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					                                    RATIFICATION
                                      Rental Cars


TASK: Properly handle unauthorized commitment.

OBJECTIVE: Obtain required information to correctly process a ratification.

SITUATION: The CCO has a BPA for rental cars and they receive a monthly invoice
with a charge for a vehicle that is not listed on the BPA price list. The customer, Private
First Class Potts, requested a different vehicle, a V-8 Jeep, from the contractor and he
delivered the requested vehicle without contacting the CCO. There is a price difference of
$10 US dollars per day more than the V-6 Jeep listed on the price list. A ratification of
the unauthorized commitment needs to be accomplished

REFERENCES: FAR Part 1.602, AFFARS Part 1.6, AFARS Part 1.6

PROPS: BPA Call, vendor invoice, price list; additional items to be provided only upon
request by CCO: funding document, statement of facts, commander’s letter, legal
opinion.

ROLE PLAYERS: customer (PFC Potts)

SUGGESTED OUTCOME: The Team needs to produce the following products:
Ratification file, Establish Customer Training, modification to the BPA Call to add the
funds.
                              Rental Car Price List (BPA)


1. Toyota Truck 4X4, V-6           $35.00 per Day

2. Isuzu Truck 4X4, V-6            $33.00 per Day

3. Chevy Blazer, 4X4, V-6          $55.00 per Day

4. Pajero, 4X4, V-6                $45.00 per Day

5. Jeep Cherokee, 4X4, V-6         $50.00 per Day

6. Ford F-150, 4X4, V-8            $50.00 per Day

7. Toyota Land Cruiser, 4X4, V-8   $65.00 per Day

8. Armored Jeep, 4X4, V-6          $75.00 per Day

9. Armored Blazer, 4X4, V-6        $70.00 per Day

10. Toyota Camry, V-6              $30.00 per Day

11. Chevy Metro                    $20.00 per Day
                              Mohammad Jihad’s Car Rental

                               Monthly Car Rental Invoice


1. Toyota Truck 4X4, V-6            $35.00 per/day X 5 X 30 Days = $5,250.00

2. Isuzu Truck 4X4, V-6             $33.00 per/day X 1 X 30 Days = $990.00

3. Chevy Blazer, 4X4, V-6           $55.00 per/day X 3X 30 Days = $4,950.00

4. Pajero, 4X4, V-6                 $45.00 per/day X 11 X 30 Days = $14,850.00

5. Jeep Cherokee, 4X4, V-6          $50.00 per/day X 8 X 30 Days = $12,000.00

6. Ford F-150, 4X4, V-8             $50.00 per/day X 2 X 30 Days = $3,000.00

7. Toyota Land Cruiser, 4X4, V-8    $65.00 per/day X 7 X 30 Days = $13,650.00

8. Armored Jeep, 4X4, V-8           $85.00 per/day X 14 X 30 Days = $35,700.00

9. Armored Blazer, 4X4, V-6         $70.00 per/day X 5 X 30 Days = $10,500.00

Total Invoice                                                  $100,890.00 US




                                    //Signed//
                                    Dirka Dirka Mohammad Jihad
       SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS                                                                     1. REQUISITION NUMBER                PAGE 1 OF
                      OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30                                                          F1657804093021110
2. CONTRACT NO.                            3. AWARD/EFFECTIVE                       4. ORDER NUMBER                         5. SOLICITATION NUMBER               6. SOLICITATION ISSUE DATE
   FA8721-05-A-0001                           DATE: 10 May 05                          0001



                                           a. NAME                                                                          b. TELEPHONE NUMBER(No collect       8. OFFER DUE DATE/
7. FOR SOLICITATION                                                                                                         calls)                                  LOCAL TIME
   INFORMATION CALL


9. ISSUED BY                                                   CODE                          10. THIS ACQUISITION IS                 11. DELIVERY FOR FOB        12. DISCOUNT TERMS
Deployed Contracting Office                                                                       UNRESTRICTED                       DESTINATION UNLESS
                                                                                                                                     BLOCK IS MARKED
                                                                                                  SET ASIDE:        % FOR
                                                                                                                                        SEE SCHEDULE
                                                                                                     SMALL BUSINESS

Camp, Camp Iraq                                                                                                                          13a. THIS CONTRACT IS A RATED ORDER
                                                                                                     HUBZONE SMALL
                                                                                                     BUSINESS                                               UNDER DPAS (15 CFR 700)
                                                                                                     8(A)                            13b. RATING

                                                                                             NAICS:                                  14. METHOD OF SOLICITATION
                                                                                             SIZE STD:                                       RFQ                             IFB         RFP

15. DELIVER TO                                                 CODE                          16. ADMINISTERED BY                                                        CODE
Camp. Camp Iraq                                                                              Deployed Contracting Office



17a. CONTRACTOR/              CODE                        FACILITY
      OFFEROR                                             CODE                               18a. PAYMENT WILL BE MADE BY                                               CODE
                                                                                                  Deployed Finance
Mohammad Jihad’s Car Rental
Downtown Baghdad

TELEPHONE NO.1-789-012-3456

     17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT                                           18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS
          SUCH ADDRESS IN OFFER                                                                    BLOCK BELOW IS CHECKED       SEE ADDENDUM
     19.                                            20.                                                         21.                   22.              23.                      24.
  ITEM NO.                             SCHEDULE OF SUPPLIES/SERVICES                                         QUANTITY                UNIT          UNIT PRICE                 AMOUNT

      0001            Rental Vehicles for 10 May – 9 Jun 05                                                           1              Lot           $96,690.00                      $96,690.00

      0002            Rental Vehicles for 10 Jun – 9 Jul 05                                                           1              Lot           $96,690.00                      $96,690.00

      0003            Rental Vehicles for 10 Jul – 9 Aug 05                                                           1              Lot           $96,690.00                      $96,690.00

                      See attached price list




                                     (Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA                                                                                                         26. TOTAL AWARD AMOUNT (For Govt. Use Only)
     Numbers and letters                                                                                                                                                            $290.070.00


     27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA                                 ARE       ARE NOT ATTACHED.

    27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA                                       ARE        ARE NOT ATTACHED.

    28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____                                                      29.AWARD OF CONTRACT: REF. _________________ OFFER
   COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER                                                      DATED _______________. YOUR OFFER ON SOLICITATION
   ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY                                                            (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH
   ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED                                                         ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
   HEREIN.
30a. SIGNATURE OF OFFEROR/CONTRACTOR                                                                     31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)




30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)                            30c. DATE SIGNED                31b. NAME OF CONTRACTING OFFICER (Type or Print)             31c. DATE SIGNED




AUTHORIZED FOR LOCAL REPRODUCTION                                                                                                             STANDARD FORM 1449 (REV 4/2002)
PREVIOUS EDITION IS NOT USABLE
Computer Generated                                                                                                                                 Prescribed by GSA - FAR (48 CFR) 53.212
                                                                                                                    NO.
                                      REQUEST FOR PURCHASE                                                          F1234567890200
INSTALLATION                                                                                                        DATE
Base X                                                                                                              today
TO: CONTRACTING OFFICER                                                                                             CLASS


THROUGH: Finance                                                                                                    CONTRACT, PURCHASE ORDER
                                                                                                                    OR DELIVERY ORDER NO.

FROM: (Insert RC/CC, If applicable)   Transportation

               IT IS REQUESTED THAT THE SUPPLIES AND SERVICES ENUMERATED BELOW AND IN THE ATTACHED LIST, BE
PURCHASED FOR                                          FOR DELIVERY TO                                              NOT LATER THAN
Base X                                                  CE                                                            ASAP
                                                                                                                    ESTIMATED        ESTIMATED
 ITEM              DESCRIPTION OF MATERIAL OR SERVICES TO BE PURCHASED                    QUANTITY       UNIT       UNIT PRICE       TOTAL COST

0001       Extra cost of rental cars                                                       30           Day $140.00                  $4,200.00

             Difference between 14 Armored Jeep 4X4 V-8’s and
             14 Armored Jeep 4X4 V-6’s. $140 per day/ or $10.00
             per vehicle.




                                                                                                                      TOTAL      $4,200.00
PURPOSE


DATE                             TYPED NAME AND GRADE OF REQUESTING OFFICIAL             SIGNATURE
                                REQUESTER, Rank, USAF                                     Oscar M. Wiener
                                                                                         TELEPHONE BR549
                                 Oscar M. Wiener, SFC, USA
DATE                             TYPED NAME AND GRADE OF APPROVING OFFICIAL              SIGNATURE
                                APPROVER, Rank, USAF                                    Alota T. Waste
                                                                                         TELEPHONE BR540
                                Alota T. Waste, Major, USA
 I certify that the supplies and services listed above and in the attached list are properly chargeable to the following allotments, the available
 balances of which are sufficient to cover the cost thereof, and the funds have been committed.
ACCOUNTING CLASSIFICATION                                                                                       AMOUNT

 A bunch of numbers with a few letters mixed in                                                                 $   4,200.00
DATE                             TYPED NAME AND GRADE OF CERTIFYING OFFICIAL             SIGNATURE

                                      Anita Moola                                         Anita Moola
              AF FORM 9, MAR 77 (EF)
                                  Statement of Facts


On July 10, 2005 my boss SFC Wiener told me to make sure we got the best vehicles.
They rental vehicles we requested we delivered that day and on the delivery truck along
with our 14 Jeep 4X4’s, V-6’s were 14 Jeep 4X4, V-8’s. Since my boss told me to get the
best I did as ordered and told the delivery guy, Ali Baba, to give me the Jeep 4X4 V-8’s.
He said no problem and we took delivery of the Jeeps. He did not tell me they would cost
more then the other ones.




                                                           //Signed//
                                                           Scrub M. Potts, PFC, USA
                               Commander’s Write-up

I have look into the incident concerning the Jeep mix-up concern PFC Potts and he has
been counseled for his inappropriate action requesting the un approved Jeeps. This was a
misunderstanding between the PFC and his supervisor SFC Wiener. SFC Wiener wanted
to ensure that PFC Potts took possession of vehicles in good condition. There were funds
available in my commanders Action Funds account, $10,000.00, at the time of the mix-
up. If you have any questions please contact me.


                                                         //Signed//
                                                   Major Alota T. Waste
                                    Legal Opinion

In my expert opinion this Unauthorized Commitment can and should be ratified. There
was no malice or intent to defraud the government on the part of PFC Potts and the
commander has taken disciplinary action to ensure that it does not happen again. Funds
were also available at the time of the incident.



                                                   //Signed//
                                                   Lt Col Ima S. Yu

				
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