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VISION STATEMENT
Augusta is a world-class capital city:
• where entrepreneurs start, grow, and maintain a variety of businesses;
• where citizens pursue life-long learning in first-rate schools, libraries, historic,
and cultural facilities;
• where residents, workers, and tourists circulate around and enjoy the Heart of
Augusta – on both sides of the Kennebec River, along Water Street, and
throughout the Capitol complex;
• where travelers appreciate the historic and natural scenery;
• where homebuyers and renters of all ages and incomes are drawn by safe and
appealing neighborhoods, and
• where taxpayers enjoy competitive tax rates and superior services.
! ! ! ! ! ! !!
MISSION STATEMENT
The Augusta City Council shall achieve this vision by:
• acting as a model of teamwork and efficiency in its own deliberations;
• creating an ongoing partnership with state government; and
• organizing a responsive, flexible, and effective economic development
program.
ICMA CODE OF ETHICS
The ICMA Code of Ethics was adopted by the ICMA membership in 1924, and most recently
amended by the membership in May 1998.
The purposes of ICMA are to enhance the quality of local government and to support and assist
professional local administrators in the United States and other countries. To further these
objectives, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of
every member of ICMA, who shall:
1. Be dedicated to the concepts of effective and democratic local government by responsible
elected officials and believe that professional general management is essential to the achievement
of this objective.
2. Affirm the dignity and worth of the services rendered by government and maintain a
constructive, creative, and practical attitude toward local government affairs and a deep sense of
social responsibility as a trusted public servant.
3. Be dedicated to the highest ideals of honor and integrity in all public and personal relationships
in order that the member may merit the respect and confidence of the elected officials, of other
officials and employees, and of the public.
4. Recognize that the chief function of local government at all times is to serve the best interests of
all of the people.
5. Submit policy proposals to elected officials; provide them with facts and advice on matters of
policy as a basis for making decisions and setting community goals; and uphold and implement
local government policies adopted by elected officials.
6. Recognize that elected representatives of the people are entitled to the credit for the
establishment of local government policies; responsibility for policy execution rests with the
members.
7. Refrain from all political activities which undermine public confidence in professional
administrators. Refrain from participation in the election of the members of the employing
legislative body.
8. Make it a duty continually to improve the member's professional ability and to develop the
competence of associates in the use of management techniques.
9. Keep the community informed on local government affairs; encourage communication between
the citizens and all local government officers; emphasize friendly and courteous service to the
public; and seek to improve the quality and image of public service.
10. Resist any encroachment on professional responsibilities, believing the member should be free
to carry out official policies without interference, and handle each problem without discrimination on
the basis of principle and justice.
11. Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a
member's decisions, pertaining to appointments, pay adjustments, promotions, and discipline.
12. Seek no favor; believe that personal aggrandizement or profit secured by confidential
information or by misuse of public time is dishonest.
City of Augusta, Maine
Fiscal Year 2001/02
Proposed Budget
***********************************************
City Council
William E. Dowling Mayor
Tom Sotir Councilor, Ward 1
Donna Doore Councilor, Ward 2
Gary Veilleux Councilor, Ward 3
Karen Foster Councilor, Ward 4
Sylvia Lund Councilor, At-Large
Mark O’Brien Councilor, At-Large
Mary Mayo-Wescott Councilor, At-Large
Delaine Nye Councilor, At-Large
***********************************************
William R. Bridgeo City Manager
City of Augusta, Maine
Fiscal Year 2001/02
Proposed Budget
***********************************************
Management Team
Michael A. Lombardo Assistant City Manager
R. Kelly Gray City Services Director
Leif E. Dahlin Community Services Director
Wayne M. McCamish Chief of Police
James E. Farrell Fire Chief
R. David Jowdry Civic Center Director
City of Augusta
FY2002 Budget
TABLE OF CONTENTS
BUDGET MESSAGE 7
APPROPRIATIONS RESOLVE 18
REVENUE SUMMARY 23
EXPENDITURE SUMMARY 27
LEGISLATIVE & EXECUTIVE
Mayor and City Council 32
City Manager 33
Contingency Funds 35
Corporation Counsel 35
Central Services 36
Education/Government Channel 36
Economic Development 37
Unclassified Accounts 39
Finance and Administration
Finance Administration 41
City Clerk 43
Registrations and Elections 45
Audit Bureau 46
Information Systems 47
Treasury/Tax Collection 49
City Assessor 51
Human Resources 53
City Services
City Services Administration 57
Planning Bureau 58
Historic Preservation 60
Code Enforcement 61
Engineering 63
Public Works Administration 65
Highway Program 66
Street Cleaning 67
Snow Removal 68
Waste Removal 69
Walks 70
Street and Road Maintenance 71
Resurfacing Program 72
Signs 73
City of Augusta, Maine FY2001/02 Budget Page 5
Community Services
Community Services Administration 75
Conservation Commission 76
Lithgow Library 77
Recreation 82
Parks & Cemeteries 84
Trees/Landscaping 87
Old Fort Western 88
Bicentennial Nature Park 91
Health and Welfare 92
General Assistance 93
Public Safety Division
Police Services 95
Fire Services 100
Civil/Emergency Preparedness 102
Fixed and Unclassified 103
Education Department 108
Enterprise Funds
Hatch Hill Solid Waste Facility 109
Augusta Civic Center 114
Ambulance Fund 123
Internal Service Funds
Central Garage 125
Augusta State Airport 128
Appendix
City of Augusta, Maine FY2001/02 Budget Page 6
March 29, 2001
Honorable William Dowling, Mayor
Members of the Augusta City Council
City Hall
Augusta, Maine 04330
Dear Mayor Dowling and Council Members,
Consistent with the provisions of our City Charter, I herewith present to you my proposed
municipal budget for the fiscal year 2001 – 2002. Throughout its preparation I have worked hard
to strike a balance between recommending enough funding to maintain the current level of
service (which I believe the Council and residents of our community generally support),
absorbing some fixed cost increases over which we have little if no control, and holding down as
much as possible an increase in the property tax rate. This certainly posed a challenge for me
as refining it will for you. It is of some consolation to know that most, if not all, other large Maine
municipalities face the same challenge.
The total budget proposed for next year is $41,728,570, an increase of $2,512,835 or 6.4% over
FY 2000/2001. To balance, it recommends a 3% increase in the property tax rate to $25.26 per
$1,000 of valuation. Although the expenditures proposed for the Education Department
education increase $971,580 (4.5%), there is no increase requested for local support of that
component of the budget due to an increase in State aid for education.
Among the reasons for the increase in expenditures include across-the-board wage increases
for the City’s workforce of 2.75% (as well as wage scale step increases) representing over
$500,000 more to General Fund; employee health insurance premium increases of 27% (an
increase of approx. $365,000 in the General Fund next year); rising debt service costs of
$150,000 associated with the passage of bond issues for the Civic Center ($4.3 million),
downtown parking facilities ($2.5 million), and Cony High School architectural work ($325,000);
increased Sanitary and Water District fees of $135,000; retiree health insurance and unfunded
pension liability payments up $185,250; workers compensation premiums up $55,000; and
electric and fuel costs estimated to increase over $100,000 next year.Complicating the situation
is the very limited amount of growth Augusta is experiencing in its taxable property base. Total
assessed value has gone from $866,000,000 last year to $875,000,000 this year for an increase
of 1%. That new value only generates $210,000 in additional property tax revenues available to
help offset the cost increases we must deal with. Clearly, if Augusta is going to have the
resources in future years to continue to address the burgeoning needs of a service center
community it is going to require significant growth in the tax base, or new non-property tax
revenues or both. You, as Mayor and Council, have worked hard in recent years to enable
growth to happen and to control expenditures as much as possible. You have taken the long
view regarding the importance of investment in economic development activities and capital
improvements like the Civic Center and downtown parking. I encourage you to maintain that
perspective as you digest this recommended budget and as we work during the coming weeks
to adapt it to your requirements.
City of Augusta, Maine FY2001/02 Budget Page 7
General Fund
The proposed General Fund budget for next year totals $19,382,815, an increase of 9.1% from
FY2000/2001. In the major revenue categories for this fund, I expect that motor vehicle excise
taxes will increase by about $62,000 over what was budgeted for this year and consistent with
what 3rd quarter results are reflecting. As with a number of other revenue categories, this
assumes a stable economy in the coming twelve months. A recession or other circumstance
affecting sales and consumer confidence could result in lower excise (and property) tax
collections as well as lower state revenue sharing proceeds. As reflects in our lack of growth in
assessed value, fees for building permits on new structures have been off in each of the last
several years and I expect that trend to continue next year. The amount of money we expect to
earn in interest on investments of our idle funds should be up by $75,000 over what was
budgeted for this year.
General Fund Revenues
$44,000,000
$41,694,370
$42,000,000
$39,215,735
$40,000,000
Millions
$38,154,440
$38,000,000
$36,265,829
$36,000,000
$34,000,000
$32,000,000
1999 Actual 2000 Acutal 2001 Budget 2002 Proposed
The “Rents-City Property” line item represents $85,000 the City receives from Rite-Aid for
annual lease payments on the building next to the library. Depending on how Council proceeds
with expansion of the Lithgow Library, that revenue may not continue to be available in future
years. “Transfers In” includes a $200,000 transfer from the Civic Center fund balance to offset
new debt service the General Fund will pay for expansion of the Civic Center. With available
cash in the Civic Center fund at about $350,000, there is no guarantee that this revenue will be
available next year or beyond. The remainder of the “Transfers In” line include $50,000 from the
Hatch Hill fund balance, $30,000 from the Water and Sanitary Districts to help with the cost of
the proposed GIS specialist in the Information Systems Bureau (which would not be filled
without the agreement of the Districts to participate – and which to date has only been
discussed in a preliminary fashion with them), $35,000 in General Assistance Reimbursement
and other miscellaneous reimbursements from recreation and health and human
service/general assistance programs.
It appears from the latest information that the Maine Municipal Association and the State can
provide us that general purpose state revenue sharing will be down by $250,000 next year, a
major hit. Conversely, I anticipate that state aid for roads will increase by $50,000. Lastly, I am
proposing that $713,147 be appropriated from the General Fund balance to hold the need for a
tax increase to 3%. As a rule, it is bad policy to rely on the fund balance for such a purpose,
however ours is particularly strong at this time (I estimate that it will be at $4.4 million at year
end and the Charter contemplates a healthy fund balance equal to 8.3% of the City budget or
City of Augusta, Maine FY2001/02 Budget Page 8
$3.3 million). Further, much of the fund balance appropriation can be attributed to one-time
capital expenditures ($588,000).
On the expenditure side of the General Fund, salaries, wages, health insurance and other
fringes clearly represent the largest element of the budget. Together, they total $10,815,200, or
58% of the Fund. That includes $415,000 in retiree health benefits and $787,370 in unfunded
liability payments (IUUAL) to the state retirement system. Eighty percent of the City’s workforce
in unionized and wages and benefits are set by contractual agreements in place for another two
years. Health insurance premiums continue to rise dramatically and must be addressed in some
fashion in the next round of bargaining.
Within individual account categories, the Mayor/Council and City Manager accounts are
consistent with this year. In the CTV-7 account, annual appropriations have been increased by
$17,500 and an additional one time expenditure of $25,000 is recommended so as to provide
for studio and equipment upgrades that will facilitate a transfer of this function to the School
Department and, in future years, allow for State Education Department reimbursement of much
of their costs. The Corporation Counsel account should be increased by $13,000 based on
recent years’ expenditure levels.
In the Unclassified account, there is a reduction of $62,000 for “Other Fees”. This line was
available in past years for unanticipated labor settlement costs and for the first time in years, we
have agreements in place for all eight of our bargaining units. Also in this account, I include
$7,500 to maintain a City web page, $50,000 as a reserve to offset fluctuations in the cost of
fuel and heating oil throughout the General Fund, and $12,000 for recodification of the City
Code – something not done in the past decade. The Council and Manager Contingency
Accounts remain level funded at $20,000 and $10,000, respectively.
Within the Finance and Administration Department, City Clerk, Elections, Auditor, Treasurer/Tax
Collector, Assessor, Human Resources and Finance Administration increase only by the
amount necessary to meet scheduled salary and fringe increases. The Information Systems
account proposes the addition of a new position to manage the City’s geographic information
systems (GIS) work. The cost of that position (salary and fringe) is $61,000. The position should
not be created unless there is participation from the Water and Sanitary Districts of at least half
of this cost.
In the City Services Department, costs for the Planning Bureau are reduced to their level of two
years ago by returning the Engineering Aide position to Engineering. Last year, we envisioned a
closer working relationship between the City Planner and the Engineering Aide, especially in the
area of GIS. We since appreciate that GIS is more appropriately housed in the Information
Systems (computers) office and that Engineering requires the full-time services of a City
Engineer and Engineering Aide/Project Manager. The Historical Preservation Commission has
requested a modest amount of funds to assist with identifying and protecting significant
properties in the City. The Code Enforcement, Publics Works Administration, Highway, Street
Cleaning, Waste Removal, Walks, Street Maintenance and Signs accounts are consistent with
this year except for wage and fringe increases.
Economic Development, also budgeted at a maintenance level, is no longer within the City
Services Department but rather is accounted for as a Bureau within the Legislative and
Executive Department with the Director reporting directly to me as of last February.
City of Augusta, Maine FY2001/02 Budget Page 9
City Services Administration is reduced from this year’s level because of a reduction in traffic
light maintenance costs from $47,000 to $15,000. Conversely, funds are budgeted for a new
function, Facilities Maintenance Management, with salary and support costs totaling $62,000.
Within that account are funds that covered janitorial services at the Library, Naval Reserve
Building and City Hall in prior budgets. On balance, the new maintenance function, which adds
substantially to our ability to perform preventative maintenance and will save money in the long
run, adds approx. $75,000 (including salary costs) to the 2001/2002 budget.
Also new in this budget is half the cost of a full time position to be shared between Hatch Hill
and the Snow Removal account. I am persuaded that additional staff is justified here. In 2001,
there were 11.2 full time equivalent employees (FTEs) available to fight snow. This modest
increase in personnel (.5 FTE) will help insure that we can respond appropriately to our snow
removal needs. In the Street Resurfacing account, I recommend $200,000 for repaving efforts.
During each of the last three years, DPW has spent approximately $300,000 for this work. That
money came from a $1 million bond issued in 1998. With those funds exhausted, it is important
to keep up some effort on an ongoing basis. You can appreciate that the need well exceeds
what I have requested (and what the Department staff has recommended), however, this is all I
feel we can afford in the coming year.
In the Community Services Department, I am proposing $4,000 for the Conservation
Commission to allow them to publish some brochures and other educational and promotional
materials. I commend the Commission for their desire to do more and their dedication to
preserving and enhancing the City’s natural environment. The Administration account assumes
the hiring of a new Director prior to the beginning of the fiscal year and funds that account
accordingly.
The Lithgow Library sees an increase in funding of approximately 6% (though the actual dollar
amount of expenditures decreases due to the shift in janitorial services to Facilities
Maintenance), which is in line with general costs increases outlined earlier in this letter.
The Parks and Cemeteries Bureau has a recommended increase of $119,000 above this year’s
funding. In reviewing budget performance with the Bureau Director, it became clear to me that
the past Department Director had under-budgeted substantially in the past two years. In
addition, last summer we were only able to recruit the seasonal help we needed by increasing
the hourly rate from six to seven dollars per hour (an annual impact of $50,000). Beyond the
wage adjustment, I recommend we invest $10,000 in repairs to the public restrooms at the
Water Street Bus Depot (or close the facility) and purchase two new 54” gang mowers at $5,000
each to improve efficiency.
The Recreation, Trees/Landscape, Fort Western, Health and Welfare, General Assistance
accounts are maintenance budgets in 2001-2002.
New to the budget this year is a recommended appropriation for operation and maintenance of
Bicentennial Nature Park. I anticipate that there will be a successful community fund-raiser over
the next couple of months and that by the 4th of July weekend, we will have a functioning
waterfront park for City residents and their guests. I propose annual expenditures on the order
of $40,000. That will provide for an on-sight park manager for five months a year, three
additional summer assistants (at $6.00 per hour) and minimal funds for support and
maintenance materials and supplies. I have begun the recruitment process for the staff and will
look to the new Community Services Director to implement this program.
City of Augusta, Maine FY2001/02 Budget Page 10
Again this year, I compliment our public safety department heads, Police Chief McCamish and
Acting Fire Chief Cusick, for the restrained budget requests presented to me. Aside from
contractually obligated wage increases, both budgets hold the line from this year. In the Police
Department, I reduced approximately $25,000 from the Chief’s request, primarily by scaling
back the number of replacement vehicles from five to four ($18,000). In the Fire Department,
Chief Cusick made a strong case for an additional firefighter, however, given the budget
pressures overall, I do not believe we can afford the new position at this time. Other than
salaries, the Fire department line items are consistent with this year.
For capital improvements next year, I am recommending $588,750 in cash-capital items and a
Council bond of approximately $400,000. The bond proceeds would fund road reconstruction of
Cony Street Extension ($250,000-$300,000) and a host of various other roads/sidewalks
reconstruction for which we are currently prioritizing. The cash-capital items are as follows:
Project Budget Amount
Central Garage Facilities Upgrade $114,000.00
Cemetery Land Acquisition 100,000.00
Vacant Bldg/Land Acquisition and 100,000.00
School Dept. Capital Improvements 80,000.00
Replace Engine #2 (Fire) 75,000.00
Cemetery - Columbarium 35,000.00
Street Sign Replacement Project 29,500.00
CTV-7 Capital improvements 25,000.00
Ft. Western Moisture Mitigation and 16,500.00
Voting Machine (2nd of 3 yr. lease) 13,750.00
By labor contract and past City policy, the City pays the health insurance costs for retired
employees. That will increase by $65,000 next year to $415,000. In addition, we are legally
obligated to pay for unfunded pension liability (incurred in years prior to 1997) and that amount
rises $120,000 next year to $787,370 (general fund, $978,900 overall.) Most of our other
insurance costs are stable with the exception of worker’s compensation premiums, which are
expected to increase by $55,000.
Again this year, the amount assessed the City by the Augusta Sanitary District for sanitary
sewers and storm drainage will increase by $100,000 to $1,035,000, due to last year’s mid-term
rate increase. This charge represents 5.3% of the General Fund budget. The fees have
increased over 30% since FY 1999 and are a consequence of the massive stormwater
abatement program that the District has been implementing. That program is a result of federal
clean water mandates that were issued without any accompanying funding. Also increasing this
year are charges for water ($35,000) and electricity ($36,000).
In Maine, funds for the operation of county government are raised through an assessment by
the county to each municipality. This year, Augusta’s county tax assessment increases by a
modest 2.6% to $983,000.
Special Funds
In addition to the General Fund, City government operates a number of enterprise activities that
rely on the non-property tax revenues they generate to be self-sustaining. They include the
Hatch Hill Landfill, the Central Garage, the Augusta Civic Center, the Ambulance Fund, and the
Augusta Airport.
City of Augusta, Maine FY2001/02 Budget Page 11
Hatch Hill Landfill serves the City of Augusta and seven surrounding communities. It is a
modern, licensed solid waste disposal and recycling facility with a proposed operating budget
for FY 2001-2002 of $2,352,336, up .6% from 2000-2001. The landfill is in the final stages of a
$9.7 million expansion project that will be completed this summer. That expansion (Expansion
III) will add another twenty years of capacity. The largest expenditure item in the budget is $1
million for debt service for the expansion work. Other significant costs include $355,000 in
personnel related costs, $250,000 in equipment repair and replacement and $300,000 in
leachate disposal. Rates charged for tonnage deposited at Hatch Hill are recommended to
remain constant next year, however I will be asking the Director to conduct a study this summer
of the advisability of a rate increase. To ease the fiscal pressure on the General Fund, I am
recommending a transfer from the Hatch Hill fund balance of $50,000.
The Central Garage is an internal service account that provides for the acquisition and
maintenance of the City’s fleet (excepting public safety vehicles). This year, Council authorized
a new position of Fleet Manager to direct this enterprise. Since hiring a director, much progress
has been made in systematizing our preventative maintenance program and upgrading our
fleet. I am still not satisfied with the status of our long-range program and that will be the priority
for Central Garage in the coming year. The total budget for Central Garage is $1.05 million. It
employs eight full time supervisors, mechanics and technicians and maintains over 140 vehicles
and pieces of mechanized equipment. Were our finances better, I would be recommending an
ongoing infusion of at least $500,000 a year for fleet upgrades, as we did this year. Years of
cost avoidance have left us behind in this area.
The Augusta Civic Center has a proposed operating budget of $2,257,507 for next year, up
about 4%. Director Dave Jowdry bases his estimate on the assumption that renovations and
expansion work authorized by this year’s $4.3 million bond issue will not impede business to a
great degree next year. If business does fall of (for whatever reason), expenses would be
reduced proportionally. To offset the impact of the new Civic Center debt service on the General
Fund, I am recommending a transfer of $200,000 from that balance to the General Fund. That
will reduces the cash balance in the Civic Center fund by more than half and may well not be
sustainable in future years. For this year, it represents the equivalent of a 1% property tax
increase, an important consideration.
The Ambulance Fund, established a number of years ago in response to the dynamic change in
the role of our Fire Department from strictly firefighting to a heavy emphasis on rescue and
emergency medical services, is an $800,000 enterprise that funds the clerical position at the
Department (whose weekly hours I propose to increase from 32 to 40) and eight
firefighter/paramedics. It is a self sustaining account with $590,000 in revenues coming from
emergency calls, $275,000 from routine transfers, and $34,000 from per capita fees to
surrounding municipalities. We write off $100,000 each year in uncollectable billings. Next year,
I propose to spend $50,000 in remounting an ambulance (on a new truck) and will recommend
to Council that a creative hybrid vehicle (fire pumper with ambulance compartment) be
purchased consistent with a recommendation made to me by Chief Cusick. The bulk of the
Ambulance Fund budget goes to salaries and wages ($500,000) and replacement equipment
and reserve funds ($220,000).
Finally, the Augusta Airport, which the City operates as part of a ten year agreement with the
State of Maine (the owner), has a proposed FY 2001-2002 operating budget of $354,568, all of
which is reimbursed to the City by pre-agreement with the Maine Department of Transportation.
Capital improvements to the Airport are contained in the MDOT budget and a close working
City of Augusta, Maine FY2001/02 Budget Page 12
relationship exists between the City staff who very capably manage the facility and state
personnel responsible for its oversight.
Conclusion
This is my fourth budget process for the City of Augusta and definitely the most difficult. I had as
a personal goal since last year to present this budget with a 0% property tax increase proposed.
In recent weeks, as revenue projections, taxable valuation data, and departmental submissions
came in, it became evident that, absent some drastic cuts in service levels, I could not reach
that goal. Knowing that my counterparts in Bangor, Lewiston, Auburn, Portland, South Portland,
Brunswick and other communities face the same dilemma is something of a comfort but it is
frustrating nonetheless. I know it is hard for people on fixed incomes to continually absorb tax
increases and that high tax rates deter people from moving into the City. However, what service
center communities like ours have to offer is full and capable services and reducing those
services at a time when we are working to attract new residents and businesses into the City
seems to me to put us on a downward spiral. However, I can certainly respect that you, as
Mayor and Council, might view it differently. Accordingly, my staff and I stand ready to assist
you in any way possible as you grapple with this, your most important Council responsibility,
during the coming weeks.
Sincerely,
William R. Bridgeo
City Manager
City of Augusta, Maine FY2001/02 Budget Page 13
Introduction
The FY2000/01 budget document is meant to serve as a tool for many potential users
including citizens, elected officials, auditors and fiduciary agents, the media, and City
staff. It includes a variety of graphs, tables, and summaries to make information
retrieval as easy as possible. The proposed budget represents the City Manager's
recommendations for the coming fiscal year. With the Mayor and City Council's
guidance and consensus, a final budget will be adopted by June 1, 2000.
In serving the many users of this proposed budget, the document takes on a number of
roles:
As a policy document, the budget measurement and quality service
reflects decisions about a variety of initiatives.
policy issues such as what programs Such efforts focus on the broader
to fund, how much to tax, the level of picture and what is being accomplished
service to be provided and what the within the community. More specifically,
Council priorities are vis-à-vis the these efforts re-focus our efforts on the
amount of funding allocated to a outcomes of service performance -- e.g.
given program or service. what is being accomplished as a result
of our efforts, the level of efficiency and
The City Charter and various rules effectiveness of operations, and quality
prescribed by the Government of service. Focusing on the budget as
Accounting Standards Board (GASB) operations guide assists us in this
require Augusta, like other important effort.
municipalities, to detail the level of
expenditures required in a fiscal year Finally, the proposed budget is meant to
and the anticipated resources act as a communications device
available to fund those expenditures. detailing the nature of our operations
In this respect, the budget serves as and the level of service provided. We
a financial plan and guide for endeavor to provide a budget document
implementation. that is logical in format, clear, and
concise.
The budget also serves as an
operations guide and As communications device, this
management tool providing insight document is meant to be a work in
into goals and objectives to be progress. We encourage stakeholder
achieved by each department and input on the usefulness of information
bureau. The FY2000/01 proposed provided and welcome your suggestions
budget format has been modified to on how this document (and the budget
better articulate these goals and process) might be refined to better meet
objectives, and serves as the first your information needs.
step toward future performance
City of Augusta, Maine FY2001/02 Budget Page 14
Summary of Augusta's election, these terms will be staggered -
Financial System - three councilors being elected every
year.
Overview.
The City of Augusta is a full-service, General Powers:
home rule municipality governed by
the provisions of the State of Maine A. The Mayor and City Council are the
Constitution and the Augusta City chief policy-making body of the city
Charter. The City provides a wide and can adopt and amend
array of service to its 20,000 ordinances and local laws as
residents. Municipal services are necessary for proper management of
financed through a variety of taxes, city government;
fees, charges for service, and
B. The Mayor and Council appoints and
intergovernmental assistance. The
removes the City Manager;
City adopts an annual budget as the
plan for delivery of services and in
C. The Mayor and Council adopts the
managing the revenues to support
budget of the city;
these services.
D. The Mayor and Council approves the
Organization. schedule of compensation for boards,
The Charter provides for the Council- commissions, and all employees of
Manager form of government. the city;
Pursuant to the Constitution of the
State of Maine, the City Council is E. The Mayor has the power to appoint
vested with the powers of local self- qualified persons to fill vacancies on
government and home rule. Such City boards, commissions, and
powers are exercised in accordance committees, with confirmation by the
with Maine State Law and the City of City Council.
Augusta Charter and Code of
Ordinances. City Manager.
The City Manager is the chief
Mayor & Council. administrative officer and purchasing
The corporate authority of the city is agent of the city and is responsible to
vested in a Mayor and seven the Council for proper administration of
councilors. Effective November 2000, all city affairs. As such, the Manager is
an eighth member will be added to empowered to:
the council ranks and the Mayor will
become a member of council with an A. Enforce the laws and ordinances of
equal vote on all issues. Four of the the city;
city councilors are elected at-large.
The other four members are elected B. Appoint, suspend, or remove all
by each of the City's four wards. All department heads except as
councilors are elected for a three-year otherwise designated by the Charter;
term. Following the November 2000
City of Augusta, Maine FY2001/02 Budget Page 15
C. Prepares the annual budget and
capital plan, submits them to General Fund
Council for approval and is Special Revenue Funds
responsible for implementation Enterprise Funds
and administration after adoption; Internal Service Funds
Fiduciary Funds
D. Prepare an annual report detailing
the finances and activities of the General Fund. The general fund is the
city for the previous fiscal year; primary operating fund and receives
revenues from taxes, state grants,
E. Exercises supervision and control transfers from other funds, interest
of all administrative departments income, fees, fines, licenses, permits,
and agencies; franchise fees, administrative revenues,
and other sources. All operating
F. Advises the Mayor and Council expenditures are paid from the general
as to the business, financial funds, such as: payroll, overhead (fringe
condition and future needs of & health benefits), supplies, fees for
the city. services, and other miscellaneous costs.
Special Revenue Fund. Special
Revenue Funds include grants and
Account Structure contracts that restrict how money is to
be spent. Funding is derived from a
Fund Accounting. specific source for a specific purpose.
Fund accounting is used by
municipalities for budgeting and Enterprise Funds. Is a type of
accounting. Each fund is considered Proprietary Fund whose operations are
to be a separate account, much like a primarily funded by user charges.
checking or savings account. Enterprise funds in many ways are
Revenues received are deposited into typically run like a private business, the
the funds and are used to pay for goal of which is self-sufficiency. An
ongoing activities. example is the Civic Center.
The City Council must approve Internal Service Funds. The Central
expenditure levels for all funds. This Garage is an example if an Internal
approval is given at the adoption of Service Fund and provides services to
the Annual Budget, but can also be other City departments. These types of
done throughout the year as funds often recover all or part of their
circumstances arise. operating costs through user charges to
the other departments they service.
The City's funds are categorized in
accordance with Generally Accepted Fiduciary Funds. The City maintains
Accounting Principals (GAAP) as several Trust Funds, or accounts whose
follows: assets are held in "trust" or as agent or
City of Augusta, Maine FY2001/02 Budget Page 16
trustee for another organization, the fund balance…and more specifically
entity, or person. Scholarship the unreserved fund balance.
programs and perpetual care fall into
this category. Simply put, the fund balance
(sometimes referred to as the "rainy day
How Funding is Developed fund") is the difference between fund
assets and fund liabilities.
Basis of Budgeting and
Accounting. Hypothetically speaking, if the City were
The basis of budgeting is somewhat to go 'belly up" it’s the amount that
different than the basis of accounting would be remaining once all of the
in that budgets are based largely on assets (buildings, equipment etc.) were
estimated cash flows. The basis of sold, all outstanding revenues were
accounting refers to the conventions collected, and all of the bills paid.
for recognition of costs and revenues
in budget development and in
establishing and reporting
appropriations, which are the legal
authority to spend and collect
revenues. The basis of accounting
includes depreciation, asset valuation,
and inventory.
Augusta uses the modified accrual
basis of accounting, which is
generally a mixture of the cash basis
accounting and accrual accounting.
In the modified accrual system,
revenues are generally recognized
when measurable and when
collectible during the current
accounting period. An example
would be the property tax -- which is
realized as revenue to the City when
committed in July, but is actually
received in two installments
(September and March) of each year.
Expenditures on the other hand are
recognized when incurred and
payable.
A particular term of accounting
parlance that warrants attention is
City of Augusta, Maine FY2001/02 Budget Page 17
City of Augusta, Maine FY2001/02 Budget Page 18
City of Augusta, Maine FY2001/02 Budget Page 19
APPROPRIATION RESOLVE/JULY 1, 2001 – JUNE 30, 2002
BE IT RESOLVED, That there is hereby appropriated for the support of the departments of the
City of Augusta, for payment of County Taxes, for the bonded indebtedness of the City, and for
all the other debts incurred by the City for the fiscal year beginning July 1, 2001, and ending
June 30, 2002, the sum of $41,487,438 of which a summary appears below.
BE IT FURTHER RESOLVED, That the amount to be raised from current real and personal taxes
considering estimated departmental revenues, fund balance, and other sources of $19,871,870
to be set at $21,615,568
PRELIMINARY FINAL
DEPARTMENT AMOUNT BUDGET
Legislative/Executive
1000 Mayor and City Council $ 49,545 49,545
1100 City Manager 233,091 233,091
1300 Corporation Council 78,000 78,000
1001 Education/Gov't. Channel Transfer 85,000 0
2600 Contingent Fund 30,000 30,000
1900 Central Services 41,664 41,664
2500 Unclassified 292,000 254,000
2900 Economic Development 275,072 275,072
Total Legislative/Executive $ 1,084,372 $ 961,372
Administration and Finance
2300 Finance Administration $ 84,736 $ 85,111
6601 Human Resources 179,689 179,689
2050 Information Systems 241,857 180,745
2000 Auditor 172,968 172,968
2200 Assessor 187,448 187,448
1200 City Clerk 180,770 180,770
1600 Board of Registration and Elections 25,900 25,900
2100 Treasurer/Tax Collector 332,466 323,121
Total Administration and Finance $ 1,405,834 $ 1,335,752
City Services
2974 City Services Administration $ 147,096 $ 162,096
2975 City Engineer 197,390 197,390
2350 Planning 74,676 74,676
2351 Historic Preservation 5,225 5,225
2400 Code Enforcement 214,591 214,591
3000 Public Works Administration 93,599 93,599
3100 Highway 615,424 615,424
3150 Street Cleaning 110,457 110,457
3200 Snow Removal 622,575 622,575
3300 Waste Removal 616,524 616,524
3400 Walks 61,167 61,167
3600 Roads/Streets (combined) 179,853 179,853
City of Augusta, Maine FY2001/02 Budget Page 20
3700 Resurfacing of Streets 275,223 275,223
4700 Signs 93,730 93,730
City Bldgs/Facilities 337,989 437,139
Total City Services $ 3,645,519 $ 3,759,669
Community Services
2950 Conservation Commission $ 5,000 $ 5,000
6600 Community Services Administration 148,865 148,865
6650 Public Library 483,104 483,104
6950 Fort Western Museum 95,581 95,581
7000 Health & Welfare Administration 155,862 155,862
7110 General Assistance 59,400 59,400
6700 Recreation 157,111 157,111
6750 Parks/Cemeteries 578,027 578,027
6825 Trees/Landscape Maintenance 58,456 58,456
6975 Bicentennial Nature Park 40,753 40,753
Total Community Services $ 1,782,159 $ 1,782,159
Public Safety
5000 Police Bureau $ 2,937,887 $ 3,032,887
5500 Fire Department 1,714,047 1,761,047
5555 Civil Emergency Preparedness 1,925 1,925
Total Public Safety $ 4,653,859 $ 4,795,859
Fixed and Unclassified
Z200 Retirement & Hospital Insurance $ 1,210,370 $ 1,210,370
Z300 General Insurance 375,500 375,500
Z400 Sanitary Sewers & Storm Drains 1,035,000 1,035,000
Z500 Lighting & Electricity 490,752 490,752
Z600 Water 715,000 715,000
8000 Debt Service 1,306,000 1,241,000
8850 Capital Improvement Budget 588,750 298,750
Z701 Bad Debts Expense 35,000 35,000
Total Fixed and Unclassified $ 5,756,372 $ 5,401,372
County Tax
8700 County Tax $ 983,000 $ 983,000
Reserve
8900 Reserve $ 37,500 $ 37,500
TOTAL MUNICIPAL $ 19,348,615 $ 19,056,683
Education
1001 Education/Gov’t Channel Transfer 0 85,000
6000 Board Of Education 72,503 72,503
6001 Office of Superintendent 694,858 694,858
City of Augusta, Maine FY2001/02 Budget Page 21
6210 Buker School 1,223,555 1,223,555
6220 Hodgkins School 1,300,155 1,300,155
6110 Farrington School 1,412,905 1,412,905
6120 Gilbert School 1,035,079 1,035,079
6130 Hussey School 881,471 881,471
6140 Lincoln School 964,156 964,156
6230 Cony High School 4,757,340 4,757,340
6300 VoTech School 1,910,471 1,910,471
6310 System-Wide Services 4,569,134 4,569,134
6320 Special Education 2,929,041 2,929,041
6500 Adult Education 528,572 528,572
6545 Secular Services 11,515 11,515
6550 X/Par. Bus Transp. 55,000 55,000
TOTAL EDUCATION $ 22,345,755 $22,430,755
TOTAL APPROPRIATIONS $ 41,694,370 $ 41,487,438
City of Augusta, Maine FY2001/02 Budget Page 22
General Fund Revenues
Revenues by Source
Other Revenues – 5.3%
Fund Balance
Transfer - 1.6% Excise & Other Taxes – 6.2%
State Grants & Aid – 7.6%
General Property
Tax – 52%
Education – 27.4%
General Property Tax:
General property taxes (real an personal) are levied on all residential, commercial,
industrial, and other non-exempt real property -- Augusta's single largest source of
income. The general property tax is a product of two factors: the assessed valuation
and the property tax rate. The assessed value of property in Augusta is equal to the
full market value, which is estimated at 875,000,000 for FY 2002. The budget as
adopted by the City Council will require a property tax levy of $21,615,568. Therefore,
dividing the amount of taxes needed to fund the budget by the assessed value derives
the proposed tax rate of 24.69 mils; a .7% increase.
Fiscal Year Assessed Value Tax Rate (mils)
1996 Actual 887,810,252 .02224
1997 Actual 880,593,252 .02224
1998 Actual 878,701,200 .02266
1999 Actual 856,948,300 .02334
2000 Actual 864,731,100 .02404
2001 Actual 866,875,800 .02452
2002 Budget 875,000,000 .02469
City of Augusta, Maine FY2001/02 Budget Page 23
General Fund Revenues At-a-Glance
FY2000 FY2001 FY2002
Actual Budget Budget Chg
General Property Tax 19,550,423 21,255,969 21,615,568 359,599
Education 10,048,867 10,538,571 11,430,151 891,580
State Grants and Aid 3,268,824 3,325,795 3,152,000 -173,795
Excise & Other Taxes 2,742,493 2,431,650 2,603,800 172,150
Other Revenues 2,643,833 1,301,750 2,006,972 705,222
Fund Balance Transfer 100,000 362,000 678,947 316,947
Total Revenues $38,354,440 $39,215,735 $41,487,438 $2,271,703
General Property Tax:
The increase in revenues reflects a .7% growth in the tax rate to 24.69 mils.
Education:
Revenues from education are derived from a combination of tuition and receipts, state
grants and aid, and miscellaneous fees for service. For a detailed description of
revenues for education, please consult the Schools Department budget for further detail
State Grants and Aid:
State grants and aid include such items as the homestead reimbursement, revenue
sharing, the urban/rural initiative payment (formerly the state block grant for roads),
and sundry other reimbursements from the State of Maine. Driving this decrease is a
projected decline in State Revenue Sharing of nearly $249,000 (and modest increases in
other grants & aid) from the previous fiscal year – State revenue estimates for FY2001
were overstated from actual revenues and have been more conservatively budgeted in
FY2002.
Excise & Other Taxes:
This category of revenues includes excise tax on automobiles, watercraft, and
snowmobiles, as well as, interest and penalties on delinquent taxes, and proceeds from
the sale of tax acquired property. The FY2001/02 proposed budget anticipates an
increase in revenues derived from the motor vehicle excise tax of $162,500, as well as,
modest decreases in watercraft excise tax and tax lien penalties.
Other Revenues:
The other revenue category is a mix of such items as fees and fines generated by the
police and fire departments, charges for service by the City Clerk's office, various
licenses and permits, and other miscellaneous general government revenues. Factors
contributing to the increase in this revenue class include a rise interest on investments
of $150,000 and $540,000 more for “transfers in.” The Transfers In category include
items budgeted as general reimbursements in individual bureau budgets as a decrease
in expenditures.
City of Augusta, Maine FY2001/02 Budget Page 24
General Fund Revenues
Acct. FY 2000 FY2000 FY2001
No. Account Title Actual Budget Approved Chg.
51062 2000 Real Estate 17,156,972 0 0 0
51063 2000 Personal Prop 2,393,451 0 0 0
51064 2001 Personal Prop 0 2,500,000 0 -2,500,000
51065 2001 Real Estate 0 18,755,969 0 -18,755,969
51066 FY2002 Real Property Tax 0 0 19,115,568 19,115,568
51067 FY2002 Personal Prop Tax 0 0 2,500,000 2,500,000
51082 Tax Acquired Property 0 35,000 25,000 -10,000
51085 Snowmobiles 3,821 4,300 4,300 0
51086 Watercraft - Excise 16,120 18,000 17,000 -1,000
51087 Tax Lien Penalty 17,182 17,750 17,500 -250
51088 Tax Interest 158,325 125,000 125,000 0
51089 Motor Vehicle Excise 2,547,045 2,237,500 2,415,000 177,500
51110 Taxi Licenses 765 600 750 150
51111 Plumbing Permits 8,703 6,250 7,500 1,250
51112 Registration Commission 56,297 55,000 55,000 0
51113 Amusement Licenses 4,675 3,100 3,750 650
51114 Letter Deposit Box 600 600 600 0
51115 Protective Licenses 13,550 8,500 11,000 2,500
51116 Comm. from State Licenses 6,199 4,600 5,000 400
51117 Marriage Licenses 4,017 3,500 3,500 0
51118 Burial Permits 2,252 2,100 2,100 0
51119 Building Permits 89,477 65,000 50,000 -15,000
51120 Transit Sellers 150 200 200 0
51121 Flood Hazard Permits 75 0 50 50
51122 Zoning Permits 12,845 10,500 10,500 0
51123 Prof. & Occup. Licenses 50 100 50 -50
51220 Court Fees & Fines 8,458 6,000 8,000 2,000
51221 Traffic Tickets 12,170 7,200 9,500 2,300
51223 False Alarm Charges 3,450 6,500 5,500 -1,000
51329 Retirees Ins. Premium 78,061 78,000 100,000 22,000
51330 Rents - City Property 83,986 85,000 85,000 0
51331 Interest on Money Market 327,540 0 0 0
51332 Interest on Trust Funds 22,728 5,000 5,000 0
51333 Miscellaneous Interest 303,914 475,000 625,000 150,000
51334 Benefits Charges 16,998 10,000 10,000 0
51335 Int. on Cemetery funds 10,820 10,000 10,000 0
51336 Interest on ACC Loan 556 0 0
51337 UMA/ACC Elevator Loan Int 68 0 0
51411 Transfers In 59,434 96,411 540,522 444,111
51441 Tree Growth Reimbursement 19,038 18,000 19,000 1,000
51442 Veteran Exemption Reimb. 17,814 18,800 18,000 -800
51443 Homestead Reimbursement 744,020 745,000 750,000 5,000
51444 Homestead Adm. Reimb. 0 0 0 0
51445 State Revenue Sharing 2,203,914 2,298,995 2,050,000 -248,995
51453 State Block Grant-Roads 261,051 0 0 0
51455 CDBG Reimbursement 22,987 0 25,000 25,000
City of Augusta, Maine FY2001/02 Budget Page 25
51456 Urban/Rural Initiative Pmt. 0 245,000 290,000 45,000
51457 Envisionet Parking Reimb 0 0 0
51548 Signs (Outside Work) 0 500 500 0
51550 Recording Legal Inst. 1,376 650 700 50
51551 Vital Statistics 19,156 17,000 18,000 1,000
51552 Sale Ordinance & Codes 808 500 600 100
51553 Outside Work - Other 370 850 750 -100
51554 Misc. Other Services 54,391 40,000 30,000 -10,000
51555 Gravel 25,916 16,500 17,500 1,000
51556 Augusta Parking Dist. 27,200 27,200 27,200 0
51557 Police Charges 12,454 11,500 12,000 500
51561 Dispatch Service 10,000 10,000 10,000 0
51563 HR Service – AWD 7,900 7,900 7,900 0
51564 HR Service – ASD 10,200 10,200 10,200 0
51565 Regional Dispatch Center 1,500 0 0 0
51566 Lee St. Property 0 0 0 0
51677 City Auction 7,792 0 0 0
51684 Cemeteries 25,910 36,000 26,000 -10,000
51685 Exempt Property Cont. 32,207 77,000 75,000 -2,000
51686 Animal Control Program 6,340 5,000 5,600 600
51687 Departmental Misc. Rev. 2,284 2,000 2,000 0
51688 Cable Franchise Fee 202,214 161,700 165,000 3,300
51690 Library 20,339 19,500 19,500 0
51697 Sale of Land 35,000 0 0 0
51698 Recreation 10,288 0 8,000 8,000
51699 Unclassified 29,513 15,000 22,000 7,000
51701 Fund Balance Transfer -100,000 362,000 678,947 316,947
56162 Vocation Sending Units 867,846 860,000 880,000 20,000
56164 AMHI Tuition 42,057 45,000 45,000 0
56165 Summer School 0 0 0 0
56167 Vocational Receipts 8,942 11,000 11,000 0
56168 High School Receipts 24,948 17,000 17,000 0
56170 Tuition 604,767 600,000 624,750 24,750
56171 Misc. School Receipts 8,974 9,500 9,500 0
56172 General Purpose Aid 7,141,658 7,692,844 8,423,425 730,581
56173 State Debt Service 563,497 256,287 238,699 -17,588
56174 Medicaid Reimbursement 329,808 290,000 333,837 43,837
56176 Special Ed. Services 168,898 150,000 150,000 0
56177 Schl Lunch Support Cost 52,778 50,000 55,000 5,000
56179 Use of School Fund Balanc 0 225,000 390,000 165,000
56243 Federal ABE Grant 35,262 36,440 36,440 0
56249 State Evening School 164,194 175,000 175,000 0
56279 Adult Ed. Course Fee 2,938 3,000 3,000 0
56292 Paroch. School Bus Trans 12,320 14,000 14,000 0
56296 Adult Ed. Fees 13,369 15,000 15,000 0
56297 Adult Ed. Textbooks 6,611 8,500 8,500 0
Total Revenues 38,154,440 39,238,046 41,487,438 2,249,392
City of Augusta, Maine FY2001/02 Budget Page 26
General Fund Expenditures
Expenditures by Source
Finance & Admin. - 3.4%
Legislative/Executive - 2.6%
City Services - 8.7%
Community Services - 4.3%
Fire & Emergency
Education - 53.9% Svce - 7.0%
Police Department -
4.1%
Fixed & Unclassified - 2.6%
General Fund Expenditures At-a-Glance
FY2000 FY2001 FY2002
Actual Budget Approved Chg.
Legislative/Executive 832,897 1,070,737 1,046,372 -24,365
Finance and Admin. 1,156,753 1,261,588 1,335,752 74,164
City Services 2,983,382 3,333,490 3,759,669 426,179
Community Services 1,515,570 1,578,206 1,782,159 203,953
Police Department 2,791,132 2,727,422 3,032,887 305,465
Fire Services 1,863,136 1,624,033 1,762,972 138,939
Fixed and Unclassified 3,798,005 4,592,149 5,102,622 510,473
Capital Improvements 555,088 651,095 298,750 -352,345
Reserve for Abatements 34,040 45,000 37,500 -7,500
County Tax 923,910 957,840 983,000 25,160
Total Muni Expend. $16,453,913 $17,841,560 $19,141,683 1,300,123
Education 20,290,116 21,374,175 22,345,755 971,580
Total Expenditures $36,855,029 $39,215,735 $41,487,438 2,271,703
City of Augusta, Maine FY2001/02 Budget Page 27
FY2002 General Fund Expenditures by Account Code
FY2001 Percent of
Account No. Account Name Approved Budget
61110 Salaries - Reg. Empl. $ 6,595,866 15.90%
61115 Salaries-Parttime/Temp 290,212 0.70%
61121 Overtime 306,389 0.74%
61135 Police Extras 7,000 0.02%
61150 Other Fees, Comm. & Ser. 20,000 0.05%
61195 Health benefits 1,661,413 4.00%
61197 Contract Benefits 109,924 0.26%
61199 Fringe 390,069 0.94%
61205 Prnt.,Bndg., Stationery 35,510 0.09%
61206 Technical Services 2,500 0.01%
61208 Reports and Audits 38,000 0.09%
61210 Advertising Services 23,800 0.06%
61215 Postage 37,100 0.09%
61220 Telephone 57,218 0.14%
61221 Telecommunication 21,000 0.05%
61222 Web Site Development 7,500 0.02%
61223 Lights 20,520 0.05%
61224 City Bldg 109,782 0.26%
61225 Utilities 1,751,990 4.22%
61228 Traffic Lights 64,560 0.16%
61229 Street Lights 324,000 0.78%
61230 Traveling Exp. & Conf. 59,310 0.14%
61231 Training 46,375 0.11%
61232 Carfare & Transportation 100 0.00%
61235 Mileage-Pers.-Owned Cars 9,600 0.02%
61236 Production 6,000 0.01%
61239 Transients 100 0.00%
61240 Freight & Cartage 400 0.00%
61241 Marketing 10,000 0.02%
61242 Development Projects 20,000 0.05%
61245 Sub., Txtb., Periodicals 9,060 0.02%
61250 Cleaning & San. Services 9,700 0.02%
61255 Medical & Surgical Serv. 7,000 0.02%
61256 Dental Services 1,000 0.00%
61260 Rental of Equip/Vehicles 53,350 0.13%
61261 Lease - Central Maine Power 20,000 0.05%
61262 Motor Pool 596,880 1.44%
61263 Retainer 36,000 0.09%
61264 Extended Routine 30,000 0.07%
61265 Rprs.& Mtn. Motor Veh. 49,500 0.12%
61266 Outside Legal Svces 12,000 0.03%
City of Augusta, Maine FY2001/02 Budget Page 28
61270 Rprs.& Mtn. Equipment 161,970 0.39%
61271 Whatever Week 12,000 0.03%
61275 Rprs.& Mtn. Bldgs, Etc. 123,000 0.30%
61278 City-Wide Staff Training 7,500 0.02%
61280 Criminal Investigation 3,000 0.01%
61281 Land Use Violations 750 0.00%
61282 Rent 25,000 0.06%
61283 Rooms 14,000 0.03%
61285 Emergency Shelters 500 0.00%
61288 Spec.& Other Misc. Serv. 704,760 1.70%
61299 Burials 4,000 0.01%
61305 Office Supplies 45,130 0.11%
61310 Printing & Reproduction 28,310 0.07%
61315 Fuel Oil 82,200 0.20%
61316 Bottled Gas 300 0.00%
61320 Gasoline,Oil & Lubricant 129,925 0.31%
61325 Tires & Tubes 10,000 0.02%
61326 Tires Chains 2,000 0.00%
61335 Food & Groceries 5,000 0.01%
61345 Wearing Apparel 18,800 0.05%
61350 Med., Surg., & Lab. Supp. 6,350 0.02%
61355 Household, Inst. & Ref. 10,650 0.03%
61358 Public Safety Supplies 32,150 0.08%
61359 Diapers 300 0.00%
61360 Small Tools & Implements 5,000 0.01%
61365 Clean. & Disinfect. Sup. 14,900 0.04%
61370 Agric., Botan. & Animal 77,300 0.19%
61371 Nonprescription Drugs 100 0.00%
61375 Educational Supplies 5,100 0.01%
61378 Recreational Supplies 3,200 0.01%
61382 Books,Per.,Subs.,Library 21,150 0.05%
61383 Library Supplies 7,000 0.02%
61384 Audio Visual Sup. Libr. 5,800 0.01%
61385 Construction Materials 345,775 0.83%
61390 Flags 2,700 0.01%
61399 Other Oper. & Mtn. Sup. 11,600 0.03%
61410 Equip. Rental & Storage 6,250 0.02%
61420 Dues & Memberships 45,565 0.11%
61430 Subsidies/Contrib. 22,000 0.05%
61440 Pension Costs 800 0.00%
61450 Claims, Damages & Judg. 2,500 0.01%
61470 Retiree Health 415,000 1.00%
61471 Retirement IUUAL Payment 787,370 1.90%
61487 Unemployment Insurance 30,000 0.07%
61490 Other Fixed Charges 1,006,400 2.43%
City of Augusta, Maine FY2001/02 Budget Page 29
61492 Workers Compensation 211,000 0.51%
61495 Debt Service (Principal) 731,000 1.76%
61496 Debt Service (Interest) 510,000 1.23%
61497 Bonds 2,500 0.01%
61498 General Liability 132,000 0.32%
61500 Capital Outlay 36,000 0.09%
61505 Office Equipment 28,100 0.07%
61510 Motor Vehicle Equipment 76,000 0.18%
61525 Public Safety Equipment 7,500 0.02%
61685 Voting Machines Lease 13,750 0.03%
61698 CTV-7 Capital improvements 25,000 0.06%
61701 Street Sign Replacement Project 29,500 0.07%
61702 Central Garage Facilities Upgrade 114,000 0.27%
61703 Ft. Western Moisture Mitigation and 16,500 0.04%
Framing Restoration
61704 Vacant Bldg/Land Acquisition & 100,000 0.24%
Demo
61951 Receivable Reserve 15,000 0.04%
Education Department 22,345,755 53.86%
Total Expenditures $ 41,487,438 100.00%
City of Augusta, Maine FY2001/02 Budget Page 30
Legislative and Executive Department Summary
FY1999 FY2000 FY2001 FY2002
Budget Actual Budget Actual Budget Budget
1000 Mayor & Council 36,524 39,274 41,363 41,278 47,593 49,545
1001 Ed/Gov Channel Transfer 64,249 64,249 64,548 64,548 67,500 0*
1100 City Management 210,802 214,236 212,777 222,853 226,689 233,091
1300 Corporation Council 45,594 55,553 65,000 69,516 65,000 78,000
1900 Central Services 37,548 36,243 38,616 36,608 38,096 41,664
2500 Unclassified 253,090 247,624 198,957 196,640 343,850 254,000
2600 Council Contingency 25,000 11,997 25,000 20,874 20,000 20,000
2601 City Manager Contingency 0 0 0 0 10,000 10,000
2900 Economic Development 209,912 201,188 244,067 181,090 253,009 275,072
Total $882,719 $870,364 $890,328 $833,407 $1,071,737 $961,372
*The Education/Governmental Channel (CTV-7) has been transferred to the School Department as part of
an expanded multi-media II program.
City of Augusta, Maine FY2001/02 Budget Page 31
Legislative and Executive Mayor and Council
001-01-1000
Purpose/Mission Statement
The Mayor is the executive head of the City government and presides at all meetings of the City
Council. The Mayor provides leadership at all Council meetings, represents the City before
other governmental agencies, appoints such committees as may be required to aid the Council
in effectively governing the City, and coordinates Council activities to provide direction in the
public interest. The Mayor appoints all Council committees and represents the City at numerous
civic events and private/public occasions throughout the year. The Mayor may also establish
special committees of Council as necessary.
The Augusta City Council is composed of nine elected citizens, including the Mayor, who
oversee all City government activities. The City Council establishes the legislative policies of the
City, adopts and amends ordinances and local laws as necessary for proper management of the
City government, provides for the exercise of all powers of local government vested in the City
by Charter or State law, appropriates municipal resources and sets tax rate for the provision of
public services, and appoints qualified persons to vacancies on City Board and Commissions.
The Council deals with legislative matters as a body and its policy decisions are implemented
through the City Manager’s Office.
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 15,000 15,000 15,900 16,800 900
61199 Fringe 713 1,026 1,143 1,020 -123
61205 Prnt.,Bndg., Stationery 450 312 1,100 1,100 0
61210 Advertising Services 1,000 2,210 2,900 3,000 100
61215 Postage 650 129 650 650 0
61220 Telephone 500 606 300 300 0
61230 Traveling Exp. & Conf. 15,000 15,160 15,000 18,000 3,000
61245 Sub., Txtb., Periodicals 150 95 150 150 0
61288 Spec.& Other Misc. 5,500 5,177 8,000 6,000 -2,000
61305 Office Supplies 400 511 450 525 75
61310 Printing & Reproduction 2,000 1,052 2,000 2,000 0
41,363 41,278 47,593 49,545 1,952
City of Augusta, Maine FY2001/02 Budget Page 32
Legislative and Executive City Manager
001-01-1100
Purpose/Mission Statement
The City Manager is appointed by and responsible to the City Council. He is the Chief Executive
Officer and Purchasing Agent of the City and is responsible for implementing/executing all
policies established by the City Council, keeping the Council advised on administrative and fiscal
matters, and for the general administration of City operations.
Goals and Objectives
The goals of the City Manager’s Office are to direct and supervise the activities of the City,
provide staff and administrative services for operating departments, maintain the financial
affairs of the City, manage municipal resources for the provision of public services, exemplify
the positive aspects of the City, and present plans and reports to the City Council as necessary
to meet City needs. The City Manager’s Office is responsible for preparing agendas for
Informational Meetings, providing support services to the Mayor and Council, as well as the
Assistant City Manager for Finance/Administration and the Human Resources Director.
Municipal Management – The City will maintain an organizational structure with well-
qualified, highly trained and motivated employees, and encourage sound business practices that
emphasize accountability, ethical behavior, effectiveness, and responsiveness.
Objectives:
1. Encourage the revitalization of downtown Augusta
2. Serve as a catalyst for increasing the City’s residential population, particularly
in Augusta’s traditional residential neighborhoods
3. Continue to promote and increase the level of cooperation between the City
and State governments
4. Through a comprehensive strategic planning process, assist the Mayor and
Council in determining the level and scope of municipal services to adequately
meet the needs of the community without overtaxing resident ability to pay.
5. Help grow Augusta’s economic base by encouraging development projects
throughout the City
Responsive Governance – Augusta will be a community that practices collaboration
and consensus building, honors shared values, is focused on community well-being, and
recognizes the value of public discussion.
Objectives:
1. Maintain a positive and active role in the community
2. Promote volunteerism and community spirit
3. Develop and implement a community survey to solicit feedback and actively
engage citizens in governance
4. Explore technological methods for an electronic town hall
City of Augusta, Maine FY2001/02 Budget Page 33
Legislative and Executive City Manager
001-01-1100
Major Accomplishments
" Successfully hired a new Assistant City Manager
" Implemented a new pay plan for general government and non-union employees
" Successfully completed a goal-setting session with the City Council, wherein goals
and objectives were established for the coming year
" Successfully negotiated 3-year labor contracts with 5 of the 8 bargaining units
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 148,815 145,843 151,350 155,979 4,629
61115 Salaries-Parttime/Temp 0 0 4,000 0 -4,000
61195 Health benefits 22,757 23,156 28,763 30,640 1,877
61199 Fringe 12,005 16,610 11,376 13,772 2,396
61205 Prnt.,Bndg., Stationery 1,600 2,223 1,600 1,600 0
61210 Advertising Services 100 276 100 100 0
61215 Postage 1,100 1,673 1,450 1,500 50
61220 Telephone 3,000 3,592 3,000 3,000 0
61230 Traveling Exp. & Conf. 5,500 10,652 5,500 5,500 0
61231 Training 2,000 290 2,000 1,000 -1,000
61245 Sub., Txtb., Periodicals 600 1,044 600 600 0
61262 Motor Pool 8,500 9,246 9,300 10,500 1,200
61270 Rprs.& Mtn. Equipment 450 60 450 450 0
61288 Spec.& Other Misc. 2,000 3,283 2,500 2,500 0
61305 Office Supplies 1,200 1,073 1,200 1,200 0
61310 Printing & Reproduction 1,500 2,206 2,000 2,000 0
61320 Gasoline,Oil & Lubricant 750 841 0 1,250 1,250
61420 Dues & Memberships 900 786 1,500 1,500 0
212,777 222,854 226,689 233,091 6,402
City of Augusta, Maine FY2001/02 Budget Page 34
Legislative and Executive Contingency
The contingency accounts provide for incidental purchases of goods, services,
donations, or awards not anticipated during the budget process.
Budget Detail: Council Contingency 001-01-2600
FY2000 FY2000 FY2001 FY2002
AccountTitle Budget Actual Budget Budget Change
61288 Spec.& Other Misc. 25,000 20,874 20,000 20,000 0
Budget Detail: City Manager Contingency 001-01-2601
FY2000 FY2000 FY2001 FY2002
AccountTitle Budget Actual Budget Budget Change
61288 Spec.& Other Misc. 0 0 10,000 10,000 0
Legislative and Executive Corporation Counsel
001-01-1300
In FY2000, the City contracted with the firm of Preti, Flaherty, Beliveau, Pachios &
Haley, LLC for legal services. The contract period is for a term of two years.
Budget Detail
FY2000 FY2000 FY2001 FY2002
Budget Actual Budget Budget Change
61263 Retainer $36,000 $32,929 $36,000 $36,000 0
61264 Extended Routine 24,000 28,760 24,000 30,000 6,000
61266 Outside Legal Svces 5,000 7,827 5,000 12,000 7,000
$65,000 $69,516 $65,000 $78,000 $13,000
City of Augusta, Maine FY2001/02 Budget Page 35
Legislative and Executive Central Services
001-01-1900
Purpose/Mission Statement
The Central Services Office is an extension of the City Manager’s Office. The office provides
clerical support to the City Manager’s Office and other bureaus, such as, the Clerk’s Office
during elections and the Treasury/Tax Collection Office during tax collections.
Goals and Objectives
" Continue to assist various offices during peak times.
" Continue to purchase office supplies/equipment at the most cost-effective means.
" Develop a payment plan with the post office for bulk mailings.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 24,667 24,167 25,490 26,843 1,353
61195 Health benefits 6,930 6,902 7,740 9,345 1,605
61199 Fringe 3,069 3,047 1,216 1,141 -75
61205 Prnt.,Bndg., Stationery 100 12 100 100 0
61215 Postage 1,550 1,514 250 1,935 1,685
61270 Rprs.& Mtn. Equipment 1,100 360 1,100 1,100 0
61305 Office Supplies 1,100 506 2,100 1,100 -1,000
61310 Printing & Reproduction 100 100 100 100 0
Total 38,616 36,608 38,096 41,664 3,568
Legislative and Executive Education/Gov’t Channel (CTV-7)
001-01-1001
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61288 Spec.& Other Misc. 64,548 64,548 67,500 85,000 17,500
Total 64,548 64,548 67,500 85,000 17,500
As of July 1, 2001, CTV-7 operations will reside with the Augusta School Department as
part of the curriculum of the Capital Area Technical Center. Multi-Media II will offer
students hands-on training in the day-today operations and management of a television
network. The funding that appears above is for information purposes only, and has
been rightfully budgeted in the School Department budget appearing later in th is
document.
City of Augusta, Maine FY2001/02 Budget Page 36
Legislative and Executive Economic Development
001-01-2900
PURPOSE/MISSION STATEMENT
The purpose of the Office of Economic and Community Development is to provide
services and programs that attract investment which enhances the City as a place to
live and conduct business for its citizens.
GOALS AND OBJECTIVES
• To finalize a Strategic Plan for the office that addresses the City’s strengths and
weaknesses as a place to locate businesses by individual business sector.
• To complete work on a City-wide “neighborhood revitalization” plan that
coordinates potential investment with Public Works, Water and Sanitary Districts.
• To ensure that a positive environment exists which encourages developers to
create an inventory of available commercial sites that are served with the
appropriate infrastructure.
• To develop and produce a comprehensive and succinct marketing campaign with
appropriate collateral material.
• To make personal contact with all commercial and industrial businesses within
the City.
ACCOMPLISHMENTS
• A grant from MSHA was obtained to help fund the gathering of initial data
required for the final development of a neighborhood revitalization plan.
• A full-time, permanent Community Development Administrator position was
created. Funding sources to partially offset personnel expenses for 2 years was
secured.
• Access to the City’s GIS system was provided to staff, assisting in the gathering
of data and development of grant applications.
• Funds were secured to develop infrastructure required by EnvisioNet to expand
into the City.
• The Old City Hall project came to fruition
City of Augusta, Maine FY2001/02 Budget Page 37
Legislative and Executive Economic Development
001-01-2900
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 142,682 95,674 150,613 161,061 10,448
61195 Health benefits 24,772 16,071 27,660 39,986 12,326
61199 Fringe 14,333 12,294 7,556 6,845 -711
61205 Prnt.,Bndg., Stationery 1,750 2,047 3,350 3,350 0
61206 Technical Services 1,500 1,500 1,500 1,500 0
61210 Advertising Services 2,500 3,633 2,500 2,500 0
61215 Postage 2,000 367 1,500 1,500 0
61220 Telephone 1,900 2,068 2,200 2,200 0
61230 Traveling Exp. & Conf. 5,500 1,254 12,000 12,000 0
61231 Training 1,000 1,760 1,500 1,500 0
61235 Mileage-Pers.-Owned 1,500 223 850 850 0
61241 Marketing 10,000 10,000 10,000 10,000 0
61242 Development Projects 20,000 20,000 20,000 20,000 0
61245 Sub., Txtb., Periodicals 1,200 466 1,200 1,200 0
61262 Motor Pool 4,030 4,855 5,830 5,830 0
61288 Spec.& Other Misc. 800 1,293 1,250 1,250 0
61305 Office Supplies 1,200 3,777 2,500 2,500 0
61310 Printing & Reproduction 1,600 374 0 0 0
61320 Gasoline,Oil & Lubricant 2,100 26 0 0 0
61420 Dues & Memberships 900 610 1,000 1,000 0
61500 CAPITAL OUTLAY 2,800 2,798 0 0 0
Totals 244,067 181,090 253,009 275,072 22,063
City of Augusta, Maine FY2001/02 Budget Page 38
Legislative and Executive Unclassified
001-01-2500
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61150 Other Fees, Comm. & 45,000 45,000 82,000 20,000 -62,000
61208 Reports and Audits 37,000 35,983 37,000 38,000 1,000
61220 Telephone 1,200 6,307 1,200 3,000 1,800
61221 Telecommunication 3,857 3,879 13,250 21,000 7,750
61222 Web Site Development 0 0 15,000 7,500 -7,500
61261 Lease - Central Maine 0 0 20,000 20,000 0
61270 Rprs.& Mtn. Equipment 36,200 36,200 28,800 40,500 11,700
61271 Whatever Week 0 0 0 12,000 12,000
61277 Telephone 0 0 11,200 0 -11,200
61278 City-Wide Staff Training 0 0 7,500 7,500 0
61279 Fuel/Utilities Reserve 0 0 50,000 0 -50,000
61288 Spec.& Other Misc. 6,500 10,066 6,500 7,500 1,000
61375 Educational Supplies 0 0 1,500 1,500 0
61420 Dues & Memberships 35,200 34,601 35,900 36,500 600
61430 Subsidies/Contrib. 22,000 22,000 22,000 22,000 0
61450 Claims, Damages & 2,000 0 2,000 2,000 0
61490 Other Fixed Charges 10,000 2,604 10,000 15,000 5,000
Totals 198,957 196,640 343,850 254,000 -89,850
The Unclassified account represents miscellaneous uses of funds that do not ascribe
themselves to formal programs or City departments.
City of Augusta, Maine FY2001/02 Budget Page 39
Finance and Administration Department Summary
FY2000 FY2001 FY2002
Bureau Name Budget Actual Budget Budget
1200 City Clerk 163,370 163,885 166,837
1700 Registration & Elections 28,050 23,806 35,611
2000 City Auditor 190,131 184,747 210,986
2050 Information Systems 139,256 136,662 172,029
2100 Treasurer/Tax Collector 293,090 293,716 300,807
2200 City Assessor 171,942 170,498 174,463
2300 Finance Administration 75,621 75,527 77,794
6601 Human Resources 131,361 131,717 123,061
Total $1,192,821 $1,180,55 $1,261,588 $1
City of Augusta, Maine FY2001/02 Budget Page 40
Finance and Administration Finance Administration
001-02-2300
Purpose/Mission Statement
The Assistant City Manager for Finance and Administration is appointed by the City
Manager with the advice and consent of the City Council and serves as the City’s chief
financial and administrative officer. Finance Administration is responsible for directing
the accounting, budgeting, collection, treasury management, information services, and
personnel functions of Augusta.
Goals and Objectives
Finance Administration goals are to: (1) develop and implement fiscal policies,
administrative practices and procedures, plans, and reporting systems that provide for
efficient and effective use of the City’s resources and assists other operating
departments in attaining their goals (2) safeguard the City’s assets and protect long-
term fiscal health, and (3) guide the City’s information technology resources in
streamlining processes, improving productivity, customer service, and public access to
information.
Objectives: The following objectives are at varying degrees of completion and
remain the focus for the coming year.
1. Develop innovative and cost-effective ways of financing City services and
facilities
2. Assist I/S director and other staff in developing a long-range strategic plan
for the City’s telecommunication and technology system
3. Revise the City’s policy on investments to provide additional flexibility while
maintaining a high degree of security
4. Assist the Audit Department in utilizing technology to streamline processes
and procedures (such as the City’s procurement system)
5. Develop a plan for implementing a performance measurement system
6. With staff assistance, explore opportunities for replacing the City’s outdated
financial management system
7. Continue to refine the budget process and document
8. Oversee development of the City’s web site and explore opportunities to
utilize the Internet as a means of service delivery
9. Revamp the process for developing the capital improvement plan
City of Augusta, Maine FY2001/02 Budget Page 41
Finance and Administration Finance Administration
001-02-2300
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 60,483 61,429 63,887 67,785 3,898
61195 Health benefits 6,788 3,711 3,881 4,944 1,063
61199 Fringe 4,750 5,871 4,006 4,372 366
61205 Prnt.,Bndg., Stationery 0 64 120 60 -60
61215 Postage 300 89 100 100 0
61220 Telephone 400 317 450 450 0
61230 Traveling Exp. & Conf. 1,500 1,391 1,500 1,500 0
61231 Training 500 0 500 1,000 500
61235 Mileage-Pers.-Owned 100 0 100 50 -50
61245 Sub., Txtb., Periodicals 200 617 250 450 200
61288 Spec.& Other Misc. 0 775 0 0 0
61305 Office Supplies 100 466 100 3,600 3,500
61310 Printing & Reproduction 200 95 100 100 0
61311 Community Survey 0 0 2,500 0 -2,500
61420 Dues & Memberships 300 703 300 700 400
Totals 75,621 75,528 77,794 85,111 7,317
City of Augusta, Maine FY2001/02 Budget Page 42
Finance and Administration City Clerk
01-02-1200
PURPOSE/MISSION STATEMENT
The purpose of the City Clerk's Office is to provide services to the general public, which are
regulated by State of Maine statutes and regulations or by City code of ordinances. Services
provided include issuance of various permits/licenses such as Fish & Game licenses, operations
licenses such as taxi, food licenses, dancing, pawn, etc., birth marriage and death records;
marriage licenses; conduction of all elections i.e., municipal, state, county and federal.
As keeper of the records this office archives and cares for these vital records which date back to
the late 1700s. The City Clerk's Office is also the conduit to the public's elected officials.
Agenda, minutes, council orders/ordinances of City Council meetings are prepared, distributed
and filed. This office acts as the research center to the City whereby public and/or internal staff
can conduct genealogy research; public records research dating to the late 1700s; voting
records for all elections.
It is the mission of the City Clerk's Office to provide its required services to both internal and
external customers in a timely manner while delivering excellent customer service.
This bureau has made great strides in the past few years in automating its records for ease in
retrieval and for conducting research. Processes and routines have been scrutinized for
efficiency. Looking forward, we plan to continue this effort until the databases are created and
cross-referenced and we can provide the public with fingertip indexes to review for their own
research purposes.
GOALS/OBJECTIVES
Goals for the coming year will be to continue projects such as electronic archival of all vital
records (relevant data input to marriage database); purge of voter registration list; preservation
of historical documents and archived records.
There are currently two (2) scheduled elections for the FY2002 budget cycle: November 2001
is a municipal election (three council seats and three school board seats); June 2002 should be
a referendum/primary election. However, special elections may be called at any time by the
State or municipality or even the constituency through the petition process.
Given competition at the local level, another Candidate's Night will be scheduled prior to the fall
election. The prior event received excellent feedback and as we continue to provide these
services, we anticipate greater participation by the public. To date, we have conducted three
elections consolidating all wards into one voting ward thereby saving the City more than $8,000
each time. Another consolidated election is planned for June 2002. We will continue to look at
each minor election to decide whether or not consolidation is appropriate.
We will continue to work closely with the Animal Control Officer and State of Maine Department
of Animal Welfare as well as the legislature to provide better control over licensing. Strides have
been made in clearing some of this. We also continue to explore new avenues to secure
licensure of dogs not previously licensed (estimated 2000+).
City of Augusta, Maine FY2001/02 Budget Page 43
ACCOMPLISHMENTS
The City Clerk's Office has completed most of the update and creation of databases to house
our Vital Records. To date, all birth and death records are in the databases while marriage
records continue to be entered. The plan is to complete all entries and establish an index
available to the public at the counter.
The Licensing Board continues to meet regularly and dispatch permits/licenses in a timely
manner. This has been an excellent example of interdepartmental cooperation has continues to
function without incident.
Cooperation with Animal Control has produced a Dog Owner's Guide, which is available at the
counter and continues to elicit praise from the public. We have also worked with a local
veterinarian to advertise a rabies clinic available to all on a monthly basis at a reduced rate.
The clinic has been well received and continues attracting more animals than the month before.
Two staff have received professional certification through the Maine Town & City Clerk's
Association. We remain committed to continuing education and will provide ongoing training
for all staff as appropriate.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 115,731 118,188 123,717 135,256 11,539
61121 Overtime 0 525 0 500 500
61195 Health benefits 21,124 21,675 23,220 29,634 6,414
61199 Fringe 12,315 12,456 6,458 4,980 -1,478
61205 Prnt.,Bndg., Stationery 500 188 0 500 500
61210 Advertising Services 3,000 1,150 1,236 1,750 514
61215 Postage 1,300 1,223 1,339 1,400 61
61220 Telephone 900 1,045 1,030 1,200 170
61230 Traveling Exp. & Conf. 1,200 466 1,236 750 -486
61231 Training 2,500 2,500 2,060 1,000 -1,060
61235 Mileage-Pers.-Owned 100 37 103 150 47
61245 Sub., Txtb., Periodicals 850 911 1,030 1,200 170
61270 Rprs.& Mtn. Equipment 550 403 515 500 -15
61305 Office Supplies 500 710 0 750 750
61310 Printing & Reproduction 600 348 2,060 1,000 -1,060
61420 Dues & Memberships 200 60 258 200 -58
61505 Office Equipment 2,000 2,000 2,575 0 -2,575
Total 163,370 163,885 166,837 180,770 13,933
City of Augusta, Maine FY2001/02 Budget Page 44
Finance and Administration Registration and Elections
001-02-1700
Registrations and elections are an extension of the City Clerk’s office
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. - 3,031 3,090 2,500 (590)
61115 Salaries-Parttime/Temp 10,500 9,714 12,875 10,000 (2,875)
61121 Overtime 1,000 1,909 1,545 1,500 (45)
61199 Fringe 550 313 1,400 1,000 (400)
61205 Prnt.,Bndg., Stationery 250 - 1,285 500 (785)
61210 Advertising Services 1,500 146 1,300 750 (550)
61215 Postage 700 110 1,030 500 (530)
61220 Telephone - - 364 - (364)
61231 Training - - 258 350 92
61262 Motor Pool 250 342 309 300 (9)
61270 Rprs.& Mtn. Equipment 5,000 1,927 3,605 2,000 (1,605)
61288 Spec.& Other Misc. 200 123 258 500 242
61305 Office Supplies 350 253 1,650 1,000 (650)
61310 Printing & Reproduction 3,500 2,031 3,800 3,000 (800)
61410 Equip. Rental & Storage 4,000 3,907 3,100 2,000 (1,100)
61411 General Reimbursement 250 - (258) - 258
28,050 23,806 35,611 25,900 (9,711)
City of Augusta, Maine FY2001/02 Budget Page 45
Finance and Administration Audit Bureau
01-02-2000
Purpose/Mission Statement
The Primary function of the Audit Bureau is maintaining internal control of revenues and
expenditures for the General Fund, Special Revenue Funds, bonded projects, Enterprise
accounts and Internal Service Funds.
In conjunction with the Human Services department, the Audit bureau provides payroll services
to all of its municipal entities. This includes preparing W-2 forms, monthly reporting to the
Maine State Retirement System, Quarterly Unemployment reports to State & Federal
governments, and all work related to the annual independent audit.
Goals and Objectives
• Automate monthly reporting
• Review procedures currently in place for purchasing
• Facilitate purchasing procedures
• Continue to strive for clean audits
Major Accomplishements
• Transition of Payroll Clerk to Human Resource
• Setting up procedures for fixed asset inventory at Civic Center
• Received audit with no sufficient findings
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 126,077 126,046 133,856 115,604 -18,252
61115 Salaries-Parttime/Temp 2,000 - 0 0 0
61195 Health benefits 27,721 27,609 30,960 28,035 -2,925
61199 Fringe 12,283 12,244 8,970 4,009 -4,961
61205 Prnt.,Bndg., Stationery 6,000 3,866 6,000 6,000 0
61215 Postage 250 469 250 250 0
61220 Telephone 1,000 886 1,000 1,000 0
61230 Traveling Exp. & Conf. 600 133 700 700 0
61231 Training - - 4,000 2,000 -2,000
61245 Sub., Txtb., Periodicals 100 150 100 100 0
61270 Rprs.& Mtn. Equipment 8,900 9,395 9,700 10,670 970
61288 Spec.& Other Misc. 600 496 600 600 0
61305 Office Supplies 2,600 2,257 12,850 2,000 -10,850
61310 Printing & Reproduction 2,000 1,196 2,000 2,000 0
Total 190,131 184,747 210,986 172,968 -38,018
City of Augusta, Maine FY2001/02 Budget Page 46
Finance and Administration Information Systems
01-02-2050
Purpose/Mission Statement
The purpose of the Information Systems Bureau is to provide City employees with the
productivity tools offered by current information technology in a cost effective manner
while protecting them from the risks involved in the use of that technology.
Goals and Objectives
1. Assure strategic planning and coordination of information technologies as adopted by
the City.
2. Maintain the hardware and software systems in order to provide accessibility to City staff
during working hours.
3. Provide timely support to the user community when difficulties arise in the use of the
system.
4. Provide training to staff in the use of information technology.
5. Ensure that there will be no employee work loss due to system failure.
6. Ensure that the computer network is secure from malicious internal and external attacks,
thus maintaining the privacy and integrity of the City’s data.
Accomplishments
1. Worked with Audit department and Human Resources department in planning for re-
organization and upgrade of the fund accounting system.
2. Provided 99.99% uptime for the system during working hours.
3. Made available training CD’s for Microsoft Office applications and assisted users in using
them.
4. Provided a 24-hour connection to the Internet via a fiber link to the school department.
5. Protected the City network with a commercial grade firewall.
6. Deployed the Xerox DocuDhare Intranet application. DocuShare is a web-based
document management system that lets you easily store, access, and share information
in a secure and collaborative work environment.
7. Installed the SunRay thin-client architecture system with terminals in the Treasurer’s
office and City Manager’s office.
8. Filled the new position of associate technology administrator to assist in PC support for
users and management of the City’s web page.
9. Managed the re-design of the City’s web page.
Significant changes
1. Full time access to the internet behind a firewall.
2. Thin client architecture to replace PC’s, resulting in a major savings in maintenance
costs.
Finance and Administration Information Systems
01-02-2050
City of Augusta, Maine FY2001/02 Budget Page 47
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 95,357 93,430 125,357 134,481 9,124
61115 Salaries-Parttime/Temp 8,000 7,856 0 0 0
61195 Health benefits 13,860 13,255 23,781 28,035 4,254
61199 Fringe 7,439 7,499 6,841 4,139 -2,702
61215 Postage 100 4 100 100 0
61220 Telephone 3,600 3,750 3,100 1,140 -1,960
61230 Traveling Exp. & Conf. 2,000 2,051 2,300 2,300 0
61231 Training 1,000 1,090 1,500 1,500 0
61245 Sub., Txtb., Periodicals 500 441 600 600 0
61305 Office Supplies 5,000 4,179 8,000 8,000 0
61310 Printing & Reproduction 100 58 150 150 0
61420 Dues & Memberships 300 243 300 300 0
61505 Office Equipment 2,000 2,806 0 0 0
Total 139,256 136,662 172,029 180,745 8,716
City of Augusta, Maine FY2001/02 Budget Page 48
Finance and Administration Treasury & Tax Collection
01-02-2100
Purpose/Mission Statement
The mission of the Treasury/Tax Collection Bureau is to provide the citizens of the City
of Augusta with a central and convenient location for the payment of taxes and other
monies owed to the City and/or State of Maine. A centralized payment location permits
immediate deposit of revenues and allows the City to process financial information in a
timely and accurate manner. The resulting information is used for decision-making
purposes and maximizes the utilization of idle funds through sound investments.
Additionally, the Bureau supports a “total service commitment” to the citizens and
attempt to accomplish all functions at the lowest possible cost to the taxpayers of the
City of Augusta.
Program and Service Descriptions
This Bureau functions as the agent for the State of Maine in delivering both new and re-
registration services for motor vehicles. This task is now accomplished using an
electronic registration process. We also act as an agent for the Department of Inland
Fish & Wildlife to re-register boats, and ATV’s. This office collects both the appropriate
tax and registration fees at the time of processing. This allows staff to deliver a “one
stop shopping experience” to the citizens of Augusta. A nominal amount is charged
the customer for this service in the form of an agent fee.
Listed below are many of the functions conducted during the course of a year by the
Treasury/Tax Collection Bureau.
• Collection of both real estate and personal property tax payments.
• Recording and discharging of municipal tax liens.
• Directs the sale of tax acquired property.
• Accepts information for poverty/infirmary abatement requests and
recommends a procedure prior to City Council action.
• Calculation and collection of motor vehicle and boat excise taxes, state sales
tax, title, and registration fees.
• Issuance of motor vehicle plates and stickers.
• Processing of motor vehicle registrations and the issuance of registrations for
the Bureau of Motor Vehicles.
• Processing of boat and ATV registrations for the Department of Inland Fish &
Wildlife.
• Daily reporting to the Bureau of Motor Vehicle and monthly reporting to the
Department of Inland Fish & Wildlife regarding collected fees.
• Collection of fees and the issuance of Hatch Hill Permits.
• Daily cash and account reports for the Hatch Hill Facility.
City of Augusta, Maine FY2001/02 Budget Page 49
Finance and Administration Treasury & Tax Collection
01-02-2100
continued…
• Cash reporting and accounting for the Augusta Civic Center.
• Collection efforts for Accounts Receivable.
• Processing of all City and School Warrants
• Processing of City and School Payroll
• Responsible for federal and state payroll taxes
• Investment of City Funds
• Responsible for all City banking, investments and maintenance of trust
accounts.
• Distribution and maintenance of Trust Funds according to the terms at fiscal
year end.
• Depositing of monies received by the City.
• Daily and monthly cash and account reconciliation.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 169,455 173,890 190,647 203,422 12,775
61115 Salaries-Parttime/Temp 12,402 0 0 0 0
61195 Health benefits 41,581 41,414 47,619 56,071 8,452
61199 Fringe 18,542 18,143 7,481 6,868 -613
61205 Prnt.,Bndg., Stationery 3,000 2,314 5,100 5,000 -100
61210 Advertising Services 500 360 500 500 0
61215 Postage 15,500 15,481 16,000 15,500 -500
61220 Telephone 1,500 1,145 1,000 1,500 500
61230 Traveling Exp. & Conf. 60 136 500 160 -340
61231 Training 100 85 2,000 2,000 0
61235 Mileage-Pers.-Owned 300 138 400 300 -100
61245 Sub., Txtb., Periodicals 500 495 500 500 0
61270 Rprs.& Mtn. Equipment 1,000 238 2,000 2,000 0
61288 Spec.& Other Misc. 22,000 31,721 21,000 21,500 500
61305 Office Supplies 2,000 2,012 5,500 5,200 -300
61310 Printing & Reproduction 2,600 808 0 0 0
61375 Educational Supplies 0 0 500 500 0
61420 Dues & Memberships 50 95 60 100 40
61505 Office Equipment 2,000 5,243 0 2,000 2,000
Total 293,090 293,718 300,807 323,121 22,314
City of Augusta, Maine FY2001/02 Budget Page 50
Finance and Administration City Assessor
01-02-2200
Purpose/Mission Statement
The Bureau of Assessing is responsible for general property tax administration in Augusta. The
property tax is 2001 Real Estatethe major source of revenue for Maine municipalities and in
Augusta, more than half of the revenue needed to fund services comes from the property tax.
In Fiscal Year 2001, twenty-one million dollars of the thirty-nine million-dollar budget came
from taxes levied on real estate and personal property.
Program/Service Descriptions
Specific administrative responsibilities carried out by the three person staff include the ongoing
task of identifying property subject to taxation, determining the assessed value of real estate
and business personal property, records maintenance including property ownership and
personal exemptions and generating tax bills. In the last commitment 8,560 real estate and
1,013 personal property tax bills were mailed to Augusta taxpayers.
A key objective of this office is to properly allocate the tax burden and to see that no one ends
up paying more than their fair share. One way we monitor for equity and uniformity within the
tax system is through sales ratio analysis. Since the property tax is a market value tax, the
constant comparison of sale prices to assessed values allows us to measure changes in value
within and between groups and different classes of properties.
Local governments derive their authority to levy property taxes from the State, which is
responsible for establishing tax policy. The State requires municipal assessing units to meet
certain minimum assessing standards that are meant to achieve equitable assessments. One
standard requires municipalities to have an average assessment ratio that is not less than 70%
of market value. Usually when a community’s average ratio falls below this threshold it is time
to revalue all property within the municipality. In Augusta’s case current assessments are close
to market value and we are within the established standards set by the State.
Goals
Find creative solutions to the access of property assessment data such as online via the
Internet.
City of Augusta, Maine FY2001/02 Budget Page 51
Finance and Administration City Assessor
01-02-2200
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 128,769 127,624 132,382 138,917 6,535
61195 Health benefits 21,774 21,461 23,783 29,338 5,555
61199 Fringe 9,949 10,486 6,833 4,443 -2,390
61205 Prnt.,Bndg., Stationery 400 343 1,200 1,200 0
61215 Postage 900 724 900 900 0
61220 Telephone 350 366 350 350 0
61231 Training 1,200 1,190 1,200 1,200 0
61235 Mileage-Pers.-Owned 1,200 628 1,200 1,200 0
61245 Sub., Txtb., Periodicals 500 444 515 600 85
61270 Rprs.& Mtn. Equipment 3,000 3,843 3,000 5,500 2,500
61288 Spec.& Other Misc. 1,800 1,509 1,800 1,700 -100
61305 Office Supplies 700 404 700 700 0
61310 Printing & Reproduction 800 826 0 800 800
61384 Audio Visual Sup. Libr. 300 300 300 300 0
61420 Dues & Memberships 300 350 300 300 0
Totals 171,942 170,498 174,463 187,448 12,985
City of Augusta, Maine FY2001/02 Budget Page 52
Finance and Administration Human Resources
01-02-6601
The City of Augusta Human Resources Department shares its’ services with the Augusta Sanitary District and
Augusta Water District. Its’ areas of responsibility include planning, recruitment and selection, human
resource development, compensation and benefits, employee health and safety, labor relations, and employee
and management support.
Program/Service Description
The City of Augusta Human Resources Department shares its’ services with the Augusta
Sanitary District and Augusta Water District. Its’ areas of responsibility include planning,
recruitment and selection, human resource development, compensation and benefits,
employee health and safety, labor relations, and employee and management support.
Vision
To be the model human resources organization by:
• Valuing people
• Maximizing employee potential
• Exceeding customer expectations
• Achieving industry “best practices” standards
• Enhancing technologies and systems
Mission
We are dedicated to exemplary customer service to our employees, managers and the
community in support of the public service mission of the City of Augusta, the Augusta
Sanitary District and the Augusta Water District. We strive to continuously enhance the
strategies and programs that will attract, retain and motivate a work force of the best-
qualified people whose diversity and skills contribute to an sustain the City and the
Districts’ excellence.
Goals
• With enhancement of human resources information system, streamline and
automate array of payroll/personnel functions, including:
• By August 1, 2001, grievance & discipline tracking.
• By September 1, 2001, applicant tracking.
• By October 1, 2001, training & certification tracking.
• By December 1, 2001, automated attendance reporting.
City of Augusta, Maine FY2001/02 Budget Page 53
Finance and Administration Human Resources
01-02-6601
Goals continues…
• By September 1, 2001, review and update, with City Manager and Council approval,
the City’s ‘Administrative Regulations’ in order to ensure current and best human
resources practices.
• By November 1, 2001, review and make recommendation to City Manager and
Council regarding enhancement of fringe benefit 125 plan.
• By December 1, 2001, create 'Wellness' Committee and apply for Employee
Assistance Program grant in order to achieve savings.
• By January 1, 2002, enhance performance management system and provide
supervisory training.
Accomplishments in FY2001
• Successful labor negotiations. With three unions and eight separate bargaining
units, labor relations is always a priority. Collective bargaining efforts in 2001 resulted
in three-year contracts for seven of the eight bargaining units by the end of the year,
and nearing completion with the one remaining outstanding.
• Established comprehensive training program. Enhanced training program
made available to City and District staff. In addition to meeting various safety training
needs, this year's training program offered many popular and requested programs
designed to stimulate learning and broaden perspectives.
• Enhanced health & safety awareness. Using an employee-focused committee,
safety awareness and promotion of safe work practices established as an essential
priority. Committee work, thus far, has been to critically assess current methods and to
work on plans of action to continuously monitor and improve work sites to ensure
employee safety. The City's insurer has taken note and, subsequently, increased its'
'safety credit' which has a positive effect on the high cost of workers' compensation
premiums.
• Developed management systems. Over the course of the year, developed and
implemented systems that provide functional management information, ensure
adequate record keeping, and allow for appropriate oversight and monitoring of
activities.
• Consolidated office space and resources. Up until the first of the year, Human
Resources staff offices and records were located in separate locations within City
Center. In January, renovated space on the first floor was completed providing a
professional office environment. This restructuring has enhanced our ability to provide
excellent service.
City of Augusta, Maine FY2001/02 Budget Page 54
Finance and Administration Human Resources
01-02-6601
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 80,094 79,473 83,375 118,672 35,297
61195 Health benefits 11,053 10,613 11,251 23,634 12,383
61199 Fringe 7,169 7,153 2,775 4,130 1,355
61205 Prnt.,Bndg., Stationery 250 314 1,900 1,900 0
61210 Advertising Services 300 0 300 8,500 8,200
61215 Postage 250 738 600 600 0
61220 Telephone 0 325 0 878 878
61230 Traveling Exp. & Conf. 1,500 1,262 3,000 3,000 0
61245 Sub., Txtb., Periodicals 300 224 300 375 75
61288 Spec.& Other Misc. 19,000 18,843 16,460 16,000 -460
61305 Office Supplies 420 1,214 3,100 2,000 -1,100
61310 Printing & Reproduction 525 1,058 0 0 0
61505 Office Equipment 10,500 10,500 0 0 0
Totals 131,361 131,717 123,061 179,689 56,628
City of Augusta, Maine FY2001/02 Budget Page 55
City Services Department Summary
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget
2350 Planning Bureau 67,858 64,526 124,998 74,676
2351 Historic Preservation 4,725 4,662 4,775 5,225
2400 Code Enforcement Division 203,192 193,793 198,493 214,591
2974 City Services Administration 0 0 179,324 162,096
2975 Engineering Bureau 303,151 304,610 144,225 197,390
3000 Public Works Administration 93,097 89,852 88,232 93,599
3100 Highway Bureau 534,920 453,397 535,149 615,424
3150 Street Cleaning 109,985 89,757 110,959 110,457
3200 Snow Removal 590,981 541,805 594,104 622,575
3300 Waste Removal 591,588 588,926 613,067 616,524
3400 Walks 56,532 46,555 57,033 61,167
3600 Street & Road Maintenance 170,409 189,623 171,695 179,853
3700 Resurfacing of Streets 173,983 174,286 240,285 275,223
4700 Signs 88,218 78,169 89,376 93,730
6850 City Buildings/Facilities 171,481 177,377 190,775 437,139
Dept. Totals $ 3,160,120 $ 2,997,338 $ 3,342,490 $ 3,759,669
City of Augusta, Maine FY2001/02 Budget Page 56
City Services City Svce. Admin.
01-03-2974
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 0 0 98,218 106,578 8,360
61195 Health benefits 0 0 9,390 10,944 1,554
61197 Contract Benefits 0 0 5,610 0 -5,610
61199 Fringe 0 0 8,376 4,234 -4,142
61205 Prnt.,Bndg., Stationery 0 0 300 300 0
61215 Postage 0 0 100 100 0
61220 Telephone 0 0 1,080 1,600 520
61228 Traffic Lights 0 0 47,000 30,000 -17,000
61230 Traveling Exp. & Conf. 0 0 2,600 1,500 -1,100
61231 Training 0 0 1,200 1,200 0
61245 Sub., Txtb., Periodicals 0 0 150 160 10
61262 Motor Pool 0 0 4,000 4,000 0
61305 Office Supplies 0 0 150 155 5
61320 Gasoline,Oil & Lubricant 0 0 500 525 25
61420 Dues & Memberships 0 0 650 800 150
Totals 0 0 179,324 162,096 -17,228
City of Augusta, Maine FY2001/02 Budget Page 57
City Services Planning
001-03-2350
Mission/Purpose Statement
The purpose of the Planning Bureau is to provide professional land-use and strategic
planning services to Augusta residents, taxpayers, City Council, Planning Board, Historic
Preservation Commission and city staff, so that physical changes in the built
environment reflect to the largest degree possible, Augusta’s aspirations and economic
capacity.
Goals and Objectives
• To increase visibility of the city’s socio-economic performance for stakeholders
and decision makers.
• To engage neighborhoods in producing plans for increasing quality of life.
• To consolidate, solidify, and update the 1988 Growth Management Plan/’96
Capital Action Plan.
• To help bring projects identified in the CRID master plan to fruition.
• To increase concentration of businesses, workers, and residents within the CRID.
• To increase the amenity value of the Kennebec River.
• To develop a fee-subsidized GIS (geographic information system) to allow faster,
more robust levels of planning analysis.
• To allow light industrial and commercial development in “business-park” patterns
near Route 3.
• To diversify the socio-economic level of residents within the core of the city.
• To update our fee structure to more accurately cover the costs of services
provided to applicants.
• To complete the implementation of city-wide E-911 service.
Major Accomplishments
Augusta North Section Planning Study Begun - The Planning Board and the Augusta
Development Commission are hiring a consultant to help propose appropriate land use
regulations for the area of Augusta that will be impacted by the “3rd Bridge” between
Route 95 and the Route 3. Daily contact and direction for the study will be provided by
the Economic Development Director and the City Planner.
Sign Inventory Review Project Begun - An intern was hired in the fall of 1999 by the
City Planner to use a digital camera with a global positioning system (GPS) receiver to
inventory existing commercial signs as part of a study undertaken by the Planning
Board to recommend changes to commercial sign regulation. The inventory is
approximately 1/3 complete at this time; a line item has been included in the FY 2002
budget to hire a intern to complete the project.
City of Augusta, Maine FY2001/02 Budget Page 58
City Services Planning
001-03-2350
Accomplishments continued…
Land Use Regulations Updated
In the past year city staff, corporation counsel, and the Planning Board have worked
with the City Council to update land use regulations in the following areas: sexually-
oriented businesses (complete re-write); exterior lighting standards (complete re-write);
and placement of mobile homes within Augusta.
Planning Board Support
In Calendar year 2000, fifty-two (52) development applications went to the Planning
Board, reviewed and processed by the bureau, with administrative support provided by
Madeline Daniels and Ruth Tondreau. The bureau also provided staff support for
Planning Board meetings.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 38,881 39,353 85,196 43,765 -41,431
61115 Salaries-Parttime/Temp 0 4,138 0 4,000 4,000
61195 Health benefits 6,930 6,992 15,480 9,345 -6,135
61199 Fringe 3,747 4,063 4,100 2,166 -1,934
61205 Prnt.,Bndg., Stationery 1,100 1,271 2,400 1,250 -1,150
61206 Technical Services 1,000 510 1,000 1,000 0
61210 Advertising Services 2,000 988 2,000 1,500 -500
61215 Postage 1,800 1,540 1,854 1,300 -554
61220 Telephone 1,100 869 1,600 1,000 -600
61230 Traveling Exp. & Conf. 500 59 1,000 1,000 0
61231 Training 500 199 500 1,000 500
61235 Mileage-Pers.-Owned 250 0 400 250 -150
61245 Sub., Txtb., Periodicals 250 331 250 400 150
61288 Spec.& Other Misc. 7,000 503 7,000 3,000 -4,000
61305 Office Supplies 600 616 1,618 800 -818
61310 Printing & Reproduction 1,000 1,208 0 1,000 1,000
61420 Dues & Memberships 500 0 600 400 -200
61500 Capital Outlay 700 1,884 0 1,500 1,500
Total 67,858 64,524 124,998 74,676 -50,322
City of Augusta, Maine FY2001/02 Budget Page 59
City Services Historic Preservation
001-03-2351
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61205 Prnt.,Bndg., Stationery 200 200 200 200 0
61210 Advertising Services 300 242 300 300 0
61215 Postage 100 95 150 150 0
61230 Traveling Exp. & Conf. 100 100 100 100 0
61231 Training 125 125 125 125 0
61235 Mileage-Pers.-Owned 100 100 100 100 0
61288 Spec.& Other Misc. 3,700 3,700 3,700 4,250 550
61411 General Reimbursement 0 0 0 0 0
61420 Dues & Memberships 100 100 100 0 -100
Totals 4,725 4,662 4,775 5,225 450
City of Augusta, Maine FY2001/02 Budget Page 60
City Services Code Enforcement
001-03-2400
GOALS
To manage the growth of the built environment within the city of augusta through the
application of standards adopted for the safety and welfare of its citizens.
OBJECTIVES
Maintain a safe and sanitary housing stock through the application of state and
municipal standards applicable to rental housing
Facilitate the construction of the built environment through an efficient construction
permit process which coordinates the application of standards adopted by the city
council and state and federal regulations applicable to the City of Augusta. For
example:
• Zoning ordinances, • Fire code,
• Building code, • Handicapped access code and
• Court room procedures (80k) • Plumbing code
• Electrical code, • Shoreland zoning
Maintain and coordinate the timely inspection of municipally licensed facilities. For
example
• Assemblies • Theatres
• Used automobile dealers • Junkyards
• Massage parlors, restaurants • Victulars
• Tattoo parlors
Facilitate the evaluation of projects under consideration with developers and property
owners enabling them to successfully identify the full scope of issues applicable to
project development.
Maintain a technically proficient staff. For example capable of meeting the mandatory
state standards of code enforcement officers, knowledgeable in national building code
standards and plan review techniques proficient in dealing with the public both
efficiently and tactfully supporting inter-agency functions as directed
City of Augusta, Maine FY2001/02 Budget Page 61
City Services Code Enforcement
001-03-2400
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 145,772 143,034 149,120 154,564 5,444
61195 Health benefits 27,721 27,609 30,960 37,380 6,420
61199 Fringe 13,999 13,845 6,563 5,997 -566
61205 Prnt.,Bndg., Stationery 850 348 1,450 1,450 0
61210 Advertising Services 500 468 500 500 0
61215 Postage 850 1,004 850 850 0
61220 Telephone 900 316 900 900 0
61230 Traveling Exp. & Conf. 1,000 144 500 1,500 1,000
61231 Training 1,800 671 800 2,000 1,200
61235 Mileage-Pers.-Owned 4,800 4,460 4,800 5,000 200
61245 Sub., Txtb., Periodicals 300 223 300 350 50
61270 Rprs.& Mtn. Equipment 200 72 200 200 0
61281 Land Use Violations 400 181 500 750 250
61305 Office Supplies 500 426 550 550 0
61310 Printing & Reproduction 600 366 0 100 100
61411 General Reimbursement 0 -47 0 0 0
61420 Dues & Memberships 500 385 500 500 0
61505 Office Equipment 2,500 290 0 2,000 2,000
Total 203,192 193,795 198,493 214,591 16,098
City of Augusta, Maine FY2001/02 Budget Page 62
City Services Engineering
001-03-2975
Mission/Purpose Statement
The purpose of the Engineering Bureau is to provide professional municipal engineering
services to Augusta residents, taxpayers, businesses, city council, city staff, Planning
Board, and the Water and Sewer Districts in accordance with the mission statement of
the City Council.
Goals
Our goal is to provide service excellence to the City and to strive for the continued
betterment of the community through service to the citizens that emphasize quality,
innovation, and efficiency. The Engineering Bureau is committed to achieve its goals by
working as a team to:
• Promote excellence in our profession through education, advancements in
technology and communication.
• Promote excellence in communication skills within the City Services Department,
with other City Departments and outside organizations.
• Promote excellence in customer service through outreach, by education,
communication, feedback, and evaluation.
• Promote a better working environment using all resources available.
• Strive for improvements in production and efficiency in the area of project
management.
Strategies/Objectives
Improve our scheduling abilities to provide management information to achieve more
realistic project goals. Formulate & implement project cost database for estimating
project costs. Provide staff training to advance skills in computer aided drafting, design
and other computing skills. Continue to update the topographic, planimetric and parcel
mapping for the City. Review and approve site plans from developers and provide field
inspection of development and subdivisions to assure conformance to City Standards.
Provide technical assistance to MDOT for current and planned projects within the city
including Western Avenue Pavement Improvement Project; 3RD Bridge Project;
Memorial Bridge Rehabilitation/Replacement Study; and others. Provide design,
inspection, and project administration for Lower Capitol Street Reconstruction, Eastern
Avenue Sidewalk Construction, and other City Capital Improvement Projects.
City of Augusta, Maine FY2001/02 Budget Page 63
City Services Engineering
001-03-2975
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 211,978 207,960 75,712 129,892 54,180
61115 Salaries-Parttime/Temp 6,000 6,000 22,100 5,000 -17,100
61195 Health benefits 28,054 28,034 16,713 28,035 11,322
61199 Fringe 18,369 18,507 5,430 4,563 -867
61205 Prnt.,Bndg., Stationery 1,300 459 2,300 1,500 -800
61210 Advertising Services 300 179 300 300 0
61215 Postage 500 441 400 500 100
61220 Telephone 2,500 3,061 1,320 1,500 180
61230 Traveling Exp. & Conf. 3,000 2,877 1,500 1,500 0
61231 Training 2,000 712 1,300 1,300 0
61235 Mileage-Pers.-Owned 350 76 350 500 150
61245 Sub., Txtb., Periodicals 500 395 350 400 50
61262 Motor Pool 9,000 8,377 4,200 4,200 0
61270 Rprs.& Mtn. Equipment 3,000 752 6,000 6,000 0
61288 Spec.& Other Misc. 7,000 20,474 0 0 0
61305 Office Supplies 1,600 829 3,850 3,000 -850
61310 Printing & Reproduction 1,600 1,482 0 0 0
61320 Gasoline,Oil & Lubricant 1,200 579 700 500 -200
61358 Public Safety Supplies 400 0 400 400 0
61360 Small Tools & 100 20 100 100 0
61385 Construction Materials 700 0 700 700 0
61420 Dues & Memberships 1,200 1,196 500 500 0
61505 Office Equipment 2,500 2,201 0 7,000 7,000
Totals 303,151 304,611 144,225 197,390 53,165
City of Augusta, Maine FY2001/02 Budget Page 64
City Services Public Works
Public Works Administration 001-03-3000
PROGRAM DESCRIPTION:
The salaries of the Director and 1/3 of the Dispatcher/Clerk are paid from this
appropriation (the Dispatcher/Clerk’s position is split between Central Garage, Hatch Hill
and this cost center). The remaining funds go for office supplies, office equipment,
telephones, traveling expenses, dues and memberships and the rental of motor
vehicles.
PERFORMANCE OBJECTIVES:
• To continue to improve Public Works all around image to the public
• Administrate the eight (8) other cost centers within the Public Works budget
• Provide service in the most cost effective manner to the citizens of Augusta
• Make improvements to the operation where they are beneficial and affordable
• To continue to improve and upgrade the Central Garage fleet and garage
operations.
Budget Detail:
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 68,976 68,999 70,495 73,130 2,635
61195 Health benefits 8,247 5,042 4,042 5,477 1,435
61199 Fringe 4,809 5,123 2,365 2,077 -288
61205 Prnt.,Bndg., Stationery 150 148 350 350 0
61215 Postage 100 60 100 100 0
61220 Telephone 2,400 2,820 2,500 2,900 400
61230 Traveling Exp. & Conf. 100 25 100 500 400
61231 Training 100 0 100 500 400
61245 Sub., Txtb., Periodicals 100 98 100 100 0
61262 Motor Pool 5,700 5,688 5,850 6,000 150
61270 Rprs.& Mtn. Equipment 300 278 300 300 0
61288 Spec.& Other Misc. 50 24 50 50 0
61305 Office Supplies 500 491 500 500 0
61310 Printing & Reproduction 200 191 0 0 0
61320 Gasoline,Oil & Lubricant 600 600 615 950 335
61420 Dues & Memberships 265 265 265 265 0
61505 Office Equipment 500 0 500 400 -100
Totals 93,097 89,852 88,232 93,599 5,367
City of Augusta, Maine FY2001/02 Budget Page 65
City Services Public Works
HIGHWAY 001-03-3100
Program Description:
The 3100 account provides emergency road maintenance caused by unforeseen events
such as roadway washouts. It also involves minor roadway maintenance such as
pothole patching. This account provides the funds for temporary street repairs such as
pothole patching, emergency response to floods/washouts and/or fires, pit operations,
roadside brush cutting, herbicide spraying and mowing, clearing catch basin tops
clogged by debris from rain, snow, and wind, and other unexpected events that occur.
Performance Objectives:
Temporary upkeep of deteriorated road surfaces and general road maintenance, such
as providing safe sight distance and catch basin cleanings. Temporary “fixes” to travel-
ways during emergency situations to ensure the safety of the traveling public. To
provide the most updated safety training possible and continued effective response to
Mother Natures unexpected emergencies.
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries – Reg. Empl. 273,065 223,729 276,224 298,667 22,443
61115 Salaries-Parttime/Temp 2,000 1,785 2,000 2,000 0
61121 Overtime 9,000 7,352 9,000 9,000 0
61195 Health benefits 79,422 58,561 76,422 99,157 22,735
61197 Contract Benefits 20,000 17,481 19,970 14,900 -5,070
61199 Fringe 70,983 68,725 70,983 68,500 -2,483
61231 Training 1,000 140 1,000 1,000 0
61250 Cleaning & San. 8,400 7,349 8,400 8,200 -200
61260 Rental of 1,000 731 1,000 1,000 0
61262 Motor Pool 46,000 49,942 46,000 46,000 0
61288 Spec.& Other Misc. 1,700 1,479 1,800 2,100 300
61305 Office Supplies 100 100 100 100 0
61315 Fuel Oil 1,400 1,155 1,400 1,500 100
61320 Gasoline,Oil & Lubricant 8,000 8,196 8,000 8,700 700
61345 Wearing Apparel 1,000 997 1,000 1,000 0
61350 Med., Surg., & Lab. 100 99 100 100 0
61358 Public Safety Supplies 500 376 500 750 250
61360 Small Tools & 750 751 750 750 0
61370 Agric., Botan. & Animal 1,500 1,500 1,500 22,000 20,500
61385 Construction Materials 28,000 27,962 28,000 29,000 1,000
61399 Other Oper. & Mtn. Sup. 1,000 991 1,000 1,000 0
61411 General Reimbursement -20,000 -26,004 -20,000 0 20,000
Total 534,920 453,397 535,149 615,424 80,275
City of Augusta, Maine FY2001/02 Budget Page 66
City Services Public Works
STREET CLEANING 001-03-3150
Program Description:
This account provides for sweeping of all city streets using either a mechanical or
vacuum sweeper and hand sweeping of all main arterial sidewalks. Street sweeping
involves a major eight (8) week Spring Sweeping schedule and a lesser effort in the fall
to pick up leaves and debris that would clog catch basins.
All labor and equipment are funded from this account for the sweeping of streets and
sidewalks. All streets are swept twice in the Spring of the year thus eliminating the
accumulation of winter sand. Spring sweeping also includes sweeping sidewalks on the
major arterials with hand labor and mechanized equipment. Continuous sweeping of
the main arterials controls dust, unsightly debris and trash. Year round sweeping must
be done to comply with Federal and State guidelines on T.S.P.'s (Total Suspended
Particulars) in the air.
Performance Objectives:
• To continue to keep the gateways into the city and residential streets as clean
as possible
• To stay in compliance with State and Federal regulations regarding T.S.P.’s
• To keep Augusta looking as clean as possible to all residents, commuters, and
anyone passing through the city.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 28,447 23,550 29,300 29,300 0
61121 Overtime 6,000 3,483 6,000 6,000 0
61195 Health benefits 8,274 4,400 8,400 9,669 1,269
61199 Fringe 1,489 1,203 1,884 1,113 -771
61262 Motor Pool 59,400 51,657 59,400 58,000 -1,400
61320 Gasoline,Oil & Lubricant 6,000 5,108 5,600 6,000 400
61360 Small Tools & 300 282 300 300 0
61385 Construction Materials 75 75 75 75 0
Totals 109,985 89,758 110,959 110,457 -502
City of Augusta, Maine FY2001/02 Budget Page 67
City Services Public Works
SNOW REMOVAL 001-03-3200
This program includes all labor and equipment charges for sanding, plowing of streets
and dedicated sidewalk routes, handwork in the Central Business District (Water
Street), all nighttime and day snow hauling, ice cutting and any other snow related
activities.
PROGRAM DESCRIPTION:
• Winter maintenance and snow removal of 300 lane miles and 31 miles of sidewalks.
• Average plowable events: 13 to 15 storms
• Average yards of sand used: 11,000 cu. yds.
• Average inches of snow: 77 inches
• Average number of nights on snow haul: 28 nights
• Plowing and sanding of all School and Augusta Parking District parking lots.
PERFORMANCE OBJECTIVES:
To maintain safe roadways and sidewalks for the convenience of all motorists and
walking public.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 113,587 79,268 116,710 127,255 10,545
61115 Salaries-Parttime/Temp 6,000 7,653 6,000 7,000 1,000
61121 Overtime 75,000 80,709 75,000 80,000 5,000
61195 Health benefits 33,037 21,766 33,037 42,249 9,212
61197 Contract Benefits 1,600 1,327 1,600 1,600 0
61199 Fringe 8,657 6,772 8,657 5,371 -3,286
61260 Rental of 40,000 46,557 40,000 45,000 5,000
61262 Motor Pool 194,000 185,323 194,000 194,000 0
61320 Gasoline,Oil & Lubricant 25,000 23,595 25,000 25,000 0
61326 Tires Chains 2,000 2,000 2,000 2,000 0
61345 Wearing Apparel 100 0 100 100 0
61358 Public Safety Supplies 1,000 723 1,000 1,000 0
61360 Small Tools & 500 387 500 500 0
61370 Agric., Botan. & Animal 46,200 41,873 46,200 46,200 0
61385 Construction Materials 44,000 43,561 44,000 45,000 1,000
61399 Other Oper. & Mtn. Sup. 300 292 300 300 0
Totals 590,981 541,806 594,104 622,575 28,471
City of Augusta, Maine FY2001/02 Budget Page 68
City Services Public Works
WASTE REMOVAL 001-03-3300
PROGRAM DESCRIPTION:
Funding for this program provides for residential curbside collection of rubbish and
recyclables for Augusta residents. This budget also includes roadsides pick up of misc.
litter and debris.
Curbside collection is offered weekly for all residents of Augusta living in single family
homes or multi-family homes of 4 or less units. Recycling collection is provided one
week per month with rubbish collection provided on all other weeks. Curbside recycling
containers are provided to all residents participating in the program. In addition to the
regular curbside collection, the City provides a three-week Spring Clean Up and Leaf
Collection program, a six week Fall Leaf Collection program – at no additional charge –
and a wood stove ash collection program, which runs from November to April.
In the year 2000, over 6430 tons of material was collected: 5700 tons of rubbish; 70
tons of wood waste; 460 tons of recyclable materials; and, 200 tons of leaves for
compost. It is estimated that 80 percent of eligible residents participate in the program
removing approximately 14 percent of waste from the waste stream.
PERFORMANCE OBJECTIVES:
To keep Augusta clean and sanitary and to provide curbside collection to the residents
of Augusta in an efficient and cost-effective manner.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 115,130 106,621 123,552 122,115 -1,437
61115 Salaries-Parttime/Temp 1,000 227 1,000 1,000 0
61121 Overtime 3,000 4,372 3,000 3,800 800
61195 Health benefits 33,486 36,114 34,870 40,542 5,672
61199 Fringe 5,022 4,977 9,235 4,717 -4,518
61210 Advertising Services 1,000 917 1,000 1,100 100
61215 Postage 1,300 1,248 1,300 1,300 0
61262 Motor Pool 73,000 75,904 74,460 75,600 1,140
61288 Spec.& Other Misc. 347,600 347,631 354,200 352,750 -1,450
61310 Printing & Reproduction 1,500 1,496 1,500 2,000 500
61320 Gasoline,Oil & Lubricant 8,500 8,415 7,900 10,500 2,600
61345 Wearing Apparel 500 457 500 500 0
61350 Med., Surg., & Lab. 50 50 50 100 50
61399 Other Oper. & Mtn. Sup. 500 498 500 500 0
Totals 591,588 588,927 613,067 616,524 3,457
City of Augusta, Maine FY2001/02 Budget Page 69
City Services Public Works
WALKS 001-03-3400
PROGRAM DESCRIPTION:
This cost center is for sidewalk maintenance, such as resetting curbing, small patchwork
and repair. Some small sections of sidewalks may be rebuilt as part of this budget.
Larger sidewalk projects are funded through a street reconstruction budget or through
the Capitol Improvement Program.
This account is designed for maintenance only. When problem areas are seen or
brought to the attention of the department, minor repairs are performed. This keeps
walkways in a safe condition until such time as the areas can be addressed with the
paving program or reconstructed.
PERFORMANCE OBJECTIVES:
To maintain safe walkways for the safety, convenience, and pleasure of the citizens of
Augusta. To upgrade and bring sidewalks into compliance with ADA standards.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 18,987 15,934 19,488 20,023 535
61115 Salaries-Parttime/Temp 300 291 300 1,000 700
61121 Overtime 400 240 400 200 -200
61195 Health benefits 5,522 2,254 5,522 6,607 1,085
61199 Fringe 823 737 823 837 14
61260 Rental of 1,200 731 1,200 1,200 0
61262 Motor Pool 12,400 9,820 12,400 12,400 0
61320 Gasoline,Oil & Lubricant 1,400 1,059 1,400 1,400 0
61370 Agric., Botan. & Animal 500 499 500 500 0
61385 Construction Materials 15,000 14,991 15,000 17,000 2,000
Totals 56,532 46,556 57,033 61,167 4,134
City of Augusta, Maine FY2001/02 Budget Page 70
City Services Public Works
STREETS AND ROAD MAINTENANCE 001-03-3600
PROGRAM DESCRIPTION:
Maintenance and repair of all city streets and roads are funded from this account. This
account is for maintenance only and is not intended to be part of the paving account.
Maintenance that needs to be performed on city streets and roads vary considerably.
All labor, equipment and material associated with ditching, culvert replacement,
grading, guardrail repair, and some minor repaving are funded from this account.
Spring, summer, and fall grading, gravel replacement and any other maintenance work
on the private roads and City owned gravel roads are funded here.
PERFORMANCE OBJECTIVES:
To ensure the safety, convenience, and pleasure of the motoring public. Do timely
maintenance and repair to try and prevent costly reconstruction in the future.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 48,709 55,937 49,995 51,369 1,374
61115 Salaries-Parttime/Temp 0 2,576 0 1,000 1,000
61121 Overtime 1,500 1,940 1,500 1,500 0
61195 Health benefits 14,167 14,914 14,167 17,055 2,888
61199 Fringe 2,133 2,658 2,133 2,029 -104
61262 Motor Pool 54,600 57,277 54,600 54,600 0
61288 Spec.& Other Misc. 0 0 0 0 0
61320 Gasoline,Oil & Lubricant 6,800 7,870 6,800 7,800 1,000
61370 Agric., Botan. & Animal 1,500 1,422 1,500 1,500 0
61385 Construction Materials 41,000 45,028 41,000 43,000 2,000
Totals 170,409 189,622 171,695 179,853 8,158
City of Augusta, Maine FY2001/02 Budget Page 71
City Services Public Works
RESURFACING OF STREETS 001-03-3700
PROGRAM DESCRIPTION:
This account covers the city's annual paving program. Augusta has 150+ miles of
roadway (300 lane miles). Each year, 8 to 10 miles should be resurfaced to stay on an
adequate maintenance program. Streets should be re-paved, on average, every 12 to
15 years. For some streets and roads paving is not the solution, and reconstruction
dollars need to be appropriated either through a CIP program, bond or special
appropriation as they have deteriorated too far to be brought back up to standard with
pavement only. Preparation work has to be done to all streets and roads prior to
repaving or reclamation. Prep work could involve culvert replacements, major ditching
work on rural roads, minor hot bituminous patching, possible grade and alignment
changes. This accounts funds labor, equipment and material costs such as:
• Per ton cost to purchase hot top for paving
• Contract price to hire a grinding machine for road reclamation are funded
here
• Gravel
• Erosion and sediment control items
PERFORMANCE OBJECTIVES:
To ensure the safety of the traveling public. Timely paving to prevent expensive
reconstruction.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 22,811 21,398 23,413 29,450 6,037
61115 Salaries-Part time/Temp 0 0 0 1,000 1,000
61121 Overtime 1,500 2,637 1,500 2,000 500
61195 Health benefits 6,635 7,063 6,635 9,777 3,142
61199 Fringe 1,037 1,060 1,037 1,196 159
61262 Motor Pool 19,500 10,901 19,500 19,500 0
61288 Spec.& Other Misc. 10,000 9,968 10,000 10,000 0
61320 Gasoline, Oil & Lubricant 2,500 1,493 2,200 2,300 100
61385 Construction Materials 110,000 119,765 176,000 200,000 24,000
Totals 173,983 174,285 240,285 275,223 34,938
City of Augusta, Maine FY2001/02 Budget Page 72
City Services Public Works
SIGNS 001-03-4700
PROGRAM DESCRIPTION:
This account funds all street painting, sign manufacturing, and installation throughout
the city. These funds are used for the following activities: making or purchasing and
installation of all signs. Examples of signs maintained are handicap parking, directional,
warning, regulatory, street and special instruction signs. Painting of 250+ crosswalks,
parking stalls, 45+ miles of centerline striping, lane lines and shoulder lines, stop lines,
and 650+ arrows are also funded out of this account. Signs are installed in accordance
with State and Federal regulations and guidelines.
PERFORMANCE OBJECTIVES:
To provide guidance and ensure safety for all motorists and pedestrians. To continue
to upgrade existing signs with new and better materials that provide longer life and
better visibility.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 28,849 25,307 29,607 30,421 814
61115 Salaries-Parttime/Temp 3,000 400 3,000 3,000 0
61121 Overtime 4,000 3,696 4,000 4,000 0
61195 Health benefits 8,391 7,021 8,391 10,099 1,708
61199 Fringe 1,553 1,057 1,553 1,385 -168
61215 Postage 25 8 25 25 0
61262 Motor Pool 9,200 7,962 9,200 9,200 0
61288 Spec.& Other Misc. 24,000 23,953 24,000 25,000 1,000
61320 Gasoline,Oil & Lubricant 1,500 1,180 1,400 1,400 0
61358 Public Safety Supplies 4,500 4,507 5,000 6,000 1,000
61360 Small Tools & 100 100 100 100 0
61385 Construction Materials 3,000 2,891 3,000 3,000 0
61399 Other Oper. & Mtn. Sup. 100 87 100 100 0
Totals 88,318 78,256 89,476 93,730 4,354
City of Augusta, Maine FY2001/02 Budget Page 73
Community Services Department Summary
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
2950 Conservation Commission 925 712 1,125 5,000 3,875
6600 Community Svcs Admin. 137,132 139,057 141,512 148,865 7,353
6650 Lithgow Public Library 490,629 476,607 488,732 483,104 -5,628
6700 Recreation Bureau 148,444 151,408 149,784 157,111 7,327
6750 Parks & Cemeteries 443,922 464,366 458,810 578,027 119,217
6825 Trees/Landscaping Maint. 58,865 59,066 57,333 58,456 1,123
6950 Old Fort Western 84,163 83,409 88,983 95,581 6,598
6975 Bicentennial Nature Park 0 0 0 40,753 40,753
7000 Health & Welfare Admin. 141,208 125,914 144,927 155,862 10,935
7110 General Assistance Fund 54,000 15,031 47,000 59,400 12,400
Department Totals 1,559,288 1,515,570 1,578,206 1,782,159 203,953
City of Augusta, Maine FY2001/02 Budget Page 74
Community Services Community Svce. Administration
001-04-6600
Mission/Purpose Statement
This budget account represents the administrative and clerical support for the following
Community Services Bureaus, Boards and Committees: Parks and Cemeteries,
Recreation and Childcare, Trees and Landscape, Buildings and Systems, CTV-7,
Augusta Tree Board, Conservation Commission, Cable TV Committee and Recreation
Advisory Board. In addition, staff provides clerical support for Lithgow Library. Primary
functions include: accounts payable and receivable, collections, billing, payroll,
personnel records, program registration and scheduling, communications (telephone,
radio, mailings), publications, typing, filing, correspondence, reports and record-
keeping. Other functions include scheduling school use, City Center lecture Hall and
Conference Rooms B and C, parks and City boat moorings.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 97,223 99,378 105,490 112,581 7,091
61195 Health benefits 21,774 21,461 23,783 23,634 -149
61199 Fringe 9,587 9,618 4,155 5,250 1,095
61205 Prnt.,Bndg., Stationery 350 78 450 450 0
61210 Advertising Services 500 0 200 200 0
61215 Postage 150 152 150 150 0
61220 Telephone 950 1,184 1,050 1,500 450
61230 Traveling Exp. & Conf. 1,000 885 1,000 1,000 0
61231 Training 1,000 472 1,189 1,500 311
61245 Sub., Txtb., Periodicals 400 469 500 500 0
61270 Rprs.& Mtn. Equipment 500 2,126 400 500 100
61288 Spec.& Other Misc. 2,748 2,348 300 300 0
61305 Office Supplies 600 668 2,545 1,000 -1,545
61399 Other Oper. & Mtn. Sup. 250 189 200 200 0
61420 Dues & Memberships 100 30 100 100 0
Totals 137,132 139,058 141,512 148,865 7,353
City of Augusta, Maine FY2001/02 Budget Page 75
Community Services Conservation Commission
001-04-2950
Mission/Purpose Statement
The Commission is comprised of 7 members, appointed by the Mayor and Council, and are
residents of Augusta. The duties, as outlined under State Statute Title 30-A, Section 3261 and
City Ordinance Section 6.5.271-280, relate to the acquisition, preservation, use and protection
of public lands and open spaces. Current priorities include: public access and use of property
along the Kennebec River; Bond Brook watershed; timber-harvesting policies; management
plans for City property; development of trail system to link open space, forested land and
recreational facilities; evaluation of development projects on open space and forested land;
policies and procedures for the purchase of property, easements and or development rights;
and designation of significant and or sensitive natural resource areas.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61205 Prnt.,Bndg., Stationery 100 75 100 100 0
61215 Postage 75 37 75 240 165
61230 Traveling Exp. & Conf. 200 0 200 100 -100
61288 Spec.& Other Misc. 500 591 500 500 0
61310 Printing & Reproduction 50 9 250 4,060 3,810
Totals 925 712 1125 5000 3875
City of Augusta, Maine FY2001/02 Budget Page 76
Community Services Lithgow Library
001-04-6650
Mission:
The Lithgow Public Library provides materials and services to help community residents
of all ages meet their educational, recreational and professional needs. The library
serves as a lifelong learning center for all members of the community.
Services:
♦ Circulating collection of 55,000 items (books, periodicals, audio books, videos)
• Borrowing privileges free to Augusta residents
• Non-residents pay annual fee of $48 per household
• 7,000 cardholders
♦ Local, state and national newspapers - 2-week backlog held.
♦ Periodicals - over 100 subscriptions
♦ Reference services, by phone or in person - 9,000 – 10,000 queries answered
annually
♦ Interlibrary loan, for information or materials not held by the library
• 571 items borrowed from other libraries for Lithgow patrons
• 108 items lent to other libraries
• 178 resource-sharing transactions with the Augusta Public Schools
♦ Public computers, for all ages
• Internet access, word processing, other electronic resources
• Free T-1 connection through the Maine School and Library Network
♦ Basic Internet training classes - Held monthly, taught by staff member
♦ Career and Educational Development materials
• Information on small business and home business start-up
• College preparation, application and scholarship materials
• Career and employment aids
♦ Readers advisory services
♦ Large print books and Optelec reader for the visually-impaired
♦ Public meeting room for non-profit and community groups
City of Augusta, Maine FY2001/02 Budget Page 77
Community Services Lithgow Library
001-04-6650
Programs:
♦ Incredible Infants - Stories, movement and music for babies up to 1 year old
♦ Toddler Time - Stories, songs, fingerplays and movement for children ages 1-3
♦ Pre-School Story Hour - Stories, songs, crafts and special activities for ages 3-5
♦ After school and vacation programs for children and young adults
" Craft programs
" Storytelling, music, magic, nature programs and more
♦ Summer Reading Program and entertainment series
" 720 participants of all ages in the SRP in 2000
" Performances and educational programs throughout the summer
" Lunchtime brown-bag book discussion for teens
♦ The Dream Makers - an after-school theater group for students through 8th grade
♦ Book discussion groups - Currently one adult group and a mother-daughter group
♦ Lecture Series
♦ Music and cultural performances
♦ Annual Maine Authors Reception
" 6th annual reception to be held in April 2000 during National Library Week
" A wide variety of Maine authors read and autograph their works
♦ Family Literacy support
" The library works with literacy volunteers, assists with local literacy grant
programs and hosts the “New Books, New Readers” program on a
monthly basis
♦ Current Events Forums
" Sponsored cooperatively with the Katz Library at UMA and the Gardiner
Public Library
" Lively current events discussions moderated by local and state
governmental officials
♦ Art exhibits
City of Augusta, Maine FY2001/02 Budget Page 78
Community Services Lithgow Library
001-04-6650
Accomplishments:
Over 108,000 people visited Lithgow Library for programs and services.
Increased resource-sharing (178 transactions) with the Augusta Public Schools, utilizing
our linked automated system and staff collaboration.
Recruited and hired a Systems Librarian.
The Stained Glass Committee raised half of the funds needed to repair and conserve
the historic windows in the original building through memorial gifts and donations
Contracted with Haskall & Hall of Portland to complete the necessary masonry repairs to
the facility commencing in Spring 2001.
Expanded the Building Committee to include city staff and Council members.
Worked with library consultant Jay Lucker to complete the building program statement,
which outlines space requirements and adjacencies for an expanded facility.
Began the selection process for a qualified architect.
Significant Changes:
The addition of another degreed librarian position (Systems Librarian) enhances
Lithgow’s ability to participate in state and national technology initiatives, respond to
the demand for new formats (i.e. e-books, DVD’s, etc.) and participate in a statewide
holdings database (Maine InfoNet). It also allows the library to develop a content-rich,
interactive web site, which will include access to the catalogs of Lithgow and the
Augusta public schools. Because so much of what libraries do now is technology-based,
having someone on staff with such advanced skills lessens the need to hire outside
consultants.
The Maine School and Library Network (which provides the library’s free T-1 connection
to the Internet) will cease to exist in May 2001, but the connections will remain
functional due to state legislative action. However, because the new configuration will
be linked to the federal e-rate, and the new CHIP Act (Child Internet Protection Act)
mandates filters for public Internet workstations, it is unclear how Lithgow’s Internet
access will be affected. The Maine Library Association, along with other organizations
around the country, are challenging the legislation in federal court.
City of Augusta, Maine FY2001/02 Budget Page 79
Community Services Lithgow Library
001-04-6650
An indoor air quality assessment by Icon Environmental Consultants identified several
issues. Some recommendations have been included in the FY2002 budget. Others are
more long-term and may have an impact on the proposed design of the addition.
Regardless, the findings lend urgency to the expansion process, so as to avoid
expensive (and temporary) remediation for these problems. (See the Extraordinary
Requests section for more detail.)
The addition and renovation project has moved forward into the schematic design
phase with the hiring of a qualified architect. Preliminary site work on the adjacent city-
owned land is near completion and will provide adequate information for the schematic.
A Development Committee has been formed and they will retain a qualified firm to
conduct a fundraising feasibility study. Once a project cost has been identified, this
committee will work to meet a private fundraising goal, and will be seeking support
from the City Council for needed public funding.
Goals for FY2002:
• Maintain the current level of services to and programs for the community.
• Accomplish needed masonry and roof repairs to the facility.
• Continue repair and conservation work to the stained glass windows.
• Improve indoor air quality as feasible.
• Complete the schematic design phase of the library addition and renovation project.
• Explore off-site storage and other stopgap measures to address overcrowding of
collections and equipment.
• Support the Development Committee’s efforts to secure private and public financing
for the expansion project.
• Move forward with site work and design development to prepare for the
construction process.
• Further develop the library’s web site, encouraging e-mail reference, and facilitate
remote access to collections and databases.
City of Augusta, Maine FY2001/02 Budget Page 80
Community Services Lithgow Library
001-04-6650
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 223,405 219,386 316,122 318,444 2,322
61115 Salaries-Parttime/Temp 89,732 89,384 15,800 23,700 7,900
61195 Health benefits 40,237 37,335 41,717 43,173 1,456
61199 Fringe 36,715 36,188 17,293 14,087 -3,206
61205 Prnt.,Bndg., Stationery 1,500 1,470 1,400 1,500 100
61210 Advertising Services 700 1,776 500 1,000 500
61215 Postage 2,200 2,201 2,400 2,400 0
61220 Telephone 2,200 2,031 2,200 2,200 0
61230 Traveling Exp. & Conf. 2,000 1,868 2,000 2,000 0
61231 Training 1,200 1,559 1,300 1,500 200
61270 Rprs.& Mtn. Equipment 12,500 8,631 13,500 7,500 -6,000
61275 Rprs.& Mtn. Bldgs, Etc. 6,500 6,500 12,900 12,000 -900
61288 Spec.& Other Misc. 14,840 14,840 3,000 9,300 6,300
61305 Office Supplies 1,000 989 1,000 1,500 500
61310 Printing & Reproduction 700 560 700 800 100
61315 Fuel Oil 9,000 6,993 9,000 0 -9,000
61345 Wearing Apparel 450 307 450 0 -450
61355 Household, Inst. & Ref. 1,500 1,560 1,200 900 -300
61375 Educational Supplies 800 730 800 900 100
61378 Recreational Supplies 700 526 700 700 0
61382 Books,Per.,Subs.,Library 20,000 19,985 21,000 21,000 0
61383 Library Supplies 6,500 6,482 6,800 7,000 200
61384 Audio Visual Sup. Libr. 4,500 4,408 5,000 5,500 500
61399 Other Oper. & Mtn. Sup. 1,500 811 1,500 1,500 0
61409 Lithgow Reimbursement 0 23 0 0 0
61411 General Reimbursement 0 -40 0 0 0
61420 Dues & Memberships 450 380 450 500 50
61500 CAPITAL OUTLAY 9,800 9,725 10,000 4,000 -6,000
Totals 490,629 476,608 488,732 483,104 -5,628
City of Augusta, Maine FY2001/02 Budget Page 81
Community Services Recreation
001-04-6700
Mission/Purpose Statement
It is the mission of the Augusta Recreation Bureau to provide a comprehensive program of
recreational activities for the citizens of Augusta, from young children to senior citizens; to
promote sportsmanship and fair play; to increase socialization opportunities and to help educate
the citizenry as to proper choices of leisure activities so they can improve and enhance their
quality of life
Goals and Objectives
• To upgrade the lighting system at the popular Mt.Vernon Avenue Softball field.
• To provide thirty or more senior citizens excursions to enrich and entertain the lives
of Augusta’s senior population.
• To promote and enhance cultural opportunities in Augusta by offering sixteen live
performances for children and families.
• To offer a quality summer playground program at five sites throughout the city,
providing wholesome activities for the youths of Augusta from mid-June to mid-
August.
• To provide a comprehensive youth sports program by offering ten or more sports
clinics and leagues throughout the year so that children can learn the right
techniques for their sport and have fun by participating in sports leagues and
tournaments.
• To provide adult sports activities such as tennis, basketball, volleyball and softball in
the form of informal programs and structured leagues.
• To offer excursions to professional sporting events and special events such as Ice
shows.
Accomplishments
The Augusta Recreation Bureau accomplished five of its six goals from FY 2001. The
sixth goal, concerning a user-friendly computer program, should be completed by the
year-end. We were ready to purchase computer registration system and the company
went out of business. We are now exploring other companies for this software.
City of Augusta, Maine FY2001/02 Budget Page 82
Community Services Recreation
001-04-6700
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 41,785 39,448 42,598 46,481 3,883
61115 Salaries-Parttime/Temp 41,000 39,785 43,000 45,000 2,000
61121 Overtime 0 753 0 750 750
61195 Health benefits 6,930 6,902 9,680 9,345 -335
61199 Fringe 3,279 8,205 4,698 4,735 37
61205 Prnt.,Bndg., Stationery 3,000 2,875 3,000 3,150 150
61215 Postage 2,600 1,929 2,700 2,900 200
61220 Telephone 2,300 3,230 2,400 3,000 600
61230 Traveling Exp. & Conf. 500 371 500 500 0
61231 Training 500 237 500 500 0
61236 Production 6,000 5,455 3,500 6,000 2,500
61260 Rental of 12,500 12,500 13,000 6,000 -7,000
61262 Motor Pool 10,500 9,768 10,500 11,000 500
61288 Spec.& Other Misc. 8,000 16,100 8,000 8,000 0
61310 Printing & Reproduction 2,200 2,256 2,300 2,300 0
61320 Gasoline,Oil & Lubricant 2,400 2,106 2,500 4,000 1,500
61350 Med., Surg., & Lab. 350 157 350 350 0
61365 Clean. & Disinfect. Sup. 250 152 250 250 0
61378 Recreational Supplies 6,000 6,368 2,000 2,500 500
61382 Books,Per.,Subs.,Library 150 51 150 150 0
61411 General Reimbursement -2,000 -7,441 -5,500 0 5,500
61420 Dues & Memberships 200 200 200 200 0
61500 CAPITAL OUTLAY 0 0 3,458 0 -3,458
Totals 148,444 151,407 149,784 157,111 7,327
City of Augusta, Maine FY2001/02 Budget Page 83
Community Services Parks & Cemeteries
001-04-6750
Mission Statement
The purpose of the City of Augusta Parks Bureau is to provide the citizens of Augusta
and its visitors with a safe and aesthetic environment for all ages to enjoy. In addition,
the Cemetery Bureau will continue to provide citizens with timely, quality and caring
assistance in its service and maintenance of grounds.
Goals & Objectives:
Implement Year One of the Recreation Open Space Master Plan
Continue to improve signage and facilities in city parks and playgrounds
Implement a tree replacement program in city cemeteries
Acquire land for cemetery expansion
Purchase equipment for more efficient maintenance of city’s open space
Listed below are the areas maintained:
Parks & Green space:
Capital Park (City-owned side) New England Road
Youth Memorial Park CARA (2 baseball fields)
Civic Center Complex: Garden Club Park:
Armory Area Mill St. Park
KJ Turnaround Gingras Park
Old Winthrop Rd. triangle Gage Street Park:
Underpass Eastside Boat Landing
Area behind former Gove Toyota Front St. Park
Marguerita’s turnaround area Memorial Park
Sears –on mall site area across the road Savage Park
West Side Rotary & Islands Northern Ave. mini park & Pumping station
East Side Rotary, Stone St Bicentennial Park:
Bangor St. Islands Old Belgrade Road triangle
Haymarket Square & Fountain Area
Waldo Park Buildings:
Peachey lot Lithgow Library
Me. St. Housing area City Center
Bus Stop & Bond St. mini park Old City Hall
Rines Hill Park by “Welcome to Augusta” Police Station
Father Curran area and Water Street -
Commercial St. Parking areas
City of Augusta, Maine FY2001/02 Budget Page 84
Community Services Parks & Cemeteries
001-04-6750
Cemeteries:
Mt. Hope - Winthrop Street ( Wall - Riverside Drive
Mt. Pleasant - Winthrop Street Cottles - New Belgrade Road
Bien Venue -Winthrop Street Brackett - Old Belgrade Road
Mt. Vernon - Winthrop Street Cummings - Eight Rod Road
Forest Grove - Winthrop Street & Green St Kling - West River Road
Fuller Extension - Winthrop Street Townsend - Townsend Road
Coombs Mills - Oakland-Mt.Vernon Roads Bolton Hill - No. Belfast Ave.
Riverside - Bangor Street Mud Mill - Mud Mill Road
Knight - Outer Hospital St
Schools (by contract) Other areas (by contract):
Farrington Old St. Mary’s Cemetery $3,600
Lincoln Blaine Memorial Park $7,000
Gilbert
Cony
Hussey
Hodgkins
Buker
Vo-Tech Complex
Accomplishments:
Developed a Recreation Open Space Master Plan for the City.
Converted filter system of two municipal swimming pools for a more cost-efficient
operation.
Reconstructed Cony Cemetery wall on Hospital Street
Completed the Greenway Enhancement Project
Improved facilities at numerous parks & playgrounds
Completed a new basketball court and parking lot at Williams Playground
Completed special projects with the cooperation of area youths
Developed an improved cemetery mapping system
City of Augusta, Maine FY2001/02 Budget Page 85
Community Services Parks & Cemeteries
001-04-6750
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 127,031 112,549 151,645 155,550 3,905
61115 Salaries-Parttime/Temp 125,000 141,147 112,000 163,000 51,000
61121 Overtime 4,500 7,579 4,500 5,000 500
61150 Other Fees, Comm. & 0 0 0 0 0
61195 Health benefits 31,680 29,114 36,450 49,874 13,424
61199 Fringe 13,961 20,998 16,110 17,653 1,543
61220 Telephone 700 730 700 700 0
61230 Traveling Exp. & Conf. 200 268 700 1,100 400
61231 Training 500 573 600 600 0
61262 Motor Pool 70,000 63,280 66,000 70,000 4,000
61270 Rprs.& Mtn. Equipment 23,500 49,286 25,000 35,000 10,000
61288 Spec.& Other Misc. 9,000 12,775 9,000 13,000 4,000
61315 Fuel Oil 2,000 580 1,000 2,000 1,000
61320 Gasoline,Oil & Lubricant 10,500 11,639 11,000 12,000 1,000
61345 Wearing Apparel 2,500 2,118 2,500 2,500 0
61360 Small Tools & 350 383 350 400 50
61365 Clean. & Disinfect. Sup. 5,500 4,949 5,000 6,000 1,000
61370 Agric., Botan. & Animal 3,000 3,829 3,000 3,500 500
61385 Construction Materials 6,000 7,128 5,500 6,500 1,000
61390 Flags 650 309 500 2,000 1,500
61399 Other Oper. & Mtn. Sup. 3,000 3,068 3,000 3,500 500
61411 General Reimbursement -10,600 -13,242 -10,600 0 10,600
61417 FEMA Reimb. 0 -1,774 0 0 0
61420 Dues & Memberships 150 128 55 150 95
61500 Capital Outlay 14,800 6,955 14,800 28,000 13,200
Totals 443,922 464,369 458,810 578,027 119,217
City of Augusta, Maine FY2001/02 Budget Page 86
Community Services Trees and Landscaping
001-04-6825
Mission/Purpose Statement
The purpose of the Tree and Landscape Bureau is to protect, nurture, and maintain
Augusta’s community forest. Components of the community forest include the trees,
shrubs, flowers and vegetation belonging to the City of Augusta. Maintaining a vibrant,
healthy, and sustainable community forest will continually add to the quality of life that
the residents and the business community have come to expect and deserve.
Goals and Objectives
• Continue implementation of one and five year community forest management plan.
• Develop more maintenance cost sharing partnership contracts to help defray the
costs of the Tree and Landscape Bureau.
• Continue a tree planting program with potential planting on private property.
• Continue streamlining the flower program so as to be able to expand this highly
visible program, and stay with budget constraints.
• Implement the street and road vegetation safety survey completed in FY 2000.
• Develop a replanting and tree maintenance program for the city cemeteries.
• Continue a slide and educational program for the public.
• Continue the clean up and beautification of the City’s Gateways.
• Continue project with schools to landscape and beautify school grants.
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 33,475 34,131 35,980 37,892 1,912
61115 Salaries-Parttime/Temp 3,000 2,982 3,700 0 -3,700
61195 Health benefits 6,600 3,711 3,881 4,944 1,063
61199 Fringe 3,490 3,727 1,712 1,610 -102
61220 Telephone 600 210 300 300 0
61230 Traveling Exp. & Conf. 500 110 500 500 0
61235 Mileage-Pers.-Owned 200 0 100 100 0
61260 Rental of 150 0 150 150 0
61262 Motor Pool 3,500 1,672 1,750 1,750 0
61270 Rprs.& Mtn. Equipment 150 0 250 250 0
61288 Spec.& Other Misc. 1,000 14,011 5,460 5,460 0
61320 Gasoline,Oil & Lubricant 400 9 500 500 0
61360 Small Tools & 750 357 350 350 0
61370 Agric., Botan. & Animal 2,500 3,213 3,600 3,600 0
61399 Other Oper. & Mtn. Sup. 500 671 500 500 0
61411 General Reimbursement 0 -6,208 -1,950 0 1,950
61420 Dues & Memberships 50 50 50 50 0
61500 Capital Outlat 2,000 420 500 500 0
Totals 58,865 59,066 57,333 58,456 1,123
City of Augusta, Maine FY2001/02 Budget Page 87
Community Services Old Fort Western
001-04-6950
Old Fort Western
16 Cony Street . Augusta, Maine
04330
Tel: (207) 626-2385 / Fax: (207)
626-2304
e-mail: oldfort@oldfortwestern.org
Internet: www.oldfortwestern.org
March 30, 2001
OLD FORT WESTERN FY 2002 CITY OF AUGUSTA BUDGET REQUEST
Mission, Goals, and Accomplishments
Old Fort Western's mission is to protect, preserve, and interpret the site and structures of
Fort Western, the birthplace of Augusta, and to relate that interpretation, through
collections, education, and research, to the history of the Kennebec Valley, Maine, and New
England.
Old Fort Western is managed by a 15-member, City Council-appointed Board of Trustees.
As the policy-making body for the Fort, the Trustees, among other duties, write and then
oversee the implementation of five-year long-range plans. Since 1984, when the first
"modern" plan was written, The City and the Trustees have:
• Accomplished the restoration of the original 1754 military exterior complex as part of the
1988 City Center project;
• Re-interpreted the Fort to use its early history to reflect the development and growth of
Augusta in military, economic, social, and cultural terms and against the background of
Maine and New England experience;
• Created a mission-specific collection to help interpret that history;
• Expanded the walk-in visitation season from two -and-a-half months a year to year-
round;
• Introduced and expanded an award-winning interpretation program, including 24 pre-
scheduled school and other group programs that directly support the goals of Maine's
Learning Results (Please note: All Fort programming is available to all City residents free
of charge);
• Seen annual visitation grow from about 6000 in 1984 to over 26,000 in 2000;
• Attracted and retained professional staff;
• Diversified the Fort's sources of revenue through an ever growing, ever more diverse
grants and gifts mix.
City of Augusta, Maine FY2001/02 Budget Page 88
Community Services Old Fort Western
001-04-6950
In September, 1999, the Trustees adopted the long-range plan that will take Old Fort
Western to its 250th anniversary in 2004. That plan's goals include:
• Having the Fort's National Historic Landmark main house in the best possible state of
preservation;
• Expanding the Fort's collections and improving their care;
• Interpreting the Fort's history and collections to as many audiences as possible in as
many program formats as possible;
• Expanding the Fort's marketing efforts, and;
• Further strengthening and diversifying the Fort's non-City sources of revenue.
During 2000, the Trustees accomplished virtually all of the projects associated with year one
of the plan. Accomplishments ranged from taking the first important steps towards the
preservation of the first-floor main house framing system to better caring for the Fort's
archival and archaeological collection to installing interpretive panels to more inclusively
cover French and Abenaki history during the 1750's and 1760's to establishing a range of
collaborative efforts with other museum and historic site partners and private and public
donors. (A year-one long-range progress report is available on the Fort's Web site -
www.oldfortwestern.org).
All of this work has been done on behalf of the City, but using Trustee, not City funds. To
explain, in 1995 the City and the Trustees reached a budget agreement designed to reduce
to the greatest extent possible the Fort's reliance on City property tax-based appropriations.
The City agreed to fund the cost of two professional staff positions (there had been three
positions prior to the budget agreement), structural maintenance at the Fort, and electronic
security monitoring and maintenance. The Trustees agreed to assume responsibility for all
other operations, including the interpretive and other project and grant staff; publications,
marketing, promotion, and publicity; fund-raising and membership; postage, telephone,
travel, and photocopying; office supplies and equipment; interpretive repairs and
maintenance; collections acquisition and conservation; library purchases; interpretation
supplies and equipment; professional dues and memberships; Trustee budget audit
expense; and collections insurance. The net effect of the agreement has been operational
stability, small increases in annual City budget requests owing solely to negotiated
increments in the personnel lines, and relatively rapid budget growth on the Trustee side --
so much so that for FY 2001 the City appropriation constitutes about 35 per cent of the
total Fort operating budget.
The FY2002 Old Fort Western City budget request below is again based on that agreement.
Except for negotiated personnel costs, no increase in the City's lines is necessary for the
Trustees and the City to meet the Fort's goals and objectives. What unusual or
extraordinary expense that may be required in other operational areas will be funded in the
Trustee's FY2002 budget.
City of Augusta, Maine FY2001/02 Budget Page 89
Community Services Old Fort Western
001-04-6950
Significant Changes/Extraordinary Requests.
No significant changes or extraordinary requests are included in Old Fort Western's FY2002
City budget request. That does not mean, however, that significant and extraordinary
things are not going to take place, some of which might normally be expected to appear on
the City budget request but which the Trustees are determined to fund from non-City
sources. For example, the architectural firm of Turk, Tracey, and Larry, Portland, will be
continuing the analysis and design segment of the Fort's Save America's Treasures Main
House Cellar Moisture Mitigation and First-Floor Framing Preservation Project this spring.
The $1200 cost of that project, a structural maintenance item, is being funded by the
Trustees from grants from the Maine Historic Preservation Commission. What is more, the
Trustees have determined to make every effort to fund the full moisture mitigation and
framing preservation project, which could cost upwards of $100,000, from non-City
revenues. Only if that commitment falls short, or if specific City matching funds are
required, will a request for City CIP project assistance be submitted in FY 2002 or
afterwards. Similarly, the Trustee budget will be funding expanded marketing and
promotional efforts designed to bring visitors not only to the Fort, but to Augusta.
In summary, over the next four years and in preparation for the Fort's 250th anniversary in
2004, the Trustees are determined to continue to protect, preserve, and interpret Old Fort
Western to the highest possible professional standards, at the lowest possible cost to the
citizens of Augusta, in order to strengthen the partnership represented by the language on
the Fort's logo -- Old Fort Western, Augusta, Maine.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 59,382 60,284 66,048 69,638 3,590
61195 Health benefits 13,860 13,805 15,480 18,690 3,210
61199 Fringe 6,621 6,642 3,155 2,953 -202
61270 Rprs.& Mtn. Equipment 400 191 400 400 0
61275 Rprs.& Mtn. Bldgs, Etc. 3,000 2,006 3,000 3,000 0
61288 Spec.& Other Misc. 500 109 500 500 0
61490 Other Fixed Charges 400 372 400 400 0
Totals 84,163 83,409 88,983 95,581 6,598
City of Augusta, Maine FY2001/02 Budget Page 90
Community Services Bicentennial Nature Park
001-04-6975
The Bicentennial Nature Park is new to the budget this year and is scheduled to open to the
general public in July 2001. This account covers the operating expenditures for park
operations.
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 0 0 0 12,000 12,000
61115 Salaries-Parttime/Temp 0 0 0 9,600 9,600
61199 Fringe 0 0 0 1,653 1,653
61220 Telephone 0 0 0 500 500
61235 Mileage-Pers.-Owned 0 0 0 500 500
61250 Cleaning & San. 0 0 0 1,500 1,500
61275 Rprs.& Mtn. Bldgs, Etc. 0 0 0 1,000 1,000
61315 Fuel Oil 0 0 0 2,000 2,000
61320 Gasoline,Oil & Lubricant 0 0 0 500 500
61360 Small Tools & 0 0 0 500 500
61399 Other Oper. & Mtn. Sup. 0 0 0 1,000 1,000
61505 Office Equipment 0 0 0 10,000 10,000
Totals 0 0 0 40,753 40,753
City of Augusta, Maine FY2001/02 Budget Page 91
Community Services Health & Welfare
Mission/Purpose Statement
The primary function of the Bureau of Health and Welfare is to administer the General
Assistance Program to provide immediate aid for people in Augusta who are unable to
provide the basic necessities essential to maintain themselves or their families. The
General Assistance Program is mandated by State statue as detailed in MRSA, Title 22,
Part 5, Chapter 1161, Sections 4301-4325, entitled Municipal General Assistance. As
required in the GA statute, the City has enacted a General Assistance ordinance
establishing amounts of assistance to be furnished and local standards of eligibility in
addition to need. The Department of Human Services oversees the administration of all
general assistance programs and provides a minimum of 50% reimbursement for the
cost of direct assistance given to clients. The City appropriation covers all
administrative costs of the program.
Health & Welfare Administration 001-04-7000
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 93,216 92,306 97,263 105,910 8,647
61115 Salaries-Parttime/Temp 10,000 0 10,000 10,912 912
61195 Health benefits 20,791 20,707 23,220 28,035 4,815
61199 Fringe 9,251 8,741 6,494 3,305 -3,189
61205 Prnt.,Bndg., Stationery 500 77 500 400 -100
61215 Postage 400 271 400 400 0
61220 Telephone 800 861 800 800 0
61230 Traveling Exp. & Conf. 600 176 600 600 0
61231 Training 600 186 600 600 0
61235 Mileage-Pers.-Owned 300 0 300 300 0
61245 Sub., Txtb., Periodicals 300 299 300 300 0
61270 Rprs.& Mtn. Equipment 1,000 686 1,000 1,000 0
61288 Spec.& Other Misc. 500 115 500 500 0
61305 Office Supplies 800 332 800 800 0
61310 Printing & Reproduction 1,300 660 1,300 1,000 -300
61345 Wearing Apparel 50 0 50 50 0
61350 Med., Surg., & Lab. 700 468 700 800 100
61420 Dues & Memberships 100 30 100 150 50
Totals 141,208 125,915 144,927 155,862 10,935
City of Augusta, Maine FY2001/02 Budget Page 92
Community Services Health & Welfare
General Assistance 001-04-7110
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61220 Telephone 200 0 200 400 200
61225 Utilities 3,000 824 3,000 100 -2,900
61232 Carfare & Transportation 200 0 200 100 -100
61239 Transients 200 0 200 100 -100
61256 Dental Services 2,000 63 2,000 1,000 -1,000
61282 Rent 48,000 23,216 43,000 25,000 -18,000
61283 Rooms 34,000 12,942 28,000 14,000 -14,000
61285 Emergency Shelters 1,000 80 1,200 500 -700
61288 Spec.& Other Misc. 500 0 500 500 0
61299 Burials 6,000 3,750 6,000 4,000 -2,000
61315 Fuel Oil 2,500 678 2,500 2,000 -500
61316 Bottled Gas 400 51 400 300 -100
61335 Food & Groceries 13,200 4,496 10,000 5,000 -5,000
61345 Wearing Apparel 500 335 500 500 0
61350 Med., Surg., & Lab. 5,500 5,580 5,000 4,000 -1,000
61355 Household, Inst. & Ref. 2,000 1,515 2,000 1,500 -500
61359 Diapers 200 185 200 300 100
61371 Nonprescription Drugs 100 67 100 100 0
61408 State Reimbursement -60,000 -27,437 -52,500 0 52,500
61411 General Reimbursement -500 -641 -500 0 500
61413 DHS/SSI -5,000 -10,673 -5,000 0 5,000
Totals 54,000 15,031 47,000 59,400 12,400
City of Augusta, Maine FY2001/02 Budget Page 93
Public Safety Department Summary
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
5000 Police Department 2,784,128 2,791,132 2,727,422 3,032,887 305,465
5500 Fire Department 1,859,170 1,863,136 1,621,108 1,761,047 139,939
5555 Civil & Emergency 825 449 2,925 1,925 -1,000
Totals 4,644,123 4,654,717 4,351,455 4,795,859 444,404
City of Augusta, Maine FY2001/02 Budget Page 94
Public Safety Police Department
001-05-5000
Mission / Purpose Statement
To establish and maintain a partnership with governmental agencies, businesses, and
citizens of the community to provide a safe environment in which the quality of life may
be improved through the delivery of competent, fair and impartial police services.
Goals and Objectives
• Update the Department Standard Operating Procedures to comply with current
police practices.
• Seek grant funding for police programs, equipment and activities that will benefit
the department and the City.
• Expand the delivery of service provided to the public through the implementation of
two Community Policing Officers.
• Increase clearances of general criminal offences by 2%.
• Maintain the reduction of traffic accidents from the 1999 level.
• Expand the Police Department contact with the Citys elderly to examine the
effectiveness of police services delivered to that segment of our population.
• Review and update half of the Department Standard Operating Procedures by
December 31, 2001 and the other half by June 30, 2002.
• Pursue available grant funding throughout the fiscal year from Federal, State or
other sources to benefit the department and the City. Assign the two community
policing officers to specific areas of the City to address specific and general issues
having a negative impact on the quality of life in a particular area.
• Examine case assignments and accountability of personnel in investigating criminal
activity.
• Continue increased traffic enforcement and public education throughout the City to
enhance drivers voluntary compliance with traffic regulations.
• Institute emphasis on Triad and focus attention on the City elderly through
partnerships with Senior Citizen Organizations, AARP, and the Cohen Center.
City of Augusta, Maine FY2001/02 Budget Page 95
Public Safety Police Department
001-05-5000
Commentary:
The Police Department has the responsibility of providing the law enforcement function
for the City of Augusta. The Department is comprised of five ( 5 ) organizational
segments that allow for a percentage breakdown of the budget as follows:
Administration ( 7.7% ), Patrol Division ( 55.7% ), Criminal Investigation Division (
12.7% ), Records and Communications Division ( 18.3% ), and Parking District ( 5.6%
). The following personnel are supervised by the Department, but their pay and benefits
come from other sources: ten ( 10 ) full time and ( 3 ) part time School Crossing
Guards and three ( 3 ) Mental Health Workers, one ( 1 ) full time and two ( 2 ) part
time.
Below is a description of duties and responsibilities for each of the five ( 5 ) segments.
Administration:
This section of the Department reflects the positions of Chief and Deputy Chief in the
area of administration of the Police Department. Expenditures cover the personnel and
material costs attributed to responsibilities and duties such as operational details,
assignments, discipline, requisition, maintenance, planning, organizing, directing,
formulating, and expending the budget. The administration area also covers the cost
for an administrative secretary.
Patrol Division:
Responsibility for the protection of lives and property, as well as general police services
to the public are categories related to costs within this Division as the officers enforce
federal, state, and local laws and ordinances. The major expenditures of salaries,
equipment use and maintenance are costs attributed to this facet of the Department.
Incorporated within this Division are the following: Traffic Safety Officer is responsible
for the planning and development of traffic activities within the City of Augusta.
Maintenance of the vehicle fleet is an important function performed by this position.
Liaison with the State Department of Transportation in coordination of traffic rules and
regulations concerning roads within the City. The Crime Prevention Officer is
responsible for coordinating crime prevention programs such as Neighborhood Watch,
Landlord Tenants Program, Shoplifting and Robbery Seminars as well as other
educational programs in the community. The Citizen Police Academy is coordinated by
the Crime Prevention Officer. The Animal Control Officers duties include being a liaison
between the area veterinarians and the Humane Shelter, handling dog licensing and
enforcement of ordinances pertaining to animals and reptiles rules and regulations are
a major service provided to the public. There are four ( 4 ) part time Reserve Police
Officers that support this Division. The thirteen full and part time School Crossing
Guards and the three ( 3 ) full and part time Mental Health Workers are supervised by
this Division.
City of Augusta, Maine FY2001/02 Budget Page 96
Public Safety Police Department
001-05-5000
Criminal Investigation Division:
Responsible for the in-depth investigation and apprehension of persons involved in
major criminal activity and assists the Patrol Division in conducting lengthy follow up
investigations as well as the recovery of stolen property. Cooperating with area
businesses, municipalities, courts, and other law enforcement agencies for the efficient
clearance of crime in the community. All undercover and V.I.P. protection assignment
are normally coordinated by this Division. Within this Division is the Juvenile Detective.
This officer provides services to the criminal justice system and the community by
allowing for the proper discrete handling of juvenile offenders. This officer also provides
educational programs for our children, which are offered to the schools at different
stages of educational development. This Division also covers the costs for a secretary.
Records and Communication Division:
The Communication and Records Division is a support activity of all other Divisions. The
communications aspect of the Division is responsible for the recording and processing
of all requests for assistance from throughout the City in the form of Police, Fire, and
Emergency Medical Services, and the dispatching of the same. The records aspect of
the Division is responsible for the maintenance of the computer system, department
records and property system, as well as the operational readiness of all office and
support equipment. A uniformed officer is assigned to this Division as the
Court/Property officer and also processes bad check complaints. Eight ( 8 ) civilian
Dispatchers are assigned to the communication aspect of the Division and two ( 2 )
civilian clerks are assigned to the records aspect of the Division. The Custodian is also
supervised by this Division Commander. This Division is responsible for providing
dispatching services to Hallowell on a contractual basis for Police, Fire and Emergency
Medical Services.
Parking District:
The situation with the Parking District differs slightly from the rest of the Police
Department in that the Parking District is its own entity for which the Police Department
supplies the District Commander. Under the direction of the Chief, the Parking District is
responsible for the efficient operation through control of the districts activities. The
Parking District enforces rules and regulations of the Parking District Charter. Activities
such as managing parking, issuing tickets, parking permits, control the collecting and
recording of parking fines, and uses of the “Denver Boot” are all functions of the
District.
City of Augusta, Maine FY2001/02 Budget Page 97
Public Safety Police Department
001-05-5000
Personnel:
Personnel breakdown is as follows: Chief (1), Deputy Chief (1), Lieutenants (5),
Sergeants (5), Patrol Officers (30), assigned as follows: Patrol Division (25), C.I.D. (4),
Records (1). The remaining positions in the Department are: Dispatchers (8), Reserve
Police Officers (4), Parking Enforcement Officers (3), Secretaries (2), Clerks (2), Animal
Control Officer (1).
Major Accomplishments
Traffic Accidents –
There has been a 21% reduction in traffic accidents from the previous year and a 38%
increase in traffic enforcement over the previous year.
Grant Funding –
A Federal grant in the amount of $27,460 was awarded by the Federal Bureau of
Justice Assistance to purchase equipment to implement Mobile Data Terminals in Police
Patrol Units. The State Office of Highway Safety awarded a grant in the amount of
$5,000 to pay overtime costs for increased traffic enforcement targeting seat
belt/safety seat compliance. This grant attributed to the reduction of traffic accidents in
the City.
Community Policing Initiatives –
The Department formed a partnership with the Maine Community Policing Institute at
the University of Maine at Augusta to train department personnel in current community
policing strategies. Training of personnel have begun and will continue.
City of Augusta, Maine FY2001/02 Budget Page 98
Public Safety Police Department
001-05-5000
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 1,702,429 1,740,220 1,764,340 1,911,430 147,090
61115 Salaries-Parttime/Temp 0 10,252 0 0 0
61121 Overtime 98,139 80,287 98,139 98,139 0
61135 Police Extras 10,000 2,734 7,000 7,000 0
61180 Payroll Billing Reimb. -43,000 -55,379 -45,000 0 45,000
61195 Health benefits 377,654 376,663 416,616 538,918 122,302
61197 Contract Benefits 57,834 61,072 0 67,250 67,250
61199 Fringe 275,722 282,320 167,727 112,700 -55,027
61205 Prnt.,Bndg., Stationery 4,000 1,380 3,000 3,000 0
61210 Advertising Services 1,000 2,006 1,000 500 -500
61215 Postage 1,200 1,361 1,250 1,500 250
61220 Telephone 17,000 16,041 17,000 17,000 0
61230 Traveling Exp. & Conf. 2,000 1,681 3,000 3,000 0
61231 Training 8,000 7,924 10,000 12,000 2,000
61240 Freight & Cartage 200 30 200 200 0
61245 Sub., Txtb., Periodicals 750 313 750 750 0
61255 Medical & Surgical 1,000 2,094 1,000 1,000 0
61265 Rprs.& Mtn. Motor Veh. 32,500 33,614 34,500 34,500 0
61270 Rprs.& Mtn. Equipment 22,500 21,880 22,500 22,500 0
61275 Rprs.& Mtn. Bldgs, Etc. 16,000 14,246 16,000 1,000 -15,000
61280 Criminal Investigation 3,000 2,414 3,000 3,000 0
61288 Spec.& Other Misc. 31,000 29,246 33,000 33,000 0
61305 Office Supplies 5,900 5,623 5,900 5,900 0
61310 Printing & Reproduction 5,300 3,263 5,300 5,300 0
61320 Gasoline,Oil & Lubricant 30,000 31,156 34,000 40,000 6,000
61325 Tires & Tubes 5,000 4,494 6,000 6,000 0
61345 Wearing Apparel 13,000 13,130 13,000 13,000 0
61358 Public Safety Supplies 8,000 8,143 9,000 9,000 0
61375 Educational Supplies 1,000 222 1,200 1,200 0
61410 Equip. Rental & Storage 3,000 2,388 3,000 4,000 1,000
61420 Dues & Memberships 500 548 500 600 100
61505 Office Equipment 5,000 5,000 5,000 5,000 0
61510 Motor Vehicle 86,000 82,283 86,000 72,000 -14,000
61525 Public Safety 2,500 2,482 3,500 2,500 -1,000
Totals 2,784,128 2,791,131 2,727,422 3,032,887 305,465
Note: In previous budgets reimbursement from the State and Federal governments were reflected as a negative expenditure.
Proper accounting practices discourage this type of “net budgeting.” Therefore, such funding has been more appropriately reflected
in the Revenues section of the budget. $95,000 of such funding appears in the Revenue budget for Police Services.
City of Augusta, Maine FY2001/02 Budget Page 99
Public Safety Fire Services
001-05-5500
Mission Statement
To serve all of the community’s citizens and property owners by protecting their
individual health, material wealth and economic well-being against the destructive
forces of fire and explosions.
Functions: Provide fire suppression, prevention and education to the citizens of
Augusta and when requested, to other municipalities via mutual aid agreements. To
assist the public and other agencies, if possible to improve the quality of life for all
citizens of Augusta.
Staffing: Fire Chief, Mechanic, 3 Battalion Chiefs (shift officers), 3 Lieutenants, and 27
firefighters. Operating out of three stations, two on the west side and one on the east
side.
Goals & Objectives
• Conduct ISO required service tests on the department’s pumpers.
• Train all department members to the Operations Level of Hazardous Material
Response.
• Review and upgrade the departments Standard Operating Procedures.
• Remodel Bangor Street Fire Station as bonded. 9 months
• Upgrade emergency power systems in the department’s staffed fire stations.
• Continue in-house Fire Science Associate Degree Program.
• Work with Maine Fire Training and Education to develop a plan for the
recertification of all department members in Firefighter I + II.
• Conduct semi-annual company drills on all shifts.
• Continue fire prevention and public education programs.
• Develop an essential information database to be automatically activated through
the new fire alarm system.
City of Augusta, Maine FY2001/02 Budget Page 100
Public Safety Fire Services
001-05-5500
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 1,042,961 1,085,198 1,104,429 1,165,441 61,012
61121 Overtime 50,000 71,943 50,000 90,000 40,000
61195 Health benefits 227,439 207,623 230,957 296,674 65,717
61197 Contract Benefits 33,000 19,506 51,800 26,174 -25,626
61199 Fringe 397,620 396,834 65,122 59,358 -5,764
61205 Prnt.,Bndg., Stationery 500 0 500 500 0
61210 Advertising Services 500 165 500 500 0
61215 Postage 200 95 200 200 0
61220 Telephone 6,500 4,610 6,500 6,500 0
61230 Traveling Exp. & Conf. 1,500 1,285 2,000 500 -1,500
61231 Training 5,000 5,509 6,500 10,000 3,500
61235 Mileage-Pers.-Owned 100 0 200 200 0
61240 Freight & Cartage 200 0 200 200 0
61245 Sub., Txtb., Periodicals 150 20 150 150 0
61255 Medical & Surgical 2,000 1,266 6,000 6,000 0
61262 Motor Pool 6,000 5,877 6,600 6,000 -600
61265 Rprs.& Mtn. Motor Veh. 15,500 9,442 14,000 15,000 1,000
61270 Rprs.& Mtn. Equipment 7,000 8,838 7,000 7,000 0
61275 Rprs.& Mtn. Bldgs, Etc. 5,000 4,089 7,500 8,000 500
61288 Spec.& Other Misc. 2,500 2,287 2,500 2,500 0
61305 Office Supplies 1,000 705 1,000 1,500 500
61310 Printing & Reproduction 600 376 600 500 -100
61315 Fuel Oil 7,000 6,463 10,000 14,000 4,000
61320 Gasoline,Oil & Lubricant 4,500 6,099 6,000 6,000 0
61325 Tires & Tubes 3,500 5,638 4,000 4,000 0
61350 Med., Surg., & Lab. 1,500 0 1,000 1,000 0
61355 Household, Inst. & Ref. 1,250 618 1,250 1,250 0
61358 Public Safety Supplies 18,000 11,103 18,000 15,000 -3,000
61360 Small Tools & 800 111 500 1,500 1,000
61365 Clean. & Disinfect. Sup. 0 181 150 150 0
61375 Educational Supplies 500 40 1,000 1,000 0
61390 Flags 100 120 200 200 0
61399 Other Oper. & Mtn. Sup. 3,500 995 3,500 3,000 -500
61410 Equip. Rental & Storage 250 0 250 250 0
61420 Dues & Memberships 500 305 700 500 -200
61440 Pension Costs 1,000 800 800 800 0
61450 Claims, Damages & 500 0 500 500 0
61510 Motor Vehicle 6,000 4,997 4,000 4,000 0
61525 Public Safety 4,000 0 5,000 5,000 0
Totals 1,859,170 1,863,138 1,621,108 1,761,047 139,939
City of Augusta, Maine FY2001/02 Budget Page 101
Public Safety Civil & Emergency Prep.
001-05-5555
Mission Statement
To lessen the effects of disaster on the lives and property of the citizens of Augusta
through leadership, coordination, planning and support of the four phases of
emergency management, mitigation, preparedness, response and recovery.
Functions: To coordinate the emergency responses of all agencies within and, if
needed, outside of the City for the public good. This department formulates and
maintains the Citywide Emergency Operations Plan and maintains the Emergency
Operations Center as well as coordinating disaster relief and mitigation programs.
Funding Currently only funded by general fund. County and State funding dried up
years ago and will not likely be regenerated. Occasional grants and /or administrative
fees may be generated however additional expenditure usually taken from individual
departments, most likely Fire and Police.
Goals & Objectives
• Conduct a complete Risk Analysis in the second quarter of FY 2002
• Update and revise Basic EOP within second quarter of FY 2002
• Update and revise 1 functional annex of the EOP every month upon completion of
Basic Plan.
• Train 2 persons in Emergency Planning within 6 months
• Train 2 persons in Basic Public Information Officer Training within 1 year.
• Formulate procedures for Emergency Operations Center activation within 9 months
• Equip and rehab EOC to meet needs- on going
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61205 Prnt.,Bndg., Stationery 50 0 50 50 0
61220 Telephone 0 0 800 800 0
61231 Training 250 250 500 500 0
61235 Mileage-Pers.-Owned 100 0 100 100 0
61245 Sub., Txtb., Periodicals 25 0 25 25 0
61270 Rprs.& Mtn. Equipment 50 50 100 100 0
61305 Office Supplies 250 149 250 250 0
61310 Printing & Reproduction 100 0 100 100 0
61314 EOC Equip 0 0 1,000 0 -1,000
Totals 825 449 2925 1925 -1,000
City of Augusta, Maine FY2001/02 Budget Page 102
Fixed & Unclassified Department Summary
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
8000 Serial Bonds & Notes 1,306,243 1,295,121 1,154,119 1,241,000 86,881
Z200 Retirement/Hospital Ins 350,762 320,897 1,023,630 1,210,370 186,740
Z300 General Insurance 330,000 312,232 320,000 375,500 55,500
Z400 Sewers & Drains 835,000 803,006 935,000 1,035,000 100,000
Z500 Lighting & Electricity 470,000 457,438 454,400 490,752 36,352
Z600 Water Utilities 675,000 669,920 680,000 715,000 35,000
Z701 Bad Debt Expense 15,000 -59,867 25,000 35,000 10,000
8700 County Tax 921,000 923,910 957,840 983,000 25,160
8900 Reserve for Abatements 50,000 34,040 45,000 37,500 -7,500
4,953,005 4,756,697 5,594,989 6,123,122 528,133
City of Augusta, Maine FY2001/02 Budget Page 103
Fixed & Unclassified Function Detail
Budget Detail
8000 Serial Bonds & Notes
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61495 Debt Service (Principal) 993,929 993,929 819,356 731,000 -88,356
61496 Debt Service (Interest) 312,314 301,192 334,763 510,000 175,237
Totals 1,306,243 1,295,121 1,154,119 1,241,000 86,881
Budget Detail
8700 County Tax
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61490 Other Fixed Charges 921,000 923,910 957,840 983,000 25,160
Budget Detail
8900 Reserve for Abatements
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61288 Spec.& Other Misc.. 50,000 34,040 45,000 37,500 -7,500
Budget Detail
Z200 Retirement & Hospital Insurance
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61470 Retiree Health 344,762 312,915 350,750 415,000 64,250
61471 Retirement IUUAL 0 0 666,030 787,370 121,340
61490 Other Fixed Charges 6,000 7,982 6,850 8,000 1,150
Total 350,762 320,897 1,023,630 1,210,370 186,740
City of Augusta, Maine FY2001/02 Budget Page 104
Fixed & Unclassified Function Detail
Budget Detail
Z300 General Insurance
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61484 Legal Settlement 0 0 0 0
61486 Law Enforce Liab 32,500 17,064 0 0 0
61487 Unemployment Ins. 30,000 18,558 30,000 30,000 0
61489 Public Officials Liab. 19,000 9,702 0 0 0
61492 Workers Compensation 150,000 192,092 165,000 211,000 46,000
61493 Property Inland Marine 20,500 8,317 0 0 0
61494 Automobile 39,000 45,907 0 0 0
61497 Bonds 2,000 825 2,500 2,500 0
61498 General Liability 37,000 19,768 122,500 132,000 9,500
Totals 330,000 312,233 320,000 375,500 55,500
Budget Detail
Z400 Sanitary Sewers & Drains
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61225 Utilities 835,000 803,006 935,000 1,035,000 100,000
Budget Detail
Z500 Lighting & Electricity
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61223 Lights 20,000 18,453 19,000 20,520 1,520
61224 City Bldg 107,000 103,631 101,650 109,782 8,132
61225 Utilities 0 1,933 1,750 1,890 140
61228 Traffic Lights 33,000 30,096 32,000 34,560 2,560
61229 Street Lights 310,000 303,325 300,000 324,000 24,000
Totals 470,000 457,438 454,400 490,752 36,352
City of Augusta, Maine FY2001/02 Budget Page 105
Fixed & Unclassified Function Detail
Budget Detail
Z600 Water Utilities
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61225 Utilities 675,000 669,920 680,000 715,000 35,000
Budget Detail
Z701 Bad Debt Expense
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61288 Spec.& Other Misc. 15,000 3,940 15,000 20,000 5,000
61951 Receivable Reserve 0 -63,807 10,000 15,000 5,000
Totals 15,000 -59,867 25,000 35,000 10,000
Budget Detail
8850 Capital Improvement Budget
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget
61605 Reserve for TIF 728 69 659 0
61606 Fund Balance Appr Cur Yr 0 0 125,000 0
61611 Equipment Maint. Res. Sel 14,851 3,604 41,744 0
61613 Grant Local Match 38,674 38,674 0 0
61632 Hospital Ins. Reserve 20,322 1,565 18,756 0
61642 Community Landscape Impr 300 300 0 0
61651 Old City Hall 13,648 5,467 8,181 0
61654 Water Street Amenities 1,699 0 1,699 0
61655 Lithgow Expans Study 13,878 10,574 3,303 0
61664 Riverside Dr.Planning 25,000 25,000 0 0
61665 CATV Athletic Field 4,443 2,100 2,343 0
61666 VocTech Tennis 0 0 0 0
61667 Cap.Rivfnt Impr Dst Mstpl 100,000 100,000 0 0
61669 Fire Dept. SCBA 30,000 30,000 0 0
61670 Police Computer Upgrade 20,739 9 20,730 0
61672 Mt. Vernon Ave Pocketpark 4,677 4,677 0 0
61673 Police Computer 52,348 52,348 52,348 0
61675 Kennebec Arsenal 50,000 0 50,000 0
City of Augusta, Maine FY2001/02 Budget Page 106
Fixed & Unclassified Function Detail
8850 Capital Improvement Budget continued…
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget
61676 Cap. Riverfront Improvmnt Dist 100,000 65,059 134,941 0
61678 Bureau of Assessing – Y2k 23,000 22,735 0 0
61679 CMP/EnvisioNet Parking 400,000 14,789 385,211 0
61680 Super Park Contribution 80,000 0 0 0
61681 Recreation Master Plan 7,500 2,925 4,575 0
61683 Quimby Lot Purchase 175,194 175,194 0 0
61684 Overlock Property 70,000 0 70,000 0
61685 Voting Machine Lease (2 of 3) 0 0 13,750 13,750
61686 Engine #2 Reserve Acct. 0 0 52,000 0
61687 Central Garage Reserve 0 0 125,000 0
61688 Lithgow Bldg. Renovations 0 0 17,000 0
61689 City Center Oil Tank 0 0 20,000 0
61690 E-911 Implementation 0 0 50,000 0
61691 Knights Cemetery Project 0 0 10,000 0
61692 GIS 0 0 50,000 0
61693 Parks Dept – Storage Bldg 0 0 10,000 0
61694 School Dept Capital Improvem. 0 0 50,000 0
61695 Piggery Road Project 0 0 18,000 0
61696 APD/CRID Parking Solution 0 0 10,000 0
61697 School Dept. Capital 0 0 0 0
61703 CTV-7 Capital improvements 0 0 0 25,000
61699 Cemetery – Columbarium 0 0 0 0
61700 Cemetery Land Acquisition 0 0 0 0
61706 Street Sign Replacement 0 0 0 29,500
61707 Central Garage Facilities 0 0 0 114,000
61708 Ft. Western Moisture Mitigation 0 0 0 16,500
61709 Vacant Bldg/Land Acquisition 0 0 0 100,000
Totals 1,246,999 555,089 1,345,241 298,750
City of Augusta, Maine FY2001/02 Budget Page 107
Augusta Public Schools Function Detail
Please consult the Appendix in the back of this budget for a summary of the
school department revenues and expenditures. A detailed account of the
Augusta School Budget may be found at the Superintendent’s office or the
City Manager’s office.
City of Augusta, Maine FY2001/02 Budget Page 108
City of Augusta, Maine FY2001/02 Budget Page 109
Enterprise Funds Hatch Hill Solid Waste Facility
401-03-3350
This cost center is responsible for the operation of the Hatch Hill Solid Waste Disposal
Facility (Hatch Hill), a regional waste facility providing waste recycling and disposal
services to Augusta, Chelsea, Farmingdale, Gardiner, Hallowell, Manchester, Pittston,
Randolph and Whitefield. The contracting communities pay an annual fee to Hatch Hill
every year for use of the facility. Approximately 33,000 tons of waste is landfilled and
another 3,500 tons of material is either recycled or composted per year.
Expansion II is a triple lined secure landfill, which was constructed in 1991. The design
capacity is estimated to be 250,000 tons. To date 235,000 tons of rubbish have been
landfilled in Expansion II. Recycling and a slower economy have extended its life from
five (5) years to over eight (8) years. The current estimate is that it will reach capacity
in the fall of 2001.
In March of 2001, the City received approval from Maine Department of Environmental
Protection to build another landfill expansion. A $9.7 million dollar bond to construct
this new landfill was approved by the voters in 1998. Construction began in April 2000
and will be completed in the summer of 2001. This landfill is a 20-acre expansion at
the existing site. It will continue to be operated as a regional site and is projected to
provide 20 years of solid waste disposal capacity based on the current annual waste
volumes.
In addition to the actual expansion, two other projects associated with this project will
be completed this summer. The first project is the installation of a 6” sewer force main
from the Hatch Hill to Quimby Street. It is anticipated that the forcemain will be
installed this summer and the landfill operation will switch from its total reliance on tank
trucks to haul leachate away for treatment to this new piped system where leachate is
piped directly into the Augusta Sanitary District’s sewer system. Although there may
still be times when it is necessary to haul leachate in the tank trucks, the sewer line will
minimize this need and Hatch Hill will see a reduction in leachate transportation costs.
With the installation of this forcemain, there will also be some improvements to Quimby
Street. Both the Augusta Water District and the Augusta Sanitary District will be
making improvements to their infrastructure and Public Works will then make some
road and side walk improvements.
The second project will be wetlands enhancement, both at Hatch Hill and at the Pine
Tree State Arboretum. This work is being done to mitigate the wetlands that were
removed in order to construct the new landfill. Small shallow pools will be constructed
at the Arboretum and in both locations, wetlands shrubbery will be planted to enhance
the wetland environment and to attract more diversified wildlife. Part of the wetlands
mitigation plan requires Hatch Hill to monitor these sites for five years to insure that the
plantings have established themselves.
City of Augusta, Maine FY2001/02 Budget Page 110
Enterprise Funds Hatch Hill Solid Waste Facility
401-03-3350
PROGRAM DESCRIPTION
Hatch Hill is staffed with six full-time employees: Director of Solid Waste, Solid Waste
Foreman, Scale House Operator, Compactor Operator, Landfill Utility Operator and
Laborer II. Part-time personnel are hired to assist the scale operator and summer
operations. Public Works provides additional staff on an as-needed basis. Hatch Hill
staff provides support to Public Works for winter operations and other emergencies.
Most equipment is rented from the City’s Central Garage. Additional equipment and/or
manpower are hired from outside contractors for specialized jobs and when equipment
cannot be supplied by Central Garage or Public Works does not have sufficient
resources.
Hatch Hill provides service to the eight contracting communities (both residential and
commercial), and the State, County and Federal government operations within the
region. Limited amounts of special waste are received as approved by the Maine
Department of Environmental Protection and the City Council.
The operations budget is based on the revenues received. Tipping fees are charged on
a per ton basis as follows:
$58.00 per ton for waste
**$45.00 per ton for wood debris and asphalt shingles
$25.00 per ton for other recyclables
$90.00 per ton for tires
Free leaves for composting and Christmas trees accepted for recycling
** Proposed fee increase to $45.00 per ton on July 1, 2001 due to increased costs to handle and recycle
these materials.
Operations are required to be in compliance with MDEP regulations and our solid waste
license and require the following:
" Waste is landfilled, compacted and covered daily
" Incoming materials are inspected for compliance with acceptability standards and
separation requirements
" Users are informed of proper disposal procedures and provided with entry permits
as necessary
" Recyclables are accepted and processed in preparation for delivery to market
" Contracts are secured for the removal of recyclables, leachate transport, water
quality monitoring and other specialized services
" Leaves are accepted and composted in accordance with the composting license
" Freon is removed from all appliances in accordance with EPA requirements
City of Augusta, Maine FY2001/02 Budget Page 111
Enterprise Funds Hatch Hill Solid Waste Facility
401-03-3350
" Landfill inspections and monitoring are done in accordance with schedules
established by MDEP regulations and our Solid Waste License
" Water quality monitoring (ground water, surface water, leachate quality, stormwater
quality and other miscellaneous testing) is done as required by our operating license
" Reports (regulatory and others) are prepared and submitted to the appropriate
agency
" Issues are discussed with the MDEP and resolved; repairs and modifications are
then performed as appropriate
PERFORMANCE OBJECTIVES
1. To provide an environmentally sound landfill operation and provide recycling of
materials to all users of the facility.
2. To coordinate recycling programs with the City’s collection programs
3. To operate Expansion III in compliance with our license
4. To close Expansion II in a timely and affordable manner
5. To update the business plan and evaluate tipping fees to see if they need to be
adjusted
6. To provide a closure fund at an appropriate level to fund post closure monitoring
and maintenance once the existing facilities are closed and no longer accepting
waste
7. To respond to MDEP and other issues efficiently and in an environmentally and
financially sound manner
Revenues:
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
5H022 Sale of Materials 30,000 16,627 20,000 15,000 -5,000
5H023 Interest 1,000 1,361 1,000 1,000 -
5H024 Misc. Fees 6,000 11,742 0 5,400 5,400
5H025 Mun. Solid Waste Fee 1,624,000 2,065,971 2,009,700 1,930,250 -79,450
5H026 Permit Fees 20,000 28,375 20,000 20,000 -
5H027 Recycling Fees 104,400 108,179 0 111,250 111,250
5H029 Per Capita 278,074 278,074 278,074 278,074 -
51703 Retained Earnings 0 0 8,600 0 -8,600
Total Revenues 2,063,474 2,510,329 2,337,374 2,360,974 23,600
City of Augusta, Maine FY2001/02 Budget Page 112
Enterprise Funds Hatch Hill Solid Waste Facility
401-03-3350
Expenditures:
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 206,935 189,704 217,172 227,145 9,973
61115 Salaries-Parttime/Temp 12,320 2,492 12,400 9,000 -3,400
61121 Overtime 28,074 24,180 27,499 21,800 -5,699
61195 Health benefits 38,016 37,405 40,000 59,984 19,984
61197 Contract Benefits 5,300 3,296 5,000 5,000 0
61199 Fringe 22,695 19,565 24,000 32,334 8,334
61205 Prnt.,Bndg., Stationery 1,200 1,182 1,200 1,400 200
61210 Advertising Services 600 314 600 400 -200
61215 Postage 500 604 600 600 0
61220 Telephone 4,100 4,519 4,100 4,640 540
61225 Utilities 6,200 6,149 6,600 7,600 1,000
61230 Traveling Exp. & Conf. 0 12 500 500 0
61231 Training 1,000 1,440 1,200 800 -400
61235 Mileage-Pers.-Owned 50 90 50 100 50
61245 Sub., Txtb., Periodicals 150 0 150 150 0
61250 Cleaning & San. 1,700 1,534 1,700 1,700 0
61260 Rental of 155,000 153,890 168,000 138,210 -29,790
61262 Motor Pool 114,419 91,605 104,319 110,986 6,667
61270 Rprs.& Mtn. Equipment 12,400 5,685 12,400 49,000 36,600
61288 Spec.& Other Misc. 236,554 280,969 280,400 295,700 15,300
61305 Office Supplies 600 639 800 1,000 200
61310 Printing & Reproduction 500 486 500 500 0
61320 Gasoline, Oil & Lubricant 12,000 14,321 14,000 20,000 6,000
61345 Wearing Apparel 200 199 300 300 0
61350 Med., Surg., & Lab. 200 0 200 250 50
61358 Public Safety Supplies 50 50 200 200 0
61360 Small Tools & 800 799 900 900 0
61365 Clean. & Disinfect. Sup. 200 199 200 200 0
61370 Agric., Botan. & Animal 1,200 485 1,200 1,500 300
61385 Construction Materials 54,000 53,798 58,000 60,000 2,000
61399 Other Oper. & Mtn. Sup. 3,000 2,804 3,000 3,000 0
61405 Transfer of General 100,000 100,000 0 150,000 150,000
61415 Bad Debts Expense 5,000 -15 5,000 5,000 0
61416 Depreciation Expense 0 0 485,000 60,000 -425,000
61417 FEMA Reimb. ICE 0 -10,745 0 0 0
61420 Dues & Memberships 500 197 500 500 0
City of Augusta, Maine FY2001/02 Budget Page 113
Enterprise Funds Hatch Hill Solid Waste Facility
401-03-3350
Expenditures continued…
Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61460 Self Insurance 25,000 25,000 25,000 25,000 0
61465 Pollution Insurance 23,750 17,882 23,750 24,000 250
61490 Other Fixed Charges 250,000 0 530,000 0 -530,000
61495 Debt Service (Principal) 0 0 0 485,000 485,000
61496 Debt Service (Interest) 0 0 0 495,637 495,637
61500 CAPITAL OUTLAY 205,000 0 66,000 50,000 -16,000
61505 Office Equipment 6,000 0 3,000 2,300 -700
61599 Reserve For Closure 628,261 628,261 211,916 50,000 -161,916
Total Expenditures 2,163,474 1,658,995 2,337,356 2,402,336 64,980
City of Augusta, Maine FY2001/02 Budget Page 114
Enterprise Funds Augusta Civic Center
MISSION/PURPOSE STATEMENT
Located in the Capital of Maine, the Augusta Civic Center serves as the primary public
assembly facility in the area. Built in 1973, the Center is owned by the City and offers
approximately 32,000 total square feet, which includes a main auditorium, a lecture
auditorium, 20 meeting rooms and 2 ballrooms. The facility hosts a variety of events
including conventions, conferences, tradeshows, banquets, concerts and other local
civic events.
GOAL
To provide quality service and product to all patrons and tenants of the building, while
continuing to remain financially solvent.
OBJECTIVE
Administrative Staff
1. Attend educational training’s pertaining to leadership and management skills.
2. Co-ordinate the improvements to the building, while continue to operate with
minimal disruptions.
3. Review and update building policy and procedures manual.
Office Management (Receptionist)
1. Have all reports, contract and bills ready for signing within one working day of
receiving.
2. Receive no customer complaints due to employee’s telephone etiquette.
3. Receive no employee complaints caused by not receiving phone messages in a
timely manner.
4. Assist in the preparation of an Annual Report to be completed by August 30, 2001
5. Train at least 4 staff members to operate outside sign.
Revenues
1. Collect 75% of all bills within 30 days of event.
2. Collect 90% of all bills within 60 days of event.
3. Collect 99% of all bills within 90 days of event.
Box Office
1. Maintain over-shortage discrepancy of 1% of sales on overage or shortage.
2. Receive no customer complaints caused by staff’s attitude, appearance, or selling
techniques, or caused by seating miscalculations or obstructions.
3. Satisfy all handicap seating.
4. Have all computers on the event software by year’s end.
City of Augusta, Maine FY2001/02 Budget Page 115
Enterprise Funds Augusta Civic Center
Functions Rooms
1. Provide accurate set-up information within 24 hrs. of an event.
2. Have function sheets ready the morning of staff meeting.
3. Receive all function contracts and deposits 2 weeks before event occurs.
Auditorium Coordination
1. Produce function sheets for staff meetings at least 10 days before event occurs
2. Provide accurate set-up information within 24 hours of event.
3. Receive insurance certificate before event occurs.
Event Staff
1. Insure that event staff is scheduled for all evening and weekend events 1 week
ahead.
2. Insure proper training for event staff for CPR, First Aid, and emergency procedures.
3. Hold training session for ushers of major events on customer service and problem
solving techniques.
4. Plan and implement a parking assistance program for major events.
Marketing
1. Continue to expand and improve the Civic Center web site.
2. Fill any vacant advertising sign in the Main Auditorium.
3. Develop 3 new revenue-producing events in the Main Auditorium.
4. Develop 3 new revenue-producing events in North Wing and Main Building.
5. Expand marketing of facility through advertising and personal contact with
prospective clients.
Maintenance
1. All used areas must be returned to their original clean condition within 24 hours or
1 hour prior to its next use, or which ever come first.
2. Have public restrooms stocked and presentable at the start of every day, ad within
15 minutes of any mishap.
3. Keep part-time wages under the total full-time staff’s wages for the budget year.
4. Have all set-ups completed one hour before function begins.
5. Have all part-timers in a staff shirt one-week after they come to work.
Mechanical
1. Establish a preventative maintenance schedule.
2. Repair or replace all damaged equipment of materials in a timely fashion.
3. Insure that all maintenance staff is trained to operate computerized HVC system.
Catering
1. Maintain a 32% food cost each month.
2. Maintain a 18% part-time labor cost each month.
City of Augusta, Maine FY2001/02 Budget Page 116
Enterprise Funds Augusta Civic Center
Catering continued…
3. Receive no complaints for one full year caused by worker attitude, appearance or
serving techniques.
4. Receive no client complaints for one full year caused by food quality.
5. Provide production reports for every meal function.
6. Provide an accurate inventory every month and submit by first Friday of the next
month.
7. One person to be designated to do all hiring for this department.
8. All used areas and equipment most be cleaned before end of work shift.
Concession/Bars
1. Maintain a 23% food cost each month.
2. Maintain a 17% labor cost each month
3. Maintain a cashier’s over/short discrepancy of $1 per $1,000 revenue.
4. Receive no complaints for one full year caused by attitude, appearance or serving
techniques.
5. Provide an accurate inventory every month for the concessions and after every
event for bars.
6. Hire and train an adequate number of supervisors.
7. Provide a production and cash report for every concession and bar event within five
(5) days of the event.
Civic Center Account Summary
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
0510 Physical Plant 393,959 357,369 420,554 406,829 -13,725
0520 Administration 455,240 524,291 506,310 488,306 -18,004
0530 Box Office/Lodging 57,663 57,658 56,981 56,988 7
0540 Catering 420,108 572,113 583,656 635,986 52,330
0545 Concession 95,697 118,955 106,863 108,551 1,688
0560 Snack/Vending 44,950 49,986 54,300 56,115 1,815
0570 Bar 37,958 50,144 42,170 41,598 -572
0590 Operations/Events 356,929 401,180 402,937 463,134 60,197
Total Civic Center 1,862,504 2,131,696 2,173,771 2,257,507 83,736
City of Augusta, Maine FY2001/02 Budget Page 117
Enterprise Funds Augusta Civic Center
Revenues: budget detail
FY2000 FY2001 FY2002
Account Title Actual Budget Budget Change
5C001 Auditorium 226,717 200,000 205,000 5,000
5C002 Min Building 166,875 142,000 142,000 0
5C003 Norh Wing 215,024 165,000 165,000 0
5C004 UMA Bldg Rental 60,810 61,620 63,715 2,095
5C108 Audio-Visual 35,257 35,000 35,000 0
5C111 Production Equipment 21,945 22,000 22,000 0
5C113 Tables 68,130 60,000 65,000 5,000
5C114 Chairs 8,437 7,000 7,500 500
5C115 Exhibit Booths 65,583 55,000 60,000 5,000
5C116 Fork Lift 3,570 3,500 3,500 0
5C118 Electrical 43,770 42,000 42,000 0
5C123 Spots, Dance Floor 0 0 0 0
5C127 Floor Covering 13,353 11,000 12,500 1,500
5C128 Contract. Visual/etc 0 0 0 0
5C224 Tablecloths 16,956 14,000 15,000 1,000
5C242 Concessions/Vending 231,011 200,000 210,000 10,000
5C243 Bar 88,049 80,000 85,000 5,000
5C246 Service Charge (Bars) 1,830 4,500 2,500 -2,000
5C247 Service Charge (Meals) 131,448 120,000 125,000 5,000
5C250 Misc. Food/Vending Mach 12,873 11,500 12,000 500
5C284 Kitchen-Snacks 160,719 160,000 155,000 -5,000
5C285 Kitchen-Meals 602,717 585,000 590,000 5,000
5C322 Box Office Tickets 26,487 30,000 30,000 0
5C370 Coat Check 1,560 1,000 1,000 0
5C371 Electrician 2,335 1,500 2,000 500
5C372 Police/Fire/Door Guards 57,796 50,000 55,000 5,000
5C373 Ushers/Ticket Takers 5,479 6,500 6,500 0
5C377 Janitorial 5,741 4,000 5,000 1,000
5C381 Souvenirs 13,458 12,000 15,000 3,000
5C382 Photocopy/Unif./Misc 13,748 11,500 12,000 500
5C383 Parking Lot 47,462 48,000 50,000 2,000
5C384 Sign/Scoreboard 10,958 25,000 35,000 10,000
5C385 Basketball Floor 5,000 5,000 5,000 0
5C386 Stage 17,500 10,000 10,000 0
5C392 Interest 19,534 10,000 15,000 5,000
Total Revenues $2,402,132 $2,193,620 $2,259,215 $65,595
City of Augusta, Maine FY2001/02 Budget Page 118
Enterprise Funds Augusta Civic Center
Expenditures Detail
0510 Physical Plant
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 73,162 72,099 86,708 75,935 -10,773
61115 Salaries-Parttime/Temp 6,000 5,212 4,000 4,000 0
61155 Police & Fire Services 0 777 0 800 800
61195 Health benefits 15,828 11,367 20,127 15,592 -4,535
61199 Fringe 6,499 8,137 10,269 5,852 -4,417
61220 Telephone 0 601 600 600 0
61225 Utilities 155,000 117,875 155,000 155,000 0
61226 Water 9,000 10,108 8,500 10,000 1,500
61227 Sanitary 6,000 6,433 6,000 7,000 1,000
61231 Training 200 0 200 200 0
61235 Mileage- 50 0 50 50 0
61238 Elevator 3,000 2,995 3,000 3,000 0
61251 Solid Waste Removal 11,000 9,994 11,000 11,000 0
61260 Rental of Equip/Vehicles 800 0 800 800 0
61262 Motor Pool 1,000 871 1,600 1,600 0
61270 Rprs.& Mtn. Equipment 30,000 33,715 30,000 30,000 0
61288 Spec.& Other Misc. Serv. 15,000 12,131 15,000 15,000 0
61295 Snow Removal 19,000 17,306 20,000 20,000 0
61318 Heating Gas 35,000 38,150 40,000 42,000 2,000
61345 Wearing Apparel 350 1,065 500 500 0
61358 Public Safety Supplies 1,250 1,673 1,300 2,000 700
61360 Small Tools & Implements 500 234 500 500 0
61385 Construction Materials 3,600 4,926 3,600 3,600 0
61399 Other Oper. & Mtn. Sup. 1,500 1,098 1,500 1,500 0
61445 Licenses 220 600 300 300 0
Total Physical Plant 393,959 357,367 420,554 406,829 -13,725
City of Augusta, Maine FY2001/02 Budget Page 119
Enterprise Funds Augusta Civic Center
Expenditures Detail
0520 Administration
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 207,811 209,210 233,307 203,825 -29,482
61115 Salaries-Parttime/Temp 5,000 1,169 5,000 4,000 -1,000
61121 Overtime 0 307 0 1,000 1,000
61195 Health benefits 33,521 32,200 43,171 41,849 -1,322
61199 Fringe 17,758 16,691 25,682 16,832 -8,850
61205 Prnt.,Bndg., Stationery 1,000 470 1,000 2,000 1,000
61210 Advertising Services 4,000 10,208 5,000 10,000 5,000
61215 Postage 2,000 3,030 3,000 3,500 500
61220 Telephone 12,000 24,027 12,000 18,000 6,000
61230 Traveling Exp. & Conf. 4,000 3,717 4,000 4,000 0
61231 Training 500 0 500 500 0
61241 Marketing 0 28,082 0 5,000 5,000
61245 Sub., Txtb., Periodicals 600 371 600 600 0
61260 Rental of Equip/Vehicles 10,000 16,408 12,000 16,000 4,000
61270 Rprs.& Mtn. Equipment 500 495 500 500 0
61288 Spec.& Other Misc. Serv. 10,000 9,053 12,000 12,000 0
61289 write off prior year rec 1,500 3,341 1,500 1,500 0
61293 Contingency 5,500 0 5,500 5,500 0
61305 Office Supplies 3,000 3,423 3,000 3,000 0
61310 Printing & Reproduction 1,500 1,798 1,500 1,500 0
61350 Med., Surg., & Lab. Supp. 50 176 50 200 150
61399 Other Oper. & Mtn. Sup. 1,000 0 1,000 1,000 0
61420 Dues & Memberships 1,500 3,883 3,500 3,500 0
61445 Licenses 800 590 800 800 0
61485 Leases 45,000 31,361 45,000 45,000 0
61491 Insurance 25,000 17,966 25,000 25,000 0
61495 Debt Service (Principal) 7,500 7,500 7,500 7,500 0
61496 Debt Service (Interest) 4,200 804 4,200 4,200 0
61509 Equipment Depreciation 50,000 46,130 50,000 50,000 0
61513 Stage 0 51,880 0 0 0
Total Administration 455,240 524,290 506,310 488,306 -18,004
City of Augusta, Maine FY2001/02 Budget Page 120
Enterprise Funds Augusta Civic Center
Expenditures Detail
0530 Box Office/Lodging
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 32,943 34,684 34,456 35,402 946
61115 Salaries-Parttime/Temp 10,000 8,060 8,000 8,000 0
61195 Health benefits 6,788 5,623 6,088 7,805 1,717
61199 Fringe 3,132 3,649 3,637 2,081 -1,556
61210 Advertising Services 100 0 100 0 -100
61215 Postage 500 0 500 0 -500
61220 Telephone 500 0 500 0 -500
61288 Spec.& Other Misc.. 200 0 200 200 0
61312 Box Office 3,500 5,530 3,500 3,500 0
Total Box Office/Lodging 57,663 57,659 56,981 56,988 7
0540 Catering
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 93,323 101,656 128,111 155,440 27,329
61115 Salaries-Parttime/Temp 105,000 178,792 130,000 133,900 3,900
61121 Overtime 0 13,987 5,500 6,000 500
61195 Health benefits 19,951 23,603 33,578 41,831 8,253
61197 Contract Benefits 0 0 1,500 10,000 8,500
61199 Fringe 11,654 21,986 35,042 30,580 -4,462
61205 Prnt.,Bndg., Stationery 75 0 75 75 0
61210 Advertising Services 150 0 150 250 100
61230 Traveling Exp. & Conf. 150 0 150 250 100
61231 Training 350 0 350 350 0
61260 Rental of Equip/Vehicles 100 55 225 225 0
61270 Rprs.& Mtn. Equipment 15,000 8,545 17,500 18,000 500
61288 Spec.& Other Misc.. 130 0 150 150 0
61305 Office Supplies 0 0 50 50 0
61335 Food & Groceries 150,000 180,795 192,000 197,760 5,760
61345 Wearing Apparel 750 848 1,200 1,400 200
61356 Tablecloths 17,000 30,106 27,500 29,000 1,500
61357 Kitchen Smallware 0 7,257 3,900 4,000 100
61360 Sm. Tools & Implements 150 31 150 200 50
61365 Clean. & Disinfect. Sup. 6,000 4,352 6,200 6,200 0
61399 Other Oper. & Mtn. Sup. 200 100 200 200 0
61445 Licenses 125 0 125 125 0
Total Catering 420,108 572,113 583,656 635,986 52,330
City of Augusta, Maine FY2001/02 Budget Page 121
Enterprise Funds Augusta Civic Center
Expenditures Detail
0545 CONCESSION
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61115 Salaries-Parttime/Temp 51,000 52,139 50,000 51,500 1,500
61121 Overtime 0 2,247 900 950 50
61199 Fringe 2,422 3,289 6,338 4,841 -1,497
61260 Rental of Equip/Vehicles 700 325 525 550 25
61270 Rprs.& Mtn. Equipment 250 0 100 150 50
61288 Spec.& Other Misc. Serv. 200 0 200 200 0
61305 Office Supplies 0 148 0 0 0
61335 Food & Groceries 40,000 58,969 47,000 48,410 1,410
61345 Wearing Apparel 1,000 989 1,000 1,100 100
61354 Paper Goods 75 0 0 0 0
61357 Kitchen Smallware 0 850 800 850 50
61360 Small Tools & Implements 50 0 0 0 0
Total Concession 95,697 118,956 106,863 108,551 1,688
0560 SNACK/VENDING
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61115 Salaries-Parttime/Temp 0 13,216 13,500 13,905 405
61121 Overtime 10,000 597 600 650 50
61199 Fringe 475 1,057 1,150 1,235 85
61260 Rental of Equip/Vehicles 1,000 605 1,000 1,000 0
61335 Food & Groceries 33,000 34,512 37,500 38,625 1,125
61345 Wearing Apparel 50 0 100 200 100
61354 Paper Goods 25 0 50 100 50
61356 Tablecloths 100 0 100 100 0
61357 Kitchen Smallware 250 0 250 250 0
61399 Other Oper. & Mtn. Sup. 50 0 50 50 0
Total Snack/Vending 44,950 49,987 54,300 56,115 1,815
City of Augusta, Maine FY2001/02 Budget Page 122
Enterprise Funds Augusta Civic Center
0570 Bar
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61115 Salaries-Parttime/Temp 16,500 19,579 17,000 17,510 510
61121 Overtime 500 7 500 500 0
61195 Health benefits 0 0 0 0 0
61199 Fringe 808 1,560 3,170 1,638 -1,532
61231 Training 200 0 200 200 0
61270 Rprs.& Mtn. Equipment 200 257 200 250 50
61335 Food & Groceries 2,500 6,463 2,800 2,900 100
61337 Liquor 12,500 21,249 13,500 13,750 250
61357 Kitchen Smallware 700 120 700 700 0
61360 Small Tools & Implements 25 0 50 100 50
61365 Clean. & Disinfect. Sup. 25 0 50 50 0
61445 Licenses 1,800 910 1,800 1,800 0
61491 Insurance 2,200 0 2,200 2,200 0
Total Bar 37,958 50,145 42,170 41,598 -572
0590 Operations/Events
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 136,597 142,820 156,088 173,959 17,871
61115 Salaries-Parttime/Temp 85,000 108,317 85,000 100,250 15,250
61121 Overtime 2,000 2,366 2,000 2,000 0
61155 Police and Fire Service 30,000 42,221 30,000 41,097 11,097
61195 Health benefits 34,112 36,418 47,003 58,676 11,673
61199 Fringe 19,210 24,775 29,496 24,602 -4,894
61220 Telephone 660 0 0 0 0
61231 Training 300 0 300 300 0
61236 Production 1,000 1,568 1,500 1,500 0
61260 Rental of Equip/Vehicles 5,000 2,720 4,000 12,000 8,000
61270 Rprs.& Mtn. Equipment 20,000 8,913 18,000 18,200 200
61288 Spec.& Other Misc. Serv. 1,000 9,783 9,100 9,100 0
61316 Bottled Gas 450 553 450 450 0
61345 Wearing Apparel 1,800 2,467 2,000 2,600 600
61354 Paper Goods 10,000 5,472 8,000 8,000 0
61358 Public Safety Supplies 1,500 1,655 1,600 2,000 400
61360 Small Tools & Implements 500 561 500 500 0
61365 Clean. & Disinfect. Sup. 7,000 10,033 7,000 7,000 0
61390 Flags 200 538 300 300 0
61399 Other Oper. & Mtn. Sup. 600 0 600 600 0
Total Operations/Events 356,929 401,180 402,937 463,134 60,197
City of Augusta, Maine FY2001/02 Budget Page 123
Enterprise Funds Ambulance Fund
404-05-5522
Mission Statement
To provide the highest quality prehospital emergency medical care and technical rescue
skills to the people we serve in a timely and cost effective manner and continue to
provide other select medical services as requested by our consumers.
Functions: To provide paramedic level emergency medical care and technical rescue
services (extrication, confined space, high angle and swiftwater rescue) to this
community as well as the others we contract with. We also provide educational
programs (CPR, first aid, etc.) to the public as requested. The ambulance also provides
non-emergency transport services. This service may cause our units to be in Portland,
Bangor, Boston, and other distant locations. We currently operate five ambulances. (2
staffed emergency units, 3 reserve vehicles for transfer and emergencies as needed.)
Staffing: Eight cross-trained firefighter/paramedics and one full time administrative
secretary. Billing and collections via third party service.
Goals & Objectives
Refurbish and remount our existing rescue 2 modular onto a new chassis.
Provide training for the department members in the following areas:
• American Heart Association, Advanced Life Support
• Advanced patient care during intra-facility transfers
• Handling of a Mass Casualty Incident
• Establish guidelines and training for below ground rescues
• Basic EMT refresher
Develop an in-house quality improvement program in accordance with Maine EMS rules.
Develop policies and procedures for use in transmission of twelve lead cardiograms.
Develop and distribute a customer satisfaction questionnaire to be used as a guide for
future planning.
Enterprise Revenues
FY2000 FY2001 FY2002
Account Title Actual Budget Budget Change
51558 Emergency Calls 490,963 580,000 580,000 0
51559 Routine Transfer 364,735 270,000 276,562 -5,000
51560 Ambulance Rev. Misc. 41 2,000 100 -1,900
51562 Contractual Allowance -87,256 -90,000 -100,000 -10,000
51568 Per Capita Fee 0 26,773 26,773
Total Charges for Services 768,483 762,000 783,435 9,873
City of Augusta, Maine FY2001/02 Budget Page 124
Enterprise Funds Ambulance Fund
404-05-5522
Expenditures Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 156,989 179,022 264,608 327,016 62,408
61121 Overtime 60,000 115,537 60,000 50,000 -10,000
61150 Other Fees &Comm.. 20,000 19,800 24,000 24,000 0
61195 Health benefits 36,502 41,192 68,416 83,018 14,602
61197 Contract Benefits 89,306 71,228 88,868 6,078 -82,790
61199 Fringe 24,572 25,668 33,774 38,345 4,571
61215 Postage 250 1 250 250 0
61220 Telephone 3,000 1,568 3,300 3,000 -300
61231 Training 6,500 4,560 7,000 8,000 1,000
61255 Medical & Surgical. 1,000 319 1,000 1,000 0
61265 Rprs.& Mtn. Motor Veh. 9,000 14,839 11,000 10,000 -1,000
61270 Rprs.& Mtn. Equipment 7,000 4,460 8,000 8,000 0
61275 Rprs.& Mtn. Bldgs, Etc. 5,000 3,205 7,000 3,500 -3,500
61288 Spec.& Other Misc.. 15,000 16,464 15,000 15,000 0
61305 Office Supplies 750 986 1,500 1,500 0
61310 Printing & Reproduction 750 146 750 250 -500
61315 Fuel Oil 5,000 3,183 8,000 4,000 -4,000
61320 Gasoline,Oil & Lubricant 6,000 8,201 10,000 10,000 0
61325 Tires & Tubes 2,000 1,551 2,200 2,500 300
61350 Medical/Surg. Supplies 19,000 26,302 19,000 19,000 0
61365 Clean. & Disinfect. Sup. 500 74 500 500 0
61445 Licenses 1,800 1,005 1,800 1,800 0
61485 Leases 31,228 31,228 31,228 31,228 0
61509 Equipment Depreciation 28,885 28,885 30,000 35,450 5,450
61512 Equipment Reserve 100,000 100,000 100,000 100,000 0
Total Expenditures 630,032 699,424 797,194 783,435 -13,759
City of Augusta, Maine FY2001/02 Budget Page 125
Internal Service Funds Central Garage
402-03-9050
Mission Statement
Central Garage is set up as an enterprise account to fund itself through rental fees of
vehicles and equipment charged to various departments within the City. Central Garage
owns most city vehicles excluding those in the Fire and Police departments.
Program Description
Central Garage runs like a business; most of the vehicles and equipment used by the
various City departments are owned by Central Garage. Revenues are generated
through vehicle rentals, some on a monthly basis and others on an hourly rate. Rental
rates are designed to provide for ongoing vehicle maintenance and repairs as well as
vehicle replacement. Vehicles are depreciated on a schedule that varies depending on
the piece of equipment, expected maintenance costs and anticipated useful life.
Revenues are also generated from the sale of fuel. The school buses, Kennebec County
Sheriff, City Police and Fire and City of Hallowell vehicles use the fuel depot. Rental fees
and fuel charges are paid directly from the individual entity that uses the vehicle or
fuel.
Most repairs and maintenance are done in-house unless it is specialty work, such as
rebuilding of transmissions. Warranty work, some tire repairs and routine maintenance
are also sometimes performed by local garages. Maintenance can be routine such as
preventative measures (i.e. oil change and lube) and preparation of equipment for
seasonal needs such as spring sweeping, construction and winter operations.
Emergency repairs are also done either in the garage or on-the-road to keep the fleet
running. Modifications and improvements are performed on equipment, as resources
permit, so that vehicles are more “operator-friendly” and efficient. Sometimes
modifications are made to address safety concerns.
Staff support for this operation includes a Fleet Service Manager, one garage foreman,
four garage technicians, one parts person, and 1/3 of the salary of the
Dispatcher/Clerk. Additional staffing is provided by Public Works at times to assist with
vehicle repairs and routine cleaning.
Performance Objectives
" To maintain a safe reliable fleet that meets the needs of the various city
departments.
" To update the vehicle fleet through a reasonable replacement schedule using funds
in the reserve account and the capital leasing program. (With the most recent
equipment upgrades the average age of the front-line winter snow equipment was
reduced from over 14 years to under 9 years.)
City of Augusta, Maine FY2001/02 Budget Page 126
Internal Service Funds Central Garage
402-03-9050
" Toupdate the garage facility to:
" provide more efficient and updated equipment for fleet maintenance and repair.
" provide better ventilation and air movement within the building.
" provide more storage space for vehicle parts and tires so the existing garage
space can be better utilized by the technicians.
" Centralize vehicle purchases so that Central Garage owns and manages the City’s
fleet of vehicles with the exception of the Police and Fire vehicles.
" Update the existing equipment management system in order to provide better
record keeping and vehicle maintenance.
Revenues Budget Detail
FY2000 FY2001 FY2002
Account Title Actual Budget Budget Change
5G001 Motor Pool - City $655,073 $692,274 $738,501 $46,227
5G003 Gas & Oil - City 215,457 208,215 236,550 28,335
5G004 Gas & Oil - Public 35,542 31,800 40,000 8,200
5G005 Repairs & Tires 98,187 26,450 36,150 9,700
5G006 Misc. Revenues 13 0 1,000 1,000
Total Revenue $1,004,272 $958,739 $1,052,201 $93,462
Expenditures Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 193,315 183,955 198,399 240,448 42,049
61115 Salaries-Parttime/Temp 2,000 6,569 2,000 2,000 0
61121 Overtime 18,000 17,890 18,000 18,000 0
61195 Health benefits 39,976 34,102 42,000 54,628 12,628
61197 Contract Benefits 7,400 6,034 7,300 7,710 410
61199 Fringe 21,728 21,584 21,728 8,116 -13,612
61205 Prnt.,Bndg., Stationery 50 25 50 200 150
61210 Advertising Services 100 209 100 100 0
61215 Postage 50 31 50 50 0
61220 Telephone 2,600 2,228 2,600 2,600 0
61225 Utilities 17,000 12,871 17,000 17,000 0
61230 Traveling Exp. & Conf. 200 0 200 1,000 800
61231 Training 250 80 250 1,000 750
City of Augusta, Maine FY2001/02 Budget Page 127
Internal Service Funds Central Garage
402-03-9050
Expenditures Budget Detail
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61245 Sub., Txtb., Periodicals 250 342 250 250 0
61250 Cleaning & San. 4,800 4,650 4,800 4,500 -300
61260 Rental of 1,500 1,596 1,200 1,200 0
61288 Spec.& Other Misc. 66,000 64,042 41,000 31,300 -9,700
61305 Office Supplies 300 297 300 500 200
61310 Printing & Reproduction 200 179 200 500 300
61315 Fuel Oil 12,000 12,508 11,500 20,800 9,300
61320 Gasoline,Oil & Lubricant 170,000 182,539 175,000 286,081 111,081
61325 Tires & Tubes 18,000 21,850 18,000 25,000 7,000
61360 Small Tools & 2,000 2,050 2,000 3,000 1,000
61365 Clean. & Disinfect. Sup. 2,000 1,598 2,000 2,000 0
61385 Construction Materials 750 406 750 750 0
61395 Stock Inventory 170,000 217,374 175,000 200,000 25,000
61399 Other Oper. & Mtn. Sup. 5,000 3,229 4,500 5,000 500
61509 Equipment Depreciation 106,391 106,391 95,000 121,000 26,000
Total Expenditures 861,860 904,629 841,177 1,054,733 213,556
City of Augusta, Maine FY2001/02 Budget Page 128
Internal Service Funds Augusta State Airport
040-03-4030
The Augusta State Airport is operated and maintained by the City of Augusta under
terms of an Agreement of Lease and Option entered into by the City and the State of
Maine Department of Transportation dated December 1, 1996. Under this Agreement,
the State retains ownership of the Airport and its facilities while the City assumes full
managerial and operational control. The State provides a financial subsidy to cover the
operating deficit incurred by the Airport under an assurance that the City of Augusta
shall not be held financially liable in its management of the Airport.
MISSION STATEMENT
The Augusta State Airport serves the aviation and air travel needs of residents of the
City of Augusta and surrounding communities as well as those of aviators and air
passengers traveling to Augusta. In meeting these needs, the Airport, its property and
facilities and aircraft movement areas, will be operated and maintained in full
compliance with applicable Federal Air Regulations, Advisory Circulars and Federal
Grant Assurances. The Airport’s air navigation aids, movement areas and all support
facilities will be fully operational at all times, excepting periods of extreme weather
conditions, to provide a safe environment for flight operations.
The Airport will remain fully aware of the environmental concerns of the community and
the Airport’s neighbors and will seek to alleviate such concerns by all possible and
practical means.
The Airport recognizes its role as a critical element in the physical and economic
infrastructure of the City of Augusta. As such, the Airport will encourage and promote
usage of its facilities and of the services offered by its commercial tenants.
The Airport will strive to achieve economic self-sufficiency in an effort to relieve the
financial subsidy currently provided by the Maine Department of Transportation.
STAFFING
The full-time Airport staff complement is four persons and includes the Airport
Manager, the Supervisor of Maintenance & Operations, a Maintenance Crewman and a
Secretary. During the winter months, two additional Maintenance Crewmembers are
hired on a seasonal basis, primarily to assist in snow removal operations.
City of Augusta, Maine FY2001/02 Budget Page 129
Internal Service Funds Augusta State Airport
040-03-4030
GOALS & OBJECTIVES
• To achieve and maintain a minimum annual level of 10,000 air passenger
enplanements, thereby qualifying the Augusta State Airport for the threshold
amount of $1 million in annual airport improvement funding.
• To maintain a ZERO aircraft accident/incident rating where airfield conditions may
be causal or contributory.
• To receive ZERO major discrepancies on the Airport’s biennial Safety & Compliance
Inspection and on any random Airport Security Inspection.
• To insure that the Airport is in full readiness to comply with all applicable provisions
of the FAA’s proposed rule Part 139 – Certification of Airports upon its proclamation
anticipated during this Fiscal Year.
CAPITAL EXPENDITURES
During Fiscal Year 2001, the Airport undertook one capital improvement project. This
project comprised the full reconstruction of the East Tie-Down Apron (adjacent to
Mount Hope Cemetary) and Taxiway F. The pavement of these two aircraft movement
areas had deteriorated to such a degree over time that routine maintenance could no
longer preserve the pavement. A capital cost of approximately $92,000 was borne by
the Maine Department of Transportation and the Federal Aviation Administration.
The one planned capital expenditure for FY 2002 is the acquisition of a new snow plow
/ dump truck. This vehicle will be procured through a competitive-bid process as
required by the FAA with the anticipated $80,000 cost being shared 90% by the FAA
and 10% by the Maine Department of Transportation.
City of Augusta, Maine FY2001/02 Budget Page 130
Internal Service Funds Augusta State Airport
040-03-4030
Revenues
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
51699 Unclassified 330,000 330,000 330,000 354,568 24,568
5A090 Aircraft Excise Tax 3,000 - 3,000 3,500 500
5A112 Commissions 0 27,924 - - 0
5A113 Commissions - Tenants 17,000 - 19,405 21,200 1,795
5A114 Commissions 500 721 1,055 1,000 -55
5A225 Landing Fees - Conrtact 11,460 - 11,340 10,520 -820
5A226 Landing Fees - Other 4,000 8,226 6,800 8,800 2,000
5A227 Misc. Fees 2,700 8,215 2,694 2,793 99
5A242 Concessions 0 393 0
5A337 Rental Income Other Bldg 24,000 - 19,228 20,253 1,025
5A338 Rental of Rooms 39,500 29,594 43,052 42,091 -961
5A339 Rental of Land 3,049 4,685 3,022 3,359 337
5A382 Fuel Flow Fees 8,000 - 10,000 13,200 3,200
5A383 Parking Fees 3,700 3,768 4,275 4,800 525
5A391 Snow Removal 8,876 8,876 8,876 8,876 0
5A411 Reimbursement to State -125,785 -92,402 -132,747 -140,392 -7,645
Total Airport Revenues 330,000 330,000 330,000 354,568 24,568
Expenditures
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61110 Salaries - Reg. Empl. 112,679 117,864 119,575 128,348 8,773
61115 Salaries-Parttime/Temp 15,000 16,180 13,400 16,000 2,600
61121 Overtime 12,000 18,493 12,000 27,508 15,508
61150 Other Fees, Comm. & Ser. 19,159 0 0 0 0
61195 Health benefits 0 21,173 24,500 31,184 6,684
61199 Fringe 15,618 17,394 18,500 6,678 -11,821
61201 Airfield-Maintenance Sup. 16,000 11,869 15,000 11,000 -4,000
61202 Airfield-Maintenance Equi 1,000 3,455 1,500 1,000 -500
61203 Airfield-Maint. Services 4,300 2,564 3,500 2,000 -1,500
61204 Building-Maint. Supplies 8,000 8,364 7,000 7,000 0
61205 Prnt.,Bndg., Stationery 400 53 0 0 0
61206 Technical Services 12,000 9,705 8,500 4,000 -4,500
61207 Building-Maint. Equipment 3,500 1,951 2,000 1,000 -1,000
61209 Building-Maint. Services 20,000 19,286 20,000 22,000 2,000
61210 Advertising Services 12,000 4,144 5,000 4,000 -1,000
61211 Vehicle-Maint. Supplies 6,500 16,510 10,000 12,000 2,000
City of Augusta, Maine FY2001/02 Budget Page 131
Internal Service Funds Augusta State Airport
040-03-4030
Expenditures
FY2000 FY2001 FY2002
Account Title Budget Actual Budget Budget Change
61212 Vehicle-Maint. Equipment 1,500 5,270 2,000 2,500 500
61213 Vehicle-Maint. Services 3,000 13,640 2,500 8,000 5,500
61214 Office Services 2,000 1,468 2,000 2,000 0
61215 Postage 600 426 600 450 -150
61216 Personnel-Supplies/Serv 1,800 2,209 2,000 2,600 600
61220 Telephone 4,000 3,291 4,000 4,000 0
61225 Utilities 20,000 0 20,000 20,000 0
61226 Water 2,750 1,646 2,500 1,700 -800
61227 Sanitary 5,000 5,828 6,000 6,500 500
61230 Traveling Exp. & Conf. 2,000 1,613 2,000 1,500 -500
61231 Training 3,000 559 2,000 1,000 -1,000
61245 Sub., Txtb., Periodicals 2,000 2,339 2,500 2,500 0
61270 Rprs.& Mtn. Equipment 0 34 0 0
61288 Spec.& Other Misc. Serv. 0 19,502 0 0
61305 Office Supplies 2,500 1,232 2,000 1,000 -1,000
61310 Printing & Reproduction 1,000 -644 700 300 -400
61315 Fuel Oil 5,500 7,516 7,000 8,500 1,500
61318 Heating Gas 5,500 6,557 6,500 11,000 4,500
61320 Gasoline,Oil & Lubricant 3,400 3,470 4,000 4,000 0
61420 Dues & Memberships 500 400 500 400 -100
61444 Commissions Paid 350 572 0 600 600
61445 Licenses 250 610 700 600 -100
61498 General Liability 2,900 1,127 2,900 1,700 -1,200
61500 CAPITAL OUTLAY 2,000 0 0 0 0
Total Airport Ependitures 329,706 347,670 332,875 354,568 21,693
City of Augusta, Maine FY2001/02 Budget Page 132
