Office – Saving Costs & Increasing Efficiency by etssetcf


Office – Saving Costs & Increasing Efficiency

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									                                                                                          Nomad North Presents:


                          C      21st Office – Saving Costs & Increasing Efficiency
                                                               A showcase kindly hosted by Barnsley MBC
                                                               Friday 13 Feb 2009
                                                               Westgate Plaza One, Westgate, Barnsley, S70 2DR

Nomad North presents another chance to attend the 1-day event hosted by Barnsley Metropolitan Borough
Council, South Yorkshire, to share learning around an innovative municipal office development and the
implementation of new ways of working supported by technology. Are you unsure about new approaches
and organisational change? At this event you will hear about Barnsley’s experiences – the shrinking of the
office space, going digital and virtually paperless at the new ‘Westgate Plaza One’ council building. If your
council needs some reassurance to support your move from aspiration to implementation – come and see
for yourself…

Fees apply: £175 (No VAT) per place, or book before 31 January for an early bird discount of £150 (No VAT)
Book now at:

Background: The mindset behind Westgate Plaza One
A Strategic Development Framework 'Remaking Barnsley' established the principle of relocating the civic offices to
a new build. Barnsley MBC embarked on a study to define new work styles for its office operations, combining
departments that had evolved disparate office practices. The aim was to embody recognised best practice in
open plan space, with appropriate support provision and modern technology solutions.

In planning the Westgate Plaza One development the council aspired to create something that would be a flagship
project within the ‘Remaking Barnsley’ programme, which would support staff to work effectively and which would
represent excellent value for money for the citizens of Barnsley. The building was designed to be highly flexible,
supporting future change and with a sustainable approach to construction and energy consumption.

Opened on 18 May 2007 by the Rt Hon David Milliband MP, Westgate Plaza One is proving 25% more energy
efficient than existing older office buildings, incorporating many innovative features to make the building comfortable
to work in and designed to support a flexible workforce, whether in or out of the office. A new suite of work style
policies has also been implemented to help staff balance their work and home life.

The Westgate Plaza One building makes full use of new and up-to-date technologies including:

      •    Biomass Heating                        •   Electronic Post
      •    Rainwater Harvesting                   •   Touchdown Facilities and Hot-Desking
      •    WiFi                                   •   Centralised Document Scanning
      •    Central Printing Hubs                  •   Off-Site Records Storage and Retrieval

Barnsley MBC Chief Executive, Phil Coppard, says: ‘Westgate Plaza One is an embodiment of this
council’s modernisation programme. It supports new ways of working to boost productivity and
help us achieve efficiency savings. Westgate Plaza One provides a flexible, healthy and
stimulating working environment.’

‘Making the most of the building required challenge to the mindset that working for a council
means sitting at a dusty desk from 9 to 5 surrounded by paper.’

Barnsley’s journey has been transformational but there are things that could have been handled
differently too. This event will give a true ‘Warts and All” account of the changes made and will
give the opportunity to unpack some of the hype, myths and misunderstandings around the move
to modern work styles …. Read on for the ‘21st Century Office’ Agenda.
                                                                                         Nomad North Presents:


                           C    21st Office – Saving Costs & Increasing Efficiency

                                                              A showcase kindly hosted by Barnsley MBC
                                                              Friday 13 February 2009
                                                              Westgate Plaza One, Westgate, Barnsley, S70 2DR

Nomad North and Barnsley MBC are looking forward to welcoming 50 local government delegates to this
showcase ‘21st Century Office’ event. Held at the Westgate Plaza One office building itself, delegates will be
split into 4 groups and attend all four work streams in a carousel fashion.

The 21st Century Office: Four Work Streams

Work Stream A:         •   Specification, Design, Commissioning & Project Management
The New Office         •   Environmental Considerations (including award winning biomass heating)
(The Building)         •   The Principles of Occupation (open plan, clear desks, break out areas, meeting rooms)
                       •   The Role of Facilities Management

Work Stream B:         •   Preparing to work differently
Mobile & Flexible      •   Using Hot Desks and Touch Down facilities
Working                •   The ReGS Project (mobile & flexible working in Regulatory Services at Barnsley MBC)
(The Business)         •   Implementing Change and Managing a Dispersed Workforce

Work Stream C:         •   Digitising Incoming Post
Electronic Post &      •   Electronic Document Records Management System
Records                •   Off Site Archive, Storage & Retrieval
(The Paper)
Work Stream D:         •    Workstyle Project
Workstyle & Policy     •    Take Up of New Working Arrangements
(The People)           •    Issues & Tensions
                       •    Work / Life Balance

The 21st Century Office: Programme

10:30                  Delegate Arrival, Registration & Refreshments

11:00 – 11:20          Plenary Session – Welcome from Ken Eastwood, Assistant Director, Barnsley MBC &
                       Chair of Nomad North.

11:30 – 12:15          Session One

12:15 – 13:00          Session Two

13:00 – 14:00          Lunch & Networking

14:00 – 14:45          Session Three

14:45 – 15:30          Session Four

15:30 – 16:00          Plenary Session – Panel Discussion & Update from Nomad North

16:00                  Close

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