Carbon Management Plan July 2008 1 Executive summary 1.1 In 2005/06 South Lanarkshire Council spent in the region of £15.4m on energy and carbon based fuels. Investment in energy efficiency measures and replacement of older buildings has helped slow this increase. However, costs of both are increasing above the rate of inflation and will rise to around £16m in 2007/08. 1.2 According to a broad scientific consensus greenhouse gases are responsible for global warming. The burning of carbon based fuels, for heating, vehicle use and energy generation, as well as the release of methane from waste in land fill sites, are the UK’s biggest sources of greenhouse gases. 1.3 The UK is now party to international and European agreements to make significant reductions in its greenhouse gas emissions. Achieving these commitments will require action by both the public and commercial sector as well as individuals. The Stern Review, UK Climate Change Bill, recent budget announcements and changes in planning regulations indicate that efforts to reduce carbon emissions are now entering the core of policy making, and the Council can’t afford to ignore this change in thinking. 1.4 The Council has an obligation to strive for best value and to contribute to sustainable development. It has sought to improve its performance in this area through its sustainable development strategy, a key objective of which is to reduce greenhouse gas emissions. 1.5 The purpose of this Carbon Management Plan is to set out how the Council can begin to meet this objective. The document outlines the main sources of Council greenhouse gas emissions estimated at 142,394 tonnes of CO2, in the baseline year of 2005/06. It outlines the many challenges the Council faces in trying to reduce emissions and to prepare for a low carbon economy. Actions outlined in the plan, some of which are already taking place and have started to have an effect, include enhancing the Council’s capacity to undertake carbon management, by way of the appointment of Development Officer (Carbon Management) and the setting up of a Carbon Management Group. 2 1.6 The Carbon Trust’s carbon management matrix has been used to establish the Council’s carbon emissions baseline for the year 2005/06 and has been used to give a target for 2010/11. The Carbon Management Group will oversee the implementation of carbon reduction schemes and will monitor the progress of schemes in relation to the target. 1.7 This plan will focus on the period between 2006 until 2011. An annual review will be undertaken to identify and quantify ongoing opportunities for carbon reductions and any associated financial savings. Emissions of CO2 will be quantified every year in order to track performance relative to the 2005/06 emissions baseline. 1.8 Carbon management requires a long-term commitment and therefore it will be necessary to embed a culture of environmental awareness and responsible carbon resource management which will contribute to the aim of global climate change mitigation. A Sustainable Development Communications Group has been established to support this aim. Carbon management will be progressed as one of four key work streams linked to the Council’s sustainable development strategy. This will provide a robust structure for internal and external reporting and will help ensure that carbon management is mainstreamed across Council services. 1.9 A target reduction of 5% in emissions by 2011 is proposed. This equates to an overall reduction of 7,076 tonnes of CO2. This is ambitious and challenging. There are however uncertainties about achieving this target: for example the impact of anticipated housing growth on service provision and the Council’s ambitious plans for schools modernisation. While considering these challenges, the plan commits the Council to try to meet this target, and to go further if possible. 1.10 On 16 January 2007 South Lanarkshire Council signed Scotland’s Climate Change Declaration. The declaration acknowledged that man made climate change is occurring and human activities are having a significant negative and potentially dangerous impact globally. The declaration committed the Council to take action to both mitigate and adapt to climate change, by reducing our greenhouse gas emissions and by preparing for the impacts of a changing climate. These commitments will be delivered through the Sustainable Development Strategy with this Carbon Management Plan being key to the reduction of greenhouse gas emissions from the Council’s activities. New legislation, such as the forthcoming Scottish Climate Change Bill, will add further impetus to the requirement for action in this area. 3 1.11 There is a need for this Carbon Management Plan to focus on strategic actions to improve the Council’s long-term capacity to manage its carbon emissions. The Council has also been investing in energy efficiency improvements across its portfolio through the Scottish Government funded Central Energy Efficiency Fund (CEEF). This fund is replenished through revenue savings achieved through investing in energy efficiency/ carbon reducing measures. The payback period for these investments is determined by the assessed level of potential savings that could be achieved. 1.12 This Carbon Management Plan directly contributes to the Council’s value of sustainable development, as detailed in ‘Connect’ the Council Plan 2007 -2011. Figure 1.12 South Lanarkshire Council sources of carbon presented within this Carbon Management Plan 3 2 Strategic context 2.1 The Carbon Management Plan, focusing on climate change mitigation, is one of a number of initiatives in relation to climate change in support of the Sustainable Development Strategy. Climate change adaptation (i.e. changing to cope with the impacts of a changing climate) is being considered elsewhere by Council through the development of a Local Climate Impact Profile and community emissions are being considered through the local ecological foot printing project. 2.2 In March 2006 South Lanarkshire Council took part on the UK Carbon Trust’s 2006/07 Local Authority Carbon Management Programme (LACMP). The Carbon Trust is a nation-wide charity supported by the UK government and the devolved administrations of Scotland, Wales and Northern Ireland. It was established, following the introduction of the climate change levy, to help commercial business and public sector organisations to reduce greenhouse gas emissions through best practice in the management of energy and the use of fossil fuels – now widely referred to in industry as ‘carbon management’. 2.3 The LACMP ran over a ten month period. In that time it aimed to: Mitigate the impact of energy cost increases Achieve best value in the use of energy resources Spread awareness of energy management at all levels of the Council Enhance the Council’s reputation for environmental responsibility Make a contribution to the Council’s sustainable development objectives Improve the strategic positioning of the Council to play its part in tackling climate change 2.4 Five other Scottish councils (Aberdeenshire, Perth and Kinross, Orkney, East Ayrshire and North Ayrshire) and 29 English authorities also took part in the 2006 LACMP. All Scottish councils have now either gone through the programme or are planning to do so. 2.5 The Carbon Trust’s carbon management matrix has been used to establish the status of carbon management within South Lanarkshire Council at the baseline year 2005/06. This matrix will also be applied to state the Council’s aspirational position for carbon management for 2010/11. Headlines for each area of management are shown in the table below. This monitoring will assist in demonstrating continual improvement in carbon management within the Council. A copy of the complete carbon management matrix can be found in appendix E. Figure 2.5 Extract from the carbon management matrix illustrating 2005/06 position and 2010/11 aspirational target Management 2005/06 2010/11 aspiration area level attained Policy Climate change as an Specific climate change policy with targets aspiration in non-policy signed off and implemented documents (Level 2)* + Action plan with clear goals and regular reviews to confirm actions undertaken and targets achieved/being progressed (Level 5) Organisation No individual with Climate change/carbon management is a responsibility for climate full-time responsibility of an individual change issues (Level 1) + Climate change responsibilities integrated into responsibilities of senior managers in different departments + Political support from the highest level in the council. (Level 5) Information and CO2 emissions data CO2 emissions compiled for all main LA Data compiled for some sources for a baseline year and regular sources for a baseline collation of annual emissions data year (e.g. buildings and + Data externally verified street lighting) and (Level 5) source data available for other sources (e.g. transport) (Level 3) Communication Communication and Formalised communication and training and Training training to specific plan for all employees on carbon and groups in the Council energy related matters, including (e.g. energy team) on integration in induction and other normal carbon or energy related training processes matters + Communication on carbon and energy (Level 2) related matters with the community and other key business partners (Level 5) Management 2005/06 2010/11 aspiration area level attained Finance Some internal financing Well defined and effective internal on an ad hoc basis for financing mechanisms for carbon/energy carbon and/or energy saving projects efficiency related + Extensive use of external finance sources projects as appropriate + Limited internal + Good internal resources for management/ resources for coordination tasks management/ (Level 5) coordination tasks (Level 2) Monitoring and Ad hoc reviews of specific Regular reviews by core team on progress Evaluation aspects of carbon/energy with carbon management (e.g. review of policies/strategies, actions, check against emissions profile and targets and action plans targets, addition of new opportunities etc.) (Level 2) (Level 4) * (5 = Optimal score, 1 = Lowest score). 3 Our baseline 3.1 This section of the plan details our CO2 emissions, information on the purchase of green energy, how emissions have changed over time and the projection for future emissions. It also considers equivalent emission sources, such as methane. A Carbon Trust methodology has been used to enable emissions of methane, generated from waste, to be expressed as an equivalent amount of CO2. What the emissions include 3.2 The following sources of emissions are included in this plan: Council buildings - electricity, gas and oil consumption, for heating, lighting, IT equipment etc. Domestic waste – waste collected and disposed of at land fill sites Street lighting – electricity consumption for road signs, car parks etc. Fleet vehicles - diesel and petrol consumption Employee business travel Emissions excluded from scope 3.3 Not all emission sources can be included at this time due to lack of suitable data. These are water consumption, waste arisings from Council offices and Council facilities, employee commuting, contracted vehicles for specified journeys, such as school buses. However, future carbon management plans will seek to collate this data for inclusion within the Council’s carbon baseline. Currently proposals on office waste, water reduction and sustainable travel planning will be taken forward separately through the Council’s Sustainable Development Strategy. What are our emissions 3.4 The main sources of Council greenhouse gas emissions have been quantified for the chosen baseline year 1 April 2005 to 31 March 2006 and are shown in the table below. Figure 3.4 CO2 emissions by source and associated costs in 2005-06 baseline year Source Emissions Cost £m (tonnes CO2) Electricity use in buildings (100% green energy) 28,073 (0*) 4.5 Electricity for street lighting (40% green energy) 10,413 (6,248*) 1.3 Fossil fuels in buildings (gas and oil) 30,681 3.2 Employee business travel 1,641 2.8 Fleet vehicles 10,263 3.6 Domestic waste sent to landfill 61,319** - Total 142,394 (110,153*) 15.4 * Emissions shown if the purchase of energy from renewable sources was taken into account, i.e. green electricity **Emissions of greenhouse gas methane expressed as equivalent tonnage CO2 ‘Green’ electricity 3.5 The total of 142,394 tonnes of CO2 for the baseline year does not take account of energy purchased from renewable sources. During the baseline year of 2005/06 the two green energy contracts for buildings and streetlights, if taken into account, would have reduced the total emissions by 28,073 tCO2 and 4,165 tCO2 respectively, taking potential emissions to approximately 110,153 tCO2, i.e. 23% lower. 3.6 There is considerable debate about the validity of discounting emissions for green electricity for the purposes of carbon management. A national verification system is in place to ensure that all green electricity sold is matched by an equivalent amount of renewable generation. As green energy generation capacity in the UK is small relative to other types of generation, and because the power companies have certain obligations to supply minimum percentages of green energy, any reductions in the Council’s consumption would still ultimately lead to reductions in carbon emissions. 3.7 It should also be noted that electricity generation produces over twice the amount of CO2 per watt supplied and costs much more than gas. It is therefore important to reduce our reliance on electricity and encourage electricity optimisation whenever possible. Baseline figures for each successive year of the plan will therefore consider the total amount of energy used excluding any impact of green supply. 3.8 In 2007/08 100% of the electricity supply for buildings and 50% for street lighting was sourced from renewable sources. The availability and cost of green electricity on the energy market is beyond the control of the Council. During 2008/09 the procurement of green electricity for buildings reduced to approximately 48% of the total electricity consumed while the supply for street lighting remains at 50%. How have the emissions changed? 3.9 Between the baseline year of 2005/06 and 2006/07 overall carbon emissions reduced by 2.6% as shown in the graph and table below. The majority of this saving was achieved through a reduction of 9% in oil use within buildings. The data provided within this document has been corrected to take into account differences in weather conditions, sometimes referred to as degree day variation. Figure 3.9 Total carbon emission comparison 2005-06 to 2006-07 70000 60000 50000 Buildings Carbon tonnes 40000 Waste 30000 Business travel 20000 Fleet vehicles Street lights 10000 0 2005-06 2006-07 Carbon source 2005/06 Tonnes 2006/07 Tonnes % change 2005/06 of Carbon of Carbon to 2006/07 Building electricity 28,073 27,273 -3% (excluding the impact of green energy supply) Buildings (Fossil Fuel) 30,681 29,044 -6% Fleet 10,264.1 10,143.2 -1% Business travel 1,643.3 1,746.9 6% Streetlights (excluding 10,413.0 10,534.0 1% the impact of green energy supply) Waste to landfill 6,1319.9 60015.1 -2% Totals 142,394 138,756 -2.62% Emissions forecast 3.10 Forecasts of emissions for each carbon source are difficult to predict with a high degree of accuracy. Comments below discuss the projection for each carbon source. Building electricity use – Although the refurbishment of buildings and the Council’s schools modernisation programme will lead to more energy efficient equipment being used (e.g. light bulbs being replaced with energy efficient fittings) the amount of equipment, such as IT, air conditioning, and additional lighting, as well as the potential for increasing the size of the buildings and extended opening hours, are likely to lead to increased energy consumption and associated carbon emissions. Building gas and oil use – This source of emissions will be heavily influenced by the age of the building stock. As more modern buildings are completed with better insulating properties, emissions from this source should decrease. Fleet – Additional procurement of more fuel efficient vehicles, and fleet restructuring should lead to a reduction of carbon from this source provided demand for additional vehicles does not increase. Business travel – Growth in this source between 2005/06 and 2006/07 was 6%. However, the introduction of the employee travel plan which will include actions related to business travel should reduce emissions from this source. Streetlights – The construction of additional housing and the demand for more outdoor lighting, to aid community safety or for aesthetic purposes, is likely to lead to an overall increase in carbon emissions. However, through specification of energy efficient lamps types, and through refurbishment of existing lighting, it is forecast that the rate of increase will be low. Wastes to landfill – Emissions from this source are likely to reduce over time due to the impact of Government targets for maximum tonnage of waste to landfill and increased recycling rates. 4 Emission areas in detail 4.1 This section of the Carbon Management Plan explains in detail the contribution of each CO2 emissions source, the current baseline from which future emissions will be compared, current actions against each to reduce carbon, and the future options for carbon reduction projects. The sources of the Council’s greenhouse gas emissions have been quantified for the chosen baseline year 1 April 2005 to 31 March 2006. Further details of carbon reduction projects can be found in appendix A. Some of the projects listed are at an early stage and will be subject to review by the Carbon Management Group. Council buildings - electricity, gas and oil consumption 4.2 Current position Council buildings account for 41.5% of the Council’s overall carbon baseline (with green energy excluded) making this the second largest source of emissions. South Lanarkshire has an extensive property portfolio of 1,287 sites comprising 1,600 separate buildings including schools and other educational establishments, libraries, corporate and local offices, community halls, museums and arts facilities. Leisure centres and swimming pools, owned by the Council but operated by South Lanarkshire Leisure Ltd are included in the scope of the plan. Data for energy consumption in Council buildings have been obtained from energy accounts for metered supplies and oil invoices. 4.3 Energy consumption in Council buildings is influenced by a wide range of factors including: Age and size Fuel types used (in order of carbon efficiency: gas, oil and electricity) Internal building systems (e.g. ventilation, heating, IT networks etc.) Opening hours Existing energy efficiency measures in place including the actions and energy awareness of employees, including energy awareness campaigns External temperature, sometimes referred to as degree day variation, (in particular extremes of heat and cold) Effective operation of building systems The CO2 emissions of buildings by Council Resource are shown below. Figure 4.4 2005/06 CO2 Emissions from SLC Buildings by Resource 14% 7% >1% Community Resources 4% Education Resources 4% Corporate Resources >1% Enterprise Resources 6% Housing and Technical Resources Social Work Resources 65% Finance and IT Resources South Lanarkshire Leisure 4.4 School energy consumption The use of energy in schools accounts for 65% of the overall carbon emissions from buildings. The Schools Investment Programme is therefore an important focus for carbon management. 4.5 Secondary schools All but two secondary schools in South Lanarkshire are currently being replaced through a private public partnership arrangement, the Council’s largest ever investment programme. Of the 21 original schools, 17 will be newly built, two will be fully refurbished and 2 are to be merged. It is planned that all new school buildings will be completed by August 2009. 4.6 The Inspired group, along with its external partners, will manage and maintain the buildings but energy and utilities costs will be met by South Lanarkshire Council. The Council has retained risks associated with the future cost of energy and carbon emissions generated from the operation of these buildings. A benchmarking arrangement is being used to share the risks associated with energy consumption. 4.7 New schools are being ‘right sized’ to reflect current and forecast school rolls. Facilities are being replaced where previously available within schools, and additional community and school use facilities in Lesmahagow, Uddingston and Lanark (where existing community leisure provision was considered inadequate) is being provided. The schools are being built with much higher standards of energy efficiency but they will have more complex building systems and contain more electrical equipment than before (such as CCTV, additional IT equipment and air conditioning in some areas). Some of the new schools may also be required to operate over a longer period each day and have larger floor areas due to the increase in community use of these facilities. There is therefore a combination of factors acting in different directions on energy use and the net effect of these on carbon emissions is difficult to predict at this point. The situation will be closely monitored. 4.8 Primary schools The Council has also begun a 15 year programme to replace all of its 124 primary schools, many of which were built in the 1960’s and consequently have poor energy performance by modern standards. Schools are being procured through a design and build partnership arrangement paid for through the Council’s general services capital programme. By May 2008, 22 schools had been replaced with the remaining schools on a programme through to 2017. 4.9 Some of the new schools are larger as they include accommodation for additional services for children. The Council has also taken a decision to re-provide local community halls in new primary schools in some locations. This has enabled older inefficient buildings to be replaced. So far three halls have been re-provisioned in this way: Harelesshill Hall, Cathkin Community Hall and Carluke Welfare Hall. Other buildings are likely to be considered over the remainder of the programme. 4.10 The new primary school designs are required to meet much higher energy efficiency standards. A study has been carried on the Council’s behalf by the Building Research Establishment, (BRE), to compare the relative performance of two different design types in phase one of the school modernisation programme in order to learn lessons that can be applied to future designs. Due to the complex interaction of different factors involved, it is very difficult to predict the net effect on energy consumption. The BRE report recommended that South Lanarkshire Council continue to benchmark the energy consumption of its schools to monitor performance and encourage energy reduction, and to develop benchmarks specifically for the new build schools. 4.11 Forecast Emissions from buildings (excluding the effect of green energy reductions achieved) have remained relatively constant over the last three years. Emissions were estimated to be 52,469 tonnes CO2 in 2002/03 increasing to 53,143 tonnes by 2004/05 before rising again to 58,754 in the baseline year 2005/06, (28,673 tonnes of the baseline year total are associated with the supply of green energy purchased from April 2005/06 onwards). This indicates that energy efficiency measures undertaken during that time (e.g. through the Council’s central energy efficiency fund) have been balanced by increased consumption of around the same amount. 4.12 Current projects In addition to the analysis of school energy efficiencies, plans are in place to reduce energy use by remotely controlling the operation of computers and printers. Energy reduction initiatives are also planned for other areas of the Council’s building stock. For example a multi-site energy efficiency assessment, funded by the Carbon Trust, was carried out on four large cultural services buildings (Rutherglen Town Hall, Hamilton Town House, Chatelherault and Calderglen). Recommendations made are being followed through and additional energy management and awareness measures are being implemented by the service across all Cultural Services properties supported by the UK Quality Scheme for Sport and Leisure, QUEST. 4.13 Future options to be considered Through participation in the LACMP it has been recognised that the Council’s capacity for undertaking energy efficiency investment programmes required to be strengthened. This is now being pursued and will help accelerate the rate at which investment can take place. Further funding to stimulate energy efficiency measures will be explored through activities of the Carbon Management Group. Also relevant to energy consumption of buildings is new planning guidance relating to energy consumption for new developments, such as Scottish Planning Policy (SPP) 6: Renewable Energy, which will ensure that renewable energy technologies are incorporated into buildings over a certain size, and will assist in reducing energy use within future buildings. As well as assisting in the Council’s carbon reduction objectives, there is a strong financial business case for increasing investment in energy efficiency measures across its property portfolio. The Council may also wish in future to follow several other councils and government departments by setting standards for all new and refurbished buildings. BREEAM ratings (those of the Building Research Establishment’s Environmental Assessment Method) include credits for energy efficiency beyond minimum levels set by national building standards. ar kshi re C Lan ou th nc ou il S S***** Off! Lights Monitors PC’s TV’s Printers Chargers Air conditioning and fans Photocopiers Domestic waste – waste collected and sent to land fill sites 4.14 Current position Land filled domestic waste is included within the Carbon Management Plan as it produces significant quantities of methane gas which is 23 times more potent as a greenhouse gas than carbon dioxide1. In the baseline year, 2005/06, domestic waste accounted for 55.3% of the Council’s total carbon emissions with 60,439 tonnes of CO2 (equivalent, according to conversion factors provided by the Carbon Trust). The calculation attributes emissions from waste in a land fill site (in reality arising over 50 years or more) to a single year. It also assumes that a proportion of methane produced is captured and either flared or used to generate power. This is therefore not a precise figure but serves as an indication of the long-term impact of waste on greenhouse gas emissions and can be tracked over the period of the plan. 4.15 Forecast The Council can influence these emissions by diverting a greater proportion of domestic waste from land fill through recycling. Significant progress over recent years has been made to encourage recycling throughout south Lanarkshire. Separate recycling and residual waste bins were introduced in 2003/04 and the percentage of waste recycled has increased from 6.6% in 2000/01 to 33.28% in the LACMP baseline year 2005/06, well above the national average of 25%. The most recent statutory performance figure for recycling in South Lanarkshire is 36.9% (2007/08) and further increases are envisaged. 4.16 The reduction in emissions that can be achieved is also influenced by the actions of individual householders. In common with most authorities South Lanarkshire continues to experience an annual increase in total domestic waste tonnage. There are a variety of reasons including an increase in the total number of households, changing patterns of consumption of food and household goods, and increased use of packaging. The average rate of growth in waste collected from South Lanarkshire households is around 1.5% per year, although in 2007/08 the figure fell slightly for the first time in many years. If further progress on recycling is not made, greenhouse gas emissions from domestic waste can be assumed to increase at an equivalent rate. In a bid to reverse this trend and encourage greater recycling, the government announced an increase in land fill tax of £8 per tonne each year from April 2008 until at least 2012. On present estimates the additional annual cost to South Lanarkshire Council is likely to be around £2.5m by 2012. 1 This factor is based on the ability of different greenhouse gases to trap heat in the atmosphere, relative to CO2, and is called the Global warming potential (GWP). GWP also take into account the decay rate of each gas (the amount removed from the atmosphere over a given number of years) relative to that of CO2 4.17 Current projects South Lanarkshire is now one of the top performing councils for recycling in Scotland and a further increase will be achieved as a result of remaining traditional collection routes going onto alternate recycling collections. Neighbourhood recycling facilities for properties which are not suitable for normal wheeled bin services are also being piloted. National government targets are to achieve a recycling rate of 40% by 2010. The current forecast of waste sent to landfill within South Lanarkshire at 2010 would meet this target and result in a reduction in carbon emissions of 3,574 tonnes over 5 years compared to the baseline year. The estimated reductions are set out in the table below: Year Actual Actual Actual Associated Annual Difference Change (A)/ (A)/ (A)/ CO2 change CO2 in CO2 Estimated Estimated permitted emissions in waste compared emissions (E) (E)/ (P) for landfill to landfill to baseline compared Total minimum maximum waste compared year to waste permitted sent to (tonnes) to (tonnes) baseline (tonnes) (P) landfill previous (dependant year (%) recycling (tonnes) year on quantity rate (%) (tonnes) of landfill ) 2005/06 Baseline year 206,473 A 32% A 137,181 A 61,320 n/a n/a n/a 2006/07 209,857 A 35% A 134,262 A 60,015 -2,919 -1,305 2% 2007/08 204,328 A 37% A 128,912 A 57,624 -5,350 -3,696 -6% 2008/09 216,200 E 38% E 128,361 P 57,377 -551 -3,943 -6% 2009/10 219,442 E 39% E 123,547 P 55,226 -4,814 -6,094 -10% 2010/11 222,273 E 40% P 129,186 P 57,746 5,639 -3,574 -6% 4.18 This data shows that the benefit of reductions in CO2 emissions, associated with the increased percentage of waste recycled, is eventually offset by an expected continued increase in total waste generated by households. By 2010/11, the CO2 emissions start to increase compared to the previous year. 4.19 Future options to be considered In light of the Scottish Government’s withdrawal of funding for a Lanarkshire Waste Treatment Plant, and its new Zero Waste Policy, the Council’s waste policy is now under review. The management of waste is a major strategic issue which has the potential to heavily impact on greenhouse gas emissions. In order to achieve long-term reductions in emissions, efforts to increase recycling need to be complemented by action on waste prevention and treatment. Fleet vehicles - diesel and petrol consumption 4.20 Current position CO2 emissions from the Council’s vehicle fleet, based on petrol and diesel use, rose by 6.6% between 2004/05 and 2005/06 when the figure was estimated to be 10,264 tonnes. Community Resources uses a range of vehicles for its operations which include refuse collection, street cleansing, grounds maintenance and bereavement services. Housing and Technical Resources require a large vehicle fleet for their extensive property maintenance function and to support their housing management functions. Social Work Resources also use vehicles in the provision of care services in the community. 4.21 Forecast Between 2005/06 and 2006/07 carbon emissions associated with fleet operations decreased by 1% to 10,143 tonnes. In 2007/08 current forecasts are for a 0.9% reduction on the previous year, based on a reduction of total fuel consumed. 4.22 Current projects Land and Fleet Services intend to review routing and operation of vehicles in order to achieve a reduction in fuel consumption. The fuel efficiency of vehicles will be considered as a key factor in vehicle replacement. 4.23 From September 2007 all Council depots and sites which have on-site fuel tanks were using 5% bio-diesel mix for fleet vehicles reducing CO2 emissions. However there remain concerns about the global sustainability and the socio-economic impacts of bio-fuels, for example increased demand for land to grow bio-fuel crops has led to rain forest clearance and habitat loss in tropical regions potentially causing a net increase in global CO2 levels. It has also been reported that a change over from food to bio-crop production is partly responsible for increased global grain prices which has a severe impact on developing countries. It will therefore be necessary to ensure that bio-fuels are obtained from sustainable sources. The current 5% target for bio-diesel use in the fleet vehicles is unlikely to increase in the foreseeable future due to concerns of reduced engine performance. 4.24 In April 2008 the UK government introduced the Renewable Transport Fuels Obligation which will mean at least 2.5% of every litre of fuel sold at garage forecourts will be bio-fuel. This change in fuel mix will reduce the carbon emissions associated with the carbon baseline for 2008/09 onwards from fleet vehicles using forecourt fuel and for employee business travel. The EU has signalled its intention to require 5% of all forecourt fuels to be from plant based sources by 2015. 4.25 Future options to be considered Additional fuel reduction projects, detailed within the priority actions in Appendix A, include speed restriction projects for heavy goods vehicles and larger buses to 50mph, the early procurement of energy efficient Euro 5 category engines (not mandatory until 2009), improvement of fleet efficiencies within Resources, additional use of route planning IT systems and the procurement of electric vehicles, to be trialled as an alternative to the normal petrol or liquid petroleum gas vehicle replacement programme. Street and outdoor lighting 4.26 Current position In the baseline year 2005/06 street lighting accounted for 7.3% of the Council’s overall carbon emissions. The associated carbon emissions were 10,414 tonnes CO2. 4.27 Many of the Council’s 54,000 lighting columns and associated light fittings have reached the end of their useful life and are in poor condition. The Council is investing £1.3m per annum over a 10 year period in a programme of upgrading and renewal. Despite the gradual installation of more efficient units, energy consumption has been increasing in recent years. 4.28 Forecast Energy consumption is projected to increase over the period of the plan for a range of reasons; New housing developments lead to extended road areas which will require to be lit Previously unlit areas now identified as being desirable to light Improvements to bring old lighting to the higher levels of illumination expected today There is a demand for aesthetic lighting of memorials, bridges and other significant structures. 4.29 The average annual rise in electricity consumption for street lighting between April 2004 and November 2006 was just over 3%. This was exceptional. An annual increase of between 1.5% and 2% can be expected over the next ten years. Between the baseline year of 2005/06 and the following year there was a 1.2% increase in carbon emissions. Overall, it has been concluded that a reduction in electricity consumption from street lighting is unlikely to be achieved in the current circumstances. 4.30 Current projects The Council is attempting to mitigate the impact of new developments where possible, for example by using off grid solar panels to power the new 30mph warning signs. The Council is introducing these at the approaches to all communities in the Council area. Currently, lighting at a number of locations is turned off at midnight, although in general street lights remain on from dusk to dawn throughout the whole year. 4.31 Future options to be considered Reductions could be achieved by switching off more street lighting at midnight. However, a political consensus would have to be developed for such a change which could be unpopular with the public. 4.32 Technologically sophisticated and lower-energy light sources may be installed as they become cost effective and this will gradually reduce power consumption by up to 10%. However, this reduction will not be realised for many years. Employee business travel 4.33 Current position In 2004/05 employees travelled a total of 5,812,400 miles during the course of their work. This figure had increased by around 2% to 5,928,600 miles during 2005/06 generating baseline emissions of 1,643 tonnes CO2. In 2006/07 emissions increased from this source by 6% to 1,746 tonnes of CO2. Although mileage claimed is known accurately, the engine sizes of vehicles are no longer recorded so the emissions figure has had to be estimated from an employee survey of car types. Several years ago the Council standardised mileage rates for all vehicles to avoid giving incentives for employees to use larger (and therefore higher emitting) vehicles. The majority of the increase in mileage between 2005/06 and 2006/07 was generated by Education Resources, and is a consequence of the temporary relocation of school employees as part of the schools modernisation programme. Future fluctuations in employee business mileage will be tracked through the Carbon Management Group. 4.34 Forecast The 2008 employee travel survey will provide up to date detailed information on the travel patterns of employees. Before this data is available it is difficult to forecast trends for future business travel. 4.35 Current projects During early 2008, an employee travel survey was carried out across all Resources in South Lanarkshire Council. The results of this survey will improve understanding of the most commonly used business travel routes and the modes of transport used between them. 4.36 Future options to be considered The following projects are being tracked by the Carbon Management Group: Resource targets for reducing mileage Further promotion of more fuel efficient leased cars Enhanced cycle allowance scheme and use of bicycles Public transport season tickets in place of mileage allowances Extending the use of pool cars 5 Delivery of the plan 5.1 Within this section, the responsibilities and delivery methods for the implementation of this plan are provided. The reporting, reviewing and communication processes are also detailed. Governance 5.2 The Executive Director of Community Resources holds the lead responsibility for sustainable development in the Council and is also accountable for the implementation of the carbon management plan. The Executive Director of Housing and Technical Resources will support this responsibility and will remain accountable for all technical aspects of energy efficiency in buildings. Both will retain their respective roles as sponsors of the carbon management plan. 5.3 Carbon management is seen as one of the key pillars in the Council’s approach to meeting its requirement to mainstream sustainable development as set out in the Local Government (Scotland) Act 2003 and subsequent guidance. Carbon management will therefore be progressed through a sub-group accountable to the Council’s sustainable development coordination group and will report through this structure. This group will have ownership of the strategic implementation plan. The group will be led by Development Officer (Carbon Management) within Community Resources. 5.4 The Carbon Management Group will consist of key employees from across the Council encompassing responsibility for energy management, employee travel planning, waste management, finance, and street lighting. The role of the group will be to assist with continued development of the Council’s Carbon Management Programme, ongoing monitoring of Council emissions and the development of projects to reduce greenhouse gas emissions. The group will provide policy recommendations and information on issues that will affect the carbon baseline, as well as reporting on progress to the Sustainable Development Co-ordination Group, which in turn will report to the Sustainable Development Officer/Member Group and the Council’s Executive Committee. The key activities of the group include; Review and update of the implementation plan on an annual basis Developing and implementing opportunities for emissions reductions Monitoring and reporting progress against plan targets and baseline emissions Internal and external communication of carbon management activities Reviewing and updating the project risk register Delivery 5.5 Responsibility for specific projects will be allocated to different group members. The maintenance of baseline emissions data is vital to the functioning of the overall programme. This function will continue to be carried out by Housing and Technical Resources with the Development Officer (Carbon Management) allocated specific responsibility for improving data collection systems in liaison with other Council resources. 5.6 The key role in carbon management programmes played by employees was highlighted at the outset of the LACMP. The Carbon Management Group was advised by the Energy Savings Trust that simple actions by individuals, e.g. turning off lights, PC’s and other electrical equipment when not required, enables most organisations to reduce electricity consumption by between 5% and 8% if supported by energy saving campaigns. In an organisation as large and diverse as South Lanarkshire Council, savings may be harder to achieve and take longer to implement. It is recognised however that there is a need to develop a specific work programme on employee energy awareness and communications. This will be coordinated by the Development Officer (Carbon Management) through the Carbon Management Group. Reporting 5.7 Reporting of progress will be aligned with existing Council-wide performance management structures. Regular performance reports for high level actions by Resource Executive Directors are presented to the Chief Executive on a quarterly basis and to committee twice yearly which will include a report on the implementation of the Carbon Management Plan. The Carbon Management Group will be the implementation and monitoring body for the plan, reporting through the Sustainable development group ultimately to the corporate management team and Council Executive Committee. Review and monitoring 5.8 Quantification of carbon and/or financial savings arising from carbon management is seen as key to the success of the programme in a number of ways, for example: To evaluate the effectiveness of specific projects To justify ongoing investment in carbon reduction measures To maintain interest and ‘buy in’ among stakeholders To maintain awareness over the course of the programme To provide information for performance reporting To evidence Council actions taken to meet its key commitments on mitigation under Scotland’s Climate Change Declaration (appendix B) 5.9 The Carbon Management Group will carry out this function. Responsibility for specific projects will be allocated to different group members. The maintenance of baseline emissions data is vital to the functioning of the overall programme. The Development Officer (Carbon Management) has responsibility to liaise with and advise Council Resources on the management of their greenhouse gas emissions co-ordinate the emissions baseline using the Carbon Trust’s methodology. Communications and stakeholder management 5.10 There are a range of stakeholders who will require information on the carbon management plan projects. Methods of communication and obtaining feedback with these stakeholders are shown below. This will assist the Carbon Management Group achieve cultural change throughout the Council in order to help embed knowledge on the Carbon Management Plan, its overall objectives and should ensure more successful outcomes for the projects proposed. Details of the stakeholders and methods of communications with them are detailed in appendix C. Risk management 5.11 Carbon management, like any organisational change process, involves the management of risk. The carbon management group will review risks and control measures on a quarterly basis and the Development Officer (Carbon Management) will be responsible for maintaining a register. The principal risks anticipated at this time are shown in appendix D. 6 Conclusions The development of this plan and the carbon reductions projects it advocates, demonstrates the commitment of the Council to meet the target reduction of 5% in emissions by 2011 against the baseline year of 2005/06. The achievement of this target, and to go further if possible, will involve the need to challenge decisions surrounding the Council’s energy use across all Resources, and will require long-term commitment, awareness and action among Council employees. In the longer term, the Council’s next Sustainable Development Strategy in 2011 will include an action to understand how the Council could achieve a 60% reduction in greenhouse gas emissions by 2050. This action will be of increasing environmental, financial and political importance. Indeed, the Scottish Government recently consulted local government and the general public on its proposed target of an 80% reduction of CO2 emissions by 2050 through its Climate Change Bill. The trajectory of the Council’s future CO2 reductions will be influenced in a number of ways by this national target and by initiatives which are developed nationally to achieve the proposed reductions in emissions. There is no doubt that carbon management is an essential aspect of planning for a low carbon future. Building our capacity to effectively manage and reduce our carbon emissions within the Council will be increasingly important as global energy prices increase and restrictions on carbon emissions come into force. Appendix A Carbon reduction projects Here the carbon reduction projects by Resource are show by emissions source. These projects will be updated and amended over time as new carbon reduction opportunities become apparent. A comprehensive and current carbon reduction tracker document, detailing cost and carbon savings associated with each project, will be managed through the carbon management group. Where currently available, the anticipated annual CO2 tonnes and revenue cost savings, (based on 2007/08 average utilities costs), have been provided within the table below. Comments have been provided against those projects awaiting financial and/or technical approval. Links to the Council’s 2007 Sustainable Development Strategy objectives and actions to which the Carbon Management Plan contributed are shown. Where appropriate, the sustainable development actions have been grouped where they will be delivered by a range of the carbon management actions. In some cases the supporting actions of the Carbon Management Plan will not directly deliver carbon reductions, however, they will enable carbon to be saved in the longer term, i.e. either through undertaking feasibility studies or changing strategies or policies. Emissions Buildings – (including schools, South Lanarkshire Leisure, ICT, gas, heating oil) source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objectives Objective three: To develop responsible procurement practices. “We will take account of the social and environmental impacts of what we buy” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Buildings 1 1.1 A 5% energy reduction target Community TBC TBC for Cultural facilities venues - Energy tracking and employee engagement. (Low parks, Calder glen, Chatelherault, Rutherglen Town Hall, Hamilton Town house, EK Arts centre) 2 1.1 Headquarters - lamp review for Housing and TBC TBC common areas Technical Awaiting technical and financial approval 3 1.1, 1.5 A 2% reduction based on gas Corporate TBC TBC and electricity use Corporate buildings Emissions Buildings – (including schools, South Lanarkshire Leisure, ICT, gas, heating oil) source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objectives Objective three: To develop responsible procurement practices. “We will take account of the social and environmental impacts of what we buy” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Buildings 4 1.1 Achievement of specific BREEAM Housing and TBC TBC ratings (e.g. ‘Good’ or ‘very Technical good’) as part of the schools modernisation program and investigate the feasibility of achieving specific ratings in all new Council buildings 5-13 1.1, 1.3 Installation of voltage power Housing and 785 121,986 optimisation equipment at Technical various locations venues. Awaiting technical and financial approval 14-32 1.1, 1.3 Automatic meter reading Housing and TBC TBC installation at various locations. Technical Awaiting technical and financial approval Buildings (Leisure) 33 1.1, 1.3 Combined heat and power plant Housing and 159 15,900 at Hamilton Water Palace Technical Emissions Buildings – (including schools, South Lanarkshire Leisure, ICT, gas, heating oil) source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objectives Objective three: To develop responsible procurement practices. “We will take account of the social and environmental impacts of what we buy” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Buildings (Leisure) 34 1.1, 1.3 Coalburn Leisure Centre boiler Housing and TBC TBC replacement Technical Awaiting technical and financial approval 35-38 1.1, 1.3 Installation of voltage power Housing and 231 46,555 optimisation equipment at the Technical various leisure locations. Awaiting technical and financial approval Building (Schools) 1-4 and 6-9 1.1, 1.3 Installation of voltage power Housing and TBC TBC optimisation equipment at the Technical/ various primary school locations. Leisure Awaiting technical and financial approval 5 1.1, 1.3 AMR meter installation at Housing and TBC TBC nursery schools Technical/ Awaiting technical and financial Leisure approval Emissions Buildings – (including schools, South Lanarkshire Leisure, ICT, gas, heating oil) source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objectives Objective three: To develop responsible procurement practices. “We will take account of the social and environmental impacts of what we buy” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Buildings (ICT) 1 1.1 Refresh all PCs to flat screen only Finance and 192 37,883 IT 2 1.1 Refresh all Education PC’s with Finance and 218 55,522 low carbon emissions IT 3 1.1 PC disposal/recycling Finance and TBC TBC IT 4-5 1.1 Automatic nightly shut down of Finance and TBC TBC Education and other council PC’s IT 6-8 1.1, 3.1 Printers - Procurement Strategy Finance and TBC TBC targeting energy reduction, IT review of stand-alone facilities and warm up, power down settings including the potential use of timers 9 1.1 Power settings on control panel Finance and TBC TBC IT 10 1.1 ICT Service Plan - sustainability Finance and TBC TBC projects IT Emissions Buildings – (including schools, South Lanarkshire Leisure, ICT, gas, heating oil) source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objectives Objective three: To develop responsible procurement practices. “We will take account of the social and environmental impacts of what we buy” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Buildings (ICT) 11 1.1 Remote software upgrades - Finance and 0.277 362.96 reducing business mileage IT 12 1.1 Review of Project Management Finance and TBC TBC Approach Procedures (Project IT Mandate etc) 13 1.1 Removal of hard copy fax Finance and TBC TBC machines IT 14 1.1 Caird Data centre Power Finance and TBC TBC Investigations to establish IT energy consumption of equipment 15 1.1, 3.1 PC Procurement (including the Finance and TBC TBC target of energy efficiency) IT 16 1.1 Investigate possibility of Finance and TBC TBC compiling power outage IT statistics for all SLC hardware items and from these figures develop Action Plan to potentially reduce power usage within SLC Emissions Domestic waste source Sustainable Objective two: To ensure efficient use of material resources and to increase recycling of waste and develop more development sustainable waste management. “We will reduce our waste” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available 1 2.1-2.5, 2.10 Home composting initiative - Community 12.1 n/a diverting waste from landfill 2 2.1-2.5, 2.10 High rise flats - recycling scheme Community 8.7 n/a - Remade survey - carried out every 3 months 3 2.1-2.5, 2.10 Office recycling schemes - Community 246.7 n/a calculate tonnes carbon saved from diverting from landfill 4 2.1-2.5, 2.10 2008-9 Central government Community 236.35 n/a landfill/recycling targets Emissions Fleet vehicles source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available 1 1.1, 1.17 Implementation of further fuel Community TBC TBC management controls (Fiscal control, anti theft, anti siphon devices) 2 1.1, 1.17 Improved accuracy and level Community TBC TBC of fuel management reports (Review vehicle mileages, under and over average) 3 1.1, 1.17 Vehicle type change - Transits to Community 10.7 4,058 Smart Cars - 16 vehicles 4 1.1, 1.17 Vehicle Type change - Transits to Community 30.3 11,478 Fiestas - 40 vehicles 5 1.1, 1.17 Introduce 5% bio fuel mix to Community 136 0 road fuel supply 6 1.1, 1.17 Create Fleet Performance Community 164 6,397 Indicator for Carbon reduction target 08-09 7 1.1, 1.17 Energy Saving Trust - Green Community TBC TBC Fleet Review Emissions Fleet vehicles source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available 8 1.1, 1.17 Low / Zero Emission pool vehicle Community TBC TBC provision 9 1.1, 1.17 Review potential for carbon Community TBC TBC reduction within plant and equipment (i.e. tractors, approx a 10th of total fuel use) 10 1.1, 1.17 Route planning and vehicle Community TBC TBC telematics introduction Emissions Fleet vehicles source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Fleet replacement programme to prioritise carbon management issues 11-15 1.1, 1.17 Fleet review items include; Community Included Included A Downsize - Review where in action 6 in action 6 over capacity provided and above above insufficient mileage, B. Fleet Sharing Potential - i.e. use of social work buses during middle of day period, C. Fuel economy comparisons - Review preferred suppliers and obtain a scoring mechanism, D.C02 comparison at replacement stage - i.e. justification of change of vehicles if resources requesting larger engines etc, E. Euro 5 procurement where possible (currently in place for most vehicles) Emissions Fleet vehicles source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available Passenger Services Carbon Management Action Plan - i.e. Buses fleet 16 1.1, 1.17 Maximise vehicle passenger Community TBC TBC capacity 17 1.1, 1.17 Development of a fleet efficiency Community Included Included Performance Indicator (i.e. the in action 6 in action 6 litres used and percentage above above reduction. - Savings would be shown in action 6 above) 18 1.1, 1.17 Carbon reduction target 08-09 Community TBC TBC for passenger services 19 1.1, 1.17 Additional Support Needs - Community TBC TBC taxi contract to encourage sustainable transport policy 20 1.1, 1.17 Maximise Assisted Support Needs Community TBC TBC taxi contract passenger capacity 21 1.1, 1.17 Driver Education and Community TBC TBC awareness - bumper sticker highlighting enforced speed limits on SLC vehicles Emissions Street and outdoor lighting source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available 1 1.1 Minimise energy consumption Enterprise TBC TBC by investigating the feasibility of dimming and de-energising of luminaries on appropriate sections of carriageway and footpaths. 2 1.1 Identify car parks, and other Enterprise TBC TBC areas, where sections of lighting installations can be de-energised before dawn, e.g. Park and Ride car parks after the last train has arrived / departed. 3 1.1 Investigate the specification and Enterprise TBC TBC use of dimmable equipment in new housing developments. 4 1.1 Investigate new technology Enterprise TBC TBC and control mechanisms to enable the reduction of energy consumption in festive lighting installations. Emissions Employee travel source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007 2008/ 2009/ 2010/ action (tonnes) (£) where /08 09 10 11 where available available 1 1.1, 1.12-1.16, Undertake employee travel Corporate TBC TBC 1.19 survey 2 1.1, 1.12-1.16, Council bus scheme Corporate TBC TBC 1.19 3 1.1, 1.12-1.16, Bus travel salary sacrifice Corporate TBC TBC 1.19 4 1.1, 1.12-1.16, Lift share Corporate TBC TBC 1.19 5 1.1, 1.12-1.16, Car share scheme Corporate TBC TBC 1.19 6 1.1, 1.12-1.16, Cycle to work Corporate TBC TBC 1.19 7 1.1, 1.12-1.16, Cycle allowance scheme Corporate TBC TBC 1.19 8 1.1, 1.12-1.16, Workplace transfer scheme Corporate TBC TBC 1.19 9 1.1, 1.12-1.16, Travel buddy scheme Corporate TBC TBC 1.19 10 1.1, 1.12-1.16, Employee travel plan Corporate TBC TBC 1.19 11 1.1, 1.12-1.16, Communications plan Corporate TBC TBC 1.19 12 1.1, 1.12-1.16, Funding applications to SPT Corporate and TBC TBC 1.19 Enterprise Emissions All sources – The projects below target improvements in Carbon Management and Awareness source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Objective seven: To foster responsible citizenship and awareness of sustainable development. “We will increase our understanding and practice sustainable development in all that we do” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available 1 1.1 Finalise Carbon Management Community n/a n/a Plan 2 7.7 2008 ‘Switch Off!’ campaign Community 1,363 240,000 for council premises to take place, focusing on changing behaviours of office based employees using energy consuming equipment which they can control. 3 1.2 Appointment of Development Community 680 0 Officer (Carbon Management) 4 1.1, 7.17, 7.18 Develop energy awareness Community TBC TBC training (initial training package and Housing likely to be trailed through and Technical the sustainable development training package) Emissions All sources – The projects below target improvements in Carbon Management and Awareness source Sustainable Objective one: To improve effective use of our buildings and transport in order to reduce greenhouse gas emissions. development “We will become a low carbon council” objective Objective seven: To foster responsible citizenship and awareness of sustainable development. “We will increase our understanding and practice sustainable development in all that we do” Carbon Relevant Project description Owner - Anticipated Anticipated Forecast year of project reduction sustainable Council annual CO2 annual cost delivery reference development Resource saving saving 2007/ 2008/ 2009/ 2010/ action (tonnes) (£) where 08 09 10 11 where available available 5 7.5, 7.7, 7.23 Presentation to procurement Community n/a n/a network on energy efficiency opportunities (for example lamp types, variable speed drives, Invertors, time switches etc) 6 1.6 Appointment of Energy Manager Housing and TBC TBC for SLC within Housing and Technical Technical Resources 7 1.6 Appointment of Energy Projects Housing and TBC TBC Engineer for SLC Technical 8 1.6 Appointment of Energy Housing and TBC TBC Efficiency Officer for SLC Technical 9 1.7 Develop a route map for Community n/a n/a inclusion in the next Sustainable Development Strategy (2011) as to how we can achieve a 60% reduction in greenhouse gas emissions by 2050 Appendix B Scottish climate change declaration We acknowledge that Climate change is occurring and human activities are having a significant negative and potentially dangerous influence. Climate change will have far reaching effects on Scotland’s people and places, impacting on our economy, society and environment. There are significant social, economic and environmental benefits in taking action to combat and prepare for climate change. We all in Scotland have duties and responsibilities to take action to both mitigate and adapt to climate change, and to promote the sustainable development and well-being of our local communities. We welcome the Scottish and UK Climate Change Programmes and targets for the reduction of greenhouse gas emissions. Opportunity for local government in particular and other agencies, businesses, voluntary and community organisations and individuals to show leadership at a local level to respond to climate change. Opportunity to address climate change by promoting the sustainable development of our local communities. We commit South Lanarkshire Council from this date 16 January 2007 to Work with the Scottish Executive and the UK Government to contribute to the delivery of Scotland’s and the UK’s Climate Change Programmes, including to reduce greenhouse gas emissions and to adapt to future climate change scenarios. Produce and publicly declare a plan, with targets and time-scales, to achieve a significant reduction in greenhouse gas emissions from our own operations. This will include our energy use and sourcing, travel and transportation, waste production and disposal, estate management, procurement of goods and services, and improved staff awareness. Ensure that greenhouse gas reduction and climate change adaptation measures are clearly incorporated into our new and existing strategies, plans and programmes, in line with sustainable development principles. Assess the risks and opportunities for our services and our communities of predicted climate change scenarios and impacts, and take action to adapt accordingly and in line with sustainable development principles. Encourage and work with others in our local community to take action to adapt to the impact of climate change, to reduce their own greenhouse gas emissions and to make public their commitment to action. Publish an annual statement on the monitoring and progress of our climate change response, detailing targets set, actions taken, outcomes achieved and further actions required. Collaborate with other organisations to promote good practice on climate change mitigation and adaptation. We (Signatories) acknowledge the increasing impact that climate change will have on our community, Scotland and other countries during the 21st Century and commit to tackling the causes and effects of a changing climate within our local area. Appendix C Stakeholders communication plan Stakeholder name /group Means of communication Executive committee Committee reports Committee chairs/elected Committee reports members Halfway stage and final implementation plan Further report early in the lifetime of the new council Awareness sessions Corporate Management Team Key link with project sponsor and co sponsor Regular updates to CMT Include relevant objectives in new council plan Progress proposals for spend to save measures Finance and Information Carbon management group finance representative Technology Resources Regular updates with the CMT Meetings with Finance and IT Resources representatives on Central Energy Efficiency Funding opportunities Schools Modernisation Team Comparative studies on energy performance of new schools Applications to the Carbon Trust’s Low Carbon Design Programme to pilot new approaches Waste Manager Involvement of Waste Manager in carbon management programme Reporting recycling performance through the carbon management group Street Lighting Operations Meetings with Operations Manager Manager Fleet Manager Meetings with Fleet Manager Roads Manager Involvement in the carbon management group Trade unions Presentation to Joint Consultative Forum Sustainability (including carbon management) to be included on Resource JCC agendas Heads of service/budget Service planning guidance holders Core brief/team briefing Portfolio Investment teams To be determined Building Performance Performance manager will work with the project team on Manager issues arising for least energy efficient properties Stakeholder name /group Means of communication All employees Corporate personnel Presentations at resource extended management teams Sustainable Development Strategy consultation and employee questionnaire Employee award for sustainability to be created Procurement Team Procurement manager included on project team IT business teams Represented on project team via Procurement Manager Head Teachers Weekly Education Newsletter Eco Schools programme Energy awareness campaign Heads of Learning Briefing paper to EMT Communities Agenda item on Learning Community Management Meetings Best Value Review Forum Key stage reports to be presented to Best Value Lead Officers’ Group Facilities/ Core brief venue managers Extended management teams Energy awareness campaign PR and design section Meeting with PR Supply text for inclusion in articles/performance reports School children Eco Schools programme Awareness sessions as part of the curriculum Appendix D Risks register Risk Likelihood Impact Control measure Increasing energy prices will High High The Council is affected by global affect the ability to make market factors. Cost increases can budget savings be partially mitigated through reducing energy consumption, supported by effective contract terms with energy provider and management and use of energy data. Existing capital/revenue budget High High Project team will make the best commitments mean that case possible for each proposal and investment in energy saving will prioritise projects with highest measures is restricted. yields. Decision makers will need to be made aware of the payback periods in the light of predicted energy charges. Employees do not buy into Medium High Communications plan supported carbon management objectives by the Council’s sustainable development strategy. Resource reps to champion carbon management within their Resources. Key role of project sponsor at CMT. Development and evaluation Medium High To be monitored at each project of reduction measures may be team meeting and concerns affected by other priorities of taken up with project sponsor as team members. appropriate. The ability to measure impact Medium High Commitment to improve data could be affect by availability or collection must be supported by quality of data or cooperation senior management and built into from key employees annual service plans. Recruitment difficulties for Medium High Ensure recruitment process is as key posts may affect ability to effective as possible. implement plans Loss of key project team Low High To be monitored at project team members personnel due meetings and any concerns to sickness, other priorities, taken up with project sponsor as restructure etc. appropriate. Risk Likelihood Impact Control measure Carbon management Low High Clear justification for plan linked implementation plan not to sustainable development accepted by Council strategy and Council obligations under Scotland’s Climate Change Declaration. CMT support required Opportunities for carbon Low Low If this happens then the project will reduction are financially at least have enabled the council to unviable gain reassurance that it is operating as efficiently as it can given present circumstances and priorities. Green energy is not available Medium Low The Council is affected by global for purchase from energy market factors. Little can be done suppliers to guarantee other than mitigate increasing costs through reducing consumption. The impact is considered low as carbon projects would continue irrespective of green energy availability. Appendix E Carbon management matrix Level* Policy Organisation Information and Communication Finance Monitoring and data and training evaluation 5 Specific climate Climate CO2 emissions Formalised Well defined Management change policy with change/carbon compiled for all communication and effective Review of carbon targets signed off management main LA sources for and training internal financing management and implemented is a full-time a baseline year and plan for all staff mechanisms for process by senior + Action plan with responsibility of an regular collation of on carbon and carbon/energy management. clear goals and individual annual emissions energy related saving projects + Regular reviews regular reviews to + Climate change data matters, including + Extensive by core team confirm actions responsibilities + Data externally integration in use of external on progress undertaken and integrated into verified induction and finance sources as with carbon targets achieved/ responsibilities of other normal appropriate management being progressed senior managers training processes + Good internal in different +Communication resources for departments on carbon and management/ + Political support energy related coordination tasks from the highest matters with the level in the council. community and other key business partners 4 Specific climate Climate CO2 emissions Formalised Internal and Regular reviews change policy with change/carbon compiled for all communication external funding by core team targets developed management main LA sources and training on a regular basis on progress and signed off, but is a full-time for a baseline year plan for all staff for carbon/energy with carbon not implemented responsibility of an (i.e. buildings, on carbon and saving projects management individual street lighting, energy related + Sufficient (e.g. review of + Climate change transport (fleet and matters, including internal resources actions, check responsibilities commuting) and integration in for management/ against emissions integrated into waste if relevant) induction and coordination tasks profile and targets, responsibilities of + Data internally other normal addition of new senior managers reviewed training processes opportunities etc.) in different departments Level* Policy Organisation Information and Communication Finance Monitoring and data and training evaluation 3 Climate change Climate CO2 emissions Ad hoc Internal and Ad hoc assessment included in wider change/carbon data compiled for communication external funding of all aspects of policy documents management some sources for and training on an ad hoc basis carbon/energy is a part-time a baseline year delivered to all for carbon/energy policies/strategies, responsibility of an (e.g. buildings and staff on carbon saving projects targets and action individual street lighting) and energy related + Limited internal plans + Climate change and source data matters resources for responsibilities available for other management/ integrated into sources (e.g. coordination tasks responsibilities of transport) people in different departments 2 Climate change Climate No CO2 emissions Communication Some internal Ad hoc reviews of as an aspiration change/carbon data compiled and training to financing on an specific aspects of in non-policy management for any sources specific groups in ad hoc basis for carbon/energy documents is a part-time but energy data the Council (e.g. carbon and/or policies/strategies, responsibility of an compiled on a energy team) on energy efficiency targets and action individual regular basis carbon or energy related projects plans related matters + Limited internal resources for management/ coordination tasks 1 No climate change No individual with No CO2 emissions No communication No internal No monitoring of policy or strategy responsibility for data compiled for or training to financing or carbon/energy and no mention climate change any sources and staff on carbon funding for carbon policies/strategies, of climate change issues energy data not or energy related and/or energy targets and action in policy/strategy compiled on a matters efficiency related plans documents regular basis projects * (5= Optimal score, 1 = Lowest score). 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