Wait List Add Procedure for Faculty Your Wait List Roster will remain open until the last business day before Census or until the class fills and YOU CLOSE it! Initially, at the close of Registration, you are required to ADD STUDENTS FROM THE WAIT LIST IN THE ORDER THAT THEY APPEAR. Once you have cleared your initial list of students, additional students may add to the wait list by following these procedures: A student who meets your course prerequisite and is cleared for registration (no holds) may add to your Wait List rather than filling out an Instructor Add Memorandum once classes begin. 1. On the first day of class, call the roll and determine which students on your Wait List are present in the classroom. (Please remember that Wait Listed students must be present in the class to be added). 2. If you have limited room in your class, and, as a result, will not add all students who wish to add, be sure to record the names of the students you have approved for add so that when they appear on your Wait List Roster, you know they are approved for add. Then if other students appear who do not have your permission, you can drop them if no seat is available. If you are able to “take all comers” then simply provide the course code to all potential students and advise them to add to your Wait List after class. 3. After class, access your Wait List Roster to add the students who were present and on the Wait List and drop the students who were not present and on the Wait List. This “clears” your Wait List, and allows other students to access it. 4. Allow a reasonable amount of time for students to get on your Wait List (several hours, half a day, or whatever you consider to be a reasonable period of time). 5. Access your Wait List later that day or before the next class session and add the students whose names you are approving for “add” if you have limited seats, or wait until the next class session to call the roll and add those Wait List students who are in attendance that day. 6. Repeat this process until your class has filled to capacity or until the Due Date for your Wait List is reached. 7. When your class is filled, simply drop any students from the Wait List who are not being added to the class and click the “Close” button. REMEMBER: You cannot CLOSE your Wait List until all students have been added or dropped. If you need assistance with this process or have questions about students, edits, or procedure, contact the Admissions & Records Department at 954-5636 (Toni Sotelo), 954-5728 (Karen Sea) 954-5635 (Catherine Mooney), or the Instructor Hotline (see below). Please note that students are instructed to add to the Wait List and THEN attend the class. So here is what the student does: 1. If there is room on the Wait List, a student can add to it throughout Registration (before classes begin) and the Late Enrollment and Adjustment Period (until due date on Wait List) or until you CLOSE the Wait List 2. The student can be provided the course code by the instructor or find it in the Schedule of Classes. 3. Students accepted for enrollment by the instructor who are not yet on the Wait List can register for class immediately following class, or as soon thereafter as possible by calling the STAR system (476-7997) or by using the Internet (www.deltacollege.edu) to get on the Wait List you have cleared. Here are the variables: 1. A student may be allowed to add to a Wait List and then incur a hold. When you attempt to add the student from the Wait List, you get an edit indicating that the student cannot be added and the reason why. Please PRINT THE EDIT, drop the student from the Wait List and provide the EDIT to the student at the next class meeting. Give the student a deadline to clear the hold. Please ask the student to provide PROOF that the hold has been cleared and have the student complete an Instructor Add Memorandum form 2. A student who was registered (not on the Wait List, but fully enrolled) who is dropped as a “No Show” by you from the Temporary or Drop Roster, or a student who was on your Wait List but was dropped, cannot get back on the Wait List without assistance from the Registration Operator. If you are allowing the student back in class after being dropped, please refer the student to the Registration Operator at 476-7901 or complete an Instructor Add Memorandum Form. These forms are available in the Mail Room or in the Admissions & Records Office. 3. A student who has received substandard grades (D, F, or No Credit) in the class twice will not be allowed to get on the Wait List without assistance from the Registration Operator. Please announce in your class that anyone repeating for a third time, must first have a General Petition on file in the Admissions & Records Office approved for course repetition AND that the student must contact the Registration Operator to get help in adding to the Wait List. This was a significant area of concern in the Fall because this enrollment limitation was not addressed in the What’s New for Fall 2006 document. Please note: Students who are not officially enrolled in class, may not continue attendance. Please exit them from your classroom after allowing a very minimum time to clear an edit and re-add. Warning: DO NOT allow students who are not officially enrolled in your class to continue to attend. All students must be successfully added to class no later than the last business day before the census date. So What’s New about Wait List Adds? Students may now add to the Wait List from the Open Class List embedded in Online Registration. They simply locate your class on the List and click “Add to Wait List” button. The student will be added to the class unless the student does not meet the course prerequisite or has a hold preventing registration. Frequently Asked Questions What happens if more students want to add than I have room in class? Instructors have different ways of determining what students are allowed to add the class. Some do a lottery, and some do a first-come, first-serve method. Some are able to move to a larger classroom by working with their Division Dean. Whatever your method, simply record the names of the students you have selected to add to class. Then when that student’s name appears on your Wait List Roster, click ADD and the student is enrolled. Simply DROP any students who appear on the Wait List Roster that you have not approved for add. How does a student know that my class is still open to register? Your class information shows in the Schedule of Classes that is outside of online registration. It shows the current status of the section. If it is full, it will say “section is full.” If not, then no notation appears, and students will know that it is still available for potential add-in registration. Once you CLOSE your class, it will show as “section is full.” Can I still use Instructor Add Memorandum forms? Yes. It is up to you whether you want to use the Wait List paperless registration process, or use an Instructor Add Memorandum form to add students, or a combination of wait list and Instructor Add Memorandum forms. What are the advantages of the Wait List registration process? There are several advantages to Wait List Registration. • First, students are added immediately when you click the ADD button. There is no turn-around time involved. • Second, students who do not meet your course prerequisites, have time conflicts, have holds, or do not have an active application on file cannot add to your wait list. That means that you won’t have any “edits” to deal with as when an Instructor Add Memorandum gets rejected. You simply tell the students, “If you get on my Wait List, I can register you in the class. If not, CALL THE REGISTRATION OPERATOR.” If there is a reason the student cannot be added to your class, we will inform the student and the student will not appear on your Wait List. What if a student says he or she is having a problem getting on the Wait List Roster? Be sure to remind students that assistance is provided by the Registration Operators for students having problems with registration. In some cases, students will not be allowed to register for your class, (e.g. do not meet prerequisites, have holds, etc.). But, if the student qualifies for the class and is having a problem, the Registration Operator can help. The Registration Operator number is 476-7901. How long is my Wait List Roster open? Wait List Rosters are open until the last business day before census when it will close automatically, OR you can also CLOSE your Wait List Roster when you class fills by clicking the CLOSE button. If I am having problems with my Wait List Roster, who do I call? • Toni Sotelo at 954-5636, firstname.lastname@example.org; • Karen Sea at extension 7728, email@example.com; • me at 954-5635, firstname.lastname@example.org. What if I get an “edit” when I click the ADD button? Some students will incur holds after they have been allowed to get on your wait list. This occurs because of early registration, non-payment of fees, or other administrative holds. If you get an “edit,” please do the following: 1. Print the edit. 2. Provide the edit to the student. 3. Drop the student from your Wait List. 4. When the “edit” is cleared, the student may be added by getting back on your Wait List or by submitting an Instructor Add Memorandum. Please note: Students who are not officially enrolled in class may not continue attendance. Please exit them from your classroom after allowing a very minimum time to clear an edit and re-add. Warning: DO NOT allow students who are not officially enrolled in your class to continue to attend. All students must be successfully added to class no later than the last business day before the census date.