; CERTIFICATION OFFICE FOR TRADE UNIONS AND EMPLOYERS= ASSOCIATIONS
Documents
Resources
Learning Center
Upload
Plans & pricing Sign in
Sign Out
Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

CERTIFICATION OFFICE FOR TRADE UNIONS AND EMPLOYERS= ASSOCIATIONS

VIEWS: 8 PAGES: 6

CERTIFICATION OFFICE FOR TRADE UNIONS AND EMPLOYERS= ASSOCIATIONS

More Info
  • pg 1
									                         CERTIFICATION OFFICE
             FOR TRADE UNIONS AND EMPLOYERS= ASSOCIATIONS

          FREEDOM OF INFORMATION ACT INFORMATION SCHEME

Responsible for the scheme on behalf of the organisation: Assistant Certification Officer,
Gerard Walker.

Responsible for the Scheme on day to day basis: Administration Manager, Gavin Evans.

RESPONSIBILTIES
The Certification Officer is an independent statutory authority appointed by the Secretary of
State for Business, Enterprise and Regulatory Reform to perform certain functions under the
Trade Union and Labour Relations (Consolidation) Act 1992 (as amended). He is not subject
to direction by the Secretary of State or by ACAS in the discharge of those functions, but
ACAS is responsible for providing him with the requisite staff, finance and support services
necessary for the performance of his statutory duties.

Under the 1992 Act the Certification Officer is responsible for: maintaining a list of trade
unions and employers= associations; receiving and scrutinising annual returns from trade
unions and employers= associations; determining complaints concerning trade union
elections, certain other ballots and certain breaches of trade union rules; ensuring observance
of statutory requirements governing mergers between trade unions and between employers=
associations; overseeing the political funds and the finances of trade unions and employers=
associations; and certifying the independence of trade unions.

THE FREEDOM OF INFORMATION ACT 2000
The Freedom of Information Act 2000 received Royal Assent on 30 November 2000.
It gives a general right of access to all types of recorded information held by public
authorities, sets out exemptions from that right and places a number of obligations on
public authorities. A >public authority= is defined in the Act, and includes but is not
restricted to central and local government, non-departmental public bodies, the police,
the health service and schools, colleges and universities. Any person who makes a
request to a public authority for information must be informed whether the public
authority holds that information and, subject to exemptions, supplied with that
information.

Individuals already have the right of access to information about themselves under the
Data Protection Act 1998. As far as public authorities are concerned, the Freedom of
Information Act will extend this right to allow public access to all types of information
held.

Every public authority will be required to adopt and maintain a publication scheme
setting out the classes of information it holds, the manner in which it intends to publish
the information, and whether a charge will be made for the information. The purpose
of a scheme is to ensure a significant amount of information is available, without the
need for a specific request. Schemes are intended to encourage organisations to publish
more information pro-actively and to develop a greater culture of openness.
The Certification Office will fully comply with the rights of access provisions in the Freedom
of Information Act 2000 which came into force in January 2005.

COPYRIGHT
If you want to re-use or reproduce our publications for example commercially or for
circulation for education purposes, you will in most cases need to apply for a copyright
licence for this. The Annual Report of the Certification Officer is subject to Crown Copyright
administered by the Office for Public Sector Information (OPSI). For OPSI Guidance Notes
on a range of copyright issues, please refer to its website: www.opsi.gov.uk.

FORMAT OF INFORMATION
Details of the formats information is published in is contained in the information relating to
classes of information. This will be in hard copy or web format and will be in English.
However, requests for information in other formats will be considered.

CLASSES OF INFORMATION CONTAINED IN THE PUBLICATION SCHEME

Annual Report
Reports for the year 1999-2000 onwards are available on the Office’s website or on
application to the Office. Electronic versions of all of the Certification Officer’s Annual
Reports are available on request. Where photocopying is necessary to provide a copy of an
Annual Report this will be charged at the rate detailed in the charging policy (see below).

Annual Returns and Rules of Trade Unions and Employers= Associations
Copies of the annual returns and the rules of all current trade unions and employers'
associations from 1974 onwards are available for public inspection at the Certification Office
and, where appropriate, the office of the Assistant Certification Officer for Scotland. Annual
returns received from 2004 onwards can be downloaded from the Certification Officer’s
website. Also available for public inspection (with notification of a minimum of one week)
are the annual returns, accounts, copies of rules and other documents submitted for the
purposes of:

       (a)     the Trade Union Act 1871 - 1964
       (b)     the Industrial Relations Act 1971, and
       (c)     the Trade Union and Labour Relations Act 1974.

Annual Returns and rule books of trade unions and employers’ association no longer in
existence are transferred to The National Archive.

There is a charge made for the inspection and/or copying of the above records. The relevant
charges are outlined in the charging policy (see below).




Charging Policy
There are some statutory fees which are detailed in the Annual Report (available on the
Office’s website or on application to the Office). An inspection charge will be made for the
inspection of annual returns and rules of trade unions and employers’ associations. Also
where it is necessary to photocopy documents available through this scheme there will be a
charge. Postage costs will also be recovered for large orders.

Inspection charges
  Number of                                         Charge                        Maximum
     files                                                                          charge
 Up to 10 files     £2.50 for the first file then 80p for every additional file   £9.70
                    inspected
 11 to 20 files     £9.70 then 40p for every additional file inspected            £13.70
                    (starting with the eleventh file inspected)
 21 to 30 files     £13.70 then 20p for every additional file inspected           £15.70
                    (starting with the twenty first file inspected)
 31 to 40 files     £15.70 then 10p for every additional file inspected           £16.70
                    (starting with the thirty first file inspected)
 Over 40 files      There is no additional charge for inspecting over 40 files    £16.70

Charges for photocopies and faxed copies: 35p per page.

Decisions
All decisions made by the Certification Officer after August 2001 are available on the
Office’s website.

Hard copies of all decisions of the Certification Officer since 1975 are available from the
Office on request∗.

Enforcement and compliance action and rulings relating to the Certification Officer
under:
       - Freedom of Information Act 2000
       - Data Protection Act 1998
       - Environmental Information Regulations
       - Code of Practice on Access to Government Information

Any ruling will be available in hard copy on request∗.

Fairness and Diversity Policy
Certification Office staff are subject to the ACAS Fairness and Diversity Policy. The current
policy is contained within the ACAS Publication Scheme at www.acas.org.uk.



Financial Information



∗ Publications to be provided free of charge unless photocopying required.
The Accounts of the Certification Office are laid before Parliament and certain financial
information is contained within the Annual Report. A copy of the most recent information
laid before Parliament is available from the office on request∗.

Guidance - Guidance Booklets
The current guidance booklets are available on the Office’s website or on application to
Office∗:

          Mergers: a guide to the statutory requirements for transfers of engagements and
          amalgamation of trade unions (2009)

          Mergers: a guide to the statutory requirements for transfers of engagements and
          amalgamation of employers =associations (2009)

          Independence: a guide for trade unions wishing to apply for a certificate of
          independence (2009)

          Political Funds: a guide for trade unions and employers’ associations wishing to
          establish a political fund (2009)

          Political Funds: a guide to review ballots (2009)

          Financial Irregularities in trade unions and employers =associations: the approach of
          the Certification Officer in exercising his powers of investigation (2009)

          Complaints: making a complaint to the Certification Officer (2009)

          Complaints: provision made by the Certification Officer relating to the disclosure of
          the identity of claimants (2009)

          Complaints: a guide to formal hearings by the Certification Officer (2009)

          Annual Reports of the Certification Officer (2009)

Health and Safety Policy
Certification Office staff are subject to the ACAS Health and Safety Policy. The current
policy is contained within the ACAS Publication Scheme available at www.acas.org.uk.

Internal guidance
Copies of the following current internal guidance is available from the Office on request∗:

          Code of Practice on Access to Government Information

          Data Protection Act 1998


∗ Publications to be provided free of charge unless photocopying required.
          Freedom of Information Act 2000.

Legislative Framework
Under the 1992 Act the Certification Officer is responsible for: maintaining a list of trade
unions and employers= associations; receiving and scrutinising annual returns from trade
unions and employers= associations; determining complaints concerning trade union
elections, certain other ballots and certain breaches of trade union rules; ensuring observance
of statutory requirements governing mergers between trade unions and between employers=
associations; overseeing the political funds and the finances of trade unions and employers=
associations; and for certifying the independence of trade unions.

Explanations of the legislative framework can be found in the Annual Report which is
available on the Office’s website or on application to the Office.

Although not part of this Publication Scheme the Text of the Trade Union and Labour
Relations (Consolidation) Act 19921 is available at: www.opsi.gov.uk.

Operational Plan (incorporating Service Standards)
Hard copy of the current Operational Plan is available from office on request∗.

Personnel
Organisation Chart including responsibility for key functions
Hard copy of the current organisational chart is available from office on request∗.

Purchasing and Procurement Manual
Certification Office staff make purchases in line with ACAS policy. A copy of the manual
containing current guidance to staff on purchasing and procurement is contained within the
ACAS Publication Scheme available at www.acas.org.uk.

Recruitment policy
Staff in the Certification Office are provided by ACAS. Full details of ACAS recruitment
and personnel policies are contained within the ACAS Publication Scheme available at
www.acas.org.uk.

Role of Certification Office
Details are contained in the Annual Report which is available on the Office’s website or on
application to the Office∗.

CONTACT US
All written correspondence should be addressed to:

1
 Please note that this is the Act as passed and does not contain amendments
∗ Publications to be provided free of charge unless photocopying required.
        The Certification Office for Trade Unions and Employers= Associations
        22nd Floor, Euston Tower
        286 Euston Road
        London
        NW1 3JJ

        Tel: 020 7210 3734                           Fax: 020 7210 3612
        Email: info@certoffice.org                   Website: www.certoffice.org


MAP OF LOCATION
A map showing the location of the office and transport links is available on the website or in
hard copy on request∗.

COMPLAINTS PROCEDURE
In the first instance complaints about this scheme should be addressed to the Assistant
Certification Officer, Gerard Walker, at the address above.




                                                                              Revised March 2009




∗ Publications to be provided free of charge unless photocopying required.

								
To top