Docstoc

January 2005

Document Sample
January 2005 Powered By Docstoc
					                                                                     Legal and Support Services
                                                                     CB/JDW/01/13/0001




                                                                     01276 707446
                                                                     borough-secretary@surreyheath.gov.uk

17th December 2004

                          FORWARD PLAN OF KEY DECISIONS
                                  JANUARY 2005
The Forward Plan is produced by the Council under the Local Government Act 2000. The purpose of
the Plan is to give advance notice of key decisions to be made by the Executive or officers on its
behalf. It also includes important decisions which will be taken by the full Council. This is to give
both members of the Council and the public the opportunity of making their views known at the
earliest possible stage.

The Forward Plan has been prepared for the period 1st January to 30th April 2005. It shows the key
decisions likely to be taken within this period. Key decisions are those which are financially
significant or which have a significant impact on their communities. This has been decided by the
Council to be a decision which involves income or expenditure over £100,000, or £100 million if it
relates to treasury management matters, or which will have a significant effect on people or
organisations in two or more wards, or which is made in the course of developing proposals to the
Council to amend the policy framework. The Forward Plan is, however, only valid for the month
shown above. It will be replaced in January.
The majority of decisions are taken by the Executive and the membership of that body is set out
below, together with the individual portfolios held. Other decisions may be taken by officers in
accordance with the Scheme of Delegation to Officers, which has been agreed by the Council.

Anyone who wishes to make representations about any item included in the Plan should write to the
officer listed in Column 7 of the Plan, at the above address. Copies of documents submitted to a
decision-taker are available for inspection, again at the above address. Where the document is a
committee report, it will usually be available five clear days before the meeting. Documents which
are confidential or exempt from publication under the Local Government Acts are not available to the
public.

If you have any queries regarding the operation or content of the Forward Plan, please contact Judith
Walmsley, Committee Services Manager, on 01276 707319.



Cllr Moira Gibson
Leader of the Council

Members of the Executive                                Portfolio Held
Cllr Moira Gibson                                       Leader
Cllr Ian Bell                                           Modernisation and Efficiency
Cllr Keith Bush                                         Corporate
Cllr Mrs Vivienne Chapman                               Customer Care
Cllr Edward Hawkins                                     Resources, Performance and Audit
Cllr Terry King                                         Regulatory Services
Cllr Mrs Pat Pearce                                     Economy and the Environment




                                    'leading for tomorrow'
                                                    FORWARD PLAN – JANUARY 2005

Subject                    Decision required          Portfolio            Decision maker   Date of                 Date of        Officer         Ref
                                                      responsibility                        decision                decision       Contact         No

                                                                                            (current/               (original)
                                                                                            revised)

CRM Software               Purchase of customer       Modernisation        Executive        4 January               9 November     Rita Hall       073
                           relationship               and Efficiency                        2005                    2004
                           management software

Joint Housing Allocation   Adoption of policy for     Customer Care        Executive        18 January              19 October     Clive Jinman    076
Policy                     registered social                                                2005                    2004
                           landlord
                           accommodation

Provided Car Scheme        Acceptance of tender       Resources,           Executive Head   February 2005                          Clive Allen     084
                           for supply of cars         Performance          of Corporate
                                                      and Audit            Services

Decriminalised Parking     To authorising signing     Regulatory           Executive        8 February              15 June 2004   Frank Gunn      068
Enforcement                of an Agency               Services                              2005
                           Agreement with Surrey
                           County Council for the
                           parking enforcement in
                           the Borough

Corporate Capital          Approval of Corporate      Resources,           Council          16 February                            Chris Dunning   080
Programme                  Capital Programme          Performance                           2005
                           2005/06 as part of the     and Audit
                                                                                            [Executive 8 February
                           budget process                                                   2005]




FORWARD PLAN\JANUARY2005                                               1
Subject                    Decision required          Portfolio            Decision maker   Date of                 Date of              Officer           Ref
                                                      responsibility                        decision                decision             Contact           No

                                                                                            (current/               (original)
                                                                                            revised)

General Fund Revenue       Approval of the        Resources,               Council          16 February                                  Chris Dunning     081
Estimates and Budget       General Fund Revenue Performance                                 2005
Requirement 2005/06        Estimates and the      and Audit
                                                                                            [Executive 8 February
                           calculation of the                                               2005]
                           Budget Requirement for
                           2005/06

Council Tax for 2005/06    Setting of Council Tax     Resources,           Council          16 February                                  Clive Allen       082
                           for 2005/06                Performance                           2005
                                                      and Audit

Block B, Surrey Heath      Phase 1 of the             Resources,           Council          23 February             13 October           Richard Collins   074
House                      refurbishment/             Performance                           2005                    2004
                           reconfiguration of         and Audit
                                                                                            [Executive 18 January   [Executive
                           offices; works to                                                2005]                   28 September 2004]
                           ground floor entrance,
                           including facilities for
                           disabled.

Community Safety           Adoption of                Regulatory           Council          20 April 2005                                Richard Collins   086
Strategy                   Community Safety           Services
                           Strategy

Community Strategy         Adoption of                Leader               Council          20 April 2005                                Richard Collins   087
                           Community Plan




FORWARD PLAN\JANUARY2005                                               2
Subject                    Decision required          Portfolio            Decision maker   Date of     Date of      Officer           Ref
                                                      responsibility                        decision    decision     Contact           No

                                                                                            (current/   (original)
                                                                                            revised)

Block B, Surrey Heath      Phase 2 of the             Resources,           Council          July 2005                Richard Collins   085
House                      refurbishment/             Performance
                           reconfiguration,           and Audit
                           including facilities for
                           the disabled.




FORWARD PLAN\JANUARY2005                                               3
                                                                                                 068


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: To authorise the signing of an Agency
Agreement between Surrey County Council and Surrey Heath Borough Council for the
decriminalised enforcement of parking commencing by officers of Surrey Heath at the
earliest opportunity in 2005

1.   Decision Maker                                    1.   Executive

2.   Date on which decision is to be made              2.   8 February 2005

3.   Relevant portfolio                                3.   Regulatory Services

4.   Consultation arrangements                         4.
     (a)   List of principal consultees                     (a) Portfolio Holder, Surrey County Council
     (b)   Means of consultation                            (b) Correspondence and informal meetings

5.   Arrangements for representations                  5.
     (a)   Contact for access to, and copies of,            (a) Frank Gunn
           documents                                            Surrey Heath House
                                                                Knoll Road
                                                                Camberley
                                                                Surrey     GU15 3HD
                                                                Tel: 01276 707153
                                                                e-mail: frank.gunn@surreyheath.gov.uk
     (b)   Contact for further information                  (b) Frank Gunn, as above
     (c)   Last date for submission of                      (c) 4 February 2005
           representations
     (d)   Name and address to whom                         (d) Frank Gunn, as above
           representations should be submitted

6.   Documents to be considered by decision            6.   Draft Agency Agreement between Surrey
     maker                                                  County Council and Surrey Heath Borough
                                                            Council relating to the Decriminalised
                                                            Enforcement of Parking




FORWARD PLAN\JANUARY2005
                                                   4
                                                                                                    073


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: To approve the purchase of CRM Software

1.   Decision Maker                                    1.   Executive

2.   Date on which decision is to be made              2.   4 January 2005

3.   Relevant portfolio                                3.   Modernisation and Efficiency

4.   Consultation arrangements                         4.
     (a)   List of principal consultees                     (a) CRM Project Board, Executive
     (b)   Means of consultation                            (b) Tenders and report

5.   Arrangements for representations                  5.
     (a)   Contact for access to, and copies of,            (a)
           documents                                              Rita Hall
                                                                  Head of ICT
                                                                  Surrey Heath House
                                                                  Knoll Road
                                                                  Camberley
                                                                  Surrey      GU15 3HD
                                                                  Tel: 01276 707420
                                                                  e-mail: rita.hall@surreyheath.gov.uk
     (b)   Contact for further information                  (b) Rita Hall, as above
     (c)   Last date for submission of                      (c) 20 December 2004
           representations
     (d)   Name and address to whom                         (d) Rita Hall, as above
           representations should be submitted

6.   Documents to be considered by decision            6.   Report on tender process.
     maker




FORWARD PLAN\JANUARY2005
                                                   5
                                                                                                   074


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: Phase I of the refurbishment/
reconfiguration of Block B of Surrey Heath House; works to ground floor entrance
including facilities for the disabled.

1.   Decision Maker                                    1.   Council

2.   Date on which decision is to be made              2.   23 February 2005
                                                            [Executive 18 January 2005]

3.   Relevant portfolio                                3.   Resources, Performance and Audit

4.   Consultation arrangements                         4.
     (a)   List of principal consultees                     (a) Capital Assessment Group, Surrey Heath
                                                                Employee Representatives
     (b)   Means of consultation                            (b) Meetings with the above

5.   Arrangements for representations                  5.
     (a)   Contact for access to, and copies of,            (a) Sue McCubbin
           documents                                            Offices Manager
                                                                Surrey Heath House
                                                                Knoll Road
                                                                Camberley
                                                                Surrey    GU15 3HD
                                                                Tel: 01276 707100
                                                                e-mail:
                                                                sue.mccubbin@surreyheath.gov.uk
     (b)   Contact for further information                  (b) As above
     (c)   Last date for submission of                      (c) 14 January 2005
           representations
     (d)   Name and address to whom                         (d) As above
           representations should be submitted

6.   Documents to be considered by decision            6.   Report to Executive, including report from
     maker                                                  consultants, and minute of Executive




FORWARD PLAN\JANUARY2005
                                                   6
                                                                                                  076


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: Adoption of a Joint Allocation Policy for
Registered Social Landlord Accommodation in Surrey Heath in Partnership with
Housing Associations operating in the Borough

1.   Decision Maker                                    1.   Executive

2.   Date on which decision is to be made              2.   18 January 2005

3.   Relevant portfolio                                3.   Customer Care

4.   Consultation arrangements                         4.
     (a)   List of principal consultees                     (a) All Registered Social Landlords;
                                                                All customers on the Council’s Housing
                                                                Register;
                                                                All customers on Peerless Housing
                                                                Group’s Transfer List.
     (b)   Means of consultation                            (b) Regular meetings with RSL stakeholders
                                                                and full postal surveys of customers

5.   Arrangements for representations                  5.
     (a)   Contact for access to, and copies of,            (a) Clive Jinman
           documents                                            Surrey Heath House
                                                                Knoll Road
                                                                Camberley
                                                                Surrey    GU15 3HD
                                                                Tel: 01276 707334
                                                                e-mail:
                                                                clive.jinman@surreyheath.gov.uk
     (b)   Contact for further information                  (b) Clive Jinman – as above
     (c)   Last date for submission of                      (c) 5 January 2005
           representations
     (d)   Name and address to whom                         (d) Clive Jinman – as above
           representations should be submitted

6.   Documents to be considered by decision            6.   Report to Executive
     maker




FORWARD PLAN\JANUARY2005
                                                   7
                                                                                                   080


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: To approve the Corporate Capital
Programme 2005/06 as part of the budget process.

1.   Decision Maker                                    1.   Council

2.   Date on which decision is to be made              2.   16 February 2005
                                                            [Executive 8 February 2005]

3.   Relevant portfolio                                3.   Resources, Performance and Audit

4.   Consultation arrangements                         4.
     (a)   List of principal consultees                     (a) Executive
                                                                Portfolio Holder for Resources,
                                                                Performance and Audit
     (b)   Means of consultation                            (b) Written report and discussion

5.   Arrangements for representations                  5.
     (a)   Contact for access to, and copies of,            (a) Chris Dunning - Head of Finance
           documents                                            Surrey Heath House
                                                                Knoll Road
                                                                Camberley
                                                                Surrey    GU15 3HD
                                                                Tel: 01276 707257
                                                                e-mail:
                                                                chris.dunning@surreyheath.gov.uk
     (b)   Contact for further information                  (b)   Chris Dunning, as above
     (c)   Last date for submission of                      (c) 4 February 2005
           representations
     (d)   Name and address to whom                         (d) Chris Dunning, as above
           representations should be submitted

6.   Documents to be considered by decision            6.   Report to the Council
     maker                                                  Minutes of Executive




FORWARD PLAN\JANUARY2005
                                                   8
                                                                                                   081


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: To approve the General Fund Revenue
Estimates and calculate the Council’s Budget Requirement for 2005/06.

1.   Decision Maker                                    1.   Council

2.   Date on which decision is to be made              2.   16 February 2005
                                                            [Executive 8 February 2005]

3.   Relevant portfolio                                3.   Resources, Performance and Audit

4.   Consultation arrangements                         4.
     (a)   List of principal consultees                     (a) Executive
                                                                Portfolio Holder for Resources,
                                                                Performance and Audit
                                                                Strategic Management Team
     (b)   Means of consultation                            (b) Written report and discussion

5.   Arrangements for representations                  5.
     (a)   Contact for access to, and copies of,            (a) Chris Dunning - Head of Finance
           documents                                            Surrey Heath House
                                                                Knoll Road
                                                                Camberley
                                                                Surrey    GU15 3HD
                                                                Tel: 01276 707257
                                                                e-mail:
                                                                chris.dunning@surreyheath.gov.uk
     (b)   Contact for further information                  (b)   Chris Dunning, as above
     (c)   Last date for submission of                      (c) 4 February 2005
           representations
     (d)   Name and address to whom                         (d) Chris Dunning, as above
           representations should be submitted

6.   Documents to be considered by decision            6.   Report to the Council
     maker                                                  Minutes of Executive




FORWARD PLAN\JANUARY2005
                                                   9
                                                                                               082


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: To agree the Council’s Council Tax for
2005/06.

1.   Decision Maker                                 1.   Council

2.   Date on which decision is to be made           2.   16 February 2005

3.   Relevant portfolio                             3.   Resources, Performance and Audit

4.   Consultation arrangements                      4.
     (a)   List of principal consultees                  (a) Budget Process Working Group
                                                             Executive
     (b)   Means of consultation                         (b) Written report

5.   Arrangements for representations               5.
     (a)   Contact for access to, and copies of,         (a) Clive Allen
           documents                                         Executive Head of Corporate Services
                                                             Surrey Heath House
                                                             Knoll Road
                                                             Camberley
                                                             Surrey     GU15 3HD
                                                             Tel: 01276 707257
                                                             e-mail: clive.allen@surreyheath.gov.uk
     (b)   Contact for further information               (b)   Clive Allen, as above
     (c)   Last date for submission of                   (c) 4 February 2005
           representations
     (d)   Name and address to whom                      (d) Clive Allen, as above
           representations should be submitted

6.   Documents to be considered by decision         6.   Report to the Council
     maker




FORWARD PLAN\JANUARY2005
                                                   10
                                                                                                084


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: Acceptance of most favourable tender for
the supply of cars under the Provided Car Scheme (Contract 730).

1.   Decision Maker                                 1.   Executive Head of Corporate Services

2.   Date on which decision is to be made           2.   February 2005

3.   Relevant portfolio                             3.   Resources, Performance and Audit

4.   Consultation arrangements                      4.
     (a)   List of principal consultees                  (a) Officer Working Group
                                                             Executive
     (b)   Means of consultation                         (b) Portfolio Holder for Resources,
                                                             Performance and Audit

5.   Arrangements for representations               5.
     (a)   Contact for access to, and copies of,         (a) Andrew Smith
           documents                                         Procurement Manager
                                                             Surrey Heath House
                                                             Knoll Road
                                                             Camberley
                                                             Surrey    GU15 3HD
                                                             Tel: 01276 707407
                                                             e-mail:
                                                             andrew.smith@surreyheath.gov.uk
     (b)   Contact for further information               (b)   Andrew Smith, as above
     (c)   Last date for submission of                   (c) 31 January 2005
           representations
     (d)   Name and address to whom                      (d) Andrew Smith, as above
           representations should be submitted

6.   Documents to be considered by decision         6.   Tender submissions
     maker




FORWARD PLAN\JANUARY2005
                                                   11
                                                                                                085


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: Phase 2 of the refurbishment/
reconfiguration of Block B of Surrey Heath House, including facilities for the disabled.

1.   Decision Maker                                 1.   Council

2.   Date on which decision is to be made           2.   July 2005


3.   Relevant portfolio                             3.   Resources, Performance and Audit

4.   Consultation arrangements                      4.
     (a)   List of principal consultees                  (a) Surrey Heath Councillors, Museum
                                                             users, Capital Assessment Group, Surrey
                                                             Heath Employee Representatives
     (b)   Means of consultation                         (b) Meetings with the above

5.   Arrangements for representations               5.
     (a)   Contact for access to, and copies of,         (a) Sue McCubbin
           documents                                         Offices Manager
                                                             Surrey Heath House
                                                             Knoll Road
                                                             Camberley
                                                             Surrey    GU15 3HD
                                                             Tel: 01276 707100
                                                             e-mail:
                                                             sue.mccubbin@surreyheath.gov.uk
     (b)   Contact for further information               (b) As above
     (c)   Last date for submission of                   (c) 1 June 2005
           representations
     (d)   Name and address to whom                      (d) As above
           representations should be submitted

6.   Documents to be considered by decision         6.   Report to Executive, including report from
     maker                                               consultants, and minute of Executive




FORWARD PLAN\JANUARY2005
                                                   12
                                                                                               086


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: Adoption of Community Safety Strategy.

1.   Decision Maker                                 1.   Council

2.   Date on which decision is to be made           2.   20 April 2005


3.   Relevant portfolio                             3.   Regulatory Services

4.   Consultation arrangements                      4.
     (a)   List of principal consultees                  (a)   Safer Surrey Heath Partnership;
                                                         (b)   Citizens’ Panel;
                                                         (c)   Neighbourhood Watch Groups et al; and
                                                         (d)   Parish Councils.
     (b)   Means of consultation                         (a)   meetings;
                                                         (b)   mail shots;
                                                         (c)   web site; and
                                                         (d)   email

5.   Arrangements for representations               5.
     (a)   Contact for access to, and copies of,         (a) Richard Collins
           documents                                         Executive Head of Strategy & Policy
                                                             Surrey Heath House
                                                             Knoll Road
                                                             Camberley
                                                             Surrey     GU15 3HD
                                                             Tel: 01276 707411
                                                             e-mail:
                                                             richard.collins@surreyheath.gov.uk
     (b)   Contact for further information               (b) As above
     (c)   Last date for submission of                   (c) 1 March 2005
           representations
     (d)   Name and address to whom                      (d) As above
           representations should be submitted

6.   Documents to be considered by decision         6.   Report to Council/Executive.
     maker                                               Community Safety Strategy.




FORWARD PLAN\JANUARY2005
                                                   13
                                                                                                087


                           SURREY HEATH BOROUGH COUNCIL

FORWARD PLAN – COUNCIL, EXECUTIVE OR OFFICER DECISION

Proposal on which key decision is to be made: Adoption of Community Plan.

1.   Decision Maker                                 1.   Council

2.   Date on which decision is to be made           2.   20 April 2005


3.   Relevant portfolio                             3.   Leader

4.   Consultation arrangements                      4.
     (a)   List of principal consultees                  (a) Surrey Heath Local Strategic Partnership
     (b)   Means of consultation                         (b) LSP meetings

5.   Arrangements for representations               5.
     (a)   Contact for access to, and copies of,         (a) Richard Collins
           documents                                         Executive Head of Strategy & Policy
                                                             Surrey Heath House
                                                             Knoll Road
                                                             Camberley
                                                             Surrey     GU15 3HD
                                                             Tel: 01276 707411
                                                             e-mail:
                                                             richard.collins@surreyheath.gov.uk
     (b)   Contact for further information               (b) As above
     (c)   Last date for submission of                   (c) 1 March 2005
           representations
     (d)   Name and address to whom                      (d) As above
           representations should be submitted

6.   Documents to be considered by decision         6.   Report to and minute from Executive.
     maker                                               Community Plan.




FORWARD PLAN\JANUARY2005
                                                   14

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:6
posted:3/7/2010
language:English
pages:15