spaces required shall be construed to be
                the nearest whole number,
            2. Whenever a use is increased in floor area, such additional parking space shall be
                provided so that the parking space specified herein for the whole area shall be
                available.


                                                    1
3. For the purpose of these regulations, "floor area" in the case of offices,
     merchandising or service types of uses shall mean the gross floor area of the
     structure.
4. Off-street parking facilities for one and two-family dwellings shall be located on the
    same tot or plat of ground as the buildings served. Off-street parking facilities for
    other than one and two-family dwellings shall be within three hundred (300) feet of
    the building intended to be served. An industry which employs five hundred (500) or
    more employees may supply off-street parking at a distance greater than three
    hundred (300) feet from such industry upon approval of the Board of Adjustments
    City Engineer.
5. The off-street parking facilities for uses not specifically mentioned herein shall be the
     same as those required for uses of a similar nature.
6. Collective off-street parking facilities may be provided; however, such facilities shall
    be no less than the sum of such facilities as would otherwise be individually required.
7. The amount of off-street parking space required for uses, buildings, or additions
    thereto shall be determined according to the following requirements, and the space
    so required shall be stated in the application for a building permit and shall be
    reserved for such use:

    Use and Required Off-Street Parking Spaces:

     a. One and two-family dwellings: Two (2) parking spaces for each family unit,

     b. Multiple dwellings; Two (2) parking spacer per dwelling unit. (Except that,
     with the permission of the Board of Adjustments City Engineer, fewer spaces may
     be required.

     c. Tourist homes, cabins, or motels: One (1) parking space for each sleeping
     room or suite including that of the owner or manager of residence on the premises.
     d. Hospitals, sanitariums, convalescent homes and homes for the
     aged or similar use: One (1) space for each three (3) patients,
     plus one space for each two (2) employees and staff members,
      e. Orphanages or similar uses: One (1) space for each ten (10)
     beds.
     £ Hotels: One (1) space for each three (3) guest sleeping rooms,
      g. Private clubs, fraternities, boarding and lodging houses: One
     space for each two (2) guest sleeping rooms,
      h. Community centers, libraries, museums, post offices, civic clubs,
     etc: One (1) space for each one hundred (100) square feet of
     floor area.
      i. Theaters and auditoriums (other than incidental to schools: One
     (1) space for each four (4) seats plus one (1) additional space for
     each two (2) employees,
      j. Schools: One (1) space for each four (4) seats in a principal
     auditorium or one space for each classroom plus sixteen (16)
     extra spaces, whichever is greater,
      k. Dance halls, pool and billiard halls and exhibition halls without
     fixed seats: One (1) space for each one hundred (100) square
     feet of floor area used for dancing or assembly.
     l. Stadium or sports arenas: One (1) space for each four (4) seats,
      m. "Bowling alleys: Five (5) parking spaces for each alley,
      n. Mortuaries or funeral homes: One (1) space for each fifty (50)
     square feet of floor space in the slumber rooms, parlors, or
     individual funeral service rooms,
      o. Establishment for sale and consumption on the premises of
     beverages, food, or other refreshments excluding drive-in
     restaurants: One (1) space for each one hundred (100) square
     feet of floor area plus one (1) space for each four (4) employees,
      p. Medical or dental clinics, banks, business or professional offices:
     One (1) space for each two hundred (200) square feet of floor
     space,
      q. Beauty parlors and Barbershops: Two (2) spaces per barber and
     beauty shop operator.
      r. All retail and mercantile stores, including drive-in restaurants
     and other similar establishments except as otherwise specified
     herein: One (1) parking space for each three hundred (300) square
                                       2
                 feet of gross floor area or intended to be used for service to the
                 public as customers, patrons and clients.
                 s. Industrial establishments, including manufacturing, research and
                 testing laboratories: One (1) space for each two (2) employees
                 on the maximum working shift
                  t Warehouses and mini-storage buildings: Sufficient parking
                 space to- accommodate emplovees One (1) designated and
                 marked space for each employee per maximum working shift
                 plus and-space for the loading and unloading of materials.
                 u. New and Used Car/Track Sales Lots: One (1) designated and marked space for
                 each employee per maximum working shift plus10% of the total sales lot designated
                 and marked for customer parking.

     8. Off-Street parking and loading regulations for all districts as follows:

             a. Any vehicle parking space in a commercial or industrial district shall be used for
                parking only. Any other use of such space, including repair work or servicing of any
                kind, other than in an emergency, or the requirement of any payment for the use of
                such space shall be deemed to constitute a separate commercial use in violation of the
                provisions of these regulations.
            b. No building or structure of any kind shall be erected in any off-street parking space
                 except a parking garage containing parking spaces equal to the requirements of
                 these regulations.
            c. No signs shall be displayed in any such vehicle standing space except signs to direct
                the orderly use of such space.
            d. The design of all off-street parking lots and means of access thereto shall be subject
                 to the approval of the Board of Adjustments City Engineer.
            e. The vehicle parking space on any lot as set forth and
                 designated in these regulations shall be deemed to be required open space on such
                 lot, and shall not be reduced or encroached upon in any manner.
            £ All parking spaces, drives, and aisles in commercial and industrial districts shall be
                surfaced with a bituminous or other dust-free surface.

  9. In all commercial mid industrial districts, a minimum parking space-of -nine (9) by
   eighteen (18) feet par ear shall be required.
  9. Parking Space Dimensions and Setbacks
   A parking space shall have minimum rectangular dimensions as follows
   Type of Parking            Width (feet)              Length(feet)
   ninety degree              9                         19
   parallel                   9                         23
   sixty degree               10                        19
   forty-five degree          12                        19
   All dimensions shall be exclusive of driveways, aisles, and other circulation areas. No part of any
   parking area for more than ten (10) vehicles shall be closer than twenty (20) feet to any dwelling unit,
   school, hospital, or other institution for human care on an adjacent lot unless separated by an
   acceptably designed screen. No parking area may be located in the front yard area of any single
   family residence except upon an approved residential driveway. In no case shall any part of a
   parking area be closer that four (4) feet to any established street or alley right of way.

                                                                              All dimensions shall be exclusive of driveway
B. Loading Space Requirements: On the same premises with every                parking area for more than ten (10) vehicles s
   building,                                                                  unit, school or hospital, or other institute for
   structure or part thereof erected and occupied for manufacturing, storage, acceptably designed screen. No parking a
                                                                              an
   warehouse goods, display, department stores, wholesale storage, market, single family residence except upon an appr
   hotel, hospital, mortuary, laundry, dry cleaning, or other uses similarly a parking area be closer than four (4) feet to
   involving the receipt or distribution of vehicles or materials or
   merchandise, there shall be provided and maintained on the lot adequate
   space for standing, loading, and unloading service in order to avoid
   undue interference with public use of streets or alleys. Such space, unless
   < otherwise adequately provided for, shall include a ten (10) foot by .
   twenty-five (25) foot loading space, with fourteen (14) feet height
   clearance for every ten thousand (10,000) square feet or fraction thereof in
   excess of three thousand (3,000) square feet of building floor use of land
   for the above mentioned purposes

                                                    3
C Access and Aisle Requirements:
  All parking areas shall be designed in such a manner that any vehicle entering or
  exiting from or onto a public or private street shall be traveling in a forward motion.
  Access driveways for parking areas or loading spaces shall be located in such a
  way that any vehicle entering or exiting such lot shall be clearly visible for a
  reasonable distance to any pedestrian or motorist approaching the access from a
  public or private street
   The exits and entrances to the parking area shall be clearly marked. The minimum
   width of aisles providing interior vehicular circulation to individual parking spaces
   shall be as specified below! Only one-way traffic shall be permitted in aisles serving
   single-row parking spaces at any angle other than ninety degrees.


   Parking Angle Aisle Width (feet)
   parallel_________   12
   30 degree_______    12
   45 degree_______    13
   60 degree_______    18
   90 degree_______    24
   two-way________     24

   Parking areas having more than one aisle or driveway shall have directional signs or markings in
   each aisle or driveway.

D. Drainage for parking, loading, unloading and vehicular access areas;
   All parking and loading areas shall provide for proper drainage of surface water
   to prevent the drainage of such water onto adjacent properties or walkways.
E. Maintenance of parking, loading, unloading and vehicular access areas;
   The owner of property used for parking and/or loading shall maintain
   such area in good condition without holes and free of all dust. trash and
   other debris.
F. Lighting of parking, loading, unloading and vehicular access areas;
    Any parking area which is intended to be used during non-daylight hours shall be properly
    illuminated to avoid accidents. Any lighting devices used to illuminate a parking area
    shall be placed or directed so as to permit the beams or illumination to be directed or
    beamed away from a public street, highway, sidewalk, or adjacent premises so as to
    minimize glare or reflection that may constitute a traffic hazard or nuisance.
G. Wheel Blocks;
   Whenever a parking lot extends to the property line, wheel blocks or other suitable
   devices shall be installed to prevent any part of a parked vehicle from extending beyond
   the property line.
H. Local Ordinances
   Nothing in this Article shall be construed to be in conflict with any other city or county
   ordinances regarding the parking of vehicles on city streets or county roads or
   regarding abandoned vehicles and/or nuisance ordinance

       That this Ordinance shall take effect upon its passage and publication as
       required by law.

       Introduced on First Reading:              Regular Meeting January 13, 2009

       Adopted on Second Reading:                Regular Meeting February 10, 2009

       Signed by Mayor:                          February 11, 2009

       Published in paper in summary:            February 18, 2009




                                                 _______________________________


                                                4
                                             MAYOR

ATTEST

_______________________________

CITY CLERK




Kristi Fish, Paris Main Street Program Manager, gave a brief update of activities in the
downtown area for the month of February.

Galbraith moved, Fryman seconded and motion unanimously carried to authorize $400
for the annual 400 Mile Sale.

Jerry Hensley and Lanny Brittain of Ray, Foley, Hensley & Company, PLLC, provided
information and answered questions on the audit for fiscal year ended June 30, 2008.
Motion was made by Galbraith, seconded by Thornton and unanimously carried to
approve the City of Paris financial statements as presented for year end June 30, 2008.

Presentation of Certified Local Government Historic Preservation Program in Kentucky
was presented by Gordon Krist. Mr. Krist stated being a Certified Local Government for
Historic Preservation would provide local control over the historic districts and support
local businesses through tourism. Beauman was directed to check with other cities that
are involved in the program.

Thornton moved and Galbraith seconded to give second reading to the following
ordinance amending the personnel classification and compensation plan to include the
position of utility accounts administrator/billing clerk and setting forth the position
description to include duties and qualifications. On call of vote, Brooks, Fryman,
Galbraith, Thornton and Kiser voted yes. Motion carried.



                                   CITY OF PARIS
                                  ORDINANCE 2009-1

AN ORDINANCE AMENDING THE CITY’S PERSONNEL CLASSIFICATION
AND COMPENSATION PLAN, INCORPORATED BY REFERENCE IN
SECTION 24.001 OF THE CODE OF ORDINANCES, TO INCLUDE THE
POSITION OF UTILITY ACCOUNTS ADMINISTRATOR/BILLING CLERK
AND SETTING FORTH THE POSITION DESCRIPTION TO INCLUDE DUTIES
AND QUALIFICATIONS.

Be it Ordained by the City of Paris:

       Section 1:      That the City finds it desirable and does hereby amend the
Personnel Classification and Compensation Plan, incorporated by reference in Section
24.001 of the Paris Code of Ordinances, and adopt the following position description:


                                  CITY OF PARIS
                              POSITION DESCRIPTION


CLASS TITLE:           Utility Accounts Administrator/Billing Clerk
CHARACTERISTICS OF THE CLASS: Under general direction of the Assistant City
Manager/Public Utilities Director, performs responsibilities and specialized operations
related to customer accounts and billing in the City of Paris Combined Utilities.


                                            5
EXAMPLES OF DUTIES: Employee is responsible for the operation and maintenance
of all residential commercial and industrial customer utility accounts. Employee also is in
charge of monthly utility billing and any and all necessary adjustments for utility
accounts. Employee will be responsible for uploading and downloading meter reading
handheld computers and interfacing meter reading with the billing software. Employee
will oversee the collections process of delinquent accounts and will maintain utility
account information for reporting purposes. Employee will be responsible for
communicating with and working with other employees (meter readers, utility clerks, and
accounts payable) in order to properly maintain all utility customer accounts. Employee
will sometimes work directly with specific customers relative to their utility accounts.
Employee may also be called upon to assist in the receiving and posting of utility
payments from utility customers. Other duties as assigned relative to utilities.

MINIMUM QUALIFICATIONS:
Training and Experience: Graduation from an accredited high school or its equivalent
(GED) and at least one year experience in office setting and/or working with customers.
Must be able to type and have a command of math as well as computers—Office
software and specialized billing software. Must be able to work well with co-workers,
supervisor and the general public. Must maintain a positive attitude and willing to take
initiative. Must be able to carry out specialized duties and assigned tasks in a timely
manner.
Special Knowledge, Skills and Abilities: Training in computer science, business
management, and/or accounting. A working knowledge of UNIX and Windows operating
systems as well as public utility billing and general municipal utility operations.


Section 2:   That this Ordinance shall take effect upon its passage and publication in
summary as required by law.

Introduced on First Reading: February 3, 2009

Adopted on Second Reading: February 10, 2009

Signed by Mayor: February 11, 2009

Recorded by Clerk: February 11, 2009

Published in paper in summary: February 18, 2009



                                      _______________________________
                                      Don Kiser, Mayor

Attest:

__________________________
Cheryl Dryden, City Clerk




Galbraith moved, Thornton seconded and motion unanimously carried to authorize
payment of the following bills:




 BILLS FOR APPROVAL
 General Fund
 February 10, 2009

                                             6
VENDOR                      AMOUNT             DESCRIPTION
Simplex Grinnell            $ 2,075.00         Annual alarm inspection - PMC
Bluegrass ADD               $    800.00        Technical/planning assistance to P&Z - 12/08
Payroll Account             $ 148,403.27       Payroll due 1/23/09
Morton Salt                 $ 4,298.38         Bulk salt - 40 tons
AT&T                        $ 3,018.54         ESSX
Bluegrass Fire Equipment    $    269.00        Fire boots - Crawford
Chapman Printing            $    217.98        Printer ribbons
Dotson Bros Quick Lube      $    176.19        Oil changes, etc. - Police
5/3 Bank                    $    152.25        Property tax refund
EDM Publishers              $     99.00        Subscription - Bldg permit law
Kellers Farm Store          $     27.00        Engine oil - Street
Adgraphics Printing         $    368.00        Purchase orders
Northern Safety & Equipmt   $    230.83        2 - Hi-Vis coats - Street, WWTP
Walmart                     $    581.70        Cleaning supplies, inkjet cartridges, misc
Wornall's Locksmith         $    179.50        Key pad entry, lock - Dispatch
AT&T                        $     89.05        Service - Narcotics
Citizen Advertiser          $    172.50        Ads
Robert Puckett              $    117.76        School expense
Sirchie                     $      26.26       Evidence ties - Police
UMB Health Savings          $ 2,100.00         Contributions
Fleetone                    $ 6,346.92         Fuel
Great America Leasing       $    192.51        Mail machine lease - Jan, Feb & March
Officeware                  $     11.73        Copier supplies - Fire
Sprint                      $    194.38        Connection card data - Fire
Sprint                      $ 1,595.37         Connection card data - Police
S&S Tire                    $ 1,808.08         Tires for Engine 2
Vogelpohl Fire Equipment    $     27.50        Service/repair to Holmatro
Benner Mechanical           $    407.50        HVAC repair - PMC
Bluegrass Uniforms          $    438.42        Pants, shirts - Police
Combined Utilities          $ 10,438.35        Service
Ecolab                      $    155.02        Soap - EMS/Fire
Ferrell & Allison           $    390.00        Dot physicals - Street
Innovative Credit           $      75.00       Annual fee (credit reports) - Police
Martin's Sanitation         $    275.00        Toilet rentals - January
Mastin's Auto               $    372.00        Repairs - Police
Southern Communication      $    126.45        Radio repair, battery - Police
Paris Bo Co EMS             $ 16,000.00        Contribution - February
Paris Bo Co E911            $ 10,000.00        Contribution - February
KLC                         $ 17,278.46        General & auto liability - February
Mike Nagy                   $     82.30        Reimburse for lodging
Don Beheler                 $    125.00        Rent - February
Columbia Gas                $ 9,150.42         Service
American Messaging          $     25.11        Pager rentals
Officeware                  $    186.46        Copier lease - Fire
Radio Communications        $    108.00        Service agreement - February
Chamber of Commerce         $ 2,500.00         FY 2009 balance
Main Street Program         $ 6,000.00         FY 2009 balance
Senior Citizens Center      $ 7,500.00         FY 2009 balance
PAWS                        $ 3,250.00         FY 2009 balance
Nursing Home Ombudsman      $    250.00        FY 2009 balance
Hopewell Museum             $ 2,500.00         FY 2009 balance
Hospice of the Bluegrass    $ 2,500.00         FY 2009 balance
Paris Bo Co Tourism Com     $    500.00        FY 2009 balance
Farmers Market              $ 2,000.00         FY 2009 balance
Paris Police Academy        $    500.00        FY 2009 balance
Landmark Sprinkler          $    336.54        Payroll tax refund - overpayment
Patty Page Layson           $     64.68        Property tax refund due to HEX
Jerry's                     $     90.00        Safety incentive certificates - E911
Perico's                    $    180.00        Safety incentive certificates - E911
Time Warner                 $    124.95        Static modem fee - February
Tri-State Mailing Systems   $    195.00        Maintenance agreement to 2/28/2010
Bourbon County Sheriff      $     56.13        Gladys Day property @ 1029 High
Paris Independent School    $     73.54        Gladys Day property @ 1029 High
Payroll Account             $ 143,576.74       Payroll due 2/6/09



                                           7
Emma Griggs voiced concern over the county dog warden not responding when called
and the penalty applied to late payments on City of Paris Combined Utility accounts
during extreme weather conditions.

Galbraith moved, Brooks seconded and motion unanimously carried to adopt the
following resolution authorizing J. Matthew Belcher as the designated agent to execute
for and in behalf of the city any and all applications for the purpose of obtaining and
administering certain federal financial assistance under the Disaster Relief Act of 1974.



                                   CITY OF PARIS
                                  RESOLUTON 2009-3


A RESOLUTION AUTHORIZING J. MATTHEW BELCHER, CITY MANAGER,
AS DESIGNATED AGENT TO EXECUTE FOR AND IN BEHALF OF THE CITY OF
PARIS ANY AND ALL APPLICATIONS FOR THE PURPOSE OF OBTAINING
AND ADMINISTERING CERTAIN FEDERAL FINANCIAL ASSISTANCE UNDER
THE DISASTER RELIEF ACT OF 1974.

        Section 1:     That J. Matthew Belcher, City Manager, is hereby named
designated agent to execute for and in behalf of the City of Paris, Kentucky, a public
entity established under the laws of the State of Kentucky, applications for the purpose of
obtaining and administering certain federal financial assistance under the Disaster Relief
Act of 1974 (Public Law 93-288) and to file them in the appropriate state office.

          Section 2:   That this Resolution shall take effect upon its passage as required
by law.

          Enacted:     Regular Meeting, February 10, 2009.


                                                      CITY OF PARIS
                                                      ____________________________
                                                      Don Kiser, Mayor

Attest:
____________________________
Cheryl Dryden, City Clerk



Fryman moved, Galbraith seconded and motion unanimously carried to adopt the
following resolution relating to the Stoner Creek Trails Project.




                                   CITY OF PARIS
                                 RESOLUTION 2009-4


A RESOLUTION RELATING TO THE STONER CREEK TRAILS PROJECT.

WHEREAS, the Transportation Enhancement program provides reimbursable funds for
projects that are designed to enhance the cultural, aesthetic, historic, and environmental
aspects of the surface transportation system, and,




                                             8
WHEREAS, the City of Paris realizes the importance of providing cultural, aesthetic,
historic, and environmental improvements to the surface transportation system for
visitors’ education and enjoyment.

NOW THEREFORE, the City of Paris does hereby support and authorize the resolution
for submission of the full application for funds under the Transportation Enhancement
program to be used for the Stoner Creek Trails Project. The City of Paris agrees to
provide a 20% match through in-kind services or donations to this project and authorizes
the Mayor to sign off on all documents pertaining to this application and documents
relating to any funding received as a result of this application.

Enacted at Regular Meeting: February 10, 2009



                                             _______________________________
                                             Don Kiser, Mayor

Attest:

__________________________
Cheryl Dryden, City Clerk



Belcher advised he would be forwarding to the governor a list of “shovel ready”
infrastructure projects to be considered as part of the proposed economic stimulus
package.

Beauman advised he would have an employee reimbursement policy and a drug free
workplace policy available for consideration at the next meeting.

Galbraith moved, Thornton seconded and motion unanimously carried to re-appoint the
current board members on Paris Public Properties Corporation to another term ending
12/31/2010.

Paul Gibson advised the Office of the Attorney General on January 26, 2009 opined that
meetings to discuss issues or agenda items for an upcoming commission meeting with
less than a quorum were subject to open records. Gibson requested that the newspaper be
notified via electronic mail of all committee meetings and all special meetings. He also
requested notice of all meetings be posted in a public place in the Paris Municipal Center.

With no further business to come before the meeting, it was duly adjourned at 8:20 PM
with the next regular meeting scheduled for February 24, 2009.


                                             _________________________________
                                             Mayor

Attest:

__________________________
City Clerk




                                             9

				
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