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ADDENDUM NO 3 to Council Agenda

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ADDENDUM NO 3 to Council Agenda Powered By Docstoc
					 ADDENDUM NO. 3
        to
  Council Agenda


             9 April 2008




ALL INFORMATION AVAILABLE IN VARIOUS FORMATS ON REQUEST
                                         SHIRE OF BUSSELTON

                      COUNCIL MEETING TO BE HELD ON 9 APRIL 2008



ITEM NO.                              SUBJECT                                                             PAGE NO.


12.    BUSINESS ARISING FROM A PREVIOUS MEETING .......................................................... 1
       12.1         TEMPORARY OFFICE ACCOMMODATION FOR THE NEXT TWO YEARS ........... 1
15.    COMMUNITY INFRASTRUCTURE REPORT ..................................................................... 2
       15.1         BUDGET AMENDMENT FOR THE PURCHASE OF AN ADDITIONAL
                    WORKSHOP VEHICLE................................................................................. 2
COUNCIL                                     1                             09/04/2008




12.       BUSINESS ARISING FROM A PREVIOUS MEETING

12.1      TEMPORARY OFFICE ACCOMMODATION FOR THE NEXT TWO YEARS

          At the Council meeting on 26 March, 2008 the Council resolved on a four part
          motion in relation to temporary office accommodation for the next two years. The
          motion was declared carried on the casting vote of the Presiding Member,
          however, Part 1 of that motion, an amendment to the current budget, required an
          absolute majority decision to enable it to be enacted.

          Therefore, the following officer recommendation (2) is presented in accordance
          with the information presented to the previous meeting and an absolute majority is
          required.

          OFFICER RECOMMENDATION 1

                                                         ABSOLUTE MAJORITY REQUIRED

          That the motion be heard.

          OFFICER RECOMMENDATION 2

                                                         ABSOLUTE MAJORITY REQUIRED

          1.   That Council approve the unbudgeted expenditure of $165,000 for the early
               acquisition of a 9 x 14.6m transportable office to accommodate staff
               increases beyond 30 June, 2008.
COUNCIL                                       2                              09/04/2008




15.       COMMUNITY INFRASTRUCTURE REPORT

15.1      BUDGET AMENDMENT FOR THE PURCHASE OF AN ADDITIONAL WORKSHOP
          VEHICLE

          FILE NO:                    BUY5
          ATTACHMENT(S):              Nil.

          When this report was published in the original agenda the printed Officer
          Recommendation was incomplete. The report is therefore presented in its
          entirety in this addendum.

          PRÉCIS

          It is recommended to Council that funds in the 2007/08 Plant Replacement
          Budget allocated to the Lifestyle Development Directorate be redirected to
          the Community Infrastructure Directorate for the purpose of purchasing an
          additional workshop vehicle. It is requested that the Lifestyle Development
          funds presently allocated to the replacement of a Holden Commodore be
          redirected to Community Infrastructure for the purpose of purchasing a
          Single Cab Utility. An additional utility is required to assist with more
          efficiently addressing the increasingly heavier load of outside tasks which
          the workshop undertakes. Although the Lifestyle Development Holden
          Commodore is listed for replacement in this financial year, it is presently
          under utilised and it is feasible to delay the replacement of this vehicle until
          financial year 2008/09.

          BACKGROUND

          The 2007/08 Plant Replacement budget provides for the changeover of one
          Holden Commodore Crewman (P193021 BSN24727) allocated to Lifestyle
          Development. Because of the low utilisation currently recorded for this
          vehicle, it would be cost effective to reschedule it for replacement in the
          next financial year and redirect the funds currently allocated to its
          replacement to the purchase of a much needed additional utility vehicle for
          the workshop.

          The Workshop is in urgent need of an additional Single Cab 4x4 Utility to
          assist with the increasing amount of field repairs to heavy plant that need to
          be undertaken by the Workshop. At present, the plant downtime is
          unnecessarily long because outside tasks have to wait until the only
          workshop utility is available to attend. A second workshop utility would
          greatly reduce the response time and, therefore, the downtime recorded for
          heavy plant.

          Although the approval for the reallocation of funds will result in an increase
          in the purchase cost of this particular vehicle, nett savings over other light
          fleet acquisitions through the year will more than offset this.
COUNCIL                                       3                              09/04/2008



          CONSULTATION

          The proposal has been initiated by the Fleet Management Officer and
          discussed with the Workshop Coordinator, Workshop staff and Manager
          Infrastructure Planning.      As this request directly involves another
          Directorate, the agreement of the Director Lifestyle Development has also
          been sought for the redirection.

          STATUTORY ENVIRONMENT

          Nil.

          POLICY IMPLICATIONS

          Nil.

          FINANCIAL IMPLICATIONS

          An amount of $28,000 with a trade in of $18,000 was budgeted for the
          replacement of the Lifestyle Development Holden Commodore. The cost of
          the proposed new Utility would be approximately $28,000, resulting in no
          difference in the purchase prices. The Holden Commodore is to be retained
          until the 2008/09 financial year, therefore the anticipated trade in amount
          will not be realised. Savings realised in other light fleet transactions within
          the current financial year will effectively off-set the proposed revenue
          shortfall of $18,000 resulting from this recommendation. It is anticipated
          that this shortfall be covered by savings realised in other light fleet
          transactions. The financial outcome is considered to be a cost effective
          solution to the current requirement for an additional utility. In addition, this
          solution allows the opportunity to better utilise the Lifestyle Development
          Holden Commodore for a further period.

          STRATEGIC IMPLICATIONS

          This proposal is considered relevant to the Strategic Plan 2006 - 2011:
          1.     Strategic Focus:        Organisational wellbeing
          Strategic Objective:           To continue to build organisational capacity
                                         through the strategic management of the
                                         Shire's assets (including employees).
          Strategic Initiatives:         Ensure ongoing review of internal capacity.

          OFFICER COMMENT

          Council approval is required for an amendment to the 2007/08 Plant
          Replacement Budget within the Community Infrastructure Directorate to
          redirect funding of $28,000 for the replacement of a Holden Commodore to
          the purchase of a Single Cab 4x4 Utility for the same amount (COA 14194).
          The shortfall caused by the lack of trade-in vehicle will be offset against
          savings in other areas of the light fleet budget.
COUNCIL                                                       4                                           09/04/2008



          The proposed Budget amendment will provide for more effective use of the
          budgeted funds by enabling the purchase of an additional workshop vehicle,
          while the Holden Commodore will reach a more cost effective utilisation
          figure in the next six to eight months.

          TIMELINE/S FOR IMPLEMENTATION OF OFFICER RECOMMENDATION

          Immediate.

          VOTING REQUIREMENT

          Absolute Majority.

          OFFICER RECOMMENDATION

                                                                       ABSOLUTE MAJORITY REQUIRED

          That Council adopt the following Budget amendment, involving:
                 COA                             Description                      Adopted Budget         Variation        Proposed Budget
           Income   Expend           (inc Job or Plant No. if applicable)       Income     Expend    Income     Expend   Income    Expend
                                                        Adopted budget as at 31 December 2007
                      4194 Purchase of Plant & Equip - Building Control                    120,000             -28,000              92,000
             4225          Sale of Plant & Equip - Building Control               78,000             -18,000              60,000

                      4684 Purchase of Light Vehicles - Unclassified                       70,000               28,000              98,000
                                                                                                     -18,000         0
COUNCIL   5   09/04/2008

				
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Description: ADDENDUM NO 3 to Council Agenda