VISION STATEMENT MISSION STATEMENT - PDF by maclaren1

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									                          VISION STATEMENT

Augusta is a world-class capital city:
• where entrepreneurs start, grow, and maintain a variety of businesses;

•   where citizens pursue life-long learning in first-rate schools, libraries, historic,
    and cultural facilities;

•   where residents, workers, and tourists circulate around and enjoy the Heart of
    Augusta – on both sides of the Kennebec River, along Water Street, and
    throughout the Capitol complex;

•   where travelers appreciate the historic and natural scenery;

•   where homebuyers and renters of all ages and incomes are drawn by safe and
    appealing neighborhoods, and

•   where taxpayers enjoy competitive tax rates and superior services.

                              ! ! ! ! ! ! !!

                         MISSION STATEMENT

The Augusta City Council shall achieve this vision by:
• acting as a model of teamwork and efficiency in its own deliberations;

•   creating an ongoing partnership with state government; and

•   organizing a responsive, flexible, and effective economic development
    program.
                              ICMA CODE OF ETHICS
The ICMA Code of Ethics was adopted by the ICMA membership in 1924, and most recently
amended by the membership in May 1998.

The purposes of ICMA are to enhance the quality of local government and to support and assist
professional local administrators in the United States and other countries. To further these
objectives, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of
every member of ICMA, who shall:

1. Be dedicated to the concepts of effective and democratic local government by responsible
elected officials and believe that professional general management is essential to the achievement
of this objective.

2. Affirm the dignity and worth of the services rendered by government and maintain a
constructive, creative, and practical attitude toward local government affairs and a deep sense of
social responsibility as a trusted public servant.

3. Be dedicated to the highest ideals of honor and integrity in all public and personal relationships
in order that the member may merit the respect and confidence of the elected officials, of other
officials and employees, and of the public.

4. Recognize that the chief function of local government at all times is to serve the best interests of
all of the people.

5. Submit policy proposals to elected officials; provide them with facts and advice on matters of
policy as a basis for making decisions and setting community goals; and uphold and implement
local government policies adopted by elected officials.

6. Recognize that elected representatives of the people are entitled to the credit for the
establishment of local government policies; responsibility for policy execution rests with the
members.

7. Refrain from all political activities which undermine public confidence in professional
administrators. Refrain from participation in the election of the members of the employing
legislative body.

8. Make it a duty continually to improve the member's professional ability and to develop the
competence of associates in the use of management techniques.

9. Keep the community informed on local government affairs; encourage communication between
the citizens and all local government officers; emphasize friendly and courteous service to the
public; and seek to improve the quality and image of public service.

10. Resist any encroachment on professional responsibilities, believing the member should be free
to carry out official policies without interference, and handle each problem without discrimination on
the basis of principle and justice.

11. Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a
member's decisions, pertaining to appointments, pay adjustments, promotions, and discipline.

12. Seek no favor; believe that personal aggrandizement or profit secured by confidential
information or by misuse of public time is dishonest.
                  City of Augusta, Maine

                Fiscal Year 2001/02
                  Proposed Budget
      ***********************************************

                     City Council
William E. Dowling                         Mayor
Tom Sotir                            Councilor, Ward 1

Donna Doore                          Councilor, Ward 2

Gary Veilleux                        Councilor, Ward 3

Karen Foster                         Councilor, Ward 4

Sylvia Lund                         Councilor, At-Large

Mark O’Brien                        Councilor, At-Large

Mary Mayo-Wescott                   Councilor, At-Large

Delaine Nye                         Councilor, At-Large

      ***********************************************

William R. Bridgeo                      City Manager
                      City of Augusta, Maine

                   Fiscal Year 2001/02
                     Proposed Budget
           ***********************************************

                      Management Team

Michael A. Lombardo                     Assistant City Manager

R. Kelly Gray                             City Services Director

Leif E. Dahlin                      Community Services Director

Wayne M. McCamish                                Chief of Police

James E. Farrell                                     Fire Chief

R. David Jowdry                            Civic Center Director
                                     City of Augusta
                                     FY2002 Budget

                               TABLE OF CONTENTS


BUDGET MESSAGE                                             7

APPROPRIATIONS RESOLVE                                     18

REVENUE SUMMARY                                            23

EXPENDITURE SUMMARY                                        27

LEGISLATIVE & EXECUTIVE
     Mayor and City Council                                32
     City Manager                                          33
     Contingency Funds                                     35
     Corporation Counsel                                   35
     Central Services                                      36
     Education/Government Channel                          36
     Economic Development                                  37
     Unclassified Accounts                                 39

Finance and Administration
     Finance Administration                                41
     City Clerk                                            43
     Registrations and Elections                           45
     Audit Bureau                                          46
     Information Systems                                   47
     Treasury/Tax Collection                               49
     City Assessor                                         51
     Human Resources                                       53

City Services
      City Services Administration                         57
      Planning Bureau                                      58
      Historic Preservation                                60
      Code Enforcement                                     61
      Engineering                                          63
      Public Works Administration                          65
      Highway Program                                      66
      Street Cleaning                                      67
      Snow Removal                                         68
      Waste Removal                                        69
      Walks                                                70
      Street and Road Maintenance                          71
      Resurfacing Program                                  72
      Signs                                                73




City of Augusta, Maine                  FY2001/02 Budget        Page 5
Community Services
    Community Services Administration                       75
    Conservation Commission                                 76
    Lithgow Library                                         77
    Recreation                                              82
    Parks & Cemeteries                                      84
    Trees/Landscaping                                       87
    Old Fort Western                                        88
    Bicentennial Nature Park                                91
    Health and Welfare                                      92
    General Assistance                                      93

Public Safety Division
      Police Services                                       95
      Fire Services                                        100
      Civil/Emergency Preparedness                         102

Fixed and Unclassified                                     103

Education Department                                       108

Enterprise Funds
     Hatch Hill Solid Waste Facility                       109
     Augusta Civic Center                                  114
     Ambulance Fund                                        123

Internal Service Funds
      Central Garage                                       125
      Augusta State Airport                                128

Appendix




City of Augusta, Maine                  FY2001/02 Budget         Page 6
March 29, 2001


Honorable William Dowling, Mayor
Members of the Augusta City Council
City Hall
Augusta, Maine 04330


Dear Mayor Dowling and Council Members,

Consistent with the provisions of our City Charter, I herewith present to you my proposed
municipal budget for the fiscal year 2001 – 2002. Throughout its preparation I have worked hard
to strike a balance between recommending enough funding to maintain the current level of
service (which I believe the Council and residents of our community generally support),
absorbing some fixed cost increases over which we have little if no control, and holding down as
much as possible an increase in the property tax rate. This certainly posed a challenge for me
as refining it will for you. It is of some consolation to know that most, if not all, other large Maine
municipalities face the same challenge.

The total budget proposed for next year is $41,728,570, an increase of $2,512,835 or 6.4% over
FY 2000/2001. To balance, it recommends a 3% increase in the property tax rate to $25.26 per
$1,000 of valuation. Although the expenditures proposed for the Education Department
education increase $971,580 (4.5%), there is no increase requested for local support of that
component of the budget due to an increase in State aid for education.

Among the reasons for the increase in expenditures include across-the-board wage increases
for the City’s workforce of 2.75% (as well as wage scale step increases) representing over
$500,000 more to General Fund; employee health insurance premium increases of 27% (an
increase of approx. $365,000 in the General Fund next year); rising debt service costs of
$150,000 associated with the passage of bond issues for the Civic Center ($4.3 million),
downtown parking facilities ($2.5 million), and Cony High School architectural work ($325,000);
increased Sanitary and Water District fees of $135,000; retiree health insurance and unfunded
pension liability payments up $185,250; workers compensation premiums up $55,000; and
electric and fuel costs estimated to increase over $100,000 next year.Complicating the situation
is the very limited amount of growth Augusta is experiencing in its taxable property base. Total
assessed value has gone from $866,000,000 last year to $875,000,000 this year for an increase
of 1%. That new value only generates $210,000 in additional property tax revenues available to
help offset the cost increases we must deal with. Clearly, if Augusta is going to have the
resources in future years to continue to address the burgeoning needs of a service center
community it is going to require significant growth in the tax base, or new non-property tax
revenues or both. You, as Mayor and Council, have worked hard in recent years to enable
growth to happen and to control expenditures as much as possible. You have taken the long
view regarding the importance of investment in economic development activities and capital
improvements like the Civic Center and downtown parking. I encourage you to maintain that
perspective as you digest this recommended budget and as we work during the coming weeks
to adapt it to your requirements.




City of Augusta, Maine                        FY2001/02 Budget                             Page 7
General Fund
The proposed General Fund budget for next year totals $19,382,815, an increase of 9.1% from
FY2000/2001. In the major revenue categories for this fund, I expect that motor vehicle excise
taxes will increase by about $62,000 over what was budgeted for this year and consistent with
what 3rd quarter results are reflecting. As with a number of other revenue categories, this
assumes a stable economy in the coming twelve months. A recession or other circumstance
affecting sales and consumer confidence could result in lower excise (and property) tax
collections as well as lower state revenue sharing proceeds. As reflects in our lack of growth in
assessed value, fees for building permits on new structures have been off in each of the last
several years and I expect that trend to continue next year. The amount of money we expect to
earn in interest on investments of our idle funds should be up by $75,000 over what was
budgeted for this year.



                                   General Fund Revenues

                    $44,000,000
                                                                                $41,694,370
                    $42,000,000
                                                                 $39,215,735
                    $40,000,000
         Millions




                                                 $38,154,440
                    $38,000,000
                                  $36,265,829
                    $36,000,000
                    $34,000,000
                    $32,000,000
                                   1999 Actual     2000 Acutal    2001 Budget   2002 Proposed



The “Rents-City Property” line item represents $85,000 the City receives from Rite-Aid for
annual lease payments on the building next to the library. Depending on how Council proceeds
with expansion of the Lithgow Library, that revenue may not continue to be available in future
years. “Transfers In” includes a $200,000 transfer from the Civic Center fund balance to offset
new debt service the General Fund will pay for expansion of the Civic Center. With available
cash in the Civic Center fund at about $350,000, there is no guarantee that this revenue will be
available next year or beyond. The remainder of the “Transfers In” line include $50,000 from the
Hatch Hill fund balance, $30,000 from the Water and Sanitary Districts to help with the cost of
the proposed GIS specialist in the Information Systems Bureau (which would not be filled
without the agreement of the Districts to participate – and which to date has only been
discussed in a preliminary fashion with them), $35,000 in General Assistance Reimbursement
and other miscellaneous reimbursements from recreation and health and human
service/general assistance programs.

It appears from the latest information that the Maine Municipal Association and the State can
provide us that general purpose state revenue sharing will be down by $250,000 next year, a
major hit. Conversely, I anticipate that state aid for roads will increase by $50,000. Lastly, I am
proposing that $713,147 be appropriated from the General Fund balance to hold the need for a
tax increase to 3%. As a rule, it is bad policy to rely on the fund balance for such a purpose,
however ours is particularly strong at this time (I estimate that it will be at $4.4 million at year
end and the Charter contemplates a healthy fund balance equal to 8.3% of the City budget or


City of Augusta, Maine                           FY2001/02 Budget                             Page 8
$3.3 million). Further, much of the fund balance appropriation can be attributed to one-time
capital expenditures ($588,000).

On the expenditure side of the General Fund, salaries, wages, health insurance and other
fringes clearly represent the largest element of the budget. Together, they total $10,815,200, or
58% of the Fund. That includes $415,000 in retiree health benefits and $787,370 in unfunded
liability payments (IUUAL) to the state retirement system. Eighty percent of the City’s workforce
in unionized and wages and benefits are set by contractual agreements in place for another two
years. Health insurance premiums continue to rise dramatically and must be addressed in some
fashion in the next round of bargaining.

Within individual account categories, the Mayor/Council and City Manager accounts are
consistent with this year. In the CTV-7 account, annual appropriations have been increased by
$17,500 and an additional one time expenditure of $25,000 is recommended so as to provide
for studio and equipment upgrades that will facilitate a transfer of this function to the School
Department and, in future years, allow for State Education Department reimbursement of much
of their costs. The Corporation Counsel account should be increased by $13,000 based on
recent years’ expenditure levels.

In the Unclassified account, there is a reduction of $62,000 for “Other Fees”. This line was
available in past years for unanticipated labor settlement costs and for the first time in years, we
have agreements in place for all eight of our bargaining units. Also in this account, I include
$7,500 to maintain a City web page, $50,000 as a reserve to offset fluctuations in the cost of
fuel and heating oil throughout the General Fund, and $12,000 for recodification of the City
Code – something not done in the past decade. The Council and Manager Contingency
Accounts remain level funded at $20,000 and $10,000, respectively.

Within the Finance and Administration Department, City Clerk, Elections, Auditor, Treasurer/Tax
Collector, Assessor, Human Resources and Finance Administration increase only by the
amount necessary to meet scheduled salary and fringe increases. The Information Systems
account proposes the addition of a new position to manage the City’s geographic information
systems (GIS) work. The cost of that position (salary and fringe) is $61,000. The position should
not be created unless there is participation from the Water and Sanitary Districts of at least half
of this cost.

In the City Services Department, costs for the Planning Bureau are reduced to their level of two
years ago by returning the Engineering Aide position to Engineering. Last year, we envisioned a
closer working relationship between the City Planner and the Engineering Aide, especially in the
area of GIS. We since appreciate that GIS is more appropriately housed in the Information
Systems (computers) office and that Engineering requires the full-time services of a City
Engineer and Engineering Aide/Project Manager. The Historical Preservation Commission has
requested a modest amount of funds to assist with identifying and protecting significant
properties in the City. The Code Enforcement, Publics Works Administration, Highway, Street
Cleaning, Waste Removal, Walks, Street Maintenance and Signs accounts are consistent with
this year except for wage and fringe increases.

Economic Development, also budgeted at a maintenance level, is no longer within the City
Services Department but rather is accounted for as a Bureau within the Legislative and
Executive Department with the Director reporting directly to me as of last February.




City of Augusta, Maine                       FY2001/02 Budget                            Page 9
City Services Administration is reduced from this year’s level because of a reduction in traffic
light maintenance costs from $47,000 to $15,000. Conversely, funds are budgeted for a new
function, Facilities Maintenance Management, with salary and support costs totaling $62,000.
Within that account are funds that covered janitorial services at the Library, Naval Reserve
Building and City Hall in prior budgets. On balance, the new maintenance function, which adds
substantially to our ability to perform preventative maintenance and will save money in the long
run, adds approx. $75,000 (including salary costs) to the 2001/2002 budget.

Also new in this budget is half the cost of a full time position to be shared between Hatch Hill
and the Snow Removal account. I am persuaded that additional staff is justified here. In 2001,
there were 11.2 full time equivalent employees (FTEs) available to fight snow. This modest
increase in personnel (.5 FTE) will help insure that we can respond appropriately to our snow
removal needs. In the Street Resurfacing account, I recommend $200,000 for repaving efforts.
During each of the last three years, DPW has spent approximately $300,000 for this work. That
money came from a $1 million bond issued in 1998. With those funds exhausted, it is important
to keep up some effort on an ongoing basis. You can appreciate that the need well exceeds
what I have requested (and what the Department staff has recommended), however, this is all I
feel we can afford in the coming year.

In the Community Services Department, I am proposing $4,000 for the Conservation
Commission to allow them to publish some brochures and other educational and promotional
materials. I commend the Commission for their desire to do more and their dedication to
preserving and enhancing the City’s natural environment. The Administration account assumes
the hiring of a new Director prior to the beginning of the fiscal year and funds that account
accordingly.

The Lithgow Library sees an increase in funding of approximately 6% (though the actual dollar
amount of expenditures decreases due to the shift in janitorial services to Facilities
Maintenance), which is in line with general costs increases outlined earlier in this letter.

The Parks and Cemeteries Bureau has a recommended increase of $119,000 above this year’s
funding. In reviewing budget performance with the Bureau Director, it became clear to me that
the past Department Director had under-budgeted substantially in the past two years. In
addition, last summer we were only able to recruit the seasonal help we needed by increasing
the hourly rate from six to seven dollars per hour (an annual impact of $50,000). Beyond the
wage adjustment, I recommend we invest $10,000 in repairs to the public restrooms at the
Water Street Bus Depot (or close the facility) and purchase two new 54” gang mowers at $5,000
each to improve efficiency.

The Recreation, Trees/Landscape, Fort Western, Health and Welfare, General Assistance
accounts are maintenance budgets in 2001-2002.

New to the budget this year is a recommended appropriation for operation and maintenance of
Bicentennial Nature Park. I anticipate that there will be a successful community fund-raiser over
the next couple of months and that by the 4th of July weekend, we will have a functioning
waterfront park for City residents and their guests. I propose annual expenditures on the order
of $40,000. That will provide for an on-sight park manager for five months a year, three
additional summer assistants (at $6.00 per hour) and minimal funds for support and
maintenance materials and supplies. I have begun the recruitment process for the staff and will
look to the new Community Services Director to implement this program.



City of Augusta, Maine                      FY2001/02 Budget                          Page 10
Again this year, I compliment our public safety department heads, Police Chief McCamish and
Acting Fire Chief Cusick, for the restrained budget requests presented to me. Aside from
contractually obligated wage increases, both budgets hold the line from this year. In the Police
Department, I reduced approximately $25,000 from the Chief’s request, primarily by scaling
back the number of replacement vehicles from five to four ($18,000). In the Fire Department,
Chief Cusick made a strong case for an additional firefighter, however, given the budget
pressures overall, I do not believe we can afford the new position at this time. Other than
salaries, the Fire department line items are consistent with this year.

For capital improvements next year, I am recommending $588,750 in cash-capital items and a
Council bond of approximately $400,000. The bond proceeds would fund road reconstruction of
Cony Street Extension ($250,000-$300,000) and a host of various other roads/sidewalks
reconstruction for which we are currently prioritizing. The cash-capital items are as follows:

       Project                                        Budget Amount
       Central Garage Facilities Upgrade                      $114,000.00
       Cemetery Land Acquisition                               100,000.00
       Vacant Bldg/Land Acquisition and                        100,000.00
       School Dept. Capital Improvements                        80,000.00
       Replace Engine #2 (Fire)                                 75,000.00
       Cemetery - Columbarium                                   35,000.00
       Street Sign Replacement Project                          29,500.00
       CTV-7 Capital improvements                               25,000.00
       Ft. Western Moisture Mitigation and                      16,500.00
       Voting Machine (2nd of 3 yr. lease)                      13,750.00

By labor contract and past City policy, the City pays the health insurance costs for retired
employees. That will increase by $65,000 next year to $415,000. In addition, we are legally
obligated to pay for unfunded pension liability (incurred in years prior to 1997) and that amount
rises $120,000 next year to $787,370 (general fund, $978,900 overall.) Most of our other
insurance costs are stable with the exception of worker’s compensation premiums, which are
expected to increase by $55,000.

Again this year, the amount assessed the City by the Augusta Sanitary District for sanitary
sewers and storm drainage will increase by $100,000 to $1,035,000, due to last year’s mid-term
rate increase. This charge represents 5.3% of the General Fund budget. The fees have
increased over 30% since FY 1999 and are a consequence of the massive stormwater
abatement program that the District has been implementing. That program is a result of federal
clean water mandates that were issued without any accompanying funding. Also increasing this
year are charges for water ($35,000) and electricity ($36,000).

In Maine, funds for the operation of county government are raised through an assessment by
the county to each municipality. This year, Augusta’s county tax assessment increases by a
modest 2.6% to $983,000.
Special Funds

In addition to the General Fund, City government operates a number of enterprise activities that
rely on the non-property tax revenues they generate to be self-sustaining. They include the
Hatch Hill Landfill, the Central Garage, the Augusta Civic Center, the Ambulance Fund, and the
Augusta Airport.


City of Augusta, Maine                       FY2001/02 Budget                          Page 11
Hatch Hill Landfill serves the City of Augusta and seven surrounding communities. It is a
modern, licensed solid waste disposal and recycling facility with a proposed operating budget
for FY 2001-2002 of $2,352,336, up .6% from 2000-2001. The landfill is in the final stages of a
$9.7 million expansion project that will be completed this summer. That expansion (Expansion
III) will add another twenty years of capacity. The largest expenditure item in the budget is $1
million for debt service for the expansion work. Other significant costs include $355,000 in
personnel related costs, $250,000 in equipment repair and replacement and $300,000 in
leachate disposal. Rates charged for tonnage deposited at Hatch Hill are recommended to
remain constant next year, however I will be asking the Director to conduct a study this summer
of the advisability of a rate increase. To ease the fiscal pressure on the General Fund, I am
recommending a transfer from the Hatch Hill fund balance of $50,000.

The Central Garage is an internal service account that provides for the acquisition and
maintenance of the City’s fleet (excepting public safety vehicles). This year, Council authorized
a new position of Fleet Manager to direct this enterprise. Since hiring a director, much progress
has been made in systematizing our preventative maintenance program and upgrading our
fleet. I am still not satisfied with the status of our long-range program and that will be the priority
for Central Garage in the coming year. The total budget for Central Garage is $1.05 million. It
employs eight full time supervisors, mechanics and technicians and maintains over 140 vehicles
and pieces of mechanized equipment. Were our finances better, I would be recommending an
ongoing infusion of at least $500,000 a year for fleet upgrades, as we did this year. Years of
cost avoidance have left us behind in this area.

The Augusta Civic Center has a proposed operating budget of $2,257,507 for next year, up
about 4%. Director Dave Jowdry bases his estimate on the assumption that renovations and
expansion work authorized by this year’s $4.3 million bond issue will not impede business to a
great degree next year. If business does fall of (for whatever reason), expenses would be
reduced proportionally. To offset the impact of the new Civic Center debt service on the General
Fund, I am recommending a transfer of $200,000 from that balance to the General Fund. That
will reduces the cash balance in the Civic Center fund by more than half and may well not be
sustainable in future years. For this year, it represents the equivalent of a 1% property tax
increase, an important consideration.

The Ambulance Fund, established a number of years ago in response to the dynamic change in
the role of our Fire Department from strictly firefighting to a heavy emphasis on rescue and
emergency medical services, is an $800,000 enterprise that funds the clerical position at the
Department (whose weekly hours I propose to increase from 32 to 40) and eight
firefighter/paramedics. It is a self sustaining account with $590,000 in revenues coming from
emergency calls, $275,000 from routine transfers, and $34,000 from per capita fees to
surrounding municipalities. We write off $100,000 each year in uncollectable billings. Next year,
I propose to spend $50,000 in remounting an ambulance (on a new truck) and will recommend
to Council that a creative hybrid vehicle (fire pumper with ambulance compartment) be
purchased consistent with a recommendation made to me by Chief Cusick. The bulk of the
Ambulance Fund budget goes to salaries and wages ($500,000) and replacement equipment
and reserve funds ($220,000).

Finally, the Augusta Airport, which the City operates as part of a ten year agreement with the
State of Maine (the owner), has a proposed FY 2001-2002 operating budget of $354,568, all of
which is reimbursed to the City by pre-agreement with the Maine Department of Transportation.
Capital improvements to the Airport are contained in the MDOT budget and a close working


City of Augusta, Maine                        FY2001/02 Budget                             Page 12
relationship exists between the City staff who very capably manage the facility and state
personnel responsible for its oversight.

Conclusion

This is my fourth budget process for the City of Augusta and definitely the most difficult. I had as
a personal goal since last year to present this budget with a 0% property tax increase proposed.
In recent weeks, as revenue projections, taxable valuation data, and departmental submissions
came in, it became evident that, absent some drastic cuts in service levels, I could not reach
that goal. Knowing that my counterparts in Bangor, Lewiston, Auburn, Portland, South Portland,
Brunswick and other communities face the same dilemma is something of a comfort but it is
frustrating nonetheless. I know it is hard for people on fixed incomes to continually absorb tax
increases and that high tax rates deter people from moving into the City. However, what service
center communities like ours have to offer is full and capable services and reducing those
services at a time when we are working to attract new residents and businesses into the City
seems to me to put us on a downward spiral. However, I can certainly respect that you, as
Mayor and Council, might view it differently. Accordingly, my staff and I stand ready to assist
you in any way possible as you grapple with this, your most important Council responsibility,
during the coming weeks.

Sincerely,

William R. Bridgeo
City Manager




City of Augusta, Maine                       FY2001/02 Budget                            Page 13
                                      Introduction

The FY2000/01 budget document is meant to serve as a tool for many potential users
including citizens, elected officials, auditors and fiduciary agents, the media, and City
staff. It includes a variety of graphs, tables, and summaries to make information
retrieval as easy as possible. The proposed budget represents the City Manager's
recommendations for the coming fiscal year. With the Mayor and City Council's
guidance and consensus, a final budget will be adopted by June 1, 2000.

In serving the many users of this proposed budget, the document takes on a number of
roles:

As a policy document, the budget               measurement and quality service
reflects decisions about a variety of          initiatives.
policy issues such as what programs            Such efforts focus on the broader
to fund, how much to tax, the level of         picture and what is being accomplished
service to be provided and what the            within the community. More specifically,
Council priorities are vis-à-vis the           these efforts re-focus our efforts on the
amount of funding allocated to a               outcomes of service performance -- e.g.
given program or service.                      what is being accomplished as a result
                                               of our efforts, the level of efficiency and
The City Charter and various rules             effectiveness of operations, and quality
prescribed by the Government                   of service. Focusing on the budget as
Accounting Standards Board (GASB)              operations guide assists us in this
require     Augusta,      like     other       important effort.
municipalities, to detail the level of
expenditures required in a fiscal year         Finally, the proposed budget is meant to
and     the    anticipated     resources       act as a communications device
available to fund those expenditures.          detailing the nature of our operations
In this respect, the budget serves as          and the level of service provided. We
a financial plan and guide for                 endeavor to provide a budget document
implementation.                                that is logical in format, clear, and
                                               concise.
The budget also serves as an
operations         guide      and              As     communications     device,    this
management tool providing insight              document is meant to be a work in
into goals and objectives to be                progress. We encourage stakeholder
achieved by each department and                input on the usefulness of information
bureau. The FY2000/01 proposed                 provided and welcome your suggestions
budget format has been modified to             on how this document (and the budget
better articulate these goals and              process) might be refined to better meet
objectives, and serves as the first            your information needs.
step toward future performance



City of Augusta, Maine                     FY2001/02 Budget                       Page 14
   Summary of Augusta's                       election, these terms will be staggered -
     Financial System                         - three councilors being elected every
                                              year.
Overview.
The City of Augusta is a full-service,        General Powers:
home rule municipality governed by
the provisions of the State of Maine          A. The Mayor and City Council are the
Constitution and the Augusta City                chief policy-making body of the city
Charter. The City provides a wide                and can adopt and amend
array of service to its 20,000                   ordinances and local laws as
residents.    Municipal services are             necessary for proper management of
financed through a variety of taxes,             city government;
fees, charges for service, and
                                              B. The Mayor and Council appoints and
intergovernmental assistance.     The
                                                 removes the City Manager;
City adopts an annual budget as the
plan for delivery of services and in
                                              C. The Mayor and Council adopts the
managing the revenues to support
                                                 budget of the city;
these services.
                                              D. The Mayor and Council approves the
Organization.                                    schedule of compensation for boards,
The Charter provides for the Council-            commissions, and all employees of
Manager     form   of   government.              the city;
Pursuant to the Constitution of the
State of Maine, the City Council is           E. The Mayor has the power to appoint
vested with the powers of local self-            qualified persons to fill vacancies on
government and home rule. Such                   City boards, commissions, and
powers are exercised in accordance               committees, with confirmation by the
with Maine State Law and the City of             City Council.
Augusta Charter and Code of
Ordinances.                                   City Manager.
                                              The City Manager is the chief
Mayor & Council.                              administrative officer and purchasing
The corporate authority of the city is        agent of the city and is responsible to
vested in a Mayor and seven                   the Council for proper administration of
councilors. Effective November 2000,          all city affairs. As such, the Manager is
an eighth member will be added to             empowered to:
the council ranks and the Mayor will
become a member of council with an            A. Enforce the laws and ordinances of
equal vote on all issues. Four of the            the city;
city councilors are elected at-large.
The other four members are elected            B. Appoint, suspend, or remove all
by each of the City's four wards. All            department     heads    except    as
councilors are elected for a three-year          otherwise designated by the Charter;
term. Following the November 2000


City of Augusta, Maine                    FY2001/02 Budget                     Page 15
C. Prepares the annual budget and
   capital plan, submits them to                   General Fund
   Council for approval and is                     Special Revenue Funds
   responsible for implementation                  Enterprise Funds
   and administration after adoption;              Internal Service Funds
                                                   Fiduciary Funds
D. Prepare an annual report detailing
   the finances and activities of the        General Fund. The general fund is the
   city for the previous fiscal year;        primary operating fund and receives
                                             revenues from taxes, state grants,
E. Exercises supervision and control         transfers from other funds, interest
   of all administrative departments         income, fees, fines, licenses, permits,
   and agencies;                             franchise fees, administrative revenues,
                                             and other sources.         All operating
F. Advises the Mayor and Council             expenditures are paid from the general
   as to the business, financial             funds, such as: payroll, overhead (fringe
   condition and future needs of             & health benefits), supplies, fees for
   the city.                                 services, and other miscellaneous costs.

                                             Special Revenue Fund. Special
                                             Revenue Funds include grants and
Account Structure                            contracts that restrict how money is to
                                             be spent. Funding is derived from a
Fund Accounting.                             specific source for a specific purpose.
Fund    accounting      is  used   by
municipalities for budgeting and             Enterprise Funds.          Is a type of
accounting. Each fund is considered          Proprietary Fund whose operations are
to be a separate account, much like a        primarily funded by user charges.
checking     or     savings   account.       Enterprise funds in many ways are
Revenues received are deposited into         typically run like a private business, the
the funds and are used to pay for            goal of which is self-sufficiency. An
ongoing activities.                          example is the Civic Center.

The City Council must approve                Internal Service Funds. The Central
expenditure levels for all funds. This       Garage is an example if an Internal
approval is given at the adoption of         Service Fund and provides services to
the Annual Budget, but can also be           other City departments. These types of
done throughout the year as                  funds often recover all or part of their
circumstances arise.                         operating costs through user charges to
                                             the other departments they service.
The City's funds are categorized in
accordance with Generally Accepted           Fiduciary Funds. The City maintains
Accounting Principals (GAAP) as              several Trust Funds, or accounts whose
follows:                                     assets are held in "trust" or as agent or


City of Augusta, Maine                   FY2001/02 Budget                      Page 16
trustee for another organization,             the fund balance…and more specifically
entity, or person.      Scholarship           the unreserved fund balance.
programs and perpetual care fall into
this category.                                Simply    put,    the      fund  balance
                                              (sometimes referred to as the "rainy day
How Funding is Developed                      fund") is the difference between fund
                                              assets and fund liabilities.
Basis      of     Budgeting       and
Accounting.                                   Hypothetically speaking, if the City were
The basis of budgeting is somewhat            to go 'belly up" it’s the amount that
different than the basis of accounting        would be remaining once all of the
in that budgets are based largely on          assets (buildings, equipment etc.) were
estimated cash flows. The basis of            sold, all outstanding revenues were
accounting refers to the conventions          collected, and all of the bills paid.
for recognition of costs and revenues
in budget development and in
establishing       and        reporting
appropriations, which are the legal
authority to spend and collect
revenues. The basis of accounting
includes depreciation, asset valuation,
and inventory.

Augusta uses the modified accrual
basis of accounting, which is
generally a mixture of the cash basis
accounting and accrual accounting.
In the modified accrual system,
revenues are generally recognized
when       measurable    and     when
collectible    during   the    current
accounting period.       An example
would be the property tax -- which is
realized as revenue to the City when
committed in July, but is actually
received     in     two   installments
(September and March) of each year.

Expenditures on the other hand are
recognized when      incurred and
payable.

A particular term of accounting
parlance that warrants attention is


City of Augusta, Maine                    FY2001/02 Budget                     Page 17
City of Augusta, Maine   FY2001/02 Budget   Page 18
City of Augusta, Maine   FY2001/02 Budget   Page 19
                APPROPRIATION RESOLVE/JULY 1, 2001 – JUNE 30, 2002

BE IT RESOLVED, That there is hereby appropriated for the support of the departments of the
City of Augusta, for payment of County Taxes, for the bonded indebtedness of the City, and for
all the other debts incurred by the City for the fiscal year beginning July 1, 2001, and ending
June 30, 2002, the sum of $41,487,438 of which a summary appears below.

BE IT FURTHER RESOLVED, That the amount to be raised from current real and personal taxes
considering estimated departmental revenues, fund balance, and other sources of $19,871,870
to be set at $21,615,568

                                                   PRELIMINARY           FINAL
DEPARTMENT                                           AMOUNT             BUDGET
Legislative/Executive
1000 Mayor and City Council                        $        49,545              49,545
1100 City Manager                                          233,091             233,091
1300 Corporation Council                                    78,000              78,000
1001 Education/Gov't. Channel Transfer                      85,000                   0
2600 Contingent Fund                                        30,000              30,000
1900 Central Services                                       41,664              41,664
2500 Unclassified                                          292,000             254,000
2900 Economic Development                                  275,072             275,072
Total Legislative/Executive                        $     1,084,372           $ 961,372

Administration and Finance
2300 Finance Administration                        $        84,736       $    85,111
6601 Human Resources                                       179,689           179,689
2050 Information Systems                                   241,857           180,745
2000 Auditor                                               172,968           172,968
2200 Assessor                                              187,448           187,448
1200 City Clerk                                            180,770           180,770
1600 Board of Registration and Elections                    25,900            25,900
2100 Treasurer/Tax Collector                               332,466           323,121
Total Administration and Finance                   $     1,405,834       $ 1,335,752

City Services
2974 City Services Administration                  $       147,096           $ 162,096
2975 City Engineer                                         197,390             197,390
2350 Planning                                               74,676              74,676
2351 Historic Preservation                                   5,225               5,225
2400 Code Enforcement                                      214,591             214,591
3000 Public Works Administration                            93,599              93,599
3100 Highway                                               615,424             615,424
3150 Street Cleaning                                       110,457             110,457
3200 Snow Removal                                          622,575             622,575
3300 Waste Removal                                         616,524             616,524
3400 Walks                                                  61,167              61,167
3600 Roads/Streets (combined)                              179,853             179,853


City of Augusta, Maine                     FY2001/02 Budget                          Page 20
3700 Resurfacing of Streets                               275,223           275,223
4700 Signs                                                 93,730            93,730
City Bldgs/Facilities                                     337,989           437,139
Total City Services                            $        3,645,519       $ 3,759,669
Community Services
2950 Conservation Commission                    $           5,000   $           5,000
6600 Community Services Administration                    148,865             148,865
6650 Public Library                                       483,104             483,104
6950 Fort Western Museum                                   95,581              95,581
7000 Health & Welfare Administration                      155,862             155,862
7110 General Assistance                                    59,400              59,400
6700 Recreation                                           157,111             157,111
6750 Parks/Cemeteries                                     578,027             578,027
6825 Trees/Landscape Maintenance                           58,456              58,456
6975 Bicentennial Nature Park                              40,753              40,753
Total Community Services                        $       1,782,159   $       1,782,159

Public Safety
5000 Police Bureau                              $       2,937,887   $       3,032,887
5500 Fire Department                                    1,714,047           1,761,047
5555 Civil Emergency Preparedness                           1,925               1,925
Total Public Safety                             $       4,653,859   $       4,795,859

Fixed and Unclassified
Z200 Retirement & Hospital Insurance            $       1,210,370   $       1,210,370
Z300 General Insurance                                    375,500             375,500
Z400 Sanitary Sewers & Storm Drains                     1,035,000           1,035,000
Z500 Lighting & Electricity                               490,752             490,752
Z600 Water                                                715,000             715,000
8000 Debt Service                                       1,306,000           1,241,000
8850 Capital Improvement Budget                           588,750             298,750
Z701 Bad Debts Expense                                     35,000              35,000
Total Fixed and Unclassified                       $    5,756,372       $   5,401,372

County Tax
8700 County Tax                                    $     983,000    $        983,000

Reserve

8900   Reserve                                     $      37,500    $         37,500

TOTAL MUNICIPAL                                $       19,348,615   $ 19,056,683

Education
1001 Education/Gov’t Channel Transfer                          0              85,000
6000 Board Of Education                                   72,503              72,503
6001 Office of Superintendent                            694,858             694,858


City of Augusta, Maine                   FY2001/02 Budget                           Page 21
6210 Buker School                      1,223,555      1,223,555
6220 Hodgkins School                   1,300,155      1,300,155
6110 Farrington School                 1,412,905      1,412,905
6120 Gilbert School                    1,035,079      1,035,079
6130 Hussey School                       881,471        881,471
6140 Lincoln School                      964,156        964,156
6230 Cony High School                  4,757,340      4,757,340
6300 VoTech School                     1,910,471      1,910,471
6310 System-Wide Services              4,569,134      4,569,134
6320 Special Education                 2,929,041      2,929,041
6500 Adult Education                     528,572        528,572
6545 Secular Services                     11,515         11,515
6550 X/Par. Bus Transp.                   55,000         55,000
TOTAL EDUCATION                   $   22,345,755    $22,430,755

TOTAL APPROPRIATIONS              $   41,694,370   $ 41,487,438




City of Augusta, Maine      FY2001/02 Budget                  Page 22
                              General Fund Revenues


                                Revenues by Source

                                            Other Revenues – 5.3%
                        Fund Balance
                       Transfer - 1.6%                  Excise & Other Taxes – 6.2%


                                                               State Grants & Aid – 7.6%



    General Property
    Tax – 52%
                                                                     Education – 27.4%




General Property Tax:
General property taxes (real an personal) are levied on all residential, commercial,
industrial, and other non-exempt real property -- Augusta's single largest source of
income. The general property tax is a product of two factors: the assessed valuation
and the property tax rate. The assessed value of property in Augusta is equal to the
full market value, which is estimated at 875,000,000 for FY 2002. The budget as
adopted by the City Council will require a property tax levy of $21,615,568. Therefore,
dividing the amount of taxes needed to fund the budget by the assessed value derives
the proposed tax rate of 24.69 mils; a .7% increase.

                  Fiscal Year            Assessed Value       Tax Rate (mils)
                  1996 Actual              887,810,252            .02224
                  1997 Actual              880,593,252            .02224
                  1998 Actual              878,701,200            .02266
                  1999 Actual              856,948,300            .02334
                  2000 Actual              864,731,100            .02404
                  2001 Actual              866,875,800            .02452
                  2002 Budget              875,000,000            .02469




City of Augusta, Maine                     FY2001/02 Budget                           Page 23
    General Fund Revenues At-a-Glance
                              FY2000       FY2001        FY2002
                              Actual       Budget        Budget          Chg
    General Property Tax     19,550,423    21,255,969    21,615,568        359,599
    Education                10,048,867    10,538,571    11,430,151        891,580
    State Grants and Aid      3,268,824     3,325,795     3,152,000       -173,795
    Excise & Other Taxes      2,742,493     2,431,650     2,603,800        172,150
    Other Revenues            2,643,833     1,301,750     2,006,972        705,222
    Fund Balance Transfer       100,000       362,000       678,947        316,947

     Total Revenues         $38,354,440 $39,215,735 $41,487,438         $2,271,703


General Property Tax:
The increase in revenues reflects a .7% growth in the tax rate to 24.69 mils.

Education:
Revenues from education are derived from a combination of tuition and receipts, state
grants and aid, and miscellaneous fees for service. For a detailed description of
revenues for education, please consult the Schools Department budget for further detail

State Grants and Aid:
State grants and aid include such items as the homestead reimbursement, revenue
sharing, the urban/rural initiative payment (formerly the state block grant for roads),
and sundry other reimbursements from the State of Maine. Driving this decrease is a
projected decline in State Revenue Sharing of nearly $249,000 (and modest increases in
other grants & aid) from the previous fiscal year – State revenue estimates for FY2001
were overstated from actual revenues and have been more conservatively budgeted in
FY2002.

Excise & Other Taxes:
This category of revenues includes excise tax on automobiles, watercraft, and
snowmobiles, as well as, interest and penalties on delinquent taxes, and proceeds from
the sale of tax acquired property. The FY2001/02 proposed budget anticipates an
increase in revenues derived from the motor vehicle excise tax of $162,500, as well as,
modest decreases in watercraft excise tax and tax lien penalties.

Other Revenues:
The other revenue category is a mix of such items as fees and fines generated by the
police and fire departments, charges for service by the City Clerk's office, various
licenses and permits, and other miscellaneous general government revenues. Factors
contributing to the increase in this revenue class include a rise interest on investments
of $150,000 and $540,000 more for “transfers in.” The Transfers In category include
items budgeted as general reimbursements in individual bureau budgets as a decrease
in expenditures.




City of Augusta, Maine                    FY2001/02 Budget                      Page 24
General Fund Revenues
 Acct.                                FY 2000     FY2000     FY2001
  No.            Account Title         Actual     Budget    Approved      Chg.
 51062   2000 Real Estate            17,156,972           0          0           0
 51063   2000 Personal Prop           2,393,451           0          0           0
 51064   2001 Personal Prop                    0 2,500,000           0 -2,500,000
 51065   2001 Real Estate                      0 18,755,969          0 -18,755,969
 51066   FY2002 Real Property Tax              0          0 19,115,568 19,115,568
 51067   FY2002 Personal Prop Tax              0          0 2,500,000    2,500,000
 51082   Tax Acquired Property                 0     35,000     25,000     -10,000
 51085   Snowmobiles                      3,821       4,300      4,300           0
 51086   Watercraft - Excise             16,120      18,000     17,000      -1,000
 51087   Tax Lien Penalty                17,182      17,750     17,500        -250
 51088   Tax Interest                   158,325     125,000    125,000           0
 51089   Motor Vehicle Excise         2,547,045 2,237,500 2,415,000        177,500
 51110   Taxi Licenses                      765         600        750         150
 51111   Plumbing Permits                 8,703       6,250      7,500       1,250
 51112   Registration Commission         56,297      55,000     55,000           0
 51113   Amusement Licenses               4,675       3,100      3,750         650
 51114   Letter Deposit Box                 600         600        600           0
 51115   Protective Licenses             13,550       8,500     11,000       2,500
 51116   Comm. from State Licenses        6,199       4,600      5,000         400
 51117   Marriage Licenses                4,017       3,500      3,500           0
 51118   Burial Permits                   2,252       2,100      2,100           0
 51119   Building Permits                89,477      65,000     50,000     -15,000
 51120   Transit Sellers                    150         200        200           0
 51121   Flood Hazard Permits                 75          0         50          50
 51122   Zoning Permits                  12,845      10,500     10,500           0
 51123   Prof. & Occup. Licenses              50        100         50         -50
 51220   Court Fees & Fines               8,458       6,000      8,000       2,000
 51221   Traffic Tickets                 12,170       7,200      9,500       2,300
 51223   False Alarm Charges              3,450       6,500      5,500      -1,000
 51329   Retirees Ins. Premium           78,061      78,000    100,000      22,000
 51330   Rents - City Property           83,986      85,000     85,000           0
 51331   Interest on Money Market       327,540           0          0           0
 51332   Interest on Trust Funds         22,728       5,000      5,000           0
 51333   Miscellaneous Interest         303,914     475,000    625,000     150,000
 51334   Benefits Charges                16,998      10,000     10,000           0
 51335   Int. on Cemetery funds          10,820      10,000     10,000           0
 51336   Interest on ACC Loan               556           0                      0
 51337   UMA/ACC Elevator Loan Int            68          0                      0
 51411   Transfers In                    59,434      96,411    540,522     444,111
 51441   Tree Growth Reimbursement       19,038      18,000     19,000       1,000
 51442   Veteran Exemption Reimb.        17,814      18,800     18,000        -800
 51443   Homestead Reimbursement        744,020     745,000    750,000       5,000
 51444   Homestead Adm. Reimb.                 0          0          0           0
 51445   State Revenue Sharing        2,203,914 2,298,995 2,050,000       -248,995
 51453   State Block Grant-Roads        261,051           0          0           0
 51455   CDBG Reimbursement              22,987           0     25,000      25,000



City of Augusta, Maine                 FY2001/02 Budget                    Page 25
 51456   Urban/Rural Initiative Pmt.            0    245,000    290,000      45,000
 51457   Envisionet Parking Reimb               0          0                      0
 51548   Signs (Outside Work)                   0        500        500           0
 51550   Recording Legal Inst.              1,376        650        700          50
 51551   Vital Statistics                  19,156     17,000     18,000       1,000
 51552   Sale Ordinance & Codes               808        500        600         100
 51553   Outside Work - Other                 370        850        750        -100
 51554   Misc. Other Services              54,391     40,000     30,000     -10,000
 51555   Gravel                            25,916     16,500     17,500       1,000
 51556   Augusta Parking Dist.             27,200     27,200     27,200           0
 51557   Police Charges                    12,454     11,500     12,000         500
 51561   Dispatch Service                  10,000     10,000     10,000           0
 51563   HR Service – AWD                   7,900      7,900      7,900           0
 51564   HR Service – ASD                  10,200     10,200     10,200           0
 51565   Regional Dispatch Center           1,500          0          0           0
 51566   Lee St. Property                       0          0          0           0
 51677   City Auction                       7,792          0          0           0
 51684   Cemeteries                        25,910     36,000     26,000     -10,000
 51685   Exempt Property Cont.             32,207     77,000     75,000      -2,000
 51686   Animal Control Program             6,340      5,000      5,600         600
 51687   Departmental Misc. Rev.            2,284      2,000      2,000           0
 51688   Cable Franchise Fee              202,214    161,700    165,000       3,300
 51690   Library                           20,339     19,500     19,500           0
 51697   Sale of Land                      35,000          0          0           0
 51698   Recreation                        10,288          0      8,000       8,000
 51699   Unclassified                      29,513     15,000     22,000       7,000
 51701   Fund Balance Transfer           -100,000    362,000    678,947     316,947
 56162   Vocation Sending Units           867,846    860,000    880,000      20,000
 56164   AMHI Tuition                      42,057     45,000     45,000           0
 56165   Summer School                          0          0          0           0
 56167   Vocational Receipts                8,942     11,000     11,000           0
 56168   High School Receipts              24,948     17,000     17,000           0
 56170   Tuition                          604,767    600,000    624,750      24,750
 56171   Misc. School Receipts              8,974      9,500      9,500           0
 56172   General Purpose Aid            7,141,658 7,692,844 8,423,425       730,581
 56173   State Debt Service               563,497    256,287    238,699     -17,588
 56174   Medicaid Reimbursement           329,808    290,000    333,837      43,837
 56176   Special Ed. Services             168,898    150,000    150,000           0
 56177   Schl Lunch Support Cost           52,778     50,000     55,000       5,000
 56179   Use of School Fund Balanc              0    225,000    390,000     165,000
 56243   Federal ABE Grant                 35,262     36,440     36,440           0
 56249   State Evening School             164,194    175,000    175,000           0
 56279   Adult Ed. Course Fee               2,938      3,000      3,000           0
 56292   Paroch. School Bus Trans          12,320     14,000     14,000           0
 56296   Adult Ed. Fees                    13,369     15,000     15,000           0
 56297   Adult Ed. Textbooks                6,611      8,500      8,500           0
           Total Revenues              38,154,440 39,238,046 41,487,438   2,249,392




City of Augusta, Maine                   FY2001/02 Budget                   Page 26
                            General Fund Expenditures

                                     Expenditures by Source


                                               Finance & Admin. - 3.4%
                Legislative/Executive - 2.6%
                                                                 City Services - 8.7%


                                                                         Community Services - 4.3%


                                                                              Fire & Emergency
   Education - 53.9%                                                          Svce - 7.0%

                                                                              Police Department -
                                                                                      4.1%




                                                                         Fixed & Unclassified - 2.6%




    General Fund Expenditures At-a-Glance
                                       FY2000      FY2001                 FY2002
                                        Actual     Budget                Approved          Chg.
    Legislative/Executive                 832,897   1,070,737              1,046,372        -24,365
    Finance and Admin.                  1,156,753   1,261,588              1,335,752         74,164
    City Services                       2,983,382   3,333,490              3,759,669        426,179
    Community Services                  1,515,570   1,578,206              1,782,159        203,953
    Police Department                   2,791,132   2,727,422              3,032,887        305,465
    Fire Services                       1,863,136   1,624,033              1,762,972        138,939
    Fixed and Unclassified              3,798,005   4,592,149              5,102,622        510,473
    Capital Improvements                  555,088     651,095                298,750       -352,345
    Reserve for Abatements                 34,040      45,000                 37,500         -7,500
    County Tax                            923,910     957,840                983,000         25,160
      Total Muni Expend.              $16,453,913 $17,841,560            $19,141,683      1,300,123
    Education                          20,290,116  21,374,175             22,345,755        971,580
      Total Expenditures              $36,855,029 $39,215,735            $41,487,438      2,271,703




City of Augusta, Maine                         FY2001/02 Budget                                Page 27
FY2002 General Fund Expenditures by Account Code
                                                  FY2001      Percent of
Account No.              Account Name            Approved      Budget
   61110      Salaries - Reg. Empl.              $ 6,595,866   15.90%
   61115      Salaries-Parttime/Temp                  290,212   0.70%
   61121      Overtime                                306,389   0.74%
   61135      Police Extras                             7,000   0.02%
   61150      Other Fees, Comm. & Ser.                 20,000   0.05%
   61195      Health benefits                       1,661,413   4.00%
   61197      Contract Benefits                       109,924   0.26%
   61199      Fringe                                  390,069   0.94%
   61205      Prnt.,Bndg., Stationery                  35,510   0.09%
   61206      Technical Services                        2,500   0.01%
   61208      Reports and Audits                       38,000   0.09%
   61210      Advertising Services                     23,800   0.06%
   61215      Postage                                  37,100   0.09%
   61220      Telephone                                57,218   0.14%
   61221      Telecommunication                        21,000   0.05%
   61222      Web Site Development                      7,500   0.02%
   61223      Lights                                   20,520   0.05%
   61224      City Bldg                               109,782   0.26%
   61225      Utilities                             1,751,990   4.22%
   61228      Traffic Lights                           64,560   0.16%
   61229      Street Lights                           324,000   0.78%
   61230      Traveling Exp. & Conf.                   59,310   0.14%
   61231      Training                                 46,375   0.11%
   61232      Carfare & Transportation                    100   0.00%
   61235      Mileage-Pers.-Owned Cars                  9,600   0.02%
   61236      Production                                6,000   0.01%
   61239      Transients                                  100   0.00%
   61240      Freight & Cartage                           400   0.00%
   61241      Marketing                                10,000   0.02%
   61242      Development Projects                     20,000   0.05%
   61245      Sub., Txtb., Periodicals                  9,060   0.02%
   61250      Cleaning & San. Services                  9,700   0.02%
   61255      Medical & Surgical Serv.                  7,000   0.02%
   61256      Dental Services                           1,000   0.00%
   61260      Rental of Equip/Vehicles                 53,350   0.13%
   61261      Lease - Central Maine Power              20,000   0.05%
   61262      Motor Pool                              596,880   1.44%
   61263      Retainer                                 36,000   0.09%
   61264      Extended Routine                         30,000   0.07%
   61265      Rprs.& Mtn. Motor Veh.                   49,500   0.12%
   61266      Outside Legal Svces                      12,000   0.03%



City of Augusta, Maine                  FY2001/02 Budget                   Page 28
   61270     Rprs.& Mtn. Equipment                      161,970   0.39%
   61271     Whatever Week                               12,000   0.03%
   61275     Rprs.& Mtn. Bldgs, Etc.                    123,000   0.30%
   61278     City-Wide Staff Training                     7,500   0.02%
   61280     Criminal Investigation                       3,000   0.01%
   61281     Land Use Violations                            750   0.00%
   61282     Rent                                        25,000   0.06%
   61283     Rooms                                       14,000   0.03%
   61285     Emergency Shelters                             500   0.00%
   61288     Spec.& Other Misc. Serv.                   704,760   1.70%
   61299     Burials                                      4,000   0.01%
   61305     Office Supplies                             45,130   0.11%
   61310     Printing & Reproduction                     28,310   0.07%
   61315     Fuel Oil                                    82,200   0.20%
   61316     Bottled Gas                                    300   0.00%
   61320     Gasoline,Oil & Lubricant                   129,925   0.31%
   61325     Tires & Tubes                               10,000   0.02%
   61326     Tires Chains                                 2,000   0.00%
   61335     Food & Groceries                             5,000   0.01%
   61345     Wearing Apparel                             18,800   0.05%
   61350     Med., Surg., & Lab. Supp.                    6,350   0.02%
   61355     Household, Inst. & Ref.                     10,650   0.03%
   61358     Public Safety Supplies                      32,150   0.08%
   61359     Diapers                                        300   0.00%
   61360     Small Tools & Implements                     5,000   0.01%
   61365     Clean. & Disinfect. Sup.                    14,900   0.04%
   61370     Agric., Botan. & Animal                     77,300   0.19%
   61371     Nonprescription Drugs                          100   0.00%
   61375     Educational Supplies                         5,100   0.01%
   61378     Recreational Supplies                        3,200   0.01%
   61382     Books,Per.,Subs.,Library                    21,150   0.05%
   61383     Library Supplies                             7,000   0.02%
   61384     Audio Visual Sup. Libr.                      5,800   0.01%
   61385     Construction Materials                     345,775   0.83%
   61390     Flags                                        2,700   0.01%
   61399     Other Oper. & Mtn. Sup.                     11,600   0.03%
   61410     Equip. Rental & Storage                      6,250   0.02%
   61420     Dues & Memberships                          45,565   0.11%
   61430     Subsidies/Contrib.                          22,000   0.05%
   61440     Pension Costs                                  800   0.00%
   61450     Claims, Damages & Judg.                      2,500   0.01%
   61470     Retiree Health                             415,000   1.00%
   61471     Retirement IUUAL Payment                   787,370   1.90%
   61487     Unemployment Insurance                      30,000   0.07%
   61490     Other Fixed Charges                      1,006,400   2.43%



City of Augusta, Maine                   FY2001/02 Budget                 Page 29
   61492     Workers Compensation                       211,000   0.51%
   61495     Debt Service (Principal)                   731,000   1.76%
   61496     Debt Service (Interest)                    510,000   1.23%
   61497     Bonds                                        2,500   0.01%
   61498     General Liability                          132,000   0.32%
   61500     Capital Outlay                              36,000   0.09%
   61505     Office Equipment                            28,100   0.07%
   61510     Motor Vehicle Equipment                     76,000   0.18%
   61525     Public Safety Equipment                      7,500   0.02%
   61685     Voting Machines Lease                       13,750   0.03%
   61698     CTV-7 Capital improvements                  25,000   0.06%
   61701     Street Sign Replacement Project             29,500   0.07%
   61702     Central Garage Facilities Upgrade          114,000   0.27%
   61703     Ft. Western Moisture Mitigation and         16,500   0.04%
             Framing Restoration
   61704     Vacant Bldg/Land Acquisition &             100,000   0.24%
             Demo
   61951     Receivable Reserve                          15,000    0.04%
             Education Department                    22,345,755   53.86%
               Total Expenditures                  $ 41,487,438   100.00%




City of Augusta, Maine                  FY2001/02 Budget                    Page 30
Legislative and Executive                                    Department Summary




                                    FY1999        FY2000                  FY2001      FY2002
                                 Budget Actual Budget Actual              Budget      Budget
1000 Mayor & Council               36,524    39,274    41,363    41,278      47,593      49,545
1001 Ed/Gov Channel Transfer       64,249    64,249    64,548    64,548      67,500          0*
1100 City Management              210,802 214,236     212,777 222,853       226,689     233,091
1300 Corporation Council           45,594    55,553    65,000    69,516      65,000      78,000
1900 Central Services              37,548    36,243    38,616    36,608      38,096      41,664
2500 Unclassified                 253,090 247,624     198,957 196,640       343,850     254,000
2600 Council Contingency           25,000    11,997    25,000    20,874      20,000      20,000
2601 City Manager Contingency           0         0          0        0      10,000      10,000
2900 Economic Development         209,912 201,188     244,067 181,090       253,009     275,072
         Total                   $882,719 $870,364 $890,328 $833,407 $1,071,737        $961,372



*The Education/Governmental Channel (CTV-7) has been transferred to the School Department as part of
an expanded multi-media II program.




City of Augusta, Maine                       FY2001/02 Budget                           Page 31
Legislative and Executive                                            Mayor and Council
                                                                                       001-01-1000

Purpose/Mission Statement

The Mayor is the executive head of the City government and presides at all meetings of the City
Council. The Mayor provides leadership at all Council meetings, represents the City before
other governmental agencies, appoints such committees as may be required to aid the Council
in effectively governing the City, and coordinates Council activities to provide direction in the
public interest. The Mayor appoints all Council committees and represents the City at numerous
civic events and private/public occasions throughout the year. The Mayor may also establish
special committees of Council as necessary.

The Augusta City Council is composed of nine elected citizens, including the Mayor, who
oversee all City government activities. The City Council establishes the legislative policies of the
City, adopts and amends ordinances and local laws as necessary for proper management of the
City government, provides for the exercise of all powers of local government vested in the City
by Charter or State law, appropriates municipal resources and sets tax rate for the provision of
public services, and appoints qualified persons to vacancies on City Board and Commissions.
The Council deals with legislative matters as a body and its policy decisions are implemented
through the City Manager’s Office.


                                          FY2000               FY2001       FY2002
            Account Title              Budget Actual           Budget       Budget       Change

61110     Salaries - Reg. Empl.        15,000      15,000       15,900        16,800         900
61199     Fringe                           713      1,026         1,143        1,020        -123
61205     Prnt.,Bndg., Stationery          450        312         1,100        1,100           0
61210     Advertising Services           1,000      2,210         2,900        3,000         100
61215     Postage                          650        129           650          650           0
61220     Telephone                        500        606           300          300           0
61230     Traveling Exp. & Conf.       15,000      15,160       15,000        18,000       3,000
61245     Sub., Txtb., Periodicals         150         95           150          150           0
61288     Spec.& Other Misc.             5,500      5,177         8,000        6,000      -2,000
61305     Office Supplies                  400        511           450          525          75
61310     Printing & Reproduction        2,000      1,052         2,000        2,000           0

                                       41,363      41,278       47,593        49,545       1,952




City of Augusta, Maine                       FY2001/02 Budget                            Page 32
Legislative and Executive                                                   City Manager
                                                                                     001-01-1100


Purpose/Mission Statement

The City Manager is appointed by and responsible to the City Council. He is the Chief Executive
Officer and Purchasing Agent of the City and is responsible for implementing/executing all
policies established by the City Council, keeping the Council advised on administrative and fiscal
matters, and for the general administration of City operations.

Goals and Objectives

The goals of the City Manager’s Office are to direct and supervise the activities of the City,
provide staff and administrative services for operating departments, maintain the financial
affairs of the City, manage municipal resources for the provision of public services, exemplify
the positive aspects of the City, and present plans and reports to the City Council as necessary
to meet City needs. The City Manager’s Office is responsible for preparing agendas for
Informational Meetings, providing support services to the Mayor and Council, as well as the
Assistant City Manager for Finance/Administration and the Human Resources Director.

Municipal Management – The City will maintain an organizational structure with well-
qualified, highly trained and motivated employees, and encourage sound business practices that
emphasize accountability, ethical behavior, effectiveness, and responsiveness.

       Objectives:
       1. Encourage the revitalization of downtown Augusta
       2. Serve as a catalyst for increasing the City’s residential population, particularly
          in Augusta’s traditional residential neighborhoods
       3. Continue to promote and increase the level of cooperation between the City
          and State governments
       4. Through a comprehensive strategic planning process, assist the Mayor and
          Council in determining the level and scope of municipal services to adequately
          meet the needs of the community without overtaxing resident ability to pay.
       5. Help grow Augusta’s economic base by encouraging development projects
          throughout the City

Responsive Governance – Augusta will be a community that practices collaboration
and consensus building, honors shared values, is focused on community well-being, and
recognizes the value of public discussion.

       Objectives:
       1. Maintain a positive and active role in the community
       2. Promote volunteerism and community spirit
       3. Develop and implement a community survey to solicit feedback and actively
          engage citizens in governance
       4. Explore technological methods for an electronic town hall




City of Augusta, Maine                      FY2001/02 Budget                          Page 33
Legislative and Executive                                                City Manager
                                                                                 001-01-1100


Major Accomplishments

"   Successfully hired a new Assistant City Manager
"   Implemented a new pay plan for general government and non-union employees
"   Successfully completed a goal-setting session with the City Council, wherein goals
    and objectives were established for the coming year
"   Successfully negotiated 3-year labor contracts with 5 of the 8 bargaining units



Budget Detail

                                           FY2000          FY2001       FY2002
            Account Title               Budget Actual      Budget       Budget     Change
    61110    Salaries - Reg. Empl.       148,815 145,843      151,350    155,979       4,629
    61115    Salaries-Parttime/Temp            0       0        4,000          0      -4,000
    61195    Health benefits              22,757 23,156        28,763     30,640       1,877
    61199    Fringe                       12,005 16,610        11,376     13,772       2,396
    61205    Prnt.,Bndg., Stationery       1,600   2,223        1,600      1,600           0
    61210    Advertising Services            100     276          100        100           0
    61215    Postage                       1,100   1,673        1,450      1,500          50
    61220    Telephone                     3,000   3,592        3,000      3,000           0
    61230    Traveling Exp. & Conf.        5,500 10,652         5,500      5,500           0
    61231    Training                      2,000     290        2,000      1,000      -1,000
    61245    Sub., Txtb., Periodicals        600   1,044          600        600           0
    61262    Motor Pool                    8,500   9,246        9,300     10,500       1,200
    61270    Rprs.& Mtn. Equipment           450      60          450        450           0
    61288    Spec.& Other Misc.            2,000   3,283        2,500      2,500           0
    61305    Office Supplies               1,200   1,073        1,200      1,200           0
    61310    Printing & Reproduction       1,500   2,206        2,000      2,000           0
    61320    Gasoline,Oil & Lubricant        750     841            0      1,250       1,250
    61420    Dues & Memberships              900     786        1,500      1,500           0
                                         212,777 222,854      226,689    233,091       6,402




City of Augusta, Maine                     FY2001/02 Budget                        Page 34
Legislative and Executive                                          Contingency


The contingency accounts provide for incidental purchases of goods, services,
donations, or awards not anticipated during the budget process.


Budget Detail: Council Contingency                                         001-01-2600


                               FY2000     FY2000    FY2001      FY2002
         AccountTitle          Budget     Actual    Budget      Budget      Change
 61288 Spec.& Other Misc.       25,000     20,874     20,000    20,000              0



Budget Detail: City Manager Contingency                                    001-01-2601


                               FY2000     FY2000    FY2001      FY2002
         AccountTitle          Budget     Actual    Budget      Budget      Change
 61288 Spec.& Other Misc.            0          0     10,000    10,000              0




Legislative and Executive                                Corporation Counsel
                                                                         001-01-1300



In FY2000, the City contracted with the firm of Preti, Flaherty, Beliveau, Pachios &
Haley, LLC for legal services. The contract period is for a term of two years.

Budget Detail

                               FY2000     FY2000    FY2001      FY2002
                               Budget     Actual    Budget      Budget      Change
 61263 Retainer                $36,000   $32,929     $36,000     $36,000           0
 61264 Extended Routine         24,000    28,760      24,000      30,000       6,000
 61266 Outside Legal Svces       5,000     7,827       5,000      12,000       7,000
                               $65,000   $69,516     $65,000     $78,000     $13,000




City of Augusta, Maine                FY2001/02 Budget                      Page 35
Legislative and Executive                                              Central Services
                                                                                    001-01-1900


Purpose/Mission Statement
The Central Services Office is an extension of the City Manager’s Office. The office provides
clerical support to the City Manager’s Office and other bureaus, such as, the Clerk’s Office
during elections and the Treasury/Tax Collection Office during tax collections.

Goals and Objectives
"   Continue to assist various offices during peak times.
"   Continue to purchase office supplies/equipment at the most cost-effective means.
"   Develop a payment plan with the post office for bulk mailings.

Budget Detail

                                          FY2000              FY2001       FY2002
            Account Title              Budget Actual          Budget       Budget       Change
    61110   Salaries - Reg. Empl.         24,667    24,167        25,490       26,843        1,353
    61195   Health benefits                6,930     6,902         7,740        9,345        1,605
    61199   Fringe                         3,069     3,047         1,216        1,141          -75
    61205   Prnt.,Bndg., Stationery          100        12           100          100            0
    61215   Postage                        1,550     1,514           250        1,935        1,685
    61270   Rprs.& Mtn. Equipment          1,100       360         1,100        1,100            0
    61305   Office Supplies                1,100       506         2,100        1,100       -1,000
    61310   Printing & Reproduction          100       100           100          100            0
              Total                       38,616    36,608        38,096       41,664        3,568




Legislative and Executive                      Education/Gov’t Channel (CTV-7)
                                                                                    001-01-1001


Budget Detail

                                          FY2000              FY2001       FY2002
            Account Title              Budget Actual          Budget       Budget       Change
    61288 Spec.& Other Misc.              64,548    64,548        67,500       85,000      17,500
           Total                          64,548    64,548        67,500       85,000      17,500

As of July 1, 2001, CTV-7 operations will reside with the Augusta School Department as
part of the curriculum of the Capital Area Technical Center. Multi-Media II will offer
students hands-on training in the day-today operations and management of a television
network. The funding that appears above is for information purposes only, and has
been rightfully budgeted in the School Department budget appearing later in th is
document.




City of Augusta, Maine                      FY2001/02 Budget                            Page 36
Legislative and Executive                               Economic Development
                                                                               001-01-2900




PURPOSE/MISSION STATEMENT

The purpose of the Office of Economic and Community Development is to provide
services and programs that attract investment which enhances the City as a place to
live and conduct business for its citizens.


GOALS AND OBJECTIVES

   •   To finalize a Strategic Plan for the office that addresses the City’s strengths and
       weaknesses as a place to locate businesses by individual business sector.
   •   To complete work on a City-wide “neighborhood revitalization” plan that
       coordinates potential investment with Public Works, Water and Sanitary Districts.
   •   To ensure that a positive environment exists which encourages developers to
       create an inventory of available commercial sites that are served with the
       appropriate infrastructure.
   •   To develop and produce a comprehensive and succinct marketing campaign with
       appropriate collateral material.
   •   To make personal contact with all commercial and industrial businesses within
       the City.


ACCOMPLISHMENTS

   •   A grant from MSHA was obtained to help fund the gathering of initial data
       required for the final development of a neighborhood revitalization plan.
   •   A full-time, permanent Community Development Administrator position was
       created. Funding sources to partially offset personnel expenses for 2 years was
       secured.
   •   Access to the City’s GIS system was provided to staff, assisting in the gathering
       of data and development of grant applications.
   •   Funds were secured to develop infrastructure required by EnvisioNet to expand
       into the City.
   •   The Old City Hall project came to fruition




City of Augusta, Maine                   FY2001/02 Budget                       Page 37
Legislative and Executive                             Economic Development
                                                                          001-01-2900



Budget Detail

                                        FY2000        FY2001     FY2002
          Account Title             Budget   Actual   Budget     Budget        Change
   61110 Salaries - Reg. Empl.        142,682 95,674       150,613   161,061     10,448
   61195 Health benefits               24,772 16,071        27,660    39,986     12,326
   61199 Fringe                        14,333 12,294         7,556     6,845       -711
   61205 Prnt.,Bndg., Stationery        1,750   2,047        3,350     3,350          0
   61206 Technical Services             1,500   1,500        1,500     1,500          0
   61210 Advertising Services           2,500   3,633        2,500     2,500          0
   61215 Postage                        2,000     367        1,500     1,500          0
   61220 Telephone                      1,900   2,068        2,200     2,200          0
   61230 Traveling Exp. & Conf.         5,500   1,254       12,000    12,000          0
   61231 Training                       1,000   1,760        1,500     1,500          0
   61235 Mileage-Pers.-Owned            1,500     223          850       850          0
   61241 Marketing                     10,000 10,000        10,000    10,000          0
   61242 Development Projects          20,000 20,000        20,000    20,000          0
   61245 Sub., Txtb., Periodicals       1,200     466        1,200     1,200          0
   61262 Motor Pool                     4,030   4,855        5,830     5,830          0
   61288 Spec.& Other Misc.               800   1,293        1,250     1,250          0
   61305 Office Supplies                1,200   3,777        2,500     2,500          0
   61310 Printing & Reproduction        1,600     374            0         0          0
   61320 Gasoline,Oil & Lubricant       2,100      26            0         0          0
   61420 Dues & Memberships               900     610        1,000     1,000          0
   61500 CAPITAL OUTLAY                 2,800   2,798            0         0          0
           Totals                     244,067 181,090      253,009   275,072     22,063




City of Augusta, Maine                  FY2001/02 Budget                   Page 38
Legislative and Executive                                              Unclassified
                                                                              001-01-2500


Budget Detail

                                        FY2000          FY2001       FY2002
           Account Title             Budget Actual      Budget       Budget     Change
  61150   Other Fees, Comm. &          45,000 45,000        82,000     20,000     -62,000
  61208   Reports and Audits           37,000 35,983        37,000     38,000       1,000
  61220   Telephone                     1,200   6,307        1,200      3,000       1,800
  61221   Telecommunication             3,857   3,879       13,250     21,000       7,750
  61222   Web Site Development              0       0       15,000      7,500      -7,500
  61261   Lease - Central Maine             0       0       20,000     20,000           0
  61270   Rprs.& Mtn. Equipment        36,200 36,200        28,800     40,500      11,700
  61271   Whatever Week                     0       0            0     12,000      12,000
  61277   Telephone                         0       0       11,200          0     -11,200
  61278   City-Wide Staff Training          0       0        7,500      7,500           0
  61279   Fuel/Utilities Reserve            0       0       50,000          0     -50,000
  61288   Spec.& Other Misc.            6,500 10,066         6,500      7,500       1,000
  61375   Educational Supplies              0       0        1,500      1,500           0
  61420   Dues & Memberships           35,200 34,601        35,900     36,500         600
  61430   Subsidies/Contrib.           22,000 22,000        22,000     22,000           0
  61450   Claims, Damages &             2,000       0        2,000      2,000           0
  61490   Other Fixed Charges          10,000   2,604       10,000     15,000       5,000
            Totals                    198,957 196,640      343,850    254,000     -89,850

The Unclassified account represents miscellaneous uses of funds that do not ascribe
themselves to formal programs or City departments.




City of Augusta, Maine                  FY2001/02 Budget                        Page 39
Finance and Administration                                 Department Summary




                                              FY2000            FY2001        FY2002
           Bureau Name                   Budget     Actual      Budget        Budget
                         1200   City Clerk                    163,370     163,885      166,837
                         1700   Registration & Elections       28,050      23,806       35,611
                         2000   City Auditor                  190,131     184,747      210,986
                         2050   Information Systems           139,256     136,662      172,029
                         2100   Treasurer/Tax Collector       293,090     293,716      300,807
                         2200   City Assessor                 171,942     170,498      174,463
                         2300   Finance Administration         75,621      75,527       77,794
                         6601   Human Resources               131,361     131,717      123,061
                                  Total                    $1,192,821   $1,180,55   $1,261,588   $1




City of Augusta, Maine                     FY2001/02 Budget                     Page 40
Finance and Administration                             Finance Administration
                                                                               001-02-2300



Purpose/Mission Statement

The Assistant City Manager for Finance and Administration is appointed by the City
Manager with the advice and consent of the City Council and serves as the City’s chief
financial and administrative officer. Finance Administration is responsible for directing
the accounting, budgeting, collection, treasury management, information services, and
personnel functions of Augusta.



Goals and Objectives

Finance Administration goals are to: (1) develop and implement fiscal policies,
administrative practices and procedures, plans, and reporting systems that provide for
efficient and effective use of the City’s resources and assists other operating
departments in attaining their goals (2) safeguard the City’s assets and protect long-
term fiscal health, and (3) guide the City’s information technology resources in
streamlining processes, improving productivity, customer service, and public access to
information.

      Objectives: The following objectives are at varying degrees of completion and
      remain the focus for the coming year.

      1.   Develop innovative and cost-effective ways of financing City services and
           facilities
      2.   Assist I/S director and other staff in developing a long-range strategic plan
           for the City’s telecommunication and technology system
      3.   Revise the City’s policy on investments to provide additional flexibility while
           maintaining a high degree of security
      4.   Assist the Audit Department in utilizing technology to streamline processes
           and procedures (such as the City’s procurement system)
      5.   Develop a plan for implementing a performance measurement system
      6.   With staff assistance, explore opportunities for replacing the City’s outdated
           financial management system
      7.   Continue to refine the budget process and document
      8.   Oversee development of the City’s web site and explore opportunities to
           utilize the Internet as a means of service delivery
      9.   Revamp the process for developing the capital improvement plan




City of Augusta, Maine                  FY2001/02 Budget                        Page 41
Finance and Administration                              Finance Administration
                                                                             001-02-2300




Budget Detail

                                        FY2000           FY2001     FY2002
           Account Title             Budget Actual       Budget     Budget     Change
  61110   Salaries - Reg. Empl.       60,483   61,429      63,887     67,785       3,898
  61195   Health benefits              6,788    3,711       3,881      4,944       1,063
  61199   Fringe                       4,750    5,871       4,006      4,372         366
  61205   Prnt.,Bndg., Stationery          0       64         120         60         -60
  61215   Postage                        300       89         100        100           0
  61220   Telephone                      400      317         450        450           0
  61230   Traveling Exp. & Conf.       1,500    1,391       1,500      1,500           0
  61231   Training                       500        0         500      1,000         500
  61235   Mileage-Pers.-Owned            100        0         100         50         -50
  61245   Sub., Txtb., Periodicals       200      617         250        450         200
  61288   Spec.& Other Misc.               0      775           0          0           0
  61305   Office Supplies                100      466         100      3,600       3,500
  61310   Printing & Reproduction        200       95         100        100           0
  61311   Community Survey                 0        0       2,500          0      -2,500
  61420   Dues & Memberships             300      703         300        700         400
            Totals                    75,621   75,528      77,794     85,111       7,317




City of Augusta, Maine                  FY2001/02 Budget                       Page 42
Finance and Administration                                                          City Clerk
                                                                                          01-02-1200


PURPOSE/MISSION STATEMENT

The purpose of the City Clerk's Office is to provide services to the general public, which are
regulated by State of Maine statutes and regulations or by City code of ordinances. Services
provided include issuance of various permits/licenses such as Fish & Game licenses, operations
licenses such as taxi, food licenses, dancing, pawn, etc., birth marriage and death records;
marriage licenses; conduction of all elections i.e., municipal, state, county and federal.

As keeper of the records this office archives and cares for these vital records which date back to
the late 1700s. The City Clerk's Office is also the conduit to the public's elected officials.
Agenda, minutes, council orders/ordinances of City Council meetings are prepared, distributed
and filed. This office acts as the research center to the City whereby public and/or internal staff
can conduct genealogy research; public records research dating to the late 1700s; voting
records for all elections.

It is the mission of the City Clerk's Office to provide its required services to both internal and
external customers in a timely manner while delivering excellent customer service.

This bureau has made great strides in the past few years in automating its records for ease in
retrieval and for conducting research. Processes and routines have been scrutinized for
efficiency. Looking forward, we plan to continue this effort until the databases are created and
cross-referenced and we can provide the public with fingertip indexes to review for their own
research purposes.

GOALS/OBJECTIVES

Goals for the coming year will be to continue projects such as electronic archival of all vital
records (relevant data input to marriage database); purge of voter registration list; preservation
of historical documents and archived records.

There are currently two (2) scheduled elections for the FY2002 budget cycle: November 2001
is a municipal election (three council seats and three school board seats); June 2002 should be
a referendum/primary election. However, special elections may be called at any time by the
State or municipality or even the constituency through the petition process.

Given competition at the local level, another Candidate's Night will be scheduled prior to the fall
election. The prior event received excellent feedback and as we continue to provide these
services, we anticipate greater participation by the public. To date, we have conducted three
elections consolidating all wards into one voting ward thereby saving the City more than $8,000
each time. Another consolidated election is planned for June 2002. We will continue to look at
each minor election to decide whether or not consolidation is appropriate.

We will continue to work closely with the Animal Control Officer and State of Maine Department
of Animal Welfare as well as the legislature to provide better control over licensing. Strides have
been made in clearing some of this. We also continue to explore new avenues to secure
licensure of dogs not previously licensed (estimated 2000+).



City of Augusta, Maine                        FY2001/02 Budget                            Page 43
ACCOMPLISHMENTS

The City Clerk's Office has completed most of the update and creation of databases to house
our Vital Records. To date, all birth and death records are in the databases while marriage
records continue to be entered. The plan is to complete all entries and establish an index
available to the public at the counter.

The Licensing Board continues to meet regularly and dispatch permits/licenses in a timely
manner. This has been an excellent example of interdepartmental cooperation has continues to
function without incident.

Cooperation with Animal Control has produced a Dog Owner's Guide, which is available at the
counter and continues to elicit praise from the public. We have also worked with a local
veterinarian to advertise a rabies clinic available to all on a monthly basis at a reduced rate.
The clinic has been well received and continues attracting more animals than the month before.

Two staff have received professional certification through the Maine Town & City Clerk's
Association. We remain committed to continuing education and will provide ongoing training
for all staff as appropriate.

Budget Detail

                                          FY2000             FY2001      FY2002
            Account Title              Budget Actual         Budget      Budget       Change
   61110    Salaries - Reg. Empl.    115,731 118,188           123,717     135,256      11,539
   61121    Overtime                       0     525                 0         500         500
   61195    Health benefits           21,124 21,675             23,220      29,634       6,414
   61199    Fringe                    12,315 12,456              6,458       4,980      -1,478
   61205    Prnt.,Bndg., Stationery      500     188                 0         500         500
   61210    Advertising Services       3,000   1,150             1,236       1,750         514
   61215    Postage                    1,300   1,223             1,339       1,400          61
   61220    Telephone                    900   1,045             1,030       1,200         170
   61230    Traveling Exp. & Conf.     1,200     466             1,236         750        -486
   61231    Training                   2,500   2,500             2,060       1,000      -1,060
   61235    Mileage-Pers.-Owned          100      37               103         150          47
   61245    Sub., Txtb., Periodicals     850     911             1,030       1,200         170
   61270    Rprs.& Mtn. Equipment        550     403               515         500         -15
   61305    Office Supplies              500     710                 0         750         750
   61310    Printing & Reproduction      600     348             2,060       1,000      -1,060
   61420    Dues & Memberships           200      60               258         200         -58
   61505    Office Equipment           2,000   2,000             2,575           0      -2,575
              Total                  163,370 163,885           166,837     180,770      13,933




City of Augusta, Maine                     FY2001/02 Budget                          Page 44
Finance and Administration                               Registration and Elections
                                                                                     001-02-1700



Registrations and elections are an extension of the City Clerk’s office




Budget Detail

                                           FY2000               FY2001      FY2002
            Account Title               Budget Actual           Budget      Budget     Change
   61110   Salaries - Reg. Empl.                -      3,031        3,090      2,500       (590)
   61115   Salaries-Parttime/Temp          10,500      9,714       12,875     10,000     (2,875)
   61121   Overtime                         1,000      1,909        1,545      1,500        (45)
   61199   Fringe                             550        313        1,400      1,000       (400)
   61205   Prnt.,Bndg., Stationery            250          -        1,285        500       (785)
   61210   Advertising Services             1,500        146        1,300        750       (550)
   61215   Postage                            700        110        1,030        500       (530)
   61220   Telephone                            -          -          364          -       (364)
   61231   Training                             -          -          258        350           92
   61262   Motor Pool                         250        342          309        300          (9)
   61270   Rprs.& Mtn. Equipment            5,000      1,927        3,605      2,000     (1,605)
   61288   Spec.& Other Misc.                 200        123          258        500         242
   61305   Office Supplies                    350        253        1,650      1,000       (650)
   61310   Printing & Reproduction          3,500      2,031        3,800      3,000       (800)
   61410   Equip. Rental & Storage          4,000      3,907        3,100      2,000     (1,100)
   61411   General Reimbursement              250          -        (258)          -         258
                                           28,050     23,806       35,611     25,900     (9,711)




City of Augusta, Maine                       FY2001/02 Budget                          Page 45
Finance and Administration                                              Audit Bureau
                                                                                   01-02-2000


Purpose/Mission Statement

The Primary function of the Audit Bureau is maintaining internal control of revenues and
expenditures for the General Fund, Special Revenue Funds, bonded projects, Enterprise
accounts and Internal Service Funds.

In conjunction with the Human Services department, the Audit bureau provides payroll services
to all of its municipal entities. This includes preparing W-2 forms, monthly reporting to the
Maine State Retirement System, Quarterly Unemployment reports to State & Federal
governments, and all work related to the annual independent audit.

Goals and Objectives

       •   Automate monthly reporting
       •   Review procedures currently in place for purchasing
       •   Facilitate purchasing procedures
       •   Continue to strive for clean audits

Major Accomplishements

       •   Transition of Payroll Clerk to Human Resource
       •   Setting up procedures for fixed asset inventory at Civic Center
       •   Received audit with no sufficient findings

Budget Detail

                                         FY2000             FY2001     FY2002
            Account Title             Budget Actual         Budget     Budget      Change
  61110    Salaries - Reg. Empl.       126,077    126,046    133,856     115,604      -18,252
  61115    Salaries-Parttime/Temp        2,000          -          0           0            0
  61195    Health benefits              27,721     27,609     30,960      28,035       -2,925
  61199    Fringe                       12,283     12,244      8,970       4,009       -4,961
  61205    Prnt.,Bndg., Stationery       6,000      3,866      6,000       6,000            0
  61215    Postage                         250        469        250         250            0
  61220    Telephone                     1,000        886      1,000       1,000            0
  61230    Traveling Exp. & Conf.          600        133        700         700            0
  61231    Training                          -          -      4,000       2,000       -2,000
  61245    Sub., Txtb., Periodicals        100        150        100         100            0
  61270    Rprs.& Mtn. Equipment         8,900      9,395      9,700      10,670          970
  61288    Spec.& Other Misc.              600        496        600         600            0
  61305    Office Supplies               2,600      2,257     12,850       2,000      -10,850
  61310    Printing & Reproduction       2,000      1,196      2,000       2,000            0
            Total                      190,131    184,747    210,986     172,968      -38,018




City of Augusta, Maine                    FY2001/02 Budget                         Page 46
Finance and Administration                                      Information Systems
                                                                                     01-02-2050



Purpose/Mission Statement

The purpose of the Information Systems Bureau is to provide City employees with the
productivity tools offered by current information technology in a cost effective manner
while protecting them from the risks involved in the use of that technology.

Goals and Objectives

   1. Assure strategic planning and coordination of information technologies as adopted by
      the City.
   2. Maintain the hardware and software systems in order to provide accessibility to City staff
      during working hours.
   3. Provide timely support to the user community when difficulties arise in the use of the
      system.
   4. Provide training to staff in the use of information technology.
   5. Ensure that there will be no employee work loss due to system failure.
   6. Ensure that the computer network is secure from malicious internal and external attacks,
      thus maintaining the privacy and integrity of the City’s data.

Accomplishments

   1. Worked with Audit department and Human Resources department in planning for re-
      organization and upgrade of the fund accounting system.
   2. Provided 99.99% uptime for the system during working hours.
   3. Made available training CD’s for Microsoft Office applications and assisted users in using
      them.
   4. Provided a 24-hour connection to the Internet via a fiber link to the school department.
   5. Protected the City network with a commercial grade firewall.
   6. Deployed the Xerox DocuDhare Intranet application. DocuShare is a web-based
      document management system that lets you easily store, access, and share information
      in a secure and collaborative work environment.
   7. Installed the SunRay thin-client architecture system with terminals in the Treasurer’s
      office and City Manager’s office.
   8. Filled the new position of associate technology administrator to assist in PC support for
      users and management of the City’s web page.
   9. Managed the re-design of the City’s web page.

Significant changes

   1. Full time access to the internet behind a firewall.
   2. Thin client architecture to replace PC’s, resulting in a major savings in maintenance
      costs.

Finance and Administration                                      Information Systems
                                                                                     01-02-2050


City of Augusta, Maine                     FY2001/02 Budget                           Page 47
Budget Detail

                                        FY2000            FY2001      FY2002
          Account Title              Budget Actual        Budget      Budget      Change
  61110   Salaries - Reg. Empl.        95,357    93,430     125,357     134,481       9,124
  61115   Salaries-Parttime/Temp        8,000     7,856           0           0           0
  61195   Health benefits              13,860    13,255      23,781      28,035       4,254
  61199   Fringe                        7,439     7,499       6,841       4,139      -2,702
  61215   Postage                         100         4         100         100           0
  61220   Telephone                     3,600     3,750       3,100       1,140      -1,960
  61230   Traveling Exp. & Conf.        2,000     2,051       2,300       2,300           0
  61231   Training                      1,000     1,090       1,500       1,500           0
  61245   Sub., Txtb., Periodicals        500       441         600         600           0
  61305   Office Supplies               5,000     4,179       8,000       8,000           0
  61310   Printing & Reproduction         100        58         150         150           0
  61420   Dues & Memberships              300       243         300         300           0
  61505   Office Equipment              2,000     2,806           0           0           0
           Total                      139,256   136,662     172,029     180,745       8,716




City of Augusta, Maine                  FY2001/02 Budget                       Page 48
Finance and Administration                         Treasury & Tax Collection
                                                                               01-02-2100


Purpose/Mission Statement

The mission of the Treasury/Tax Collection Bureau is to provide the citizens of the City
of Augusta with a central and convenient location for the payment of taxes and other
monies owed to the City and/or State of Maine. A centralized payment location permits
immediate deposit of revenues and allows the City to process financial information in a
timely and accurate manner. The resulting information is used for decision-making
purposes and maximizes the utilization of idle funds through sound investments.
Additionally, the Bureau supports a “total service commitment” to the citizens and
attempt to accomplish all functions at the lowest possible cost to the taxpayers of the
City of Augusta.

Program and Service Descriptions

This Bureau functions as the agent for the State of Maine in delivering both new and re-
registration services for motor vehicles. This task is now accomplished using an
electronic registration process. We also act as an agent for the Department of Inland
Fish & Wildlife to re-register boats, and ATV’s. This office collects both the appropriate
tax and registration fees at the time of processing. This allows staff to deliver a “one
stop shopping experience” to the citizens of Augusta. A nominal amount is charged
the customer for this service in the form of an agent fee.

Listed below are many of the functions conducted during the course of a year by the
Treasury/Tax Collection Bureau.

      •   Collection of both real estate and personal property tax payments.
      •   Recording and discharging of municipal tax liens.
      •   Directs the sale of tax acquired property.
      •   Accepts information for poverty/infirmary abatement requests and
          recommends a procedure prior to City Council action.
      •   Calculation and collection of motor vehicle and boat excise taxes, state sales
          tax, title, and registration fees.
      •   Issuance of motor vehicle plates and stickers.
      •   Processing of motor vehicle registrations and the issuance of registrations for
          the Bureau of Motor Vehicles.
      •   Processing of boat and ATV registrations for the Department of Inland Fish &
          Wildlife.
      •   Daily reporting to the Bureau of Motor Vehicle and monthly reporting to the
          Department of Inland Fish & Wildlife regarding collected fees.
      •   Collection of fees and the issuance of Hatch Hill Permits.
      •   Daily cash and account reports for the Hatch Hill Facility.




City of Augusta, Maine                  FY2001/02 Budget                       Page 49
Finance and Administration                        Treasury & Tax Collection
                                                                              01-02-2100


continued…

      •   Cash reporting and accounting for the Augusta Civic Center.
      •   Collection efforts for Accounts Receivable.
      •   Processing of all City and School Warrants
      •   Processing of City and School Payroll
      •   Responsible for federal and state payroll taxes
      •   Investment of City Funds
      •   Responsible for all City banking, investments and maintenance of trust
          accounts.
      •   Distribution and maintenance of Trust Funds according to the terms at fiscal
          year end.
      •   Depositing of monies received by the City.
      •   Daily and monthly cash and account reconciliation.

Budget Detail

                                        FY2000            FY2001     FY2002
           Account Title             Budget Actual        Budget     Budget      Change
  61110   Salaries - Reg. Empl.       169,455   173,890    190,647     203,422       12,775
  61115   Salaries-Parttime/Temp       12,402         0          0           0            0
  61195   Health benefits              41,581    41,414     47,619      56,071        8,452
  61199   Fringe                       18,542    18,143      7,481       6,868         -613
  61205   Prnt.,Bndg., Stationery       3,000     2,314      5,100       5,000         -100
  61210   Advertising Services            500       360        500         500            0
  61215   Postage                      15,500    15,481     16,000      15,500         -500
  61220   Telephone                     1,500     1,145      1,000       1,500          500
  61230   Traveling Exp. & Conf.           60       136        500         160         -340
  61231   Training                        100        85      2,000       2,000            0
  61235   Mileage-Pers.-Owned             300       138        400         300         -100
  61245   Sub., Txtb., Periodicals        500       495        500         500            0
  61270   Rprs.& Mtn. Equipment         1,000       238      2,000       2,000            0
  61288   Spec.& Other Misc.           22,000    31,721     21,000      21,500          500
  61305   Office Supplies               2,000     2,012      5,500       5,200         -300
  61310   Printing & Reproduction       2,600       808          0           0            0
  61375   Educational Supplies              0         0        500         500            0
  61420   Dues & Memberships               50        95         60         100           40
  61505   Office Equipment              2,000     5,243          0       2,000        2,000
            Total                     293,090   293,718    300,807     323,121       22,314




City of Augusta, Maine                  FY2001/02 Budget                         Page 50
Finance and Administration                                                  City Assessor
                                                                                      01-02-2200



Purpose/Mission Statement

The Bureau of Assessing is responsible for general property tax administration in Augusta. The
property tax is 2001 Real Estatethe major source of revenue for Maine municipalities and in
Augusta, more than half of the revenue needed to fund services comes from the property tax.
In Fiscal Year 2001, twenty-one million dollars of the thirty-nine million-dollar budget came
from taxes levied on real estate and personal property.

Program/Service Descriptions

Specific administrative responsibilities carried out by the three person staff include the ongoing
task of identifying property subject to taxation, determining the assessed value of real estate
and business personal property, records maintenance including property ownership and
personal exemptions and generating tax bills. In the last commitment 8,560 real estate and
1,013 personal property tax bills were mailed to Augusta taxpayers.

A key objective of this office is to properly allocate the tax burden and to see that no one ends
up paying more than their fair share. One way we monitor for equity and uniformity within the
tax system is through sales ratio analysis. Since the property tax is a market value tax, the
constant comparison of sale prices to assessed values allows us to measure changes in value
within and between groups and different classes of properties.

Local governments derive their authority to levy property taxes from the State, which is
responsible for establishing tax policy. The State requires municipal assessing units to meet
certain minimum assessing standards that are meant to achieve equitable assessments. One
standard requires municipalities to have an average assessment ratio that is not less than 70%
of market value. Usually when a community’s average ratio falls below this threshold it is time
to revalue all property within the municipality. In Augusta’s case current assessments are close
to market value and we are within the established standards set by the State.


Goals

Find creative solutions to the access of property assessment data such as online via the
Internet.




City of Augusta, Maine                      FY2001/02 Budget                          Page 51
Finance and Administration                                           City Assessor
                                                                              01-02-2200



Budget Detail

                                        FY2000          FY2001       FY2002
           Account Title             Budget Actual      Budget       Budget      Change
  61110   Salaries - Reg. Empl.       128,769 127,624      132,382     138,917        6,535
  61195   Health benefits              21,774 21,461        23,783      29,338        5,555
  61199   Fringe                        9,949 10,486         6,833       4,443       -2,390
  61205   Prnt.,Bndg., Stationery         400     343        1,200       1,200            0
  61215   Postage                         900     724          900         900            0
  61220   Telephone                       350     366          350         350            0
  61231   Training                      1,200   1,190        1,200       1,200            0
  61235   Mileage-Pers.-Owned           1,200     628        1,200       1,200            0
  61245   Sub., Txtb., Periodicals        500     444          515         600           85
  61270   Rprs.& Mtn. Equipment         3,000   3,843        3,000       5,500        2,500
  61288   Spec.& Other Misc.            1,800   1,509        1,800       1,700         -100
  61305   Office Supplies                 700     404          700         700            0
  61310   Printing & Reproduction         800     826            0         800          800
  61384   Audio Visual Sup. Libr.         300     300          300         300            0
  61420   Dues & Memberships              300     350          300         300            0
            Totals                    171,942 170,498      174,463     187,448       12,985




City of Augusta, Maine                  FY2001/02 Budget                         Page 52
Finance and Administration                                                 Human Resources
                                                                                              01-02-6601

The City of Augusta Human Resources Department shares its’ services with the Augusta Sanitary District and
Augusta Water District. Its’ areas of responsibility include planning, recruitment and selection, human
resource development, compensation and benefits, employee health and safety, labor relations, and employee
and management support.

Program/Service Description

The City of Augusta Human Resources Department shares its’ services with the Augusta
Sanitary District and Augusta Water District. Its’ areas of responsibility include planning,
recruitment and selection, human resource development, compensation and benefits,
employee health and safety, labor relations, and employee and management support.

Vision

To be the model human resources organization by:

                •   Valuing people
                •   Maximizing employee potential
                •   Exceeding customer expectations
                •   Achieving industry “best practices” standards
                •   Enhancing technologies and systems

Mission

We are dedicated to exemplary customer service to our employees, managers and the
community in support of the public service mission of the City of Augusta, the Augusta
Sanitary District and the Augusta Water District. We strive to continuously enhance the
strategies and programs that will attract, retain and motivate a work force of the best-
qualified people whose diversity and skills contribute to an sustain the City and the
Districts’ excellence.

Goals

•   With enhancement of human resources information system, streamline and
    automate array of payroll/personnel functions, including:
    •   By August 1, 2001, grievance & discipline tracking.
    •   By September 1, 2001, applicant tracking.
    •   By October 1, 2001, training & certification tracking.
    •   By December 1, 2001, automated attendance reporting.




City of Augusta, Maine                          FY2001/02 Budget                              Page 53
Finance and Administration                                        Human Resources
                                                                                  01-02-6601


Goals continues…
•   By September 1, 2001, review and update, with City Manager and Council approval,
    the City’s ‘Administrative Regulations’ in order to ensure current and best human
    resources practices.
•   By November 1, 2001, review and make recommendation to City Manager and
    Council regarding enhancement of fringe benefit 125 plan.
•   By December 1, 2001, create 'Wellness' Committee and apply for Employee
    Assistance Program grant in order to achieve savings.
•   By January 1, 2002, enhance performance management system and provide
    supervisory training.


Accomplishments in FY2001

• Successful labor negotiations. With three unions and eight separate bargaining
units, labor relations is always a priority. Collective bargaining efforts in 2001 resulted
in three-year contracts for seven of the eight bargaining units by the end of the year,
and nearing completion with the one remaining outstanding.

• Established comprehensive training program. Enhanced training program
made available to City and District staff. In addition to meeting various safety training
needs, this year's training program offered many popular and requested programs
designed to stimulate learning and broaden perspectives.
• Enhanced health & safety awareness. Using an employee-focused committee,
safety awareness and promotion of safe work practices established as an essential
priority. Committee work, thus far, has been to critically assess current methods and to
work on plans of action to continuously monitor and improve work sites to ensure
employee safety. The City's insurer has taken note and, subsequently, increased its'
'safety credit' which has a positive effect on the high cost of workers' compensation
premiums.
• Developed management systems. Over the course of the year, developed and
implemented systems that provide functional management information, ensure
adequate record keeping, and allow for appropriate oversight and monitoring of
activities.
• Consolidated office space and resources. Up until the first of the year, Human
Resources staff offices and records were located in separate locations within City
Center. In January, renovated space on the first floor was completed providing a
professional office environment. This restructuring has enhanced our ability to provide
excellent service.




City of Augusta, Maine                    FY2001/02 Budget                        Page 54
Finance and Administration                                     Human Resources
                                                                                 01-02-6601



Budget Detail

                                         FY2000          FY2001       FY2002
           Account Title              Budget Actual      Budget       Budget     Change
   61110   Salaries - Reg. Empl.        80,094 79,473        83,375    118,672       35,297
   61195   Health benefits              11,053 10,613        11,251     23,634       12,383
   61199   Fringe                        7,169   7,153        2,775      4,130        1,355
   61205   Prnt.,Bndg., Stationery         250     314        1,900      1,900            0
   61210   Advertising Services            300       0          300      8,500        8,200
   61215   Postage                         250     738          600        600            0
   61220   Telephone                         0     325            0        878          878
   61230   Traveling Exp. & Conf.        1,500   1,262        3,000      3,000            0
   61245   Sub., Txtb., Periodicals        300     224          300        375           75
   61288   Spec.& Other Misc.           19,000 18,843        16,460     16,000         -460
   61305   Office Supplies                 420   1,214        3,100      2,000       -1,100
   61310   Printing & Reproduction         525   1,058            0          0            0
   61505   Office Equipment             10,500 10,500             0          0            0
             Totals                    131,361 131,717      123,061    179,689       56,628




City of Augusta, Maine                   FY2001/02 Budget                        Page 55
City Services                                             Department Summary




                                            FY2000             FY2001      FY2002
              Account Title              Budget Actual         Budget      Budget
     2350   Planning Bureau                   67,858      64,526       124,998      74,676
     2351   Historic Preservation              4,725       4,662         4,775       5,225
     2400   Code Enforcement Division        203,192     193,793       198,493     214,591
     2974   City Services Administration           0           0       179,324     162,096
     2975   Engineering Bureau               303,151     304,610       144,225     197,390
     3000   Public Works Administration       93,097      89,852        88,232      93,599
     3100   Highway Bureau                   534,920     453,397       535,149     615,424
     3150   Street Cleaning                  109,985      89,757       110,959     110,457
     3200   Snow Removal                     590,981     541,805       594,104     622,575
     3300   Waste Removal                    591,588     588,926       613,067     616,524
     3400   Walks                             56,532      46,555        57,033      61,167
     3600   Street & Road Maintenance        170,409     189,623       171,695     179,853
     3700   Resurfacing of Streets           173,983     174,286       240,285     275,223
     4700   Signs                             88,218      78,169        89,376      93,730
     6850   City Buildings/Facilities        171,481     177,377       190,775     437,139
              Dept. Totals               $ 3,160,120 $ 2,997,338   $ 3,342,490 $ 3,759,669




City of Augusta, Maine                  FY2001/02 Budget                       Page 56
City Services                                               City Svce. Admin.
                                                                           01-03-2974



Budget Detail

                                         FY2000        FY2001     FY2002
           Account Title              Budget Actual    Budget     Budget     Change
   61110   Salaries - Reg. Empl.           0       0     98,218    106,578       8,360
   61195   Health benefits                 0       0      9,390     10,944       1,554
   61197   Contract Benefits               0       0      5,610          0      -5,610
   61199   Fringe                          0       0      8,376      4,234      -4,142
   61205   Prnt.,Bndg., Stationery         0       0        300        300           0
   61215   Postage                         0       0        100        100           0
   61220   Telephone                       0       0      1,080      1,600         520
   61228   Traffic Lights                  0       0     47,000     30,000     -17,000
   61230   Traveling Exp. & Conf.          0       0      2,600      1,500      -1,100
   61231   Training                        0       0      1,200      1,200           0
   61245   Sub., Txtb., Periodicals        0       0        150        160          10
   61262   Motor Pool                      0       0      4,000      4,000           0
   61305   Office Supplies                 0       0        150        155           5
   61320   Gasoline,Oil & Lubricant        0       0        500        525          25
   61420   Dues & Memberships              0       0        650        800         150
             Totals                        0      0     179,324    162,096     -17,228




City of Augusta, Maine                   FY2001/02 Budget                    Page 57
City Services                                                               Planning
                                                                              001-03-2350


Mission/Purpose Statement

The purpose of the Planning Bureau is to provide professional land-use and strategic
planning services to Augusta residents, taxpayers, City Council, Planning Board, Historic
Preservation Commission and city staff, so that physical changes in the built
environment reflect to the largest degree possible, Augusta’s aspirations and economic
capacity.

Goals and Objectives

   •   To increase visibility of the city’s socio-economic performance for stakeholders
       and decision makers.
   •   To engage neighborhoods in producing plans for increasing quality of life.
   •   To consolidate, solidify, and update the 1988 Growth Management Plan/’96
       Capital Action Plan.
   •   To help bring projects identified in the CRID master plan to fruition.
   •   To increase concentration of businesses, workers, and residents within the CRID.
   •   To increase the amenity value of the Kennebec River.
   •   To develop a fee-subsidized GIS (geographic information system) to allow faster,
       more robust levels of planning analysis.
   •   To allow light industrial and commercial development in “business-park” patterns
       near Route 3.
   •   To diversify the socio-economic level of residents within the core of the city.
   •   To update our fee structure to more accurately cover the costs of services
       provided to applicants.
   •   To complete the implementation of city-wide E-911 service.

Major Accomplishments

Augusta North Section Planning Study Begun - The Planning Board and the Augusta
Development Commission are hiring a consultant to help propose appropriate land use
regulations for the area of Augusta that will be impacted by the “3rd Bridge” between
Route 95 and the Route 3. Daily contact and direction for the study will be provided by
the Economic Development Director and the City Planner.

Sign Inventory Review Project Begun - An intern was hired in the fall of 1999 by the
City Planner to use a digital camera with a global positioning system (GPS) receiver to
inventory existing commercial signs as part of a study undertaken by the Planning
Board to recommend changes to commercial sign regulation. The inventory is
approximately 1/3 complete at this time; a line item has been included in the FY 2002
budget to hire a intern to complete the project.




City of Augusta, Maine                  FY2001/02 Budget                       Page 58
City Services                                                                  Planning
                                                                                001-03-2350


Accomplishments continued…

Land Use Regulations Updated
In the past year city staff, corporation counsel, and the Planning Board have worked
with the City Council to update land use regulations in the following areas: sexually-
oriented businesses (complete re-write); exterior lighting standards (complete re-write);
and placement of mobile homes within Augusta.

Planning Board Support
In Calendar year 2000, fifty-two (52) development applications went to the Planning
Board, reviewed and processed by the bureau, with administrative support provided by
Madeline Daniels and Ruth Tondreau. The bureau also provided staff support for
Planning Board meetings.

Budget Detail

                                        FY2000            FY2001      FY2002
           Account Title             Budget Actual        Budget      Budget      Change
  61110   Salaries - Reg. Empl.       38,881     39,353      85,196      43,765      -41,431
  61115   Salaries-Parttime/Temp           0      4,138           0       4,000        4,000
  61195   Health benefits              6,930      6,992      15,480       9,345       -6,135
  61199   Fringe                       3,747      4,063       4,100       2,166       -1,934
  61205   Prnt.,Bndg., Stationery      1,100      1,271       2,400       1,250       -1,150
  61206   Technical Services           1,000        510       1,000       1,000            0
  61210   Advertising Services         2,000        988       2,000       1,500         -500
  61215   Postage                      1,800      1,540       1,854       1,300         -554
  61220   Telephone                    1,100        869       1,600       1,000         -600
  61230   Traveling Exp. & Conf.         500         59       1,000       1,000            0
  61231   Training                       500        199         500       1,000          500
  61235   Mileage-Pers.-Owned            250          0         400         250         -150
  61245   Sub., Txtb., Periodicals       250        331         250         400          150
  61288   Spec.& Other Misc.           7,000        503       7,000       3,000       -4,000
  61305   Office Supplies                600        616       1,618         800         -818
  61310   Printing & Reproduction      1,000      1,208           0       1,000        1,000
  61420   Dues & Memberships             500          0         600         400         -200
  61500   Capital Outlay                 700      1,884           0       1,500        1,500
            Total                     67,858     64,524     124,998      74,676      -50,322




City of Augusta, Maine                  FY2001/02 Budget                         Page 59
City Services                                         Historic Preservation
                                                                     001-03-2351




Budget Detail

                                     FY2000        FY2001   FY2002
          Account Title           Budget Actual    Budget   Budget    Change
  61205 Prnt.,Bndg., Stationery        200      200       200     200          0
  61210 Advertising Services           300      242       300     300          0
  61215 Postage                        100       95       150     150          0
  61230 Traveling Exp. & Conf.         100      100       100     100          0
  61231 Training                       125      125       125     125          0
  61235 Mileage-Pers.-Owned            100      100       100     100          0
  61288 Spec.& Other Misc.           3,700    3,700     3,700   4,250        550
  61411 General Reimbursement            0        0         0       0          0
  61420 Dues & Memberships             100      100       100       0       -100
          Totals                     4,725    4,662     4,775   5,225        450




City of Augusta, Maine               FY2001/02 Budget                 Page 60
City Services                                                  Code Enforcement
                                                                               001-03-2400



GOALS

To manage the growth of the built environment within the city of augusta through the
application of standards adopted for the safety and welfare of its citizens.

OBJECTIVES

Maintain a safe and sanitary housing stock through the application of state and
municipal standards applicable to rental housing

Facilitate the construction of the built environment through an efficient construction
permit process which coordinates the application of standards adopted by the city
council and state and federal regulations applicable to the City of Augusta. For
example:

       •   Zoning ordinances,          •      Fire code,
       •   Building code,              •      Handicapped access code and
       •   Court room procedures (80k) •      Plumbing code
       •   Electrical code,            •      Shoreland zoning

Maintain and coordinate the timely inspection of municipally licensed facilities. For
example

       •   Assemblies                         •   Theatres
       •   Used automobile dealers            •   Junkyards
       •   Massage parlors, restaurants       •   Victulars
       •   Tattoo parlors


Facilitate the evaluation of projects under consideration with developers and property
owners enabling them to successfully identify the full scope of issues applicable to
project development.

Maintain a technically proficient staff. For example capable of meeting the mandatory
state standards of code enforcement officers, knowledgeable in national building code
standards and plan review techniques proficient in dealing with the public both
efficiently and tactfully supporting inter-agency functions as directed




City of Augusta, Maine                    FY2001/02 Budget                      Page 61
City Services                                                Code Enforcement
                                                                              001-03-2400



Budget Detail

                                        FY2000          FY2001       FY2002
           Account Title             Budget Actual      Budget       Budget     Change
  61110   Salaries - Reg. Empl.       145,772 143,034      149,120    154,564      5,444
  61195   Health benefits              27,721 27,609        30,960     37,380      6,420
  61199   Fringe                       13,999 13,845         6,563      5,997       -566
  61205   Prnt.,Bndg., Stationery         850     348        1,450      1,450          0
  61210   Advertising Services            500     468          500        500          0
  61215   Postage                         850   1,004          850        850          0
  61220   Telephone                       900     316          900        900          0
  61230   Traveling Exp. & Conf.        1,000     144          500      1,500      1,000
  61231   Training                      1,800     671          800      2,000      1,200
  61235   Mileage-Pers.-Owned           4,800   4,460        4,800      5,000        200
  61245   Sub., Txtb., Periodicals        300     223          300        350         50
  61270   Rprs.& Mtn. Equipment           200      72          200        200          0
  61281   Land Use Violations             400     181          500        750        250
  61305   Office Supplies                 500     426          550        550          0
  61310   Printing & Reproduction         600     366            0        100        100
  61411   General Reimbursement             0     -47            0          0          0
  61420   Dues & Memberships              500     385          500        500          0
  61505   Office Equipment              2,500     290            0      2,000      2,000
            Total                     203,192 193,795      198,493    214,591     16,098




City of Augusta, Maine                  FY2001/02 Budget                        Page 62
City Services                                                           Engineering
                                                                               001-03-2975



Mission/Purpose Statement

The purpose of the Engineering Bureau is to provide professional municipal engineering
services to Augusta residents, taxpayers, businesses, city council, city staff, Planning
Board, and the Water and Sewer Districts in accordance with the mission statement of
the City Council.

Goals

Our goal is to provide service excellence to the City and to strive for the continued
betterment of the community through service to the citizens that emphasize quality,
innovation, and efficiency. The Engineering Bureau is committed to achieve its goals by
working as a team to:

   •    Promote excellence in our profession through education, advancements in
        technology and communication.
   •    Promote excellence in communication skills within the City Services Department,
        with other City Departments and outside organizations.
   •    Promote excellence in customer service through outreach, by education,
        communication, feedback, and evaluation.
   •    Promote a better working environment using all resources available.
   •    Strive for improvements in production and efficiency in the area of project
        management.

Strategies/Objectives

Improve our scheduling abilities to provide management information to achieve more
realistic project goals. Formulate & implement project cost database for estimating
project costs. Provide staff training to advance skills in computer aided drafting, design
and other computing skills. Continue to update the topographic, planimetric and parcel
mapping for the City. Review and approve site plans from developers and provide field
inspection of development and subdivisions to assure conformance to City Standards.
Provide technical assistance to MDOT for current and planned projects within the city
including Western Avenue Pavement Improvement Project; 3RD Bridge Project;
Memorial Bridge Rehabilitation/Replacement Study; and others. Provide design,
inspection, and project administration for Lower Capitol Street Reconstruction, Eastern
Avenue Sidewalk Construction, and other City Capital Improvement Projects.




City of Augusta, Maine                   FY2001/02 Budget                       Page 63
City Services                                                        Engineering
                                                                             001-03-2975



Budget Detail

                                     FY2000             FY2001      FY2002
           Account Title          Budget Actual         Budget      Budget     Change
   61110   Salaries - Reg. Empl.    211,978   207,960      75,712    129,892      54,180
   61115   Salaries-Parttime/Temp     6,000     6,000      22,100      5,000     -17,100
   61195   Health benefits           28,054    28,034      16,713     28,035      11,322
   61199   Fringe                    18,369    18,507       5,430      4,563        -867
   61205   Prnt.,Bndg., Stationery    1,300       459       2,300      1,500        -800
   61210   Advertising Services         300       179         300        300           0
   61215   Postage                      500       441         400        500         100
   61220   Telephone                  2,500     3,061       1,320      1,500         180
   61230   Traveling Exp. & Conf.     3,000     2,877       1,500      1,500           0
   61231   Training                   2,000       712       1,300      1,300           0
   61235   Mileage-Pers.-Owned          350        76         350        500         150
   61245   Sub., Txtb., Periodicals     500       395         350        400          50
   61262   Motor Pool                 9,000     8,377       4,200      4,200           0
   61270   Rprs.& Mtn. Equipment      3,000       752       6,000      6,000           0
   61288   Spec.& Other Misc.         7,000    20,474           0          0           0
   61305   Office Supplies            1,600       829       3,850      3,000        -850
   61310   Printing & Reproduction    1,600     1,482           0          0           0
   61320   Gasoline,Oil & Lubricant   1,200       579         700        500        -200
   61358   Public Safety Supplies       400         0         400        400           0
   61360   Small Tools &                100        20         100        100           0
   61385   Construction Materials       700         0         700        700           0
   61420   Dues & Memberships         1,200     1,196         500        500           0
   61505   Office Equipment           2,500     2,201           0      7,000       7,000
             Totals                 303,151   304,611     144,225    197,390      53,165




City of Augusta, Maine                FY2001/02 Budget                        Page 64
City Services                                                      Public Works


Public Works Administration                                           001-03-3000

PROGRAM DESCRIPTION:
The salaries of the Director and 1/3 of the Dispatcher/Clerk are paid from this
appropriation (the Dispatcher/Clerk’s position is split between Central Garage, Hatch Hill
and this cost center). The remaining funds go for office supplies, office equipment,
telephones, traveling expenses, dues and memberships and the rental of motor
vehicles.

PERFORMANCE OBJECTIVES:

      •   To continue to improve Public Works all around image to the public
      •   Administrate the eight (8) other cost centers within the Public Works budget
      •   Provide service in the most cost effective manner to the citizens of Augusta
      •   Make improvements to the operation where they are beneficial and affordable
      •   To continue to improve and upgrade the Central Garage fleet and garage
          operations.

Budget Detail:

                                        FY2000            FY2001      FY2002
           Account Title             Budget Actual        Budget      Budget      Change
  61110   Salaries - Reg. Empl.       68,976    68,999       70,495      73,130      2,635
  61195   Health benefits              8,247     5,042        4,042       5,477      1,435
  61199   Fringe                       4,809     5,123        2,365       2,077       -288
  61205   Prnt.,Bndg., Stationery        150       148          350         350          0
  61215   Postage                        100        60          100         100          0
  61220   Telephone                    2,400     2,820        2,500       2,900        400
  61230   Traveling Exp. & Conf.         100        25          100         500        400
  61231   Training                       100         0          100         500        400
  61245   Sub., Txtb., Periodicals       100        98          100         100          0
  61262   Motor Pool                   5,700     5,688        5,850       6,000        150
  61270   Rprs.& Mtn. Equipment          300       278          300         300          0
  61288   Spec.& Other Misc.              50        24           50          50          0
  61305   Office Supplies                500       491          500         500          0
  61310   Printing & Reproduction        200       191            0           0          0
  61320   Gasoline,Oil & Lubricant       600       600          615         950        335
  61420   Dues & Memberships             265       265          265         265          0
  61505   Office Equipment               500         0          500         400       -100
            Totals                    93,097    89,852       88,232      93,599      5,367




City of Augusta, Maine                  FY2001/02 Budget                        Page 65
City Services                                                      Public Works

HIGHWAY                                                                001-03-3100

Program Description:
The 3100 account provides emergency road maintenance caused by unforeseen events
such as roadway washouts. It also involves minor roadway maintenance such as
pothole patching. This account provides the funds for temporary street repairs such as
pothole patching, emergency response to floods/washouts and/or fires, pit operations,
roadside brush cutting, herbicide spraying and mowing, clearing catch basin tops
clogged by debris from rain, snow, and wind, and other unexpected events that occur.

Performance Objectives:
Temporary upkeep of deteriorated road surfaces and general road maintenance, such
as providing safe sight distance and catch basin cleanings. Temporary “fixes” to travel-
ways during emergency situations to ensure the safety of the traveling public. To
provide the most updated safety training possible and continued effective response to
Mother Natures unexpected emergencies.

                                        FY2000            FY2001     FY2002
           Account Title             Budget Actual        Budget     Budget      Change
  61110   Salaries – Reg. Empl.       273,065 223,729      276,224     298,667     22,443
  61115   Salaries-Parttime/Temp        2,000   1,785        2,000       2,000          0
  61121   Overtime                      9,000   7,352        9,000       9,000          0
  61195   Health benefits              79,422 58,561        76,422      99,157     22,735
  61197   Contract Benefits            20,000 17,481        19,970      14,900     -5,070
  61199   Fringe                       70,983 68,725        70,983      68,500     -2,483
  61231   Training                      1,000     140        1,000       1,000          0
  61250   Cleaning & San.               8,400   7,349        8,400       8,200       -200
  61260   Rental of                     1,000     731        1,000       1,000          0
  61262   Motor Pool                   46,000 49,942        46,000      46,000          0
  61288   Spec.& Other Misc.            1,700   1,479        1,800       2,100        300
  61305   Office Supplies                 100     100          100         100          0
  61315   Fuel Oil                      1,400   1,155        1,400       1,500        100
  61320   Gasoline,Oil & Lubricant      8,000   8,196        8,000       8,700        700
  61345   Wearing Apparel               1,000     997        1,000       1,000          0
  61350   Med., Surg., & Lab.             100      99          100         100          0
  61358   Public Safety Supplies          500     376          500         750        250
  61360   Small Tools &                   750     751          750         750          0
  61370   Agric., Botan. & Animal       1,500   1,500        1,500      22,000     20,500
  61385   Construction Materials       28,000 27,962        28,000      29,000      1,000
  61399   Other Oper. & Mtn. Sup.       1,000     991        1,000       1,000          0
  61411   General Reimbursement       -20,000 -26,004      -20,000           0     20,000
            Total                     534,920 453,397      535,149     615,424     80,275




City of Augusta, Maine                  FY2001/02 Budget                       Page 66
City Services                                                     Public Works


STREET CLEANING                                                        001-03-3150

Program Description:
This account provides for sweeping of all city streets using either a mechanical or
vacuum sweeper and hand sweeping of all main arterial sidewalks. Street sweeping
involves a major eight (8) week Spring Sweeping schedule and a lesser effort in the fall
to pick up leaves and debris that would clog catch basins.

All labor and equipment are funded from this account for the sweeping of streets and
sidewalks. All streets are swept twice in the Spring of the year thus eliminating the
accumulation of winter sand. Spring sweeping also includes sweeping sidewalks on the
major arterials with hand labor and mechanized equipment. Continuous sweeping of
the main arterials controls dust, unsightly debris and trash. Year round sweeping must
be done to comply with Federal and State guidelines on T.S.P.'s (Total Suspended
Particulars) in the air.

Performance Objectives:

      •   To continue to keep the gateways into the city and residential streets as clean
          as possible
      •   To stay in compliance with State and Federal regulations regarding T.S.P.’s
      •   To keep Augusta looking as clean as possible to all residents, commuters, and
          anyone passing through the city.


Budget Detail

                                         FY2000          FY2001       FY2002
           Account Title             Budget   Actual     Budget       Budget     Change
  61110   Salaries - Reg. Empl.        28,447   23,550       29,300     29,300           0
  61121   Overtime                      6,000    3,483        6,000      6,000           0
  61195   Health benefits               8,274    4,400        8,400      9,669       1,269
  61199   Fringe                        1,489    1,203        1,884      1,113        -771
  61262   Motor Pool                   59,400   51,657       59,400     58,000      -1,400
  61320   Gasoline,Oil & Lubricant      6,000    5,108        5,600      6,000         400
  61360   Small Tools &                   300      282          300        300           0
  61385   Construction Materials           75       75           75         75           0
            Totals                    109,985   89,758      110,959    110,457        -502




City of Augusta, Maine                   FY2001/02 Budget                        Page 67
City Services                                                       Public Works

SNOW REMOVAL                                                            001-03-3200

This program includes all labor and equipment charges for sanding, plowing of streets
and dedicated sidewalk routes, handwork in the Central Business District (Water
Street), all nighttime and day snow hauling, ice cutting and any other snow related
activities.

PROGRAM DESCRIPTION:

•   Winter maintenance and snow removal of 300 lane miles and 31 miles of sidewalks.
•   Average plowable events: 13 to 15 storms
•   Average yards of sand used: 11,000 cu. yds.
•   Average inches of snow: 77 inches
•   Average number of nights on snow haul: 28 nights
•   Plowing and sanding of all School and Augusta Parking District parking lots.

PERFORMANCE OBJECTIVES:

To maintain safe roadways and sidewalks for the convenience of all motorists and
walking public.

Budget Detail

                                           FY2000          FY2001       FY2002
            Account Title              Budget   Actual     Budget       Budget     Change
    61110   Salaries - Reg. Empl.        113,587 79,268       116,710    127,255      10,545
    61115   Salaries-Parttime/Temp         6,000   7,653        6,000      7,000       1,000
    61121   Overtime                      75,000 80,709        75,000     80,000       5,000
    61195   Health benefits               33,037 21,766        33,037     42,249       9,212
    61197   Contract Benefits              1,600   1,327        1,600      1,600           0
    61199   Fringe                         8,657   6,772        8,657      5,371      -3,286
    61260   Rental of                     40,000 46,557        40,000     45,000       5,000
    61262   Motor Pool                   194,000 185,323      194,000    194,000           0
    61320   Gasoline,Oil & Lubricant      25,000 23,595        25,000     25,000           0
    61326   Tires Chains                   2,000   2,000        2,000      2,000           0
    61345   Wearing Apparel                  100       0          100        100           0
    61358   Public Safety Supplies         1,000     723        1,000      1,000           0
    61360   Small Tools &                    500     387          500        500           0
    61370   Agric., Botan. & Animal       46,200 41,873        46,200     46,200           0
    61385   Construction Materials        44,000 43,561        44,000     45,000       1,000
    61399   Other Oper. & Mtn. Sup.          300     292          300        300           0
              Totals                     590,981 541,806      594,104    622,575      28,471



City of Augusta, Maine                     FY2001/02 Budget                        Page 68
City Services                                                       Public Works

WASTE REMOVAL                                                       001-03-3300

PROGRAM DESCRIPTION:
Funding for this program provides for residential curbside collection of rubbish and
recyclables for Augusta residents. This budget also includes roadsides pick up of misc.
litter and debris.
Curbside collection is offered weekly for all residents of Augusta living in single family
homes or multi-family homes of 4 or less units. Recycling collection is provided one
week per month with rubbish collection provided on all other weeks. Curbside recycling
containers are provided to all residents participating in the program. In addition to the
regular curbside collection, the City provides a three-week Spring Clean Up and Leaf
Collection program, a six week Fall Leaf Collection program – at no additional charge –
and a wood stove ash collection program, which runs from November to April.

In the year 2000, over 6430 tons of material was collected: 5700 tons of rubbish; 70
tons of wood waste; 460 tons of recyclable materials; and, 200 tons of leaves for
compost. It is estimated that 80 percent of eligible residents participate in the program
removing approximately 14 percent of waste from the waste stream.

PERFORMANCE OBJECTIVES:
To keep Augusta clean and sanitary and to provide curbside collection to the residents
of Augusta in an efficient and cost-effective manner.

Budget Detail
                                         FY2000            FY2001      FY2002
           Account Title             Budget   Actual       Budget      Budget     Change
  61110   Salaries - Reg. Empl.       115,130    106,621     123,552    122,115     -1,437
  61115   Salaries-Parttime/Temp        1,000        227       1,000      1,000          0
  61121   Overtime                      3,000      4,372       3,000      3,800        800
  61195   Health benefits              33,486     36,114      34,870     40,542      5,672
  61199   Fringe                        5,022      4,977       9,235      4,717     -4,518
  61210   Advertising Services          1,000        917       1,000      1,100        100
  61215   Postage                       1,300      1,248       1,300      1,300          0
  61262   Motor Pool                   73,000     75,904      74,460     75,600      1,140
  61288   Spec.& Other Misc.          347,600    347,631     354,200    352,750     -1,450
  61310   Printing & Reproduction       1,500      1,496       1,500      2,000        500
  61320   Gasoline,Oil & Lubricant      8,500      8,415       7,900     10,500      2,600
  61345   Wearing Apparel                 500        457         500        500          0
  61350   Med., Surg., & Lab.              50         50          50        100         50
  61399   Other Oper. & Mtn. Sup.         500        498         500        500          0
            Totals                    591,588    588,927     613,067    616,524      3,457




City of Augusta, Maine                   FY2001/02 Budget                       Page 69
City Services                                                      Public Works

WALKS                                                              001-03-3400


PROGRAM DESCRIPTION:
This cost center is for sidewalk maintenance, such as resetting curbing, small patchwork
and repair. Some small sections of sidewalks may be rebuilt as part of this budget.
Larger sidewalk projects are funded through a street reconstruction budget or through
the Capitol Improvement Program.

This account is designed for maintenance only. When problem areas are seen or
brought to the attention of the department, minor repairs are performed. This keeps
walkways in a safe condition until such time as the areas can be addressed with the
paving program or reconstructed.


PERFORMANCE OBJECTIVES:
To maintain safe walkways for the safety, convenience, and pleasure of the citizens of
Augusta. To upgrade and bring sidewalks into compliance with ADA standards.


Budget Detail

                                         FY2000           FY2001     FY2002
           Account Title             Budget   Actual      Budget     Budget      Change
  61110   Salaries - Reg. Empl.        18,987    15,934     19,488      20,023        535
  61115   Salaries-Parttime/Temp          300       291        300       1,000        700
  61121   Overtime                        400       240        400         200       -200
  61195   Health benefits               5,522     2,254      5,522       6,607      1,085
  61199   Fringe                          823       737        823         837         14
  61260   Rental of                     1,200       731      1,200       1,200          0
  61262   Motor Pool                   12,400     9,820     12,400      12,400          0
  61320   Gasoline,Oil & Lubricant      1,400     1,059      1,400       1,400          0
  61370   Agric., Botan. & Animal         500       499        500         500          0
  61385   Construction Materials       15,000    14,991     15,000      17,000      2,000
           Totals                      56,532    46,556     57,033      61,167      4,134




City of Augusta, Maine                   FY2001/02 Budget                     Page 70
City Services                                                      Public Works

STREETS AND ROAD MAINTENANCE                                    001-03-3600


PROGRAM DESCRIPTION:
Maintenance and repair of all city streets and roads are funded from this account. This
account is for maintenance only and is not intended to be part of the paving account.

Maintenance that needs to be performed on city streets and roads vary considerably.
All labor, equipment and material associated with ditching, culvert replacement,
grading, guardrail repair, and some minor repaving are funded from this account.
Spring, summer, and fall grading, gravel replacement and any other maintenance work
on the private roads and City owned gravel roads are funded here.


PERFORMANCE OBJECTIVES:
To ensure the safety, convenience, and pleasure of the motoring public. Do timely
maintenance and repair to try and prevent costly reconstruction in the future.

Budget Detail

                                         FY2000           FY2001     FY2002
            Account Title            Budget   Actual      Budget     Budget     Change
  61110   Salaries - Reg. Empl.       48,709     55,937     49,995     51,369     1,374
  61115   Salaries-Parttime/Temp           0      2,576          0      1,000     1,000
  61121   Overtime                     1,500      1,940      1,500      1,500         0
  61195   Health benefits             14,167     14,914     14,167     17,055     2,888
  61199   Fringe                       2,133      2,658      2,133      2,029      -104
  61262   Motor Pool                  54,600     57,277     54,600     54,600         0
  61288   Spec.& Other Misc.               0          0          0          0         0
  61320   Gasoline,Oil & Lubricant     6,800      7,870      6,800      7,800     1,000
  61370   Agric., Botan. & Animal      1,500      1,422      1,500      1,500         0
  61385   Construction Materials      41,000     45,028     41,000     43,000     2,000
           Totals                    170,409    189,622    171,695    179,853     8,158




City of Augusta, Maine                  FY2001/02 Budget                      Page 71
City Services                                                      Public Works

RESURFACING OF STREETS                                                001-03-3700

PROGRAM DESCRIPTION:

This account covers the city's annual paving program. Augusta has 150+ miles of
roadway (300 lane miles). Each year, 8 to 10 miles should be resurfaced to stay on an
adequate maintenance program. Streets should be re-paved, on average, every 12 to
15 years. For some streets and roads paving is not the solution, and reconstruction
dollars need to be appropriated either through a CIP program, bond or special
appropriation as they have deteriorated too far to be brought back up to standard with
pavement only. Preparation work has to be done to all streets and roads prior to
repaving or reclamation. Prep work could involve culvert replacements, major ditching
work on rural roads, minor hot bituminous patching, possible grade and alignment
changes. This accounts funds labor, equipment and material costs such as:

      •   Per ton cost to purchase hot top for paving
      •   Contract price to hire a grinding machine for road reclamation are funded
          here
      •   Gravel
      •   Erosion and sediment control items


PERFORMANCE OBJECTIVES:
To ensure the safety of the traveling public. Timely paving to prevent expensive
reconstruction.

Budget Detail

                                          FY2000          FY2001      FY2002
            Account Title             Budget   Actual     Budget      Budget   Change
  61110   Salaries - Reg. Empl.        22,811    21,398      23,413     29,450  6,037
  61115   Salaries-Part time/Temp           0         0           0      1,000  1,000
  61121   Overtime                      1,500     2,637       1,500      2,000    500
  61195   Health benefits               6,635     7,063       6,635      9,777  3,142
  61199   Fringe                        1,037     1,060       1,037      1,196    159
  61262   Motor Pool                   19,500    10,901      19,500     19,500      0
  61288   Spec.& Other Misc.           10,000     9,968      10,000     10,000      0
  61320   Gasoline, Oil & Lubricant     2,500     1,493       2,200      2,300    100
  61385   Construction Materials      110,000   119,765     176,000    200,000 24,000
           Totals                     173,983   174,285     240,285    275,223 34,938




City of Augusta, Maine                   FY2001/02 Budget                      Page 72
City Services                                                        Public Works

SIGNS                                                                   001-03-4700


PROGRAM DESCRIPTION:

This account funds all street painting, sign manufacturing, and installation throughout
the city. These funds are used for the following activities: making or purchasing and
installation of all signs. Examples of signs maintained are handicap parking, directional,
warning, regulatory, street and special instruction signs. Painting of 250+ crosswalks,
parking stalls, 45+ miles of centerline striping, lane lines and shoulder lines, stop lines,
and 650+ arrows are also funded out of this account. Signs are installed in accordance
with State and Federal regulations and guidelines.


PERFORMANCE OBJECTIVES:
To provide guidance and ensure safety for all motorists and pedestrians. To continue
to upgrade existing signs with new and better materials that provide longer life and
better visibility.


Budget Detail

                                         FY2000             FY2001      FY2002
            Account Title            Budget   Actual        Budget      Budget      Change
  61110   Salaries - Reg. Empl.         28,849     25,307      29,607      30,421       814
  61115   Salaries-Parttime/Temp         3,000        400       3,000       3,000         0
  61121   Overtime                       4,000      3,696       4,000       4,000         0
  61195   Health benefits                8,391      7,021       8,391      10,099     1,708
  61199   Fringe                         1,553      1,057       1,553       1,385      -168
  61215   Postage                           25          8          25          25         0
  61262   Motor Pool                     9,200      7,962       9,200       9,200         0
  61288   Spec.& Other Misc.            24,000     23,953      24,000      25,000     1,000
  61320   Gasoline,Oil & Lubricant       1,500      1,180       1,400       1,400         0
  61358   Public Safety Supplies         4,500      4,507       5,000       6,000     1,000
  61360   Small Tools &                    100        100         100         100         0
  61385   Construction Materials         3,000      2,891       3,000       3,000         0
  61399   Other Oper. & Mtn. Sup.          100         87         100         100         0
           Totals                       88,318     78,256      89,476      93,730     4,354




City of Augusta, Maine                   FY2001/02 Budget                         Page 73
Community Services                                 Department Summary




                                    FY2000         FY2001    FY2002
           Account Title        Budget   Actual    Budget    Budget    Change
  2950   Conservation Commission        925       712     1,125     5,000     3,875
  6600   Community Svcs Admin.      137,132 139,057 141,512 148,865           7,353
  6650   Lithgow Public Library     490,629 476,607 488,732 483,104          -5,628
  6700   Recreation Bureau          148,444 151,408 149,784 157,111           7,327
  6750   Parks & Cemeteries         443,922 464,366 458,810 578,027         119,217
  6825   Trees/Landscaping Maint.    58,865    59,066    57,333    58,456     1,123
  6950   Old Fort Western            84,163    83,409    88,983    95,581     6,598
  6975   Bicentennial Nature Park         0         0         0    40,753    40,753
  7000   Health & Welfare Admin.    141,208 125,914 144,927 155,862          10,935
  7110   General Assistance Fund     54,000    15,031    47,000    59,400    12,400
           Department Totals      1,559,288 1,515,570 1,578,206 1,782,159   203,953




City of Augusta, Maine              FY2001/02 Budget                  Page 74
Community Services                        Community Svce. Administration
                                                                                001-04-6600


Mission/Purpose Statement

This budget account represents the administrative and clerical support for the following
Community Services Bureaus, Boards and Committees: Parks and Cemeteries,
Recreation and Childcare, Trees and Landscape, Buildings and Systems, CTV-7,
Augusta Tree Board, Conservation Commission, Cable TV Committee and Recreation
Advisory Board. In addition, staff provides clerical support for Lithgow Library. Primary
functions include: accounts payable and receivable, collections, billing, payroll,
personnel records, program registration and scheduling, communications (telephone,
radio, mailings), publications, typing, filing, correspondence, reports and record-
keeping. Other functions include scheduling school use, City Center lecture Hall and
Conference Rooms B and C, parks and City boat moorings.


Budget Detail

                                         FY2000            FY2001      FY2002
            Account Title            Budget   Actual       Budget      Budget     Change
  61110   Salaries - Reg. Empl.        97,223     99,378     105,490     112,581      7,091
  61195   Health benefits              21,774     21,461      23,783      23,634       -149
  61199   Fringe                        9,587      9,618       4,155       5,250      1,095
  61205   Prnt.,Bndg., Stationery         350         78         450         450          0
  61210   Advertising Services            500          0         200         200          0
  61215   Postage                         150        152         150         150          0
  61220   Telephone                       950      1,184       1,050       1,500        450
  61230   Traveling Exp. & Conf.        1,000        885       1,000       1,000          0
  61231   Training                      1,000        472       1,189       1,500        311
  61245   Sub., Txtb., Periodicals        400        469         500         500          0
  61270   Rprs.& Mtn. Equipment           500      2,126         400         500        100
  61288   Spec.& Other Misc.            2,748      2,348         300         300          0
  61305   Office Supplies                 600        668       2,545       1,000     -1,545
  61399   Other Oper. & Mtn. Sup.         250        189         200         200          0
  61420   Dues & Memberships              100         30         100         100          0
            Totals                    137,132    139,058     141,512     148,865      7,353




City of Augusta, Maine                  FY2001/02 Budget                         Page 75
Community Services                                      Conservation Commission
                                                                                    001-04-2950




Mission/Purpose Statement

The Commission is comprised of 7 members, appointed by the Mayor and Council, and are
residents of Augusta. The duties, as outlined under State Statute Title 30-A, Section 3261 and
City Ordinance Section 6.5.271-280, relate to the acquisition, preservation, use and protection
of public lands and open spaces. Current priorities include: public access and use of property
along the Kennebec River; Bond Brook watershed; timber-harvesting policies; management
plans for City property; development of trail system to link open space, forested land and
recreational facilities; evaluation of development projects on open space and forested land;
policies and procedures for the purchase of property, easements and or development rights;
and designation of significant and or sensitive natural resource areas.


Budget Detail

                                           FY2000              FY2001      FY2002
             Account Title             Budget   Actual         Budget      Budget      Change
  61205    Prnt.,Bndg., Stationery           100         75         100          100          0
  61215    Postage                            75         37          75          240        165
  61230    Traveling Exp. & Conf.            200          0         200          100       -100
  61288    Spec.& Other Misc.                500        591         500          500          0
  61310    Printing & Reproduction            50          9         250        4,060      3,810
             Totals                          925        712        1125         5000       3875




City of Augusta, Maine                     FY2001/02 Budget                            Page 76
Community Services                                               Lithgow Library
                                                                             001-04-6650


Mission:

The Lithgow Public Library provides materials and services to help community residents
of all ages meet their educational, recreational and professional needs. The library
serves as a lifelong learning center for all members of the community.

Services:

♦ Circulating collection of 55,000 items (books, periodicals, audio books, videos)
  • Borrowing privileges free to Augusta residents
  • Non-residents pay annual fee of $48 per household
  • 7,000 cardholders

♦ Local, state and national newspapers - 2-week backlog held.

♦ Periodicals - over 100 subscriptions

♦ Reference services, by phone or in person - 9,000 – 10,000 queries answered
  annually

♦ Interlibrary loan, for information or materials not held by the library
  • 571 items borrowed from other libraries for Lithgow patrons
  • 108 items lent to other libraries
  • 178 resource-sharing transactions with the Augusta Public Schools

♦ Public computers, for all ages
  • Internet access, word processing, other electronic resources
  • Free T-1 connection through the Maine School and Library Network

♦ Basic Internet training classes - Held monthly, taught by staff member

♦ Career and Educational Development materials
  • Information on small business and home business start-up
  • College preparation, application and scholarship materials
  • Career and employment aids

♦ Readers advisory services

♦ Large print books and Optelec reader for the visually-impaired

♦ Public meeting room for non-profit and community groups




City of Augusta, Maine                   FY2001/02 Budget                     Page 77
Community Services                                                Lithgow Library
                                                                              001-04-6650



Programs:

♦ Incredible Infants - Stories, movement and music for babies up to 1 year old

♦ Toddler Time - Stories, songs, fingerplays and movement for children ages 1-3

♦ Pre-School Story Hour - Stories, songs, crafts and special activities for ages 3-5

♦ After school and vacation programs for children and young adults
         " Craft programs
         " Storytelling, music, magic, nature programs and more

♦ Summer    Reading Program and entertainment series
      "      720 participants of all ages in the SRP in 2000
      "      Performances and educational programs throughout the summer
      "      Lunchtime brown-bag book discussion for teens

♦ The Dream Makers - an after-school theater group for students through 8th grade

♦ Book discussion groups - Currently one adult group and a mother-daughter group

♦ Lecture Series

♦ Music and cultural performances

♦ Annual Maine Authors Reception
        " 6th annual reception to be held in April 2000 during National Library Week
        " A wide variety of Maine authors read and autograph their works

♦ Family Literacy support
         " The library works with literacy volunteers, assists with local literacy grant
             programs and hosts the “New Books, New Readers” program on a
             monthly basis

♦ Current Events Forums
        " Sponsored cooperatively with the Katz Library at UMA and the Gardiner
            Public Library
        " Lively current events discussions moderated by local and state
            governmental officials

♦ Art exhibits



City of Augusta, Maine                  FY2001/02 Budget                       Page 78
Community Services                                                Lithgow Library
                                                                             001-04-6650


Accomplishments:

Over 108,000 people visited Lithgow Library for programs and services.

Increased resource-sharing (178 transactions) with the Augusta Public Schools, utilizing
our linked automated system and staff collaboration.

Recruited and hired a Systems Librarian.

The Stained Glass Committee raised half of the funds needed to repair and conserve
the historic windows in the original building through memorial gifts and donations

Contracted with Haskall & Hall of Portland to complete the necessary masonry repairs to
the facility commencing in Spring 2001.

Expanded the Building Committee to include city staff and Council members.

Worked with library consultant Jay Lucker to complete the building program statement,
which outlines space requirements and adjacencies for an expanded facility.

Began the selection process for a qualified architect.


Significant Changes:

The addition of another degreed librarian position (Systems Librarian) enhances
Lithgow’s ability to participate in state and national technology initiatives, respond to
the demand for new formats (i.e. e-books, DVD’s, etc.) and participate in a statewide
holdings database (Maine InfoNet). It also allows the library to develop a content-rich,
interactive web site, which will include access to the catalogs of Lithgow and the
Augusta public schools. Because so much of what libraries do now is technology-based,
having someone on staff with such advanced skills lessens the need to hire outside
consultants.

The Maine School and Library Network (which provides the library’s free T-1 connection
to the Internet) will cease to exist in May 2001, but the connections will remain
functional due to state legislative action. However, because the new configuration will
be linked to the federal e-rate, and the new CHIP Act (Child Internet Protection Act)
mandates filters for public Internet workstations, it is unclear how Lithgow’s Internet
access will be affected. The Maine Library Association, along with other organizations
around the country, are challenging the legislation in federal court.




City of Augusta, Maine                   FY2001/02 Budget                      Page 79
Community Services                                                 Lithgow Library
                                                                               001-04-6650



An indoor air quality assessment by Icon Environmental Consultants identified several
issues. Some recommendations have been included in the FY2002 budget. Others are
more long-term and may have an impact on the proposed design of the addition.
Regardless, the findings lend urgency to the expansion process, so as to avoid
expensive (and temporary) remediation for these problems. (See the Extraordinary
Requests section for more detail.)

The addition and renovation project has moved forward into the schematic design
phase with the hiring of a qualified architect. Preliminary site work on the adjacent city-
owned land is near completion and will provide adequate information for the schematic.
A Development Committee has been formed and they will retain a qualified firm to
conduct a fundraising feasibility study. Once a project cost has been identified, this
committee will work to meet a private fundraising goal, and will be seeking support
from the City Council for needed public funding.


Goals for FY2002:

•   Maintain the current level of services to and programs for the community.

•   Accomplish needed masonry and roof repairs to the facility.

•   Continue repair and conservation work to the stained glass windows.

•   Improve indoor air quality as feasible.

•   Complete the schematic design phase of the library addition and renovation project.

•   Explore off-site storage and other stopgap measures to address overcrowding of
    collections and equipment.

•   Support the Development Committee’s efforts to secure private and public financing
    for the expansion project.

•   Move forward with site work and design development to prepare for the
    construction process.

•   Further develop the library’s web site, encouraging e-mail reference, and facilitate
    remote access to collections and databases.




City of Augusta, Maine                   FY2001/02 Budget                       Page 80
Community Services                                               Lithgow Library
                                                                              001-04-6650



Budget Detail

                                         FY2000         FY2001       FY2002
            Account Title            Budget   Actual    Budget       Budget     Change
  61110   Salaries - Reg. Empl.       223,405 219,386      316,122   318,444        2,322
  61115   Salaries-Parttime/Temp       89,732 89,384        15,800    23,700        7,900
  61195   Health benefits              40,237 37,335        41,717    43,173        1,456
  61199   Fringe                       36,715 36,188        17,293    14,087       -3,206
  61205   Prnt.,Bndg., Stationery       1,500   1,470        1,400     1,500          100
  61210   Advertising Services            700   1,776          500     1,000          500
  61215   Postage                       2,200   2,201        2,400     2,400            0
  61220   Telephone                     2,200   2,031        2,200     2,200            0
  61230   Traveling Exp. & Conf.        2,000   1,868        2,000     2,000            0
  61231   Training                      1,200   1,559        1,300     1,500          200
  61270   Rprs.& Mtn. Equipment        12,500   8,631       13,500     7,500       -6,000
  61275   Rprs.& Mtn. Bldgs, Etc.       6,500   6,500       12,900    12,000         -900
  61288   Spec.& Other Misc.           14,840 14,840         3,000     9,300        6,300
  61305   Office Supplies               1,000     989        1,000     1,500          500
  61310   Printing & Reproduction         700     560          700       800          100
  61315   Fuel Oil                      9,000   6,993        9,000         0       -9,000
  61345   Wearing Apparel                 450     307          450         0         -450
  61355   Household, Inst. & Ref.       1,500   1,560        1,200       900         -300
  61375   Educational Supplies            800     730          800       900          100
  61378   Recreational Supplies           700     526          700       700            0
  61382   Books,Per.,Subs.,Library     20,000 19,985        21,000    21,000            0
  61383   Library Supplies              6,500   6,482        6,800     7,000          200
  61384   Audio Visual Sup. Libr.       4,500   4,408        5,000     5,500          500
  61399   Other Oper. & Mtn. Sup.       1,500     811        1,500     1,500            0
  61409   Lithgow Reimbursement             0      23            0         0            0
  61411   General Reimbursement             0     -40            0         0            0
  61420   Dues & Memberships              450     380          450       500           50
  61500   CAPITAL OUTLAY                9,800   9,725       10,000     4,000       -6,000
            Totals                    490,629 476,608      488,732   483,104       -5,628




City of Augusta, Maine                  FY2001/02 Budget                       Page 81
Community Services                                                            Recreation
                                                                                   001-04-6700


Mission/Purpose Statement

It is the mission of the Augusta Recreation Bureau to provide a comprehensive program of
recreational activities for the citizens of Augusta, from young children to senior citizens; to
promote sportsmanship and fair play; to increase socialization opportunities and to help educate
the citizenry as to proper choices of leisure activities so they can improve and enhance their
quality of life

Goals and Objectives

•   To upgrade the lighting system at the popular Mt.Vernon Avenue Softball field.

•   To provide thirty or more senior citizens excursions to enrich and entertain the lives
    of Augusta’s senior population.

•   To promote and enhance cultural opportunities in Augusta by offering sixteen live
    performances for children and families.

•   To offer a quality summer playground program at five sites throughout the city,
    providing wholesome activities for the youths of Augusta from mid-June to mid-
    August.

•   To provide a comprehensive youth sports program by offering ten or more sports
    clinics and leagues throughout the year so that children can learn the right
    techniques for their sport and have fun by participating in sports leagues and
    tournaments.

•   To provide adult sports activities such as tennis, basketball, volleyball and softball in
    the form of informal programs and structured leagues.

•   To offer excursions to professional sporting events and special events such as Ice
    shows.


Accomplishments

The Augusta Recreation Bureau accomplished five of its six goals from FY 2001. The
sixth goal, concerning a user-friendly computer program, should be completed by the
year-end. We were ready to purchase computer registration system and the company
went out of business. We are now exploring other companies for this software.




City of Augusta, Maine                     FY2001/02 Budget                          Page 82
Community Services                                                      Recreation
                                                                              001-04-6700



Budget Detail

                                         FY2000         FY2001       FY2002
            Account Title            Budget   Actual    Budget       Budget     Change
  61110   Salaries - Reg. Empl.        41,785 39,448        42,598     46,481       3,883
  61115   Salaries-Parttime/Temp       41,000 39,785        43,000     45,000       2,000
  61121   Overtime                          0     753            0        750         750
  61195   Health benefits               6,930   6,902        9,680      9,345        -335
  61199   Fringe                        3,279   8,205        4,698      4,735          37
  61205   Prnt.,Bndg., Stationery       3,000   2,875        3,000      3,150         150
  61215   Postage                       2,600   1,929        2,700      2,900         200
  61220   Telephone                     2,300   3,230        2,400      3,000         600
  61230   Traveling Exp. & Conf.          500     371          500        500           0
  61231   Training                        500     237          500        500           0
  61236   Production                    6,000   5,455        3,500      6,000       2,500
  61260   Rental of                    12,500 12,500        13,000      6,000      -7,000
  61262   Motor Pool                   10,500   9,768       10,500     11,000         500
  61288   Spec.& Other Misc.            8,000 16,100         8,000      8,000           0
  61310   Printing & Reproduction       2,200   2,256        2,300      2,300           0
  61320   Gasoline,Oil & Lubricant      2,400   2,106        2,500      4,000       1,500
  61350   Med., Surg., & Lab.             350     157          350        350           0
  61365   Clean. & Disinfect. Sup.        250     152          250        250           0
  61378   Recreational Supplies         6,000   6,368        2,000      2,500         500
  61382   Books,Per.,Subs.,Library        150      51          150        150           0
  61411   General Reimbursement        -2,000  -7,441       -5,500          0       5,500
  61420   Dues & Memberships              200     200          200        200           0
  61500   CAPITAL OUTLAY                    0       0        3,458          0      -3,458
            Totals                    148,444 151,407      149,784    157,111       7,327




City of Augusta, Maine                  FY2001/02 Budget                       Page 83
Community Services                                              Parks & Cemeteries
                                                                                001-04-6750


Mission Statement

The purpose of the City of Augusta Parks Bureau is to provide the citizens of Augusta
and its visitors with a safe and aesthetic environment for all ages to enjoy. In addition,
the Cemetery Bureau will continue to provide citizens with timely, quality and caring
assistance in its service and maintenance of grounds.

Goals & Objectives:

Implement Year One of the Recreation Open Space Master Plan
Continue to improve signage and facilities in city parks and playgrounds
Implement a tree replacement program in city cemeteries
Acquire land for cemetery expansion
Purchase equipment for more efficient maintenance of city’s open space

Listed below are the areas maintained:

Parks & Green space:
Capital Park (City-owned side)                New England Road
Youth Memorial Park                           CARA (2 baseball fields)
Civic Center Complex:                         Garden Club Park:
Armory Area                                   Mill St. Park
KJ Turnaround                                 Gingras Park
Old Winthrop Rd. triangle                     Gage Street Park:
Underpass                                     Eastside Boat Landing
Area behind former Gove Toyota                Front St. Park
Marguerita’s turnaround area                  Memorial Park
Sears –on mall site area across the road      Savage Park
West Side Rotary & Islands                    Northern Ave. mini park & Pumping station
East Side Rotary, Stone St                    Bicentennial Park:
Bangor St. Islands                            Old Belgrade Road triangle
Haymarket Square & Fountain Area
Waldo Park                                    Buildings:
Peachey lot                                   Lithgow Library
Me. St. Housing area                          City Center
Bus Stop & Bond St. mini park                 Old City Hall
Rines Hill Park by “Welcome to Augusta”       Police Station
Father Curran area and Water Street -
Commercial St. Parking areas




City of Augusta, Maine                     FY2001/02 Budget                      Page 84
Community Services                                               Parks & Cemeteries
                                                                                001-04-6750




Cemeteries:
Mt. Hope - Winthrop Street (                   Wall - Riverside Drive
Mt. Pleasant - Winthrop Street                 Cottles - New Belgrade Road
Bien Venue -Winthrop Street                    Brackett - Old Belgrade Road
Mt. Vernon - Winthrop Street                   Cummings - Eight Rod Road
Forest Grove - Winthrop Street & Green St      Kling - West River Road
Fuller Extension - Winthrop Street             Townsend - Townsend Road
Coombs Mills - Oakland-Mt.Vernon Roads         Bolton Hill - No. Belfast Ave.
Riverside - Bangor Street                      Mud Mill - Mud Mill Road
Knight - Outer Hospital St

Schools (by contract)                         Other areas (by contract):
Farrington                                    Old St. Mary’s Cemetery $3,600
Lincoln                                       Blaine Memorial Park $7,000
Gilbert
Cony
Hussey
Hodgkins
Buker
Vo-Tech Complex



Accomplishments:

Developed a Recreation Open Space Master Plan for the City.
Converted filter system of two municipal swimming pools for a more cost-efficient
operation.
Reconstructed Cony Cemetery wall on Hospital Street
Completed the Greenway Enhancement Project
Improved facilities at numerous parks & playgrounds
Completed a new basketball court and parking lot at Williams Playground
Completed special projects with the cooperation of area youths
Developed an improved cemetery mapping system




City of Augusta, Maine                      FY2001/02 Budget                     Page 85
Community Services                                         Parks & Cemeteries
                                                                              001-04-6750




Budget Detail

                                         FY2000           FY2001     FY2002
            Account Title            Budget   Actual      Budget     Budget     Change
  61110   Salaries - Reg. Empl.       127,031   112,549    151,645    155,550   3,905
  61115   Salaries-Parttime/Temp      125,000   141,147    112,000    163,000 51,000
  61121   Overtime                      4,500     7,579      4,500      5,000     500
  61150   Other Fees, Comm. &               0         0          0          0       0
  61195   Health benefits              31,680    29,114     36,450     49,874 13,424
  61199   Fringe                       13,961    20,998     16,110     17,653   1,543
  61220   Telephone                       700       730        700        700       0
  61230   Traveling Exp. & Conf.          200       268        700      1,100     400
  61231   Training                        500       573        600        600       0
  61262   Motor Pool                   70,000    63,280     66,000     70,000   4,000
  61270   Rprs.& Mtn. Equipment        23,500    49,286     25,000     35,000 10,000
  61288   Spec.& Other Misc.            9,000    12,775      9,000     13,000   4,000
  61315   Fuel Oil                      2,000       580      1,000      2,000   1,000
  61320   Gasoline,Oil & Lubricant     10,500    11,639     11,000     12,000   1,000
  61345   Wearing Apparel               2,500     2,118      2,500      2,500       0
  61360   Small Tools &                   350       383        350        400      50
  61365   Clean. & Disinfect. Sup.      5,500     4,949      5,000      6,000   1,000
  61370   Agric., Botan. & Animal       3,000     3,829      3,000      3,500     500
  61385   Construction Materials        6,000     7,128      5,500      6,500   1,000
  61390   Flags                           650       309        500      2,000   1,500
  61399   Other Oper. & Mtn. Sup.       3,000     3,068      3,000      3,500     500
  61411   General Reimbursement       -10,600   -13,242    -10,600          0 10,600
  61417   FEMA Reimb.                       0    -1,774          0          0       0
  61420   Dues & Memberships              150       128         55        150      95
  61500   Capital Outlay               14,800     6,955     14,800     28,000 13,200
            Totals                    443,922   464,369    458,810    578,027 119,217




City of Augusta, Maine                  FY2001/02 Budget                       Page 86
Community Services                                    Trees and Landscaping
                                                                               001-04-6825


Mission/Purpose Statement
The purpose of the Tree and Landscape Bureau is to protect, nurture, and maintain
Augusta’s community forest. Components of the community forest include the trees,
shrubs, flowers and vegetation belonging to the City of Augusta. Maintaining a vibrant,
healthy, and sustainable community forest will continually add to the quality of life that
the residents and the business community have come to expect and deserve.

Goals and Objectives
• Continue implementation of one and five year community forest management plan.
• Develop more maintenance cost sharing partnership contracts to help defray the
  costs of the Tree and Landscape Bureau.
• Continue a tree planting program with potential planting on private property.
• Continue streamlining the flower program so as to be able to expand this highly
  visible program, and stay with budget constraints.
• Implement the street and road vegetation safety survey completed in FY 2000.
• Develop a replanting and tree maintenance program for the city cemeteries.
• Continue a slide and educational program for the public.
• Continue the clean up and beautification of the City’s Gateways.
• Continue project with schools to landscape and beautify school grants.

                                         FY2000            FY2001     FY2002
            Account Title            Budget   Actual       Budget     Budget      Change
  61110   Salaries - Reg. Empl.         33,475    34,131     35,980      37,892      1,912
  61115   Salaries-Parttime/Temp         3,000     2,982      3,700           0     -3,700
  61195   Health benefits                6,600     3,711      3,881       4,944      1,063
  61199   Fringe                         3,490     3,727      1,712       1,610       -102
  61220   Telephone                        600       210        300         300          0
  61230   Traveling Exp. & Conf.           500       110        500         500          0
  61235   Mileage-Pers.-Owned              200         0        100         100          0
  61260   Rental of                        150         0        150         150          0
  61262   Motor Pool                     3,500     1,672      1,750       1,750          0
  61270   Rprs.& Mtn. Equipment            150         0        250         250          0
  61288   Spec.& Other Misc.             1,000    14,011      5,460       5,460          0
  61320   Gasoline,Oil & Lubricant         400         9        500         500          0
  61360   Small Tools &                    750       357        350         350          0
  61370   Agric., Botan. & Animal        2,500     3,213      3,600       3,600          0
  61399   Other Oper. & Mtn. Sup.          500       671        500         500          0
  61411   General Reimbursement              0    -6,208     -1,950           0      1,950
  61420   Dues & Memberships                50        50         50          50          0
  61500   Capital Outlat                 2,000       420        500         500          0
           Totals                       58,865    59,066     57,333      58,456      1,123




City of Augusta, Maine                  FY2001/02 Budget                        Page 87
Community Services                                                   Old Fort Western
                                                                                   001-04-6950



                                             Old Fort Western

                                    16 Cony Street . Augusta, Maine
                                                  04330
                                    Tel: (207) 626-2385 / Fax: (207)
                                                626-2304
                                   e-mail: oldfort@oldfortwestern.org
                                   Internet: www.oldfortwestern.org
March 30, 2001

           OLD FORT WESTERN FY 2002 CITY OF AUGUSTA BUDGET REQUEST

Mission, Goals, and Accomplishments

Old Fort Western's mission is to protect, preserve, and interpret the site and structures of
Fort Western, the birthplace of Augusta, and to relate that interpretation, through
collections, education, and research, to the history of the Kennebec Valley, Maine, and New
England.

Old Fort Western is managed by a 15-member, City Council-appointed Board of Trustees.
As the policy-making body for the Fort, the Trustees, among other duties, write and then
oversee the implementation of five-year long-range plans. Since 1984, when the first
"modern" plan was written, The City and the Trustees have:

•   Accomplished the restoration of the original 1754 military exterior complex as part of the
    1988 City Center project;
•   Re-interpreted the Fort to use its early history to reflect the development and growth of
    Augusta in military, economic, social, and cultural terms and against the background of
    Maine and New England experience;
•   Created a mission-specific collection to help interpret that history;
•   Expanded the walk-in visitation season from two -and-a-half months a year to year-
    round;
•   Introduced and expanded an award-winning interpretation program, including 24 pre-
    scheduled school and other group programs that directly support the goals of Maine's
    Learning Results (Please note: All Fort programming is available to all City residents free
    of charge);
•   Seen annual visitation grow from about 6000 in 1984 to over 26,000 in 2000;
•   Attracted and retained professional staff;
•   Diversified the Fort's sources of revenue through an ever growing, ever more diverse
    grants and gifts mix.




City of Augusta, Maine                     FY2001/02 Budget                         Page 88
Community Services                                                  Old Fort Western
                                                                                  001-04-6950


In September, 1999, the Trustees adopted the long-range plan that will take Old Fort
Western to its 250th anniversary in 2004. That plan's goals include:

•   Having the Fort's National Historic Landmark main house in the best possible state of
    preservation;
•   Expanding the Fort's collections and improving their care;
•   Interpreting the Fort's history and collections to as many audiences as possible in as
    many program formats as possible;
•   Expanding the Fort's marketing efforts, and;
•   Further strengthening and diversifying the Fort's non-City sources of revenue.

During 2000, the Trustees accomplished virtually all of the projects associated with year one
of the plan. Accomplishments ranged from taking the first important steps towards the
preservation of the first-floor main house framing system to better caring for the Fort's
archival and archaeological collection to installing interpretive panels to more inclusively
cover French and Abenaki history during the 1750's and 1760's to establishing a range of
collaborative efforts with other museum and historic site partners and private and public
donors. (A year-one long-range progress report is available on the Fort's Web site -
www.oldfortwestern.org).

All of this work has been done on behalf of the City, but using Trustee, not City funds. To
explain, in 1995 the City and the Trustees reached a budget agreement designed to reduce
to the greatest extent possible the Fort's reliance on City property tax-based appropriations.
The City agreed to fund the cost of two professional staff positions (there had been three
positions prior to the budget agreement), structural maintenance at the Fort, and electronic
security monitoring and maintenance. The Trustees agreed to assume responsibility for all
other operations, including the interpretive and other project and grant staff; publications,
marketing, promotion, and publicity; fund-raising and membership; postage, telephone,
travel, and photocopying; office supplies and equipment; interpretive repairs and
maintenance; collections acquisition and conservation; library purchases; interpretation
supplies and equipment; professional dues and memberships; Trustee budget audit
expense; and collections insurance. The net effect of the agreement has been operational
stability, small increases in annual City budget requests owing solely to negotiated
increments in the personnel lines, and relatively rapid budget growth on the Trustee side --
so much so that for FY 2001 the City appropriation constitutes about 35 per cent of the
total Fort operating budget.

The FY2002 Old Fort Western City budget request below is again based on that agreement.
Except for negotiated personnel costs, no increase in the City's lines is necessary for the
Trustees and the City to meet the Fort's goals and objectives. What unusual or
extraordinary expense that may be required in other operational areas will be funded in the
Trustee's FY2002 budget.



City of Augusta, Maine                    FY2001/02 Budget                          Page 89
Community Services                                                 Old Fort Western
                                                                                 001-04-6950


Significant Changes/Extraordinary Requests.

No significant changes or extraordinary requests are included in Old Fort Western's FY2002
City budget request. That does not mean, however, that significant and extraordinary
things are not going to take place, some of which might normally be expected to appear on
the City budget request but which the Trustees are determined to fund from non-City
sources. For example, the architectural firm of Turk, Tracey, and Larry, Portland, will be
continuing the analysis and design segment of the Fort's Save America's Treasures Main
House Cellar Moisture Mitigation and First-Floor Framing Preservation Project this spring.
The $1200 cost of that project, a structural maintenance item, is being funded by the
Trustees from grants from the Maine Historic Preservation Commission. What is more, the
Trustees have determined to make every effort to fund the full moisture mitigation and
framing preservation project, which could cost upwards of $100,000, from non-City
revenues. Only if that commitment falls short, or if specific City matching funds are
required, will a request for City CIP project assistance be submitted in FY 2002 or
afterwards. Similarly, the Trustee budget will be funding expanded marketing and
promotional efforts designed to bring visitors not only to the Fort, but to Augusta.

In summary, over the next four years and in preparation for the Fort's 250th anniversary in
2004, the Trustees are determined to continue to protect, preserve, and interpret Old Fort
Western to the highest possible professional standards, at the lowest possible cost to the
citizens of Augusta, in order to strengthen the partnership represented by the language on
the Fort's logo -- Old Fort Western, Augusta, Maine.


Budget Detail

                                          FY2000             FY2001     FY2002
            Account Title             Budget   Actual        Budget     Budget      Change
  61110   Salaries - Reg. Empl.         59,382      60,284    66,048       69,638      3,590
  61195   Health benefits               13,860      13,805    15,480       18,690      3,210
  61199   Fringe                         6,621       6,642     3,155        2,953       -202
  61270   Rprs.& Mtn. Equipment            400         191       400          400          0
  61275   Rprs.& Mtn. Bldgs, Etc.        3,000       2,006     3,000        3,000          0
  61288   Spec.& Other Misc.               500         109       500          500          0
  61490   Other Fixed Charges              400         372       400          400          0
           Totals                       84,163      83,409    88,983       95,581      6,598




City of Augusta, Maine                   FY2001/02 Budget                         Page 90
Community Services                                    Bicentennial Nature Park
                                                                               001-04-6975




The Bicentennial Nature Park is new to the budget this year and is scheduled to open to the
general public in July 2001. This account covers the operating expenditures for park
operations.


Budget Detail

                                         FY2000            FY2001     FY2002
            Account Title            Budget   Actual       Budget     Budget       Change
  61110   Salaries - Reg. Empl.              0         0          0       12,000     12,000
  61115   Salaries-Parttime/Temp             0         0          0        9,600      9,600
  61199   Fringe                             0         0          0        1,653      1,653
  61220   Telephone                          0         0          0          500        500
  61235   Mileage-Pers.-Owned                0         0          0          500        500
  61250   Cleaning & San.                    0         0          0        1,500      1,500
  61275   Rprs.& Mtn. Bldgs, Etc.            0         0          0        1,000      1,000
  61315   Fuel Oil                           0         0          0        2,000      2,000
  61320   Gasoline,Oil & Lubricant           0         0          0          500        500
  61360   Small Tools &                      0         0          0          500        500
  61399   Other Oper. & Mtn. Sup.            0         0          0        1,000      1,000
  61505   Office Equipment                   0         0          0       10,000     10,000
            Totals                           0         0          0       40,753     40,753




City of Augusta, Maine                   FY2001/02 Budget                       Page 91
Community Services                                            Health & Welfare


Mission/Purpose Statement

The primary function of the Bureau of Health and Welfare is to administer the General
Assistance Program to provide immediate aid for people in Augusta who are unable to
provide the basic necessities essential to maintain themselves or their families. The
General Assistance Program is mandated by State statue as detailed in MRSA, Title 22,
Part 5, Chapter 1161, Sections 4301-4325, entitled Municipal General Assistance. As
required in the GA statute, the City has enacted a General Assistance ordinance
establishing amounts of assistance to be furnished and local standards of eligibility in
addition to need. The Department of Human Services oversees the administration of all
general assistance programs and provides a minimum of 50% reimbursement for the
cost of direct assistance given to clients.       The City appropriation covers all
administrative costs of the program.

Health & Welfare Administration                                       001-04-7000
Budget Detail

                                          FY2000         FY2001     FY2002
             Account Title            Budget   Actual    Budget     Budget      Change
   61110   Salaries - Reg. Empl.       93,216     92,306 97,263       105,910      8,647
   61115   Salaries-Parttime/Temp      10,000          0 10,000        10,912        912
   61195   Health benefits             20,791     20,707 23,220        28,035      4,815
   61199   Fringe                       9,251      8,741   6,494        3,305     -3,189
   61205   Prnt.,Bndg., Stationery        500         77     500          400       -100
   61215   Postage                        400        271     400          400          0
   61220   Telephone                      800        861     800          800          0
   61230   Traveling Exp. & Conf.         600        176     600          600          0
   61231   Training                       600        186     600          600          0
   61235   Mileage-Pers.-Owned            300          0     300          300          0
   61245   Sub., Txtb., Periodicals       300        299     300          300          0
   61270   Rprs.& Mtn. Equipment        1,000        686   1,000        1,000          0
   61288   Spec.& Other Misc.             500        115     500          500          0
   61305   Office Supplies                800        332     800          800          0
   61310   Printing & Reproduction      1,300        660   1,300        1,000       -300
   61345   Wearing Apparel                 50          0      50           50          0
   61350   Med., Surg., & Lab.            700        468     700          800        100
   61420   Dues & Memberships             100         30     100          150         50
             Totals                   141,208    125,915 144,927      155,862     10,935




City of Augusta, Maine                   FY2001/02 Budget                     Page 92
Community Services                                            Health & Welfare



General Assistance                                                    001-04-7110

Budget Detail

                                         FY2000          FY2001      FY2002
            Account Title            Budget   Actual     Budget      Budget    Change
  61220   Telephone                      200         0         200       400         200
  61225   Utilities                    3,000       824       3,000       100      -2,900
  61232   Carfare & Transportation       200         0         200       100        -100
  61239   Transients                     200         0         200       100        -100
  61256   Dental Services              2,000        63       2,000     1,000      -1,000
  61282   Rent                        48,000    23,216      43,000    25,000     -18,000
  61283   Rooms                       34,000    12,942      28,000    14,000     -14,000
  61285   Emergency Shelters           1,000        80       1,200       500        -700
  61288   Spec.& Other Misc.             500         0         500       500           0
  61299   Burials                      6,000     3,750       6,000     4,000      -2,000
  61315   Fuel Oil                     2,500       678       2,500     2,000        -500
  61316   Bottled Gas                    400        51         400       300        -100
  61335   Food & Groceries            13,200     4,496      10,000     5,000      -5,000
  61345   Wearing Apparel                500       335         500       500           0
  61350   Med., Surg., & Lab.          5,500     5,580       5,000     4,000      -1,000
  61355   Household, Inst. & Ref.      2,000     1,515       2,000     1,500        -500
  61359   Diapers                        200       185         200       300         100
  61371   Nonprescription Drugs          100        67         100       100           0
  61408   State Reimbursement        -60,000   -27,437     -52,500         0      52,500
  61411   General Reimbursement         -500      -641        -500         0         500
  61413   DHS/SSI                     -5,000   -10,673      -5,000         0       5,000
           Totals                     54,000    15,031      47,000    59,400      12,400




City of Augusta, Maine                  FY2001/02 Budget                       Page 93
Public Safety                                    Department Summary




Budget Detail

                                   FY2000         FY2001    FY2002
          Account Title        Budget   Actual    Budget    Budget    Change
   5000    Police Department   2,784,128 2,791,132 2,727,422 3,032,887 305,465
   5500    Fire Department     1,859,170 1,863,136 1,621,108 1,761,047 139,939
   5555    Civil & Emergency         825       449     2,925     1,925  -1,000
             Totals            4,644,123 4,654,717 4,351,455 4,795,859 444,404




City of Augusta, Maine             FY2001/02 Budget                  Page 94
Public Safety                                                    Police Department
                                                                                 001-05-5000


Mission / Purpose Statement

To establish and maintain a partnership with governmental agencies, businesses, and
citizens of the community to provide a safe environment in which the quality of life may
be improved through the delivery of competent, fair and impartial police services.


Goals and Objectives

•   Update the Department Standard Operating Procedures to comply with current
    police practices.

•   Seek grant funding for police programs, equipment and activities that will benefit
    the department and the City.

•   Expand the delivery of service provided to the public through the implementation of
    two Community Policing Officers.

•   Increase clearances of general criminal offences by 2%.

•   Maintain the reduction of traffic accidents from the 1999 level.

•   Expand the Police Department contact with the Citys elderly to examine the
    effectiveness of police services delivered to that segment of our population.

•   Review and update half of the Department Standard Operating Procedures by
    December 31, 2001 and the other half by June 30, 2002.

•   Pursue available grant funding throughout the fiscal year from Federal, State or
    other sources to benefit the department and the City. Assign the two community
    policing officers to specific areas of the City to address specific and general issues
    having a negative impact on the quality of life in a particular area.

•   Examine case assignments and accountability of personnel in investigating criminal
    activity.

•   Continue increased traffic enforcement and public education throughout the City to
    enhance drivers voluntary compliance with traffic regulations.

•   Institute emphasis on Triad and focus attention on the City elderly through
    partnerships with Senior Citizen Organizations, AARP, and the Cohen Center.



City of Augusta, Maine                    FY2001/02 Budget                        Page 95
Public Safety                                                   Police Department
                                                                                001-05-5000


Commentary:
The Police Department has the responsibility of providing the law enforcement function
for the City of Augusta. The Department is comprised of five ( 5 ) organizational
segments that allow for a percentage breakdown of the budget as follows:
Administration ( 7.7% ), Patrol Division ( 55.7% ), Criminal Investigation Division (
12.7% ), Records and Communications Division ( 18.3% ), and Parking District ( 5.6%
). The following personnel are supervised by the Department, but their pay and benefits
come from other sources: ten ( 10 ) full time and ( 3 ) part time School Crossing
Guards and three ( 3 ) Mental Health Workers, one ( 1 ) full time and two ( 2 ) part
time.

Below is a description of duties and responsibilities for each of the five ( 5 ) segments.

Administration:
This section of the Department reflects the positions of Chief and Deputy Chief in the
area of administration of the Police Department. Expenditures cover the personnel and
material costs attributed to responsibilities and duties such as operational details,
assignments, discipline, requisition, maintenance, planning, organizing, directing,
formulating, and expending the budget. The administration area also covers the cost
for an administrative secretary.

Patrol Division:
Responsibility for the protection of lives and property, as well as general police services
to the public are categories related to costs within this Division as the officers enforce
federal, state, and local laws and ordinances. The major expenditures of salaries,
equipment use and maintenance are costs attributed to this facet of the Department.
Incorporated within this Division are the following: Traffic Safety Officer is responsible
for the planning and development of traffic activities within the City of Augusta.
Maintenance of the vehicle fleet is an important function performed by this position.
Liaison with the State Department of Transportation in coordination of traffic rules and
regulations concerning roads within the City. The Crime Prevention Officer is
responsible for coordinating crime prevention programs such as Neighborhood Watch,
Landlord Tenants Program, Shoplifting and Robbery Seminars as well as other
educational programs in the community. The Citizen Police Academy is coordinated by
the Crime Prevention Officer. The Animal Control Officers duties include being a liaison
between the area veterinarians and the Humane Shelter, handling dog licensing and
enforcement of ordinances pertaining to animals and reptiles rules and regulations are
a major service provided to the public. There are four ( 4 ) part time Reserve Police
Officers that support this Division. The thirteen full and part time School Crossing
Guards and the three ( 3 ) full and part time Mental Health Workers are supervised by
this Division.



City of Augusta, Maine                   FY2001/02 Budget                        Page 96
Public Safety                                                   Police Department
                                                                               001-05-5000



Criminal Investigation Division:
Responsible for the in-depth investigation and apprehension of persons involved in
major criminal activity and assists the Patrol Division in conducting lengthy follow up
investigations as well as the recovery of stolen property. Cooperating with area
businesses, municipalities, courts, and other law enforcement agencies for the efficient
clearance of crime in the community. All undercover and V.I.P. protection assignment
are normally coordinated by this Division. Within this Division is the Juvenile Detective.
This officer provides services to the criminal justice system and the community by
allowing for the proper discrete handling of juvenile offenders. This officer also provides
educational programs for our children, which are offered to the schools at different
stages of educational development. This Division also covers the costs for a secretary.

Records and Communication Division:
The Communication and Records Division is a support activity of all other Divisions. The
communications aspect of the Division is responsible for the recording and processing
of all requests for assistance from throughout the City in the form of Police, Fire, and
Emergency Medical Services, and the dispatching of the same. The records aspect of
the Division is responsible for the maintenance of the computer system, department
records and property system, as well as the operational readiness of all office and
support equipment. A uniformed officer is assigned to this Division as the
Court/Property officer and also processes bad check complaints. Eight ( 8 ) civilian
Dispatchers are assigned to the communication aspect of the Division and two ( 2 )
civilian clerks are assigned to the records aspect of the Division. The Custodian is also
supervised by this Division Commander. This Division is responsible for providing
dispatching services to Hallowell on a contractual basis for Police, Fire and Emergency
Medical Services.

Parking District:
The situation with the Parking District differs slightly from the rest of the Police
Department in that the Parking District is its own entity for which the Police Department
supplies the District Commander. Under the direction of the Chief, the Parking District is
responsible for the efficient operation through control of the districts activities. The
Parking District enforces rules and regulations of the Parking District Charter. Activities
such as managing parking, issuing tickets, parking permits, control the collecting and
recording of parking fines, and uses of the “Denver Boot” are all functions of the
District.




City of Augusta, Maine                   FY2001/02 Budget                        Page 97
Public Safety                                                   Police Department
                                                                                001-05-5000



Personnel:
Personnel breakdown is as follows: Chief (1), Deputy Chief (1), Lieutenants (5),
Sergeants (5), Patrol Officers (30), assigned as follows: Patrol Division (25), C.I.D. (4),
Records (1). The remaining positions in the Department are: Dispatchers (8), Reserve
Police Officers (4), Parking Enforcement Officers (3), Secretaries (2), Clerks (2), Animal
Control Officer (1).


Major Accomplishments

Traffic Accidents –
There has been a 21% reduction in traffic accidents from the previous year and a 38%
increase in traffic enforcement over the previous year.

Grant Funding –
A Federal grant in the amount of $27,460 was awarded by the Federal Bureau of
Justice Assistance to purchase equipment to implement Mobile Data Terminals in Police
Patrol Units. The State Office of Highway Safety awarded a grant in the amount of
$5,000 to pay overtime costs for increased traffic enforcement targeting seat
belt/safety seat compliance. This grant attributed to the reduction of traffic accidents in
the City.

Community Policing Initiatives –
The Department formed a partnership with the Maine Community Policing Institute at
the University of Maine at Augusta to train department personnel in current community
policing strategies. Training of personnel have begun and will continue.




City of Augusta, Maine                   FY2001/02 Budget                        Page 98
Public Safety                                                                              Police Department
                                                                                                                  001-05-5000


Budget Detail
                                                      FY2000                         FY2001           FY2002
              Account Title                       Budget   Actual                    Budget           Budget          Change
   61110      Salaries - Reg. Empl.                   1,702,429 1,740,220 1,764,340 1,911,430 147,090
   61115      Salaries-Parttime/Temp                          0    10,252         0         0       0
   61121      Overtime                                   98,139    80,287    98,139    98,139       0
   61135      Police Extras                              10,000     2,734     7,000     7,000       0
   61180      Payroll Billing Reimb.                    -43,000 -55,379 -45,000             0 45,000
   61195      Health benefits                           377,654 376,663 416,616       538,918 122,302
   61197      Contract Benefits                          57,834    61,072         0    67,250 67,250
   61199      Fringe                                    275,722 282,320 167,727       112,700 -55,027
   61205      Prnt.,Bndg., Stationery                     4,000     1,380     3,000     3,000       0
   61210      Advertising Services                        1,000     2,006     1,000       500    -500
   61215      Postage                                     1,200     1,361     1,250     1,500     250
   61220      Telephone                                  17,000    16,041    17,000    17,000       0
   61230      Traveling Exp. & Conf.                      2,000     1,681     3,000     3,000       0
   61231      Training                                    8,000     7,924    10,000    12,000   2,000
   61240      Freight & Cartage                             200        30       200       200       0
   61245      Sub., Txtb., Periodicals                      750       313       750       750       0
   61255      Medical & Surgical                          1,000     2,094     1,000     1,000       0
   61265      Rprs.& Mtn. Motor Veh.                     32,500    33,614    34,500    34,500       0
   61270      Rprs.& Mtn. Equipment                      22,500    21,880    22,500    22,500       0
   61275      Rprs.& Mtn. Bldgs, Etc.                    16,000    14,246    16,000     1,000 -15,000
   61280      Criminal Investigation                      3,000     2,414     3,000     3,000       0
   61288      Spec.& Other Misc.                         31,000    29,246    33,000    33,000       0
   61305      Office Supplies                             5,900     5,623     5,900     5,900       0
   61310      Printing & Reproduction                     5,300     3,263     5,300     5,300       0
   61320      Gasoline,Oil & Lubricant                   30,000    31,156    34,000    40,000   6,000
   61325      Tires & Tubes                               5,000     4,494     6,000     6,000       0
   61345      Wearing Apparel                            13,000    13,130    13,000    13,000       0
   61358      Public Safety Supplies                      8,000     8,143     9,000     9,000       0
   61375      Educational Supplies                        1,000       222     1,200     1,200       0
   61410      Equip. Rental & Storage                     3,000     2,388     3,000     4,000   1,000
   61420      Dues & Memberships                            500       548       500       600     100
   61505      Office Equipment                            5,000     5,000     5,000     5,000       0
   61510      Motor Vehicle                              86,000    82,283    86,000    72,000 -14,000
   61525      Public Safety                               2,500     2,482     3,500     2,500 -1,000
                Totals                                2,784,128 2,791,131 2,727,422 3,032,887 305,465
Note: In previous budgets reimbursement from the State and Federal governments were reflected as a negative expenditure.
Proper accounting practices discourage this type of “net budgeting.” Therefore, such funding has been more appropriately reflected
in the Revenues section of the budget. $95,000 of such funding appears in the Revenue budget for Police Services.




City of Augusta, Maine                                     FY2001/02 Budget                                         Page 99
Public Safety                                                             Fire Services
                                                                                001-05-5500



Mission Statement

To serve all of the community’s citizens and property owners by protecting their
individual health, material wealth and economic well-being against the destructive
forces of fire and explosions.

Functions: Provide fire suppression, prevention and education to the citizens of
Augusta and when requested, to other municipalities via mutual aid agreements. To
assist the public and other agencies, if possible to improve the quality of life for all
citizens of Augusta.

Staffing: Fire Chief, Mechanic, 3 Battalion Chiefs (shift officers), 3 Lieutenants, and 27
firefighters. Operating out of three stations, two on the west side and one on the east
side.


Goals & Objectives

   •   Conduct ISO required service tests on the department’s pumpers.
   •   Train all department members to the Operations Level of Hazardous Material
       Response.
   •   Review and upgrade the departments Standard Operating Procedures.
   •   Remodel Bangor Street Fire Station as bonded. 9 months
   •   Upgrade emergency power systems in the department’s staffed fire stations.
   •   Continue in-house Fire Science Associate Degree Program.
   •   Work with Maine Fire Training and Education to develop a plan for the
       recertification of all department members in Firefighter I + II.
   •   Conduct semi-annual company drills on all shifts.
   •   Continue fire prevention and public education programs.
   •   Develop an essential information database to be automatically activated through
       the new fire alarm system.




City of Augusta, Maine                   FY2001/02 Budget                        Page 100
Public Safety                                                       Fire Services
                                                                             001-05-5500

                                         FY2000          FY2001     FY2002
          Account Title              Budget   Actual     Budget     Budget      Change
  61110   Salaries - Reg. Empl.       1,042,961 1,085,198 1,104,429 1,165,441      61,012
  61121   Overtime                       50,000    71,943    50,000    90,000      40,000
  61195   Health benefits               227,439 207,623     230,957   296,674      65,717
  61197   Contract Benefits              33,000    19,506    51,800    26,174     -25,626
  61199   Fringe                        397,620 396,834      65,122    59,358      -5,764
  61205   Prnt.,Bndg., Stationery           500         0       500       500           0
  61210   Advertising Services              500       165       500       500           0
  61215   Postage                           200        95       200       200           0
  61220   Telephone                       6,500     4,610     6,500     6,500           0
  61230   Traveling Exp. & Conf.          1,500     1,285     2,000       500      -1,500
  61231   Training                        5,000     5,509     6,500    10,000       3,500
  61235   Mileage-Pers.-Owned               100         0       200       200           0
  61240   Freight & Cartage                 200         0       200       200           0
  61245   Sub., Txtb., Periodicals          150        20       150       150           0
  61255   Medical & Surgical              2,000     1,266     6,000     6,000           0
  61262   Motor Pool                      6,000     5,877     6,600     6,000        -600
  61265   Rprs.& Mtn. Motor Veh.         15,500     9,442    14,000    15,000       1,000
  61270   Rprs.& Mtn. Equipment           7,000     8,838     7,000     7,000           0
  61275   Rprs.& Mtn. Bldgs, Etc.         5,000     4,089     7,500     8,000         500
  61288   Spec.& Other Misc.              2,500     2,287     2,500     2,500           0
  61305   Office Supplies                 1,000       705     1,000     1,500         500
  61310   Printing & Reproduction           600       376       600       500        -100
  61315   Fuel Oil                        7,000     6,463    10,000    14,000       4,000
  61320   Gasoline,Oil & Lubricant        4,500     6,099     6,000     6,000           0
  61325   Tires & Tubes                   3,500     5,638     4,000     4,000           0
  61350   Med., Surg., & Lab.             1,500         0     1,000     1,000           0
  61355   Household, Inst. & Ref.         1,250       618     1,250     1,250           0
  61358   Public Safety Supplies         18,000    11,103    18,000    15,000      -3,000
  61360   Small Tools &                     800       111       500     1,500       1,000
  61365   Clean. & Disinfect. Sup.            0       181       150       150           0
  61375   Educational Supplies              500        40     1,000     1,000           0
  61390   Flags                             100       120       200       200           0
  61399   Other Oper. & Mtn. Sup.         3,500       995     3,500     3,000        -500
  61410   Equip. Rental & Storage           250         0       250       250           0
  61420   Dues & Memberships                500       305       700       500        -200
  61440   Pension Costs                   1,000       800       800       800           0
  61450   Claims, Damages &                 500         0       500       500           0
  61510   Motor Vehicle                   6,000     4,997     4,000     4,000           0
  61525   Public Safety                   4,000         0     5,000     5,000           0
            Totals                    1,859,170 1,863,138 1,621,108 1,761,047     139,939



City of Augusta, Maine                   FY2001/02 Budget                     Page 101
Public Safety                                             Civil & Emergency Prep.
                                                                                001-05-5555


Mission Statement

To lessen the effects of disaster on the lives and property of the citizens of Augusta
through leadership, coordination, planning and support of the four phases of
emergency management, mitigation, preparedness, response and recovery.

Functions: To coordinate the emergency responses of all agencies within and, if
needed, outside of the City for the public good. This department formulates and
maintains the Citywide Emergency Operations Plan and maintains the Emergency
Operations Center as well as coordinating disaster relief and mitigation programs.

Funding Currently only funded by general fund. County and State funding dried up
years ago and will not likely be regenerated. Occasional grants and /or administrative
fees may be generated however additional expenditure usually taken from individual
departments, most likely Fire and Police.

Goals & Objectives

•   Conduct a complete Risk Analysis in the second quarter of FY 2002
•   Update and revise Basic EOP within second quarter of FY 2002
•   Update and revise 1 functional annex of the EOP every month upon completion of
    Basic Plan.
•   Train 2 persons in Emergency Planning within 6 months
•   Train 2 persons in Basic Public Information Officer Training within 1 year.
•   Formulate procedures for Emergency Operations Center activation within 9 months
•   Equip and rehab EOC to meet needs- on going

Budget Detail

                                           FY2000           FY2001     FY2002
            Account Title              Budget   Actual      Budget     Budget      Change
    61205   Prnt.,Bndg., Stationery         50        0           50          50              0
    61220   Telephone                        0        0          800         800              0
    61231   Training                       250      250          500         500              0
    61235   Mileage-Pers.-Owned            100        0          100         100              0
    61245   Sub., Txtb., Periodicals        25        0           25          25              0
    61270   Rprs.& Mtn. Equipment           50       50          100         100              0
    61305   Office Supplies                250      149          250         250              0
    61310   Printing & Reproduction        100        0          100         100              0
    61314   EOC Equip                        0        0        1,000           0         -1,000
              Totals                       825      449         2925        1925         -1,000




City of Augusta, Maine                     FY2001/02 Budget                      Page 102
Fixed & Unclassified                             Department Summary



Budget Detail

                                   FY2000           FY2001       FY2002
         Account Title         Budget   Actual      Budget       Budget    Change
  8000   Serial Bonds & Notes    1,306,243 1,295,121 1,154,119   1,241,000 86,881
  Z200   Retirement/Hospital Ins   350,762 320,897 1,023,630     1,210,370 186,740
  Z300   General Insurance         330,000 312,232     320,000     375,500 55,500
  Z400   Sewers & Drains           835,000 803,006     935,000   1,035,000 100,000
  Z500   Lighting & Electricity    470,000 457,438     454,400     490,752 36,352
  Z600   Water Utilities           675,000 669,920     680,000     715,000 35,000
  Z701   Bad Debt Expense           15,000 -59,867      25,000      35,000 10,000
  8700   County Tax                921,000 923,910     957,840     983,000 25,160
  8900   Reserve for Abatements     50,000    34,040    45,000      37,500 -7,500
                                 4,953,005 4,756,697 5,594,989   6,123,122 528,133




City of Augusta, Maine              FY2001/02 Budget                      Page 103
Fixed & Unclassified                                             Function Detail




Budget Detail

8000     Serial Bonds & Notes
                                    FY2000           FY2001        FY2002
         Account Title          Budget   Actual      Budget        Budget    Change
61495 Debt Service (Principal)   993,929 993,929 819,356 731,000             -88,356
61496 Debt Service (Interest)    312,314 301,192 334,763 510,000             175,237
       Totals                  1,306,243 1,295,121 1,154,119 1,241,000        86,881

Budget Detail

8700   County Tax
                                    FY2000           FY2001        FY2002
         Account Title          Budget   Actual      Budget        Budget    Change
61490 Other Fixed Charges       921,000   923,910   957,840       983,000    25,160


Budget Detail

8900   Reserve for Abatements
                                    FY2000           FY2001        FY2002
         Account Title          Budget   Actual      Budget        Budget    Change
61288 Spec.& Other Misc..        50,000    34,040       45,000    37,500      -7,500


Budget Detail

Z200   Retirement & Hospital Insurance
                                    FY2000           FY2001        FY2002
         Account Title          Budget   Actual      Budget        Budget    Change
61470 Retiree Health            344,762   312,915     350,750  415,000 64,250
61471 Retirement IUUAL                0         0     666,030   787,370 121,340
61490 Other Fixed Charges         6,000     7,982       6,850     8,000   1,150
       Total                    350,762   320,897   1,023,630 1,210,370 186,740




City of Augusta, Maine               FY2001/02 Budget                       Page 104
Fixed & Unclassified                                              Function Detail



Budget Detail

Z300    General Insurance
                                      FY2000            FY2001     FY2002
           Account Title          Budget   Actual       Budget     Budget   Change
61484   Legal Settlement                 0       0             0       0
61486   Law Enforce Liab            32,500 17,064              0       0          0
61487   Unemployment Ins.           30,000 18,558         30,000 30,000           0
61489   Public Officials Liab.      19,000   9,702             0       0          0
61492   Workers Compensation       150,000 192,092       165,000 211,000     46,000
61493   Property Inland Marine      20,500   8,317             0       0          0
61494   Automobile                  39,000 45,907              0       0          0
61497   Bonds                        2,000     825         2,500   2,500          0
61498   General Liability           37,000 19,768        122,500 132,000      9,500
         Totals                    330,000 312,233       320,000 375,500     55,500


Budget Detail

Z400 Sanitary Sewers & Drains
                                     FY2000             FY2001     FY2002
          Account Title          Budget   Actual        Budget     Budget   Change
61225 Utilities                  835,000     803,006    935,000   1,035,000 100,000


Budget Detail

Z500 Lighting & Electricity
                                      FY2000            FY2001     FY2002
           Account Title          Budget   Actual       Budget     Budget   Change
61223   Lights                    20,000      18,453     19,000    20,520     1,520
61224   City Bldg                107,000     103,631    101,650   109,782     8,132
61225   Utilities                      0       1,933      1,750     1,890       140
61228   Traffic Lights            33,000      30,096     32,000    34,560     2,560
61229   Street Lights            310,000     303,325    300,000   324,000    24,000
            Totals               470,000     457,438    454,400   490,752    36,352




City of Augusta, Maine                     FY2001/02 Budget                 Page 105
Fixed & Unclassified                                               Function Detail



Budget Detail

Z600    Water Utilities
                                    FY2000               FY2001     FY2002
           Account Title        Budget   Actual          Budget     Budget   Change
61225 Utilities                675,000     669,920      680,000    715,000    35,000


Budget Detail

Z701    Bad Debt Expense
                                    FY2000               FY2001     FY2002
           Account Title        Budget   Actual          Budget     Budget   Change
61288 Spec.& Other Misc.        15,000        3,940      15,000     20,000    5,000
61951 Receivable Reserve             0      -63,807      10,000     15,000    5,000
       Totals                   15,000      -59,867      25,000     35,000   10,000


Budget Detail

8850    Capital Improvement Budget
                                              FY2000              FY2001     FY2002
               Account Title             Budget     Actual        Budget     Budget
61605   Reserve for TIF                      728           69          659            0
61606   Fund Balance Appr Cur Yr               0            0      125,000            0
61611   Equipment Maint. Res. Sel         14,851        3,604       41,744            0
61613   Grant Local Match                 38,674       38,674            0            0
61632   Hospital Ins. Reserve             20,322        1,565       18,756            0
61642   Community Landscape Impr             300          300            0            0
61651   Old City Hall                     13,648        5,467        8,181            0
61654   Water Street Amenities             1,699            0        1,699            0
61655   Lithgow Expans Study              13,878       10,574        3,303            0
61664   Riverside Dr.Planning             25,000       25,000            0            0
61665   CATV Athletic Field                4,443        2,100        2,343            0
61666   VocTech Tennis                         0            0            0            0
61667   Cap.Rivfnt Impr Dst Mstpl        100,000      100,000            0            0
61669   Fire Dept. SCBA                   30,000       30,000            0            0
61670   Police Computer Upgrade           20,739            9       20,730            0
61672   Mt. Vernon Ave Pocketpark          4,677        4,677            0            0
61673   Police Computer                   52,348       52,348       52,348            0
61675   Kennebec Arsenal                  50,000            0       50,000            0


City of Augusta, Maine                   FY2001/02 Budget                    Page 106
Fixed & Unclassified                                         Function Detail



8850   Capital Improvement Budget continued…
                                           FY2000           FY2001      FY2002
              Account Title           Budget    Actual      Budget      Budget
61676 Cap. Riverfront Improvmnt Dist    100,000    65,059     134,941         0
61678 Bureau of Assessing – Y2k          23,000    22,735           0         0
61679 CMP/EnvisioNet Parking            400,000    14,789     385,211         0
61680 Super Park Contribution            80,000         0           0         0
61681 Recreation Master Plan              7,500     2,925       4,575         0
61683 Quimby Lot Purchase               175,194   175,194           0         0
61684 Overlock Property                  70,000         0      70,000         0
61685 Voting Machine Lease (2 of 3)           0         0      13,750    13,750
61686 Engine #2 Reserve Acct.                 0         0      52,000         0
61687 Central Garage Reserve                  0         0     125,000         0
61688 Lithgow Bldg. Renovations               0         0      17,000         0
61689 City Center Oil Tank                    0         0      20,000         0
61690 E-911 Implementation                    0         0      50,000         0
61691 Knights Cemetery Project                0         0      10,000         0
61692 GIS                                     0         0      50,000         0
61693 Parks Dept – Storage Bldg               0         0      10,000         0
61694 School Dept Capital Improvem.           0         0      50,000         0
61695 Piggery Road Project                    0         0      18,000         0
61696 APD/CRID Parking Solution               0         0      10,000         0
61697 School Dept. Capital                    0         0           0         0
61703 CTV-7 Capital improvements              0         0           0    25,000
61699 Cemetery – Columbarium                  0         0           0         0
61700 Cemetery Land Acquisition               0         0           0         0
61706 Street Sign Replacement                 0         0           0    29,500
61707 Central Garage Facilities               0         0           0   114,000
61708 Ft. Western Moisture Mitigation         0         0           0    16,500
61709 Vacant Bldg/Land Acquisition            0         0           0   100,000
        Totals                        1,246,999   555,089   1,345,241   298,750




City of Augusta, Maine               FY2001/02 Budget                   Page 107
Augusta Public Schools                                   Function Detail



Please consult the Appendix in the back of this budget for a summary of the
school department revenues and expenditures. A detailed account of the
Augusta School Budget may be found at the Superintendent’s office or the
City Manager’s office.




City of Augusta, Maine            FY2001/02 Budget                  Page 108
City of Augusta, Maine   FY2001/02 Budget   Page 109
Enterprise Funds                              Hatch Hill Solid Waste Facility
                                                                                401-03-3350


This cost center is responsible for the operation of the Hatch Hill Solid Waste Disposal
Facility (Hatch Hill), a regional waste facility providing waste recycling and disposal
services to Augusta, Chelsea, Farmingdale, Gardiner, Hallowell, Manchester, Pittston,
Randolph and Whitefield. The contracting communities pay an annual fee to Hatch Hill
every year for use of the facility. Approximately 33,000 tons of waste is landfilled and
another 3,500 tons of material is either recycled or composted per year.

Expansion II is a triple lined secure landfill, which was constructed in 1991. The design
capacity is estimated to be 250,000 tons. To date 235,000 tons of rubbish have been
landfilled in Expansion II. Recycling and a slower economy have extended its life from
five (5) years to over eight (8) years. The current estimate is that it will reach capacity
in the fall of 2001.

In March of 2001, the City received approval from Maine Department of Environmental
Protection to build another landfill expansion. A $9.7 million dollar bond to construct
this new landfill was approved by the voters in 1998. Construction began in April 2000
and will be completed in the summer of 2001. This landfill is a 20-acre expansion at
the existing site. It will continue to be operated as a regional site and is projected to
provide 20 years of solid waste disposal capacity based on the current annual waste
volumes.

In addition to the actual expansion, two other projects associated with this project will
be completed this summer. The first project is the installation of a 6” sewer force main
from the Hatch Hill to Quimby Street. It is anticipated that the forcemain will be
installed this summer and the landfill operation will switch from its total reliance on tank
trucks to haul leachate away for treatment to this new piped system where leachate is
piped directly into the Augusta Sanitary District’s sewer system. Although there may
still be times when it is necessary to haul leachate in the tank trucks, the sewer line will
minimize this need and Hatch Hill will see a reduction in leachate transportation costs.
With the installation of this forcemain, there will also be some improvements to Quimby
Street. Both the Augusta Water District and the Augusta Sanitary District will be
making improvements to their infrastructure and Public Works will then make some
road and side walk improvements.

The second project will be wetlands enhancement, both at Hatch Hill and at the Pine
Tree State Arboretum. This work is being done to mitigate the wetlands that were
removed in order to construct the new landfill. Small shallow pools will be constructed
at the Arboretum and in both locations, wetlands shrubbery will be planted to enhance
the wetland environment and to attract more diversified wildlife. Part of the wetlands
mitigation plan requires Hatch Hill to monitor these sites for five years to insure that the
plantings have established themselves.




City of Augusta, Maine                   FY2001/02 Budget                        Page 110
 Enterprise Funds                                    Hatch Hill Solid Waste Facility
                                                                                            401-03-3350



 PROGRAM DESCRIPTION

 Hatch Hill is staffed with six full-time employees: Director of Solid Waste, Solid Waste
 Foreman, Scale House Operator, Compactor Operator, Landfill Utility Operator and
 Laborer II. Part-time personnel are hired to assist the scale operator and summer
 operations. Public Works provides additional staff on an as-needed basis. Hatch Hill
 staff provides support to Public Works for winter operations and other emergencies.
 Most equipment is rented from the City’s Central Garage. Additional equipment and/or
 manpower are hired from outside contractors for specialized jobs and when equipment
 cannot be supplied by Central Garage or Public Works does not have sufficient
 resources.

 Hatch Hill provides service to the eight contracting communities (both residential and
 commercial), and the State, County and Federal government operations within the
 region. Limited amounts of special waste are received as approved by the Maine
 Department of Environmental Protection and the City Council.

 The operations budget is based on the revenues received. Tipping fees are charged on
 a per ton basis as follows:

                $58.00 per ton for waste
               **$45.00 per ton for wood debris and asphalt shingles
                $25.00 per ton for other recyclables
                $90.00 per ton for tires
                 Free leaves for composting and Christmas trees accepted for recycling

** Proposed fee increase to $45.00 per ton on July 1, 2001 due to increased costs to handle and recycle
these materials.

 Operations are required to be in compliance with MDEP regulations and our solid waste
 license and require the following:

 "   Waste is landfilled, compacted and covered daily
 "   Incoming materials are inspected for compliance with acceptability standards and
     separation requirements
 "   Users are informed of proper disposal procedures and provided with entry permits
     as necessary
 "   Recyclables are accepted and processed in preparation for delivery to market
 "   Contracts are secured for the removal of recyclables, leachate transport, water
     quality monitoring and other specialized services
 "   Leaves are accepted and composted in accordance with the composting license
 "   Freon is removed from all appliances in accordance with EPA requirements


 City of Augusta, Maine                         FY2001/02 Budget                             Page 111
Enterprise Funds                             Hatch Hill Solid Waste Facility
                                                                               401-03-3350



"   Landfill inspections and monitoring are done in accordance with schedules
    established by MDEP regulations and our Solid Waste License
"   Water quality monitoring (ground water, surface water, leachate quality, stormwater
    quality and other miscellaneous testing) is done as required by our operating license


"   Reports (regulatory and others) are prepared and submitted to the appropriate
    agency
"   Issues are discussed with the MDEP and resolved; repairs and modifications are
    then performed as appropriate

PERFORMANCE OBJECTIVES

1. To provide an environmentally sound landfill operation and provide recycling of
   materials to all users of the facility.
2. To coordinate recycling programs with the City’s collection programs
3. To operate Expansion III in compliance with our license
4. To close Expansion II in a timely and affordable manner
5. To update the business plan and evaluate tipping fees to see if they need to be
   adjusted
6. To provide a closure fund at an appropriate level to fund post closure monitoring
   and maintenance once the existing facilities are closed and no longer accepting
   waste
7. To respond to MDEP and other issues efficiently and in an environmentally and
   financially sound manner

Revenues:

Budget Detail

                                    FY2000            FY2001        FY2002
          Account Title        Budget    Actual       Budget        Budget      Change
5H022   Sale of Materials         30,000    16,627       20,000       15,000     -5,000
5H023   Interest                   1,000     1,361        1,000        1,000          -
5H024   Misc. Fees                 6,000    11,742            0        5,400      5,400
5H025   Mun. Solid Waste Fee   1,624,000 2,065,971    2,009,700    1,930,250    -79,450
5H026   Permit Fees               20,000    28,375       20,000       20,000          -
5H027   Recycling Fees           104,400   108,179            0      111,250    111,250
5H029   Per Capita               278,074   278,074      278,074      278,074          -
51703   Retained Earnings              0         0        8,600            0     -8,600
          Total Revenues       2,063,474 2,510,329    2,337,374    2,360,974     23,600



City of Augusta, Maine                  FY2001/02 Budget                        Page 112
Enterprise Funds                                Hatch Hill Solid Waste Facility
                                                                               401-03-3350


Expenditures:

Budget Detail

                                         FY2000            FY2001     FY2002
           Account Title            Budget     Actual      Budget     Budget    Change
61110   Salaries - Reg. Empl.         206,935    189,704    217,172   227,145    9,973
61115   Salaries-Parttime/Temp         12,320      2,492     12,400     9,000   -3,400
61121   Overtime                       28,074     24,180     27,499    21,800   -5,699
61195   Health benefits                38,016     37,405     40,000    59,984   19,984
61197   Contract Benefits               5,300      3,296      5,000     5,000        0
61199   Fringe                         22,695     19,565     24,000    32,334    8,334
61205   Prnt.,Bndg., Stationery         1,200      1,182      1,200     1,400      200
61210   Advertising Services              600        314        600       400     -200
61215   Postage                           500        604        600       600        0
61220   Telephone                       4,100      4,519      4,100     4,640      540
61225   Utilities                       6,200      6,149      6,600     7,600    1,000
61230   Traveling Exp. & Conf.              0         12        500       500        0
61231   Training                        1,000      1,440      1,200       800     -400
61235   Mileage-Pers.-Owned                50         90         50       100       50
61245   Sub., Txtb., Periodicals          150          0        150       150        0
61250   Cleaning & San.                 1,700      1,534      1,700     1,700        0
61260   Rental of                     155,000    153,890    168,000   138,210 -29,790
61262   Motor Pool                    114,419     91,605    104,319   110,986    6,667
61270   Rprs.& Mtn. Equipment          12,400      5,685     12,400    49,000   36,600
61288   Spec.& Other Misc.            236,554    280,969    280,400   295,700   15,300
61305   Office Supplies                   600        639        800     1,000      200
61310   Printing & Reproduction           500        486        500       500        0
61320   Gasoline, Oil & Lubricant      12,000     14,321     14,000    20,000    6,000
61345   Wearing Apparel                   200        199        300       300        0
61350   Med., Surg., & Lab.               200          0        200       250       50
61358   Public Safety Supplies             50         50        200       200        0
61360   Small Tools &                     800        799        900       900        0
61365   Clean. & Disinfect. Sup.          200        199        200       200        0
61370   Agric., Botan. & Animal         1,200        485      1,200     1,500      300
61385   Construction Materials         54,000     53,798     58,000    60,000    2,000
61399   Other Oper. & Mtn. Sup.         3,000      2,804      3,000     3,000        0
61405   Transfer of General           100,000    100,000          0   150,000 150,000
61415   Bad Debts Expense               5,000        -15      5,000     5,000        0
61416   Depreciation Expense                0          0    485,000    60,000 -425,000
61417   FEMA Reimb. ICE                     0    -10,745          0         0        0
61420   Dues & Memberships                500        197        500       500        0



City of Augusta, Maine                   FY2001/02 Budget                       Page 113
Enterprise Funds                            Hatch Hill Solid Waste Facility
                                                                           401-03-3350


Expenditures continued…

Budget Detail

                                        FY2000         FY2001     FY2002
            Account Title          Budget     Actual   Budget     Budget    Change
61460   Self Insurance                25,000    25,000    25,000    25,000        0
61465   Pollution Insurance           23,750    17,882    23,750    24,000      250
61490   Other Fixed Charges          250,000         0   530,000         0 -530,000
61495   Debt Service (Principal)           0         0         0   485,000 485,000
61496   Debt Service (Interest)            0         0         0   495,637 495,637
61500   CAPITAL OUTLAY               205,000         0    66,000    50,000 -16,000
61505   Office Equipment               6,000         0     3,000     2,300     -700
61599   Reserve For Closure          628,261   628,261   211,916    50,000 -161,916
         Total Expenditures        2,163,474 1,658,995 2,337,356 2,402,336   64,980




City of Augusta, Maine                  FY2001/02 Budget                    Page 114
Enterprise Funds                                            Augusta Civic Center


MISSION/PURPOSE STATEMENT

Located in the Capital of Maine, the Augusta Civic Center serves as the primary public
assembly facility in the area. Built in 1973, the Center is owned by the City and offers
approximately 32,000 total square feet, which includes a main auditorium, a lecture
auditorium, 20 meeting rooms and 2 ballrooms. The facility hosts a variety of events
including conventions, conferences, tradeshows, banquets, concerts and other local
civic events.

GOAL

To provide quality service and product to all patrons and tenants of the building, while
continuing to remain financially solvent.

OBJECTIVE

Administrative Staff
1. Attend educational training’s pertaining to leadership and management skills.
2. Co-ordinate the improvements to the building, while continue to operate with
   minimal disruptions.
3. Review and update building policy and procedures manual.

Office Management (Receptionist)
1. Have all reports, contract and bills ready for signing within one working day of
    receiving.
2. Receive no customer complaints due to employee’s telephone etiquette.
3. Receive no employee complaints caused by not receiving phone messages in a
    timely manner.
4. Assist in the preparation of an Annual Report to be completed by August 30, 2001
5. Train at least 4 staff members to operate outside sign.

Revenues
1. Collect 75% of all bills within 30 days of event.
2. Collect 90% of all bills within 60 days of event.
3. Collect 99% of all bills within 90 days of event.

Box Office
1. Maintain over-shortage discrepancy of 1% of sales on overage or shortage.
2. Receive no customer complaints caused by staff’s attitude, appearance, or selling
   techniques, or caused by seating miscalculations or obstructions.
3. Satisfy all handicap seating.
4. Have all computers on the event software by year’s end.


City of Augusta, Maine                   FY2001/02 Budget                       Page 115
Enterprise Funds                                          Augusta Civic Center

Functions Rooms
1. Provide accurate set-up information within 24 hrs. of an event.
2. Have function sheets ready the morning of staff meeting.
3. Receive all function contracts and deposits 2 weeks before event occurs.

Auditorium Coordination
1. Produce function sheets for staff meetings at least 10 days before event occurs
2. Provide accurate set-up information within 24 hours of event.
3. Receive insurance certificate before event occurs.

Event Staff
1. Insure that event staff is scheduled for all evening and weekend events 1 week
   ahead.
2. Insure proper training for event staff for CPR, First Aid, and emergency procedures.
3. Hold training session for ushers of major events on customer service and problem
   solving techniques.
4. Plan and implement a parking assistance program for major events.

Marketing
1. Continue to expand and improve the Civic Center web site.
2. Fill any vacant advertising sign in the Main Auditorium.
3. Develop 3 new revenue-producing events in the Main Auditorium.
4. Develop 3 new revenue-producing events in North Wing and Main Building.
5. Expand marketing of facility through advertising and personal contact with
   prospective clients.

Maintenance
1. All used areas must be returned to their original clean condition within 24 hours or
1 hour prior to its next use, or which ever come first.
2. Have public restrooms stocked and presentable at the start of every day, ad within
   15 minutes of any mishap.
3. Keep part-time wages under the total full-time staff’s wages for the budget year.
4. Have all set-ups completed one hour before function begins.
5. Have all part-timers in a staff shirt one-week after they come to work.

Mechanical
1. Establish a preventative maintenance schedule.
2. Repair or replace all damaged equipment of materials in a timely fashion.
3. Insure that all maintenance staff is trained to operate computerized HVC system.

Catering
1. Maintain a 32% food cost each month.
2. Maintain a 18% part-time labor cost each month.


City of Augusta, Maine                 FY2001/02 Budget                       Page 116
Enterprise Funds                                          Augusta Civic Center

Catering continued…

3. Receive no complaints for one full year caused by worker attitude, appearance or
   serving techniques.
4. Receive no client complaints for one full year caused by food quality.
5. Provide production reports for every meal function.
6. Provide an accurate inventory every month and submit by first Friday of the next
   month.
7. One person to be designated to do all hiring for this department.
8. All used areas and equipment most be cleaned before end of work shift.

Concession/Bars
1. Maintain a 23% food cost each month.
2. Maintain a 17% labor cost each month
3. Maintain a cashier’s over/short discrepancy of $1 per $1,000 revenue.
4. Receive no complaints for one full year caused by attitude, appearance or serving
   techniques.
5. Provide an accurate inventory every month for the concessions and after every
   event for bars.
6. Hire and train an adequate number of supervisors.
7. Provide a production and cash report for every concession and bar event within five
   (5) days of the event.


Civic Center Account Summary

                                     FY2000             FY2001     FY2002
          Account Title         Budget     Actual       Budget     Budget    Change
0510   Physical Plant           393,959   357,369 420,554     406,829        -13,725
0520   Administration           455,240   524,291 506,310     488,306        -18,004
0530   Box Office/Lodging        57,663    57,658    56,981    56,988              7
0540   Catering                 420,108   572,113 583,656     635,986         52,330
0545   Concession                95,697   118,955 106,863     108,551          1,688
0560   Snack/Vending             44,950    49,986    54,300    56,115          1,815
0570   Bar                       37,958    50,144    42,170    41,598           -572
0590   Operations/Events        356,929   401,180 402,937     463,134         60,197
        Total Civic Center    1,862,504 2,131,696 2,173,771 2,257,507         83,736




City of Augusta, Maine                 FY2001/02 Budget                      Page 117
Enterprise Funds                                      Augusta Civic Center

Revenues: budget detail

                                 FY2000      FY2001       FY2002
            Account Title        Actual      Budget       Budget   Change
5C001   Auditorium                 226,717    200,000    205,000     5,000
5C002   Min Building               166,875    142,000    142,000         0
5C003   Norh Wing                  215,024    165,000    165,000         0
5C004   UMA Bldg Rental             60,810     61,620     63,715     2,095
5C108   Audio-Visual                35,257     35,000     35,000         0
5C111   Production Equipment        21,945     22,000     22,000         0
5C113   Tables                      68,130     60,000     65,000     5,000
5C114   Chairs                       8,437      7,000      7,500       500
5C115   Exhibit Booths              65,583     55,000     60,000     5,000
5C116   Fork Lift                    3,570      3,500      3,500         0
5C118   Electrical                  43,770     42,000     42,000         0
5C123   Spots, Dance Floor               0          0          0         0
5C127   Floor Covering              13,353     11,000     12,500     1,500
5C128   Contract. Visual/etc             0          0          0         0
5C224   Tablecloths                 16,956     14,000     15,000     1,000
5C242   Concessions/Vending        231,011    200,000    210,000    10,000
5C243   Bar                         88,049     80,000     85,000     5,000
5C246   Service Charge (Bars)        1,830      4,500      2,500    -2,000
5C247   Service Charge (Meals)     131,448    120,000    125,000     5,000
5C250   Misc. Food/Vending Mach     12,873     11,500     12,000       500
5C284   Kitchen-Snacks             160,719    160,000    155,000    -5,000
5C285   Kitchen-Meals              602,717    585,000    590,000     5,000
5C322   Box Office Tickets          26,487     30,000     30,000         0
5C370   Coat Check                   1,560      1,000      1,000         0
5C371   Electrician                  2,335      1,500      2,000       500
5C372   Police/Fire/Door Guards     57,796     50,000     55,000     5,000
5C373   Ushers/Ticket Takers         5,479      6,500      6,500         0
5C377   Janitorial                   5,741      4,000      5,000     1,000
5C381   Souvenirs                   13,458     12,000     15,000     3,000
5C382   Photocopy/Unif./Misc        13,748     11,500     12,000       500
5C383   Parking Lot                 47,462     48,000     50,000     2,000
5C384   Sign/Scoreboard             10,958     25,000     35,000    10,000
5C385   Basketball Floor             5,000      5,000      5,000         0
5C386   Stage                       17,500     10,000     10,000         0
5C392   Interest                    19,534     10,000     15,000     5,000
          Total Revenues        $2,402,132 $2,193,620 $2,259,215   $65,595




City of Augusta, Maine             FY2001/02 Budget                 Page 118
Enterprise Funds                                      Augusta Civic Center


Expenditures Detail

0510 Physical Plant

                                    FY2000            FY2001   FY2002
           Account Title       Budget     Actual      Budget   Budget   Change
61110   Salaries - Reg. Empl.     73,162    72,099      86,708 75,935 -10,773
61115   Salaries-Parttime/Temp     6,000     5,212       4,000   4,000       0
61155   Police & Fire Services         0       777           0     800     800
61195   Health benefits           15,828    11,367      20,127 15,592 -4,535
61199   Fringe                     6,499     8,137      10,269   5,852 -4,417
61220   Telephone                      0       601         600     600       0
61225   Utilities                155,000   117,875     155,000 155,000       0
61226   Water                      9,000    10,108       8,500 10,000 1,500
61227   Sanitary                   6,000     6,433       6,000   7,000 1,000
61231   Training                     200         0         200     200       0
61235   Mileage-                      50         0          50      50       0
61238   Elevator                   3,000     2,995       3,000   3,000       0
61251   Solid Waste Removal       11,000     9,994      11,000 11,000        0
61260   Rental of Equip/Vehicles     800         0         800     800       0
61262   Motor Pool                 1,000       871       1,600   1,600       0
61270   Rprs.& Mtn. Equipment     30,000    33,715      30,000 30,000        0
61288   Spec.& Other Misc. Serv.  15,000    12,131      15,000 15,000        0
61295   Snow Removal              19,000    17,306      20,000 20,000        0
61318   Heating Gas               35,000    38,150      40,000 42,000 2,000
61345   Wearing Apparel              350     1,065         500     500       0
61358   Public Safety Supplies     1,250     1,673       1,300   2,000     700
61360   Small Tools & Implements     500       234         500     500       0
61385   Construction Materials     3,600     4,926       3,600   3,600       0
61399   Other Oper. & Mtn. Sup.    1,500     1,098       1,500   1,500       0
61445   Licenses                     220       600         300     300       0
           Total Physical Plant  393,959   357,367     420,554 406,829 -13,725




City of Augusta, Maine             FY2001/02 Budget                     Page 119
Enterprise Funds                                       Augusta Civic Center


Expenditures Detail

0520 Administration

                                     FY2000            FY2001   FY2002
           Account Title        Budget     Actual      Budget   Budget   Change
61110   Salaries - Reg. Empl.     207,811   209,210    233,307 203,825    -29,482
61115   Salaries-Parttime/Temp      5,000     1,169      5,000   4,000     -1,000
61121   Overtime                        0       307          0   1,000      1,000
61195   Health benefits            33,521    32,200     43,171 41,849      -1,322
61199   Fringe                     17,758    16,691     25,682 16,832      -8,850
61205   Prnt.,Bndg., Stationery     1,000       470      1,000   2,000      1,000
61210   Advertising Services        4,000    10,208      5,000 10,000       5,000
61215   Postage                     2,000     3,030      3,000   3,500        500
61220   Telephone                  12,000    24,027     12,000 18,000       6,000
61230   Traveling Exp. & Conf.      4,000     3,717      4,000   4,000          0
61231   Training                      500         0        500     500          0
61241   Marketing                       0    28,082          0   5,000      5,000
61245   Sub., Txtb., Periodicals      600       371        600     600          0
61260   Rental of Equip/Vehicles   10,000    16,408     12,000 16,000       4,000
61270   Rprs.& Mtn. Equipment         500       495        500     500          0
61288   Spec.& Other Misc. Serv.   10,000     9,053     12,000 12,000           0
61289   write off prior year rec    1,500     3,341      1,500   1,500          0
61293   Contingency                 5,500         0      5,500   5,500          0
61305   Office Supplies             3,000     3,423      3,000   3,000          0
61310   Printing & Reproduction     1,500     1,798      1,500   1,500          0
61350   Med., Surg., & Lab. Supp.      50       176         50     200        150
61399   Other Oper. & Mtn. Sup.     1,000         0      1,000   1,000          0
61420   Dues & Memberships          1,500     3,883      3,500   3,500          0
61445   Licenses                      800       590        800     800          0
61485   Leases                     45,000    31,361     45,000 45,000           0
61491   Insurance                  25,000    17,966     25,000 25,000           0
61495   Debt Service (Principal)    7,500     7,500      7,500   7,500          0
61496   Debt Service (Interest)     4,200       804      4,200   4,200          0
61509   Equipment Depreciation     50,000    46,130     50,000 50,000           0
61513   Stage                           0    51,880          0       0          0
          Total Administration    455,240   524,290    506,310 488,306    -18,004




City of Augusta, Maine              FY2001/02 Budget                     Page 120
Enterprise Funds                                          Augusta Civic Center

Expenditures Detail
0530 Box Office/Lodging
                                        FY2000            FY2001   FY2002
           Account Title           Budget     Actual      Budget   Budget    Change
61110   Salaries - Reg. Empl.       32,943    34,684      34,456    35,402        946
61115   Salaries-Parttime/Temp      10,000     8,060       8,000     8,000          0
61195   Health benefits              6,788     5,623       6,088     7,805      1,717
61199   Fringe                       3,132     3,649       3,637     2,081     -1,556
61210   Advertising Services           100         0         100         0       -100
61215   Postage                        500         0         500         0       -500
61220   Telephone                      500         0         500         0       -500
61288   Spec.& Other Misc..            200         0         200       200          0
61312   Box Office                   3,500     5,530       3,500     3,500          0
        Total Box Office/Lodging    57,663    57,659      56,981    56,988          7


0540 Catering
                                       FY2000          FY2001      FY2002
           Account Title           Budget   Actual     Budget      Budget    Change
61110   Salaries - Reg. Empl.       93,323   101,656   128,111     155,440     27,329
61115   Salaries-Parttime/Temp     105,000   178,792   130,000     133,900      3,900
61121   Overtime                         0    13,987     5,500       6,000        500
61195   Health benefits             19,951    23,603    33,578      41,831      8,253
61197   Contract Benefits                0         0     1,500      10,000      8,500
61199   Fringe                      11,654    21,986    35,042      30,580     -4,462
61205   Prnt.,Bndg., Stationery         75         0        75          75          0
61210   Advertising Services           150         0       150         250        100
61230   Traveling Exp. & Conf.         150         0       150         250        100
61231   Training                       350         0       350         350          0
61260   Rental of Equip/Vehicles       100        55       225         225          0
61270   Rprs.& Mtn. Equipment       15,000     8,545    17,500      18,000        500
61288   Spec.& Other Misc..            130         0       150         150          0
61305   Office Supplies                  0         0        50          50          0
61335   Food & Groceries           150,000   180,795   192,000     197,760      5,760
61345   Wearing Apparel                750       848     1,200       1,400        200
61356   Tablecloths                 17,000    30,106    27,500      29,000      1,500
61357   Kitchen Smallware                0     7,257     3,900       4,000        100
61360   Sm. Tools & Implements         150        31       150         200         50
61365   Clean. & Disinfect. Sup.     6,000     4,352     6,200       6,200          0
61399   Other Oper. & Mtn. Sup.        200       100       200         200          0
61445   Licenses                       125         0       125         125          0
          Total Catering           420,108   572,113   583,656     635,986     52,330


City of Augusta, Maine                 FY2001/02 Budget                      Page 121
Enterprise Funds                                           Augusta Civic Center


Expenditures Detail

0545 CONCESSION

                                         FY2000            FY2001   FY2002
           Account Title            Budget     Actual      Budget   Budget   Change
61115   Salaries-Parttime/Temp        51,000 52,139      50,000 51,500          1,500
61121   Overtime                           0   2,247        900     950            50
61199   Fringe                         2,422   3,289      6,338   4,841        -1,497
61260   Rental of Equip/Vehicles         700     325        525     550            25
61270   Rprs.& Mtn. Equipment            250       0        100     150            50
61288   Spec.& Other Misc. Serv.         200       0        200     200             0
61305   Office Supplies                    0     148          0       0             0
61335   Food & Groceries              40,000 58,969      47,000 48,410          1,410
61345   Wearing Apparel                1,000     989      1,000   1,100           100
61354   Paper Goods                       75       0          0       0             0
61357   Kitchen Smallware                  0     850        800     850            50
61360   Small Tools & Implements          50       0          0       0             0
         Total Concession             95,697 118,956    106,863 108,551         1,688



0560 SNACK/VENDING

                                        FY2000          FY2001      FY2002
           Account Title           Budget     Actual    Budget      Budget   Change
61115   Salaries-Parttime/Temp            0    13,216      13,500   13,905       405
61121   Overtime                     10,000       597         600      650        50
61199   Fringe                          475     1,057       1,150    1,235        85
61260   Rental of Equip/Vehicles      1,000       605       1,000    1,000         0
61335   Food & Groceries             33,000    34,512      37,500   38,625     1,125
61345   Wearing Apparel                  50         0         100      200       100
61354   Paper Goods                      25         0          50      100        50
61356   Tablecloths                     100         0         100      100         0
61357   Kitchen Smallware               250         0         250      250         0
61399   Other Oper. & Mtn. Sup.          50         0          50       50         0
         Total Snack/Vending         44,950    49,987      54,300   56,115     1,815




City of Augusta, Maine                  FY2001/02 Budget                     Page 122
Enterprise Funds                                         Augusta Civic Center

0570 Bar
                                        FY2000           FY2001   FY2002
           Account Title           Budget     Actual     Budget   Budget    Change
61115   Salaries-Parttime/Temp      16,500   19,579      17,000    17,510       510
61121   Overtime                       500        7         500       500         0
61195   Health benefits                  0        0           0         0         0
61199   Fringe                         808    1,560       3,170     1,638    -1,532
61231   Training                       200        0         200       200         0
61270   Rprs.& Mtn. Equipment          200      257         200       250        50
61335   Food & Groceries             2,500    6,463       2,800     2,900       100
61337   Liquor                      12,500   21,249      13,500    13,750       250
61357   Kitchen Smallware              700      120         700       700         0
61360   Small Tools & Implements        25        0          50       100        50
61365   Clean. & Disinfect. Sup.        25        0          50        50         0
61445   Licenses                     1,800      910       1,800     1,800         0
61491   Insurance                    2,200        0       2,200     2,200         0
        Total Bar                   37,958   50,145      42,170    41,598      -572


0590 Operations/Events
                                        FY2000           FY2001   FY2002
           Account Title           Budget     Actual     Budget   Budget    Change
61110   Salaries - Reg. Empl.      136,597 142,820     156,088    173,959   17,871
61115   Salaries-Parttime/Temp      85,000 108,317      85,000    100,250   15,250
61121   Overtime                     2,000   2,366       2,000      2,000        0
61155   Police and Fire Service     30,000 42,221       30,000     41,097   11,097
61195   Health benefits             34,112 36,418       47,003     58,676   11,673
61199   Fringe                      19,210 24,775       29,496     24,602   -4,894
61220   Telephone                      660       0           0          0        0
61231   Training                       300       0         300        300        0
61236   Production                   1,000   1,568       1,500      1,500        0
61260   Rental of Equip/Vehicles     5,000   2,720       4,000     12,000    8,000
61270   Rprs.& Mtn. Equipment       20,000   8,913      18,000     18,200      200
61288   Spec.& Other Misc. Serv.     1,000   9,783       9,100      9,100        0
61316   Bottled Gas                    450     553         450        450        0
61345   Wearing Apparel              1,800   2,467       2,000      2,600      600
61354   Paper Goods                 10,000   5,472       8,000      8,000        0
61358   Public Safety Supplies       1,500   1,655       1,600      2,000      400
61360   Small Tools & Implements       500     561         500        500        0
61365   Clean. & Disinfect. Sup.     7,000 10,033        7,000      7,000        0
61390   Flags                          200     538         300        300        0
61399   Other Oper. & Mtn. Sup.        600       0         600        600        0
        Total Operations/Events    356,929 401,180     402,937    463,134   60,197


City of Augusta, Maine                FY2001/02 Budget                      Page 123
Enterprise Funds                                                 Ambulance Fund
                                                                              404-05-5522


Mission Statement

To provide the highest quality prehospital emergency medical care and technical rescue
skills to the people we serve in a timely and cost effective manner and continue to
provide other select medical services as requested by our consumers.

Functions: To provide paramedic level emergency medical care and technical rescue
services (extrication, confined space, high angle and swiftwater rescue) to this
community as well as the others we contract with. We also provide educational
programs (CPR, first aid, etc.) to the public as requested. The ambulance also provides
non-emergency transport services. This service may cause our units to be in Portland,
Bangor, Boston, and other distant locations. We currently operate five ambulances. (2
staffed emergency units, 3 reserve vehicles for transfer and emergencies as needed.)

Staffing: Eight cross-trained firefighter/paramedics and one full time administrative
secretary. Billing and collections via third party service.

Goals & Objectives

Refurbish and remount our existing rescue 2 modular onto a new chassis.
Provide training for the department members in the following areas:
    • American Heart Association, Advanced Life Support
    • Advanced patient care during intra-facility transfers
    • Handling of a Mass Casualty Incident
    • Establish guidelines and training for below ground rescues
    • Basic EMT refresher
Develop an in-house quality improvement program in accordance with Maine EMS rules.
Develop policies and procedures for use in transmission of twelve lead cardiograms.
Develop and distribute a customer satisfaction questionnaire to be used as a guide for
future planning.

Enterprise Revenues
                                      FY2000          FY2001         FY2002
            Account Title             Actual          Budget         Budget      Change
51558    Emergency Calls                490,963       580,000       580,000           0
51559    Routine Transfer               364,735       270,000       276,562      -5,000
51560    Ambulance Rev. Misc.                41         2,000           100      -1,900
51562    Contractual Allowance          -87,256       -90,000      -100,000     -10,000
51568    Per Capita Fee                                     0        26,773      26,773
 Total   Charges for Services           768,483       762,000       783,435       9,873




City of Augusta, Maine                  FY2001/02 Budget                       Page 124
Enterprise Funds                                             Ambulance Fund
                                                                            404-05-5522



Expenditures Budget Detail

                                       FY2000            FY2001   FY2002
           Account Title           Budget   Actual       Budget   Budget      Change
61110   Salaries - Reg. Empl.      156,989   179,022   264,608    327,016       62,408
61121   Overtime                    60,000   115,537    60,000     50,000      -10,000
61150   Other Fees &Comm..          20,000    19,800    24,000     24,000            0
61195   Health benefits             36,502    41,192    68,416     83,018       14,602
61197   Contract Benefits           89,306    71,228    88,868      6,078      -82,790
61199   Fringe                      24,572    25,668    33,774     38,345        4,571
61215   Postage                        250         1       250        250            0
61220   Telephone                    3,000     1,568     3,300      3,000         -300
61231   Training                     6,500     4,560     7,000      8,000        1,000
61255   Medical & Surgical.          1,000       319     1,000      1,000            0
61265   Rprs.& Mtn. Motor Veh.       9,000    14,839    11,000     10,000       -1,000
61270   Rprs.& Mtn. Equipment        7,000     4,460     8,000      8,000            0
61275   Rprs.& Mtn. Bldgs, Etc.      5,000     3,205     7,000      3,500       -3,500
61288   Spec.& Other Misc..         15,000    16,464    15,000     15,000            0
61305   Office Supplies                750       986     1,500      1,500            0
61310   Printing & Reproduction        750       146       750        250         -500
61315   Fuel Oil                     5,000     3,183     8,000      4,000       -4,000
61320   Gasoline,Oil & Lubricant     6,000     8,201    10,000     10,000            0
61325   Tires & Tubes                2,000     1,551     2,200      2,500          300
61350   Medical/Surg. Supplies      19,000    26,302    19,000     19,000            0
61365   Clean. & Disinfect. Sup.       500        74       500        500            0
61445   Licenses                     1,800     1,005     1,800      1,800            0
61485   Leases                      31,228    31,228    31,228     31,228            0
61509   Equipment Depreciation      28,885    28,885    30,000     35,450        5,450
61512   Equipment Reserve          100,000   100,000   100,000    100,000            0
         Total Expenditures        630,032   699,424   797,194    783,435      -13,759




City of Augusta, Maine                FY2001/02 Budget                       Page 125
Internal Service Funds                                               Central Garage
                                                                                402-03-9050



Mission Statement

Central Garage is set up as an enterprise account to fund itself through rental fees of
vehicles and equipment charged to various departments within the City. Central Garage
owns most city vehicles excluding those in the Fire and Police departments.

Program Description

Central Garage runs like a business; most of the vehicles and equipment used by the
various City departments are owned by Central Garage. Revenues are generated
through vehicle rentals, some on a monthly basis and others on an hourly rate. Rental
rates are designed to provide for ongoing vehicle maintenance and repairs as well as
vehicle replacement. Vehicles are depreciated on a schedule that varies depending on
the piece of equipment, expected maintenance costs and anticipated useful life.
Revenues are also generated from the sale of fuel. The school buses, Kennebec County
Sheriff, City Police and Fire and City of Hallowell vehicles use the fuel depot. Rental fees
and fuel charges are paid directly from the individual entity that uses the vehicle or
fuel.

Most repairs and maintenance are done in-house unless it is specialty work, such as
rebuilding of transmissions. Warranty work, some tire repairs and routine maintenance
are also sometimes performed by local garages. Maintenance can be routine such as
preventative measures (i.e. oil change and lube) and preparation of equipment for
seasonal needs such as spring sweeping, construction and winter operations.
Emergency repairs are also done either in the garage or on-the-road to keep the fleet
running. Modifications and improvements are performed on equipment, as resources
permit, so that vehicles are more “operator-friendly” and efficient. Sometimes
modifications are made to address safety concerns.

Staff support for this operation includes a Fleet Service Manager, one garage foreman,
four garage technicians, one parts person, and 1/3 of the salary of the
Dispatcher/Clerk. Additional staffing is provided by Public Works at times to assist with
vehicle repairs and routine cleaning.

Performance Objectives

"   To maintain a safe reliable fleet that meets the needs of the various city
    departments.
"   To update the vehicle fleet through a reasonable replacement schedule using funds
    in the reserve account and the capital leasing program. (With the most recent
    equipment upgrades the average age of the front-line winter snow equipment was
    reduced from over 14 years to under 9 years.)


City of Augusta, Maine                   FY2001/02 Budget                        Page 126
Internal Service Funds                                               Central Garage
                                                                            402-03-9050



"   Toupdate the garage facility to:
    " provide more efficient and updated equipment for fleet maintenance and repair.
    " provide better ventilation and air movement within the building.
    " provide more storage space for vehicle parts and tires so the existing garage
      space can be better utilized by the technicians.
    " Centralize vehicle purchases so that Central Garage owns and manages the City’s
      fleet of vehicles with the exception of the Police and Fire vehicles.
    " Update the existing equipment management system in order to provide better
      record keeping and vehicle maintenance.



Revenues Budget Detail

                                FY2000       FY2001          FY2002
          Account Title         Actual       Budget          Budget        Change
5G001     Motor Pool - City     $655,073      $692,274  $738,501           $46,227
5G003     Gas & Oil - City        215,457      208,215    236,550           28,335
5G004     Gas & Oil - Public       35,542       31,800     40,000            8,200
5G005     Repairs & Tires          98,187       26,450     36,150            9,700
5G006     Misc. Revenues               13            0      1,000            1,000
           Total Revenue       $1,004,272     $958,739 $1,052,201          $93,462



Expenditures Budget Detail

                                        FY2000              FY2001     FY2002
            Account Title           Budget   Actual         Budget     Budget    Change
61110    Salaries - Reg. Empl.     193,315    183,955   198,399       240,448 42,049
61115    Salaries-Parttime/Temp      2,000      6,569     2,000         2,000       0
61121    Overtime                   18,000     17,890    18,000        18,000       0
61195    Health benefits            39,976     34,102    42,000        54,628 12,628
61197    Contract Benefits           7,400      6,034     7,300         7,710     410
61199    Fringe                     21,728     21,584    21,728         8,116 -13,612
61205    Prnt.,Bndg., Stationery        50         25        50           200     150
61210    Advertising Services          100        209       100           100       0
61215    Postage                        50         31        50            50       0
61220    Telephone                   2,600      2,228     2,600         2,600       0
61225    Utilities                  17,000     12,871    17,000        17,000       0
61230    Traveling Exp. & Conf.        200          0       200         1,000     800
61231    Training                      250         80       250         1,000     750



City of Augusta, Maine                   FY2001/02 Budget                       Page 127
Internal Service Funds                                             Central Garage
                                                                          402-03-9050



Expenditures Budget Detail

                                       FY2000             FY2001     FY2002
           Account Title           Budget   Actual        Budget     Budget    Change
61245   Sub., Txtb., Periodicals       250       342       250       250       0
61250   Cleaning & San.              4,800     4,650     4,800     4,500    -300
61260   Rental of                    1,500     1,596     1,200     1,200       0
61288   Spec.& Other Misc.          66,000    64,042    41,000    31,300  -9,700
61305   Office Supplies                300       297       300       500     200
61310   Printing & Reproduction        200       179       200       500     300
61315   Fuel Oil                    12,000    12,508    11,500    20,800   9,300
61320   Gasoline,Oil & Lubricant   170,000   182,539   175,000 286,081 111,081
61325   Tires & Tubes               18,000    21,850    18,000    25,000   7,000
61360   Small Tools &                2,000     2,050     2,000     3,000   1,000
61365   Clean. & Disinfect. Sup.     2,000     1,598     2,000     2,000       0
61385   Construction Materials         750       406       750       750       0
61395   Stock Inventory            170,000   217,374   175,000 200,000 25,000
61399   Other Oper. & Mtn. Sup.      5,000     3,229     4,500     5,000     500
61509   Equipment Depreciation     106,391   106,391    95,000 121,000 26,000
         Total Expenditures        861,860   904,629   841,177 1,054,733 213,556




City of Augusta, Maine                 FY2001/02 Budget                       Page 128
Internal Service Funds                                      Augusta State Airport
                                                                                 040-03-4030



The Augusta State Airport is operated and maintained by the City of Augusta under
terms of an Agreement of Lease and Option entered into by the City and the State of
Maine Department of Transportation dated December 1, 1996. Under this Agreement,
the State retains ownership of the Airport and its facilities while the City assumes full
managerial and operational control. The State provides a financial subsidy to cover the
operating deficit incurred by the Airport under an assurance that the City of Augusta
shall not be held financially liable in its management of the Airport.


MISSION STATEMENT

The Augusta State Airport serves the aviation and air travel needs of residents of the
City of Augusta and surrounding communities as well as those of aviators and air
passengers traveling to Augusta. In meeting these needs, the Airport, its property and
facilities and aircraft movement areas, will be operated and maintained in full
compliance with applicable Federal Air Regulations, Advisory Circulars and Federal
Grant Assurances. The Airport’s air navigation aids, movement areas and all support
facilities will be fully operational at all times, excepting periods of extreme weather
conditions, to provide a safe environment for flight operations.

The Airport will remain fully aware of the environmental concerns of the community and
the Airport’s neighbors and will seek to alleviate such concerns by all possible and
practical means.

The Airport recognizes its role as a critical element in the physical and economic
infrastructure of the City of Augusta. As such, the Airport will encourage and promote
usage of its facilities and of the services offered by its commercial tenants.

The Airport will strive to achieve economic self-sufficiency in an effort to relieve the
financial subsidy currently provided by the Maine Department of Transportation.


STAFFING

The full-time Airport staff complement is four persons and includes the Airport
Manager, the Supervisor of Maintenance & Operations, a Maintenance Crewman and a
Secretary. During the winter months, two additional Maintenance Crewmembers are
hired on a seasonal basis, primarily to assist in snow removal operations.




City of Augusta, Maine                    FY2001/02 Budget                        Page 129
Internal Service Funds                                      Augusta State Airport
                                                                                 040-03-4030



GOALS & OBJECTIVES

•   To achieve and maintain a minimum annual level of 10,000 air passenger
    enplanements, thereby qualifying the Augusta State Airport for the threshold
    amount of $1 million in annual airport improvement funding.

•   To maintain a ZERO aircraft accident/incident rating where airfield conditions may
    be causal or contributory.

•   To receive ZERO major discrepancies on the Airport’s biennial Safety & Compliance
    Inspection and on any random Airport Security Inspection.

•   To insure that the Airport is in full readiness to comply with all applicable provisions
    of the FAA’s proposed rule Part 139 – Certification of Airports upon its proclamation
    anticipated during this Fiscal Year.



CAPITAL EXPENDITURES

During Fiscal Year 2001, the Airport undertook one capital improvement project. This
project comprised the full reconstruction of the East Tie-Down Apron (adjacent to
Mount Hope Cemetary) and Taxiway F. The pavement of these two aircraft movement
areas had deteriorated to such a degree over time that routine maintenance could no
longer preserve the pavement. A capital cost of approximately $92,000 was borne by
the Maine Department of Transportation and the Federal Aviation Administration.

The one planned capital expenditure for FY 2002 is the acquisition of a new snow plow
/ dump truck. This vehicle will be procured through a competitive-bid process as
required by the FAA with the anticipated $80,000 cost being shared 90% by the FAA
and 10% by the Maine Department of Transportation.




City of Augusta, Maine                    FY2001/02 Budget                        Page 130
Internal Service Funds                                 Augusta State Airport
                                                                           040-03-4030

Revenues

                                         FY2000            FY2001    FY2002
            Account Title            Budget   Actual       Budget    Budget     Change
51699    Unclassified              330,000 330,000         330,000   354,568      24,568
5A090    Aircraft Excise Tax         3,000       -           3,000     3,500         500
5A112    Commissions                     0 27,924                -         -           0
5A113    Commissions - Tenants      17,000       -          19,405    21,200       1,795
5A114    Commissions                   500     721           1,055     1,000         -55
5A225    Landing Fees - Conrtact    11,460       -          11,340    10,520        -820
5A226    Landing Fees - Other        4,000   8,226           6,800     8,800       2,000
5A227    Misc. Fees                  2,700   8,215           2,694     2,793          99
5A242    Concessions                     0     393                                     0
5A337    Rental Income Other Bldg   24,000       -       19,228   20,253           1,025
5A338    Rental of Rooms            39,500 29,594        43,052   42,091            -961
5A339    Rental of Land              3,049   4,685        3,022    3,359             337
5A382    Fuel Flow Fees              8,000       -       10,000   13,200           3,200
5A383    Parking Fees                3,700   3,768        4,275    4,800             525
5A391    Snow Removal                8,876   8,876        8,876    8,876               0
5A411    Reimbursement to State   -125,785 -92,402     -132,747 -140,392          -7,645
         Total Airport Revenues    330,000 330,000      330,000 354,568           24,568


Expenditures

                                         FY2000            FY2001    FY2002
            Account Title            Budget   Actual       Budget    Budget     Change
 61110   Salaries - Reg. Empl.       112,679   117,864 119,575       128,348       8,773
 61115   Salaries-Parttime/Temp       15,000    16,180 13,400         16,000       2,600
 61121   Overtime                     12,000    18,493 12,000         27,508      15,508
 61150   Other Fees, Comm. & Ser.     19,159         0       0             0           0
 61195   Health benefits                   0    21,173 24,500         31,184       6,684
 61199   Fringe                       15,618    17,394 18,500          6,678     -11,821
 61201   Airfield-Maintenance Sup.    16,000    11,869 15,000         11,000      -4,000
 61202   Airfield-Maintenance Equi     1,000     3,455   1,500         1,000        -500
 61203   Airfield-Maint. Services      4,300     2,564   3,500         2,000      -1,500
 61204   Building-Maint. Supplies      8,000     8,364   7,000         7,000           0
 61205   Prnt.,Bndg., Stationery         400        53       0             0           0
 61206   Technical Services           12,000     9,705   8,500         4,000      -4,500
 61207   Building-Maint. Equipment     3,500     1,951   2,000         1,000      -1,000
 61209   Building-Maint. Services     20,000    19,286 20,000         22,000       2,000
 61210   Advertising Services         12,000     4,144   5,000         4,000      -1,000
 61211   Vehicle-Maint. Supplies       6,500    16,510 10,000         12,000       2,000



City of Augusta, Maine                  FY2001/02 Budget                       Page 131
Internal Service Funds                                 Augusta State Airport
                                                                          040-03-4030

Expenditures

                                         FY2000            FY2001   FY2002
           Account Title             Budget   Actual       Budget   Budget     Change
 61212   Vehicle-Maint. Equipment      1,500     5,270   2,000        2,500        500
 61213   Vehicle-Maint. Services       3,000    13,640   2,500        8,000      5,500
 61214   Office Services               2,000     1,468   2,000        2,000          0
 61215   Postage                         600       426     600          450       -150
 61216   Personnel-Supplies/Serv       1,800     2,209   2,000        2,600        600
 61220   Telephone                     4,000     3,291   4,000        4,000          0
 61225   Utilities                    20,000         0 20,000        20,000          0
 61226   Water                         2,750     1,646   2,500        1,700       -800
 61227   Sanitary                      5,000     5,828   6,000        6,500        500
 61230   Traveling Exp. & Conf.        2,000     1,613   2,000        1,500       -500
 61231   Training                      3,000       559   2,000        1,000     -1,000
 61245   Sub., Txtb., Periodicals      2,000     2,339   2,500        2,500          0
 61270   Rprs.& Mtn. Equipment             0        34       0                       0
 61288   Spec.& Other Misc. Serv.          0    19,502       0                       0
 61305   Office Supplies               2,500     1,232   2,000        1,000     -1,000
 61310   Printing & Reproduction       1,000      -644     700          300       -400
 61315   Fuel Oil                      5,500     7,516   7,000        8,500      1,500
 61318   Heating Gas                   5,500     6,557   6,500       11,000      4,500
 61320   Gasoline,Oil & Lubricant      3,400     3,470   4,000        4,000          0
 61420   Dues & Memberships              500       400     500          400       -100
 61444   Commissions Paid                350       572       0          600        600
 61445   Licenses                        250       610     700          600       -100
 61498   General Liability             2,900     1,127   2,900        1,700     -1,200
 61500   CAPITAL OUTLAY                2,000         0       0            0          0
         Total Airport Ependitures   329,706   347,670 332,875      354,568     21,693




City of Augusta, Maine                  FY2001/02 Budget                      Page 132

								
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