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FINANCE OFFICER

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					FINANCE OFFICER
Thank you for your interest in the post of Finance Officer at Hampstead Theatre.

Please find further information regarding this position below.

To apply, please complete the application form, with particular emphasis on
explaining how you meet the person specification for the job.

The closing date for applications is: noon on Monday 22 February.

Interviews are currently scheduled to take place on: Thursday 25 February.

You can email your completed applications to jobs@hampsteadtheatre.com or send
by post to:

Corinne Salisbury
Administrator (Ref: FO)
Hampstead Theatre
Eton Avenue
Swiss Cottage
London NW3 3EU

With thanks.

Yours sincerely




Neil Morris
General Manager




Hampstead Theatre, Finance Officer Job Description February 2010
Page 1 of 6
BACKGROUND INFORMATION
Hampstead Theatre is one of the UK’s leading new writing companies – a company
that has just celebrated its fiftieth year of operation.

Throughout its long history the theatre has existed to support a thriving local, national
and international playwriting culture. We commission plays in order to enrich and
enliven this culture. We support, develop and produce the work of new writers,
emerging writers, established writers, mid-career writers and senior writers and have
a proud tradition for creating the conditions for their plays and careers to develop.

The list of playwrights who had their early work produced at Hampstead Theatre and
who are now filling theatres all over the country and beyond include Mike Leigh,
Michael Frayn, Brian Friel, Terry Johnson, Hanif Kureishi, Simon Block, Abi Morgan,
Rona Munro, Tamsin Oglesby, Harold Pinter, Shelagh Stephenson, debbie tucker
green, Crispin Whittell, Roy Williams and Dennis Kelly.

The Creative Learning programme is also an integral part of Hampstead Theatre’s
work. We aim to celebrate all aspects of the creative process in ways which support
learning and widen access to the theatre’s programme. Inspiring creativity and
developing emerging talent, at its best our work has the power to change lives.

In recent years we have been proud to establish a strong tradition of collaborating
with some of the country’s leading repertory and touring theatre companies.

ARTISTIC DIRECTOR
Edward Hall has been appointed Artistic Director and Chief Executive of Hampstead
Theatre, taking over from Anthony Clark at the end of January. Hall’s inaugural
season will be announced later this spring/early summer to open in the autumn of
that year.

Edward Hall is one of the UK’s most sought-after directors. He has won numerous
awards and critical acclaim for his inventive and visceral direction of new and classic
plays, musicals, television drama and film. His all-male Shakespeare company,
Propeller, mounts productions every twelve to eighteen months which tour in the UK
and internationally, regularly playing at BAM in New York and festivals around
Europe. Hall remains Artistic Director of Propeller. He is also an associate of the
National Theatre, the Watermill Theatre and the Old Vic.




Hampstead Theatre, Finance Officer Job Description February 2010
Page 2 of 6
FINANCE OFFICER - JOB DESCRIPTION

Background Information
Hampstead Theatre is a registered charity but also a limited company. The turnover
is c.£2.5million with income from grants, box office and fundraising.

There are around 25 permanent staff employed at Hampstead Theatre but we also
employ a number of part-time and casual staff, including around 80 actors and stage
managers every year who are also added to the company payroll during their fixed-
term contracts.

Purpose of Post

You’ll be supporting the work of an important and influential arts venue, reporting
directly to the Head of Finance to ensure the theatre’s finance department runs
smoothly and facilitate the speedy processing of all financial matters. You will also
report to the General Manager on the theatre payroll and other areas of
administration.

Responsibilities include:

SALES AND PURCHASE LEDGERS

    o   Operating Sage computerised sales and purchase ledgers.
    o   Issuing sales invoices.
    o   Processing invoices for payment.
    o   Reconciling statements from suppliers and dealing with suppliers queries.
    o   Chasing debtors.

PAYROLL
  o Operating Sage computerised payroll, ensuring accurate and timely payment
     of staff, processing the weekly and monthly payroll.
  o Setting up new members of staff and artists on the payroll.
  o Paying PAYE and National Insurance.
  o Maintaining automatic nominal link /posting from Sage payroll to Sage.
  o Monthly and weekly recharge of payroll costs to the theatre’s productions and
     sub-companies.
  o Submit annual end of year returns and comply with statutory law.

BANKING AND RELATED
  o Banking income and bank reconciliations.
  o Operating company petty cash.
  o Reconcile credit card statements.




Hampstead Theatre, Finance Officer Job Description February 2010
Page 3 of 6
TRIAL BALANCE
   o Maintaining accurate financial records on Sage.
   o Comply with relevant VAT legislation and record VAT correctly in Sage.
   o Monthly trial balance and reconciliation of nominal accounts.
   o Recharge of internal costs to correct departments.
   o Report costs and income against budgets to department heads.



The following responsibilities apply to all Hampstead Theatre staff:

    o   To participate actively in the life of the Theatre.

    o   To contribute actively to the Theatre’s Creative Learning work, being available
        to the Creative Learning Director for the purposes of secondments,
        workshops, talks and demonstrations.

    o   To comply with Hampstead Theatre’s Equal Opportunities, Health and Safety
        and other policies at all times.

    o   To carry out administrative work generated by the above activities.

    o   To undertake other duties as may be reasonably required.

This job description is a guide to the nature of the work required of this position. It is
neither wholly comprehensive nor restrictive and does not form part of the contract of
employment.




Hampstead Theatre, Finance Officer Job Description February 2010
Page 4 of 6
FINANCE OFFICER - PERSON SPECIFICATION

Essential
   o Experience of financial administration including Sage and Excel or equivalent
      relevant software

    o   Experience of processing Payroll systems and staff timesheets

    o   Experience of producing Trial Balance and reconciling all nominal codes
        accounts

    o   Experience of maintaining accurate financial records

    o   Experience of maintaining Sales and Purchase ledgers

    o   Experience of Bank reconciliations/ On line Banking

    o   Ability to provide high standards of service when dealing with colleagues,
        banks, suppliers, funders, touring companies and co-production partners

    o   Good computer literacy and IT skills


Desirable Experience
   o Interest in theatre and the arts

Complementary knowledge and skills
  o Good communication, interpersonal and problem solving skills

    o   Ability to work collaboratively as part of a team

    o   Ability to prioritise, manager multiple priorities and meet deadline

    o   Ability to remain calm under pressure

    o   Ability to work daytime hours Monday to Friday as required to fulfil the
        functions of the job




Hampstead Theatre, Finance Officer Job Description February 2010
Page 5 of 6
FINANCE OFFICER - TERMS AND CONDITIONS

Salary
This is a full-time permanent position. The salary will be c.£24,000 per annum,
depending on experience, for a 35-hour, 5-day week, Monday to Friday.

The postholder will be required to work any additional hours necessary to carry out
the duties and responsibilities of your position.

Some flexibility in office hours will be considered for this position.

Annual Leave
Annual leave entitlement is 25 days a year plus public holidays.

Travelcard loans
The company offers interest-free season-ticket travel loans.

Complimentary tickets
The company encourages attendance of performances with a discretionary allocation
of tickets to employees.

Pension
The company offers matching contributions to a stakeholder pension of 4% salary
(provided certain conditions are met).

Probationary period
There will be a three month probationary period.




Hampstead Theatre, Finance Officer Job Description February 2010
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