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					                             Tulane University
                          Staff Advisory Council
                  Minutes of Thursday, February 12, 2009

         ATTENDEES                                   ATTENDEES

   DOWNTOWN CAMPUS                                    OFFICERS
                                         Susan Barrera, Chair                     Present
Glenda Folse                  Present    Rhonda Earles, Vice Chair                Present
Karen Hiller                  Absent     Gwen Chavez, Election Coordinator        Present
Tami Jenniskens               Present    Lisa Britton, Recording Secretary,       Present
                                         Member at Large
Roxanne Johnson               Absent     Cheryl Sterling, Corresp. Secretary      Proxy
Paula Lucas                   Excused    Jered Bocage, Parliamentarian            Present
Linda Miller                  Excused
Cindy Stewart                 Absent         MEMBERS – AT – LARGE
Shirley Tubre                 Excused    Rob Platner                              Present
Merisa Pasternak (proxy)      Present
Yesenia Vasquez (proxy)       Absent

     UPTOWN CAMPUS                                INVITED GUESTS
Marty Brantley                Absent     Catherine Chan, WFMO                     Present
Liz Davey                     Present    Ana Lopez, Guest Speaker                 Present
Shirley Dymond                Present    Brian Mitchell, Guest Speaker            Present
Miriam Espinosa               Present
Cynthia Hayes, Immediate      Present
Past Chair
Aaron Martin                  Present
Lisa O’Dwyer                  Present
Judy Vitrano                  Present                   VISITORS
Linda Wright                  Proxy      Mike Griffith (proxy for Linda Wright)   Present
Argentina Acosta (proxy)      Absent     Wendy King (proxy for Cheryl Sterling)   Present
Jenny Daigle Benoit (proxy)   Absent
Laurie Orgeron (proxy)        Present

Eileen deHaro                 Present*
Mary Little                   Present*
Robert Johnson (proxy)        Absent

*Via teleconference

All Officers are serving the Staff Advisory Council term 2008 – 2009
TU Staff Advisory Council Meeting   February 12, 2009                               Page 2

Call to Order: Susan Barrera, SAC Chair, called the February 12, 2009 meeting of the
Staff Advisory Council to order at 3:32 p.m. The meeting was held in the Lavin Bernick
Center, Race Conference Room on the uptown campus

I. Review and Approval of the Minutes

Chair Barrera called for a motion to approve the November 13, 2008 minutes. Motion
was made and the minutes were approved.

II. Guest Speakers

Brian Mitchell, Associate Provost for Graduate Studies and Research, and Ana
Lopez, Associate Provost for Faculty Affairs gave a presentation on the upcoming
SACS (Southern Association of Colleges and Schools) re-accreditation process for
Tulane. (See Attachment 1)

SACS is the accrediting body of U.S. southern states, specifically commissioner of
colleges that performs the accreditation. There are different levels of rating which is
based on the highest degree offered by an institution and Tulane is at the Level VI,
offering four or more Doctoral Degrees.

Part of the accreditation process is the Quality Enhancement Plan (QEP) is referred to
as ―The Big Idea‖. The ―big idea‖ is an idea that comes from the bottom up, and
bubbles up as a result of an extensive process involving students, faculty, staff, parents,
everyone in the community. We are all asked to think creatively for initiatives to help
Tulane enhance the student learning process. Tulane has a Committee working to sort
through all of the ideas that have been submitted and they have received so far 120
suggestions. The Committee will get a selection process worked out to present to
students and administration. Everyone is encouraged to come up with a big idea --
faculty know about teaching, students about learning, and staff are most familiar with
the ins and outs of how to make things possible and work better.

There will be an offsite review – all documentation is reviewed to make sure we are in
compliance. They will come to campus, review the QEP. Offsite documentation,
compliance certification process deadline is September, 2010. The offsite team will
come back to us with comments. In the spring 2011 there will be an onsite visit which
kicks QEP into full force. The Committee will go back and submit our recommendations
to SACS, and hopefully we will be accredited.

Part of the accreditation process is the ―Institutional Effectiveness‖, and will impact
Tulane as a whole under section ― administration support services‖. This means
that every ―unit‖ (department/division) at the university has to have a ―mission
statement‖. The process that needs to happen:

   Define a mission for your unit – this is the foundation for mission statements
TU Staff Advisory Council Meeting      February 12, 2009                                  Page 3

   Develop outcomes – getting into the detail of what going to be assessed on.
    Specifically describing benefit your unit hopes to achieve or impact that you want to
   Link programs/activity to outcomes
   Assess progress
   Use results
   Standardize annual reporting, at the end of the year there should be some report
    that goes to your direct reporter – what is your mission, what are your objectives,
    what have you done to measure that, and what are you going to do with that.

Then the process starts all over again, you implement ways to improve and end of your
next annual report, you can show your improvement and you have to document your
improvement so we can show these outside reviewers that we have the processes in
place. So we need to get started now so we can have at least two cycles of reporting in

Doesn’t need to be complicated, once you have your mission statements, outcomes and
some assessment methods identified, we can take the proactive measures to show to
the outside reviewers.

Questions from the floor:
Is there a deadline to submit ideas? No specific deadline but certainly by the end of
March we hope to have received all ideas. The sooner they receive ideas, the better.

How often does Tulane need to be accredited? Every ten years. In the future we will
need to present ten years of data, we will not be allowed to submit only two years of
data. Will not be something that we can stop after submitting the info, and then start
collecting information a year or two prior to the due date. W e now begin by collecting
data, and building on the information we gather.

III. WFMO Liaison, Catherine Chan

Catherine Chan, Director of Payroll, was given three questions to be addressed from
our November meeting:

Question 1, Why is flextime not available to all employees? Flextime is allowed for non-
exempt staff dependant on the needs of the department whether it can be worked out or
not. It is a privilege, not a right. The following is in the Tulane Staff Handbook:

         ―Flextime allows flexibility in the scheduling of an employee’s work day or work week to
         better meet the needs of the employee’s department and accommodate, to the extent
         possible, the employee’s scheduling preferences. Flextime scheduling applies to
         nonexempt employees only.‖

         ―Flextime scheduling is a privilege, not a right. You may request a flextime schedule by
         submitting a proposal in writing to your supervisor. Flextime requests must be approved
         in writing by your department head. Reasonable efforts will be made to accommodate
TU Staff Advisory Council Meeting     February 12, 2009                                  Page 4

         your flextime request, subject to the service needs of your department as determined by
         your supervisor. Flextime scheduling may not be feasible for some departments.‖

Question 2, Is it possible to lower the continued tuition waiver to 20 years of service
rather than 25 years? WFMO is the communicator of the policy, they do not make the
policy. They are responsible for seeing policies implemented. It is suggested for any
new policy proposal, submit in writing to Anne Banos for administration review and

Question 3, Is it possible for Tulane to offer a commuter savings account? We do not
offer that program, again would need to submit a proposal to Anne Banos. The IRS
allows the employee to do a similar saving program for commuting to and from work, i.e.
parking, mass transit.

Questions from the floor:
Another question was originally asked if we can have a lower level health benefits that
would be a higher deductible ($1,500) which would allow us to have a HAS account
(Health Savings Account)? It was discussed that this too should be sent to Anne

Has the recognition for employee anniversary date been scheduled? Does not have the
exact date but thinks the date in going to be in April this year.

IV.      Report of the Chair, Susan Barrera

No report.

V.     Officer Reports

A. University Senate

      Rhonda Earles gave the following report of the February 9, 2009 Senate Meeting
      with President Cowen’s update:

         SACS reaccreditation – Provost Bernstein was called upon to update the senate
         on the reaccreditation scheduled for fall 2011. The university’s documentation of
         compliance with standards is due Sept. 2010; the SACS will then notify Tulane of
         its findings in Nov. 2010; the following month, the university’s quality
         enhancement plan is due, items for inclusion will be identified by summer 2009;
         the on-site visit is scheduled for spring 2011; the university will be notified in
         summer 2011 of SACS’ findings. Provost Bernstein announced that a director of
         institutional assessment is being sought; this position is in addition to the
         institutional research director currently in place.
TU Staff Advisory Council Meeting     February 12, 2009                               Page 5

         Economic Stimulus Package – Yvette Jones, sr. vice president and COO, was
         called upon to discuss the possible implications for Tulane with regard to
         President Obama’s proposed economic stimulus package. Of the proposed
         $825 billion, $198 billion would come to the states with an estimated $3.5 billion
         to La. This provides a unique opportunity for higher education, and the university
         is identifying projects for submission. A 12-to-24-month window of opportunity is

         President Cowen addressed three issues:          the state of the economy, higher
         education, and the impact on Tulane.

         The country’s current recessionary period is unprecedented and is expected to
         be protracted for an estimated three years to five years. This is not a time of
         ―business as usual.‖ No sector of the economy is immune, although New
         Orleans has not seen the major effects that other cities have due to the post-
         Katrina entrenchment.

         An impact on higher education is to be expected. In addition, the Madoff scandal
         has taken its toll on some institutions, most notably Brandeis, which may have to
         sell off its renowned art collection, valued at $350 million. The AAU (American
         Association of Universities) is conducting a content analysis of information
         provided by its 61 members. The results of the analysis will provide some
         indication about whether this is a short-term phenomenon or a new paradigm for
         higher education.

         Currently, Tulane is weathering the economic downturn better than many of its
         peers. The decisions made and actions taken following Hurricane Katrina have
         helped in this regard. Student interest in attending Tulane remains high, with
         more than 40,000 applications received to date. Along with the increased
         interest, there’s been an increase in the number of students applying for need-
         based financial aid. Research monies remain strong. At present, the university’s
         cash and liquidity status eliminates its need to borrow. Major fundraising has

         President Cowen is focusing on three challenges:

         •    Maintaining and increasing the number of alumni giving unrestricted gifts
              (annual fund gifts).
TU Staff Advisory Council Meeting     February 12, 2009                               Page 6

         •    Financial aid is over budget by $8 million to $10 million this year. This is a
              direct result of the amount of merit aid being awarded to a higher quality
              class. This will be difficult to continue at this level.
         •    Funding from the state has decreased. While this impacts Tulane, it has a far
              greater impact on the public institutions.

         While, the value of the university’s endowment is down, 2011 is when the full
         impact of the recession is expected. In light of all that has transpired and is
         anticipated, the university has instituted a headcount stabilization plan. Current
         open positions are coming out of the budget; requested exceptions are being
         reviewed one by one. Those employees making $35,000 or less who have been
         with the university for more than six months are eligible for raises in FY10;
         salaries for others remain at the FY09 level. The next phase of the salary
         enhancement program has been postponed. President Cowen is committed to
         ―no single person will lose a job.‖

         As the university goes forward, the institution will meet as much of the financial
         aid demands as possible. It remains committed to diversity. While ongoing
         commitments will continue, the level of commitment may decrease.

         In response to a question regarding AAUP’s censure of Tulane and other
         universities, President Cowen reiterated his position that the process used to
         evaluate these institutions and their actions after Hurricane Katrina were flawed
         and the resulting report was flawed. Responses to the AAUP’s concerns were
         ignored, and inflated enrollment and other statistics were used. Since the
         university supported the interim principles set forth by the AAUP (to the point of
         including them in the handbook), President Cowen considered a subsequent
         letter noting actions that could be taken to come out of censure as an
         unprincipled request. He referred anyone interested to the

         •    The meeting continued with housekeeping items, i.e., first readings, changes
              in verbiage due to new regulations.

B. Board of Administrators

    Rhonda Earles gave the following report of the December 11, 2008 Board of Tulane
    General Session Meeting:

         Economic impact. President Scott Cowen provided the board with an update on
         the university’s economic status vis-à-vis recent activities in the stock market,
         housing market, etc. Although there has been a decline in its value, there has
TU Staff Advisory Council Meeting    February 12, 2009                               Page 7

         been no ―run‖ on the endowment; cash and liquidity are currently okay. Other
         institutions are not faring as well: Princeton’s operating budget is 45 percent
         dependent on its endowment, which has taken a significant hit; Stanford’s
         endowment and research funding has decreased significantly and Stanford is
         making 10 percent across-the-board cuts; Harvard has instituted a
         faculty/staff/salary freeze; Brandeis may have to sell its art collection due to
         Madoff investments.

         The university has a $125 million line-of-credit that has not been tapped and a
         cash reserve from FEMA. At Tulane, keeping faculty and staff is Scott’s #1
         priority; no layoffs are expected, but there’s no guarantee. Whether or not raises
         will be available is in question. Each 1 percent of the raise pool is $3 million to
         the bottom line for the university going forward.

         Project 2020 is on hold. The goal is to maintain current operations. A headcount
         stabilization program is in effect; a freeze is not out of the question. {N.B.—The
         energy bill/year is $20 million; the operating budget is $700 million/year.}

         Student aid/applications. With regard to student loans and financial aid, Tulane
         has not yet seen a large negative effect. Going forward, need-based and merit-
         based aid are expected to increase. Between 1,000 and 1,200 transfer
         applications are received annually, with 200-225 being admitted. No aid is given
         to transfer students. Applications are currently at 40,000, with a yield of 1,400
         targeted; 7,000 have been accepted at this time. The professional schools are
         seeing an increase in applications as well. Tulane’s enrollment is recovering
         faster than had been expected.

         In response to a question, Scott stated that we have not seen a significant
         decrease in student population. The real test will be pre-registration for fall ’09
         and transcript requests for students transferring to public institutions closer to
         their homes.

         Campus security. Recently, 16 security cameras were installed and 12-14 more
         will be installed. Seven additional emergency lights have been installed. It is
         likely that the former Pi Kappa Alpha house will become a TUPD substation.

VI. University Senate Committee Reports

1. Benefits

    No report.

2. Budget Review

    Aaron Martin reported that the preliminary budget for 2009-2010 was approved.
    (See Attachment 2)
TU Staff Advisory Council Meeting       February 12, 2009                                   Page 8

3. Information Technology

       No Report.

4. Equal Opportunity

       No Report.

5. Physical Facilities

       No Report.

6. Social Issues

       No Report.

VII.       SAC Sub-Committees

1. Election Committee

       Gwen Chavez reported that according to the SAC constitution, we are required to
       elect one-third of our representatives every year. Since all members were elected at
       the same time, we now have to ask some people to roll off. The process used to
       arrive at the roll off:

          Gwen sent an email to everyone asking for volunteers to roll off since we need to
           change one-third of the membership. It was hoped that enough people would
           volunteer to roll off. We did have some volunteers since some reps were having
           a difficult time attending the meetings due to work obligations.

          Based on those results, additional members needed to roll off. Following the
           guidelines in our constitution, we looked at attendance records.

              D. REMOVAL
              If a representative fails to attend two consecutive unexcused or four excused or
              unexcused regularly scheduled meetings, a majority of the officers may agree to
              consider that representative’s position vacant and shall notify that representative of
              this determination in writing, with a copy sent to all officers. Representatives who
              have been so notified may petition the chair in writing for reinstatement within two
              weeks of such notice. If no petition for reinstatement is received or the chair denies
              such petition, the chair will appoint the next eligible member of the proxy
              representative pool for that representative’s district to fill the vacancy for the
              remainder of the applicable term.
TU Staff Advisory Council Meeting   February 12, 2009                               Page 9

        The following either volunteered or were asked to roll off at the end of the 2008-
         2009 term. Uptown (4 reps): Marty Brantley, Rhonda Earles, Paul Forbes and
         Linda Wright. Downtown (4 reps): Kathleen Brumfield, Karen Hiller, Roxanne
         Johnson and Cindy Stewart. Primate Center (2 reps): Mary Little and Eileen

    There was a question as to why both reps at Primate Center are being rolled off the
    roster? Gwen responded that all reps who met the criteria stated in the constitution
    were rolled off. When reviewing the Northshore reps’ attendance, both have exactly
    same number absences, four excused and one unexcused. Any time they were
    listed as ―telecommunication‖ they were considered as ―present‖ not as absent at a

    Eileen said when composing the constitution, the constitution committee had wanted
    for four consecutive excused meetings and three unexcused meetings and not per
    year. However the constitution that was voted on and approved by the members
    states ―two consecutive unexcused or four excused or unexcused regularly
    scheduled meetings.‖

    Eileen stated that with both reps being asked to roll off there will be no veteran
    representatives for the Primate Center. Chair Barerra asked for any suggestions to
    help arrive at an agreeable solution. There still needs to be an election at the
    Primate Center to have two representatives. There are proxies at the Primate
    Center that may want to run.

    From the floor, we were reminded that when the constitution was revised, there was
    a big discussion on how many consecutive excused and unexcused. It was finally
    decided if you missed a third of the meetings, you should be rolled off.

    Another issue that we knew would be a problem was having some members have a
    2-year term and others a 3-year term.           Since everyone was voted as a
    representative at the same time, this particular situation of deciding 2- and 3-year
    terms, posed a problem for the first year of roll offs. Once this initial roll off gets
    started, the future years will start to catch up and will be easier by having the
    staggered term limits. For the Primate Center at the next election, the person who
    receives the most votes at the Primate Center will be elected to a 3-year term and
    the person receiving the second largest number of votes will be elected to a 2-year
    term for election roll offs.

    Also from the floor, it was asked when selecting at-large-members, if we should be
    looking to appoint members to improve diversity. However, the constitution states
    at-large-members must be chosen from those who were previously SAC

    After discussion, Mary and Eileen offered to roll off. Both have served with SAC for
    many years. Mary also offered to mentor future representatives as she has held
    various positions. Mary also said she did not feel it was fair to have both reps at the
TU Staff Advisory Council Meeting   February 12, 2009                             Page 10

    Primate Center rolled off at the same time. Gwen reminded the membership that all
    reps that met the constitutional criteria were rolled off; an exception could not be
    made for the northshore.

    Gwen wanted to remind us that nominations will be in April and the election will be
    held in early May. Any comments or feedback, please contact Gwen.

2. Electronic Technology and Information

    Aaron Martin reported that he is not sure there is a committee, but said he needs to
    get with all committee chairs and assign people to maintain and take care of their
    sections on the websites. Also, need to rethink the monthly news letter Staff Talk,
    arranging and sent out.

3. Staff Appreciation

    Rob Platner reported we would like to have something different this year and have it
    go along with the Tulane Wellness theme. We proposed to the Administration of
    having a ―Fun Run Day‖ type of event to be held at Audubon Park. The event would
    be held on a Saturday (either end of September through early November), when the
    weather is nicer and also be able to have the entire family participate. The date will
    also not interfere with any Tulane football games.

    Administration has just approved our idea and we are now trying to schedule a date.
    Once the date has been set, we will ask for volunteers for the committee to begin
    planning the event. Everything will come down to cost, and we do not have a budget
    yet but some of the main points proposed were:

        This would be offered as part of SAC staff appreciation, a ―fun day‖ on a
         Saturday. (Would also need to have an alternate rain date.)
        Held at Audubon Park and could offer a smaller (shorter distance) walk/run for
         the children. For the adults and family walk around the track one time.
        For the children we could have a space walk and some tables set up for
         children’s activities such as having some people doing face painting; maybe have
         a ―treasure hunt‖ (like Easter egg hunt) using plastic toys/trinkets/candies that
         children get at the dentist or doctor’s office.
        For the adults, possibly UnitedHealth would be interested in participating and
         doing some things. Could ask some TU medical students to do screenings such
         as the blood pressure or cholesterol screening. For staff members we could give
         them a free t-shirt.
        Would like to involve the Athletic Dept to help set up an area for the walk/run.
         Possibly they could set up some activities like basketball throwing, or football
        Offer discounted rate for tickets to visit Audubon Zoo as part of the event

    There is no committee yet but once a date (possibly even in November) has been
    confirmed, we will get a committee together. This is the proposal for Staff
TU Staff Advisory Council Meeting   February 12, 2009                              Page 11

    Appreciation event for this year. The SAC representatives agreed that this would be
    a good idea since we have had a good participation on the walking program and tie
    in with the zoo, agreed this is a good idea to go forward and plan this event. The
    Ricky Graham event last year was great but not everyone could participate so doing
    this on a Saturday should make it easier for more staff and their families to
    participate. By having this in the fall, would give us more time to coordinate
    donations and sponsors.

4. Staff Issues

    No Report.

5. Health and Wellness

    Judy Vitrano reported there are several exciting things that are happening with the
    focus on health and wellness.

        Walking program – as of a week ago approx 860 people registered and believe
         additional people have registered. At the session at the LBC, so many people
         showed up, had to split the original one hour session into two half-hour sessions
         just to accommodate the large volume of people that show up.

        Know your number biometric screening -- unofficial number of participants at the
         screening was 675 people had the screening done. So very good participation

        Lose and win program – will kick off next week with 6 groups scheduled: one at
         the Elmwood campus, one at the Primate Center, one or two downtown and two
         or three on the uptown campus. Right now still taking registration but appears
         we have some motivated Tulane people.

        Next thing will be kicking off is a follow up to ―Know your number‖ – anyone who
         participated in the UnitedHealthcare programs, there will be additional things for
         you to participate with incentives being offered to participants.

    At this time there is no committee and not necessary to have one. Once things
    settle down, Judy will bring any ideas that SAC members have to the main
    committee for consideration.

6. Community Service

    Cynthia Hayes reported that the Christmas (―CASA for the holidays‖) project was
    well received. Cynthia said she sent out the email and Gwen Chavez did everything
    else. Cynthia wanted to thank Gwen with our sincere gratitude for all of her hard
    work. The contact at CASA asked us if our staff and faculty would be willing to get
    involved throughout the year as CASA is always looking for volunteers and help.
TU Staff Advisory Council Meeting   February 12, 2009                            Page 12

      Cynthia asked SAC members their opinion of committing to the CASA project as our
      year round project instead of coming up with a project every year. Gwen said no
      other project has touched the entire Tulane community as much as this project did.
      SAC has never gotten such a wonderful response from everyone. This project
      seems to be such a good fit for SAC. This project is for children at all locations,
      northshore, east bank, west bank. Also, our commitment would help the agency so
      they can depend on us.

      CASA is court-appointed assistance for the children in the system. If we want, we
      can request CASA come here as a guest speaker to talk about the program,
      possibly have them come to the different campuses and for a brown bag lunch.

      Cynthia also wanted to thank Aaron Martin for his awesome contribution to the SAC

VIII.    Old Business

1. SAC Scholarship Program

      Aaron spoke about the SAC Scholarship Program Proposal (See Attachment 3) and
      suggested this program run through the Community Service committee. Any staff
      member would be eligible, did not have to be ―degree seeking‖ student, should be
      for any staff member attending classes. Screening committee will pick top
      applicants based on meeting the requirements and statements as to why they are
      applying for scholarship. Aaron would like to give out awards in the fall 2009

      The awards will be a straight out award for the winners to use however they choose.
      Can be applied towards the purchase of books, or parking expense, it is for the
      award recipient’s discretion as to how they use the money.

      We need to start growing an endowment and this will take some years. We have
      some ideas for raising the money. Aaron will also see about asking the bookstore
      for donations.

      Since SAC was supposed to vote on the proposal at our last meeting but the
      meeting was canceled due to snow, a motion was made and approved to present
      the proposal to Administration. Chair Barerra will meet with financial aid and then
      send to the General Counsel’s office.

IX.     New Business

1. Staff Excellence Award
   Merisa Pasternak commented that the December Staff Excellence Award was a
   great way to recognize a person for their work. Her colleague was so excited to be
   recognized by Dr. Cowen. Merisa wanted to strongly recommend this way of
   recognition be continued in the future. Even the people that didn’t receive the award
TU Staff Advisory Council Meeting   February 12, 2009                             Page 13

    were impressed that Dr. Cowen came and personally met with the winning
    recipients. It was noted that the Staff Excellence Committee had recommended Dr.
    Cowen give out the awards to the recipient’s at their offices. It appears the feedback
    has been very positive and the committee will let Anne Banos know this gesture of
    him personally meeting with the individual was such a motivator for staff.

2. Giving to Tulane
   Based on what Rhonda said about the board and annual giving. One of the things
   the university is judged on for the rankings is not necessarily how much is collected
   but the number of people that are donating. So if a family is going to donate, a
   separate name is really what keeps Tulane ranked high on donations.
   Recommended that even if you donate one dollar, encourage people to make the
   donation. However, Rhonda explained that you need to be alumni to be included in
   the ranking. You do not need to be a graduate, just an alumni.

3. Crime Alert
   Lisa O’Dwyer wanted to alert everyone that there have been two recent armed
   robberies committed near campus. Asked everyone to be on guard and aware of
   your surroundings.

4. World’s largest king cake
   On Wednesday February 18th, Tulane is trying to make ―Louisiana’s largest king
   cake‖ on the quad. There is a link if you are interested in participating. Decorating
   begins at 1:00 and the eating begins at 3:00 pm.

Question from the floor:
Does anyone know if the Unified Green Project will impact the homecoming parade as
well as commencement 2010? Liz Davey said both things will be good to include in the
planning. The area in question will be closed right after commencement 2009 when the
seniors move out of the dorms. The construction is expected to take approximately
eight months in order to be completed for the next commencement in 2010.

Next Meeting: The next meeting will be held on March 12, 2009 at the School of Public
Health Dean’s Conference Room at 3:30 pm. Yvette Jones will be our guest speaker.

IX. Adjournment

The meeting was adjourned at 5:02 pm.

Respectfully submitted,
Lisa M. Britton
Recording Secretary
Attachment 1 – Tulane University SACS Accreditation Re-Affirmation handout
Attachment 2

Tulane University Senate Committee on Budget Review                      December 1, 2008
Interim Report                                                                    Page 1

The Tulane University Senate Committee on Budget Review (SCBR) met on October 27,
2008, and November 25, 2008.

At the October 27, 2008, meeting, the SCBR reviewed the Fiscal Year Ending 6/30/2008
Financial Statements (Draft), Endowment Highlights—6/30/2008, Fund-raising and
Capital Campaign Highlights, and the Fiscal Year 2009 Budget.

At the November 25, 2008, meeting, the SCBR reviewed the Preliminary Operating
Budget Fiscal Year 2010 and Endowment Earnings update. The SCBR voted
unanimously to recommend that the Senate approve the Fiscal Year 2010 preliminary
budget assumptions.

Fiscal Year 2008 Year-End Results

Total Net Assets: During Fiscal Year 2008, the University’s total net assets increased
from $1.23 billion to $1.3 billion (5.7%).

Operating Revenues: Although total operating revenues declined from $755.3 million to
673.4 million largely due to commercial insurance recoveries of $125 million in FY
2007, several major operating revenue categories exhibited strong increases in FY 2008:
tuition and fees, net—7.3%; government grants and contracts—5.1%; medical group
practice—23.8%; affiliated hospital agreements/contracts—12.5%; endowment income—
12.3%; recovery of indirect costs—5.1%; and, auxiliary enterprises—15.1%.

Operating Expenses: Total operating expenses declined from $598.7 million to $576.2
million, largely due to disaster costs (net recoveries) of ($51.3 million). Increases in
operating expenses aligned with the areas noted above with increased operating revenues.
However, two administrative support areas exhibited significant increases, public
service—32.4% and student services—16%, while instructional and academic support
increased 5.8%.

Review of Financials and Endowment

An operating loss of approximately $20 million was reported for FY 2008 which is
significantly better than the $34 million loss originally projected. In addition, the
University is in a strong cash position with approximately $100 million in reserves that
should be adequate to cover any liquidity issues in FY 2009.

Although an operating loss (operating budget deficit) is projected through 2011, the
overall financial picture for 2008 and 2009 is better than expected due to several factors,
including larger enrollments and associated tuition revenues, one-time payments from
Tulane University Senate Committee on Budget Review                     December 1, 2008
Interim Report                                                                   Page 2

FEMA, insurance companies, and the State of Louisiana, and several large gifts. These
one-time payments contribute significantly to the University’s strong cash position.

The University is still pursuing additional payments from insurance companies and

The University’s balance sheet is in good shape, and the University has adequate lines of
credit to cover most contingencies.

One of the greatest concerns in future years is the impact of the “economic and financial
crisis” on the University endowment and endowment earnings. Although endowment
payouts should not be affected in the short term, considerable uncertainty exists about
future years, especially for the Eminent Scholars Funds. From June 30, 2008, through
October 31, 2008, the University’s total endowment decreased in value from $1,036
million to $789.7 million (-23.8%). This figure does not reflect the fact that roughly 20%
is invested in private equity funds. (Since the endowment payout is based on a 12 -month
trailing average of the market value, there is little immediate impact.)

The negative financial picture could also have major adverse effects on tuition, research
grants and contracts, and fund raising.

Given the potential negative impacts of the “economic and financial crisis” on major
funding sources, the Committee concurs with the President’s decision to pursue a
conservative and prudent approach to budgeting and resource allocation.

Campaign and Fund Raising

The University’s capital campaign raised more than $730 million, exceeding the
campaign goal:

          Endowment                                        $297.5 million
          Facilities                                       $93.5 million
          Restricted Program Support                       $238.3 million
          Tulane Fund/Other Unrestricted                   $101.3 million

Another campaign is in the early planning stage. The major objective of fund raising in
the next year or so is to increase the number of donors and to broaden the University’s
support base.
Tulane University Senate Committee on Budget Review                               December 1, 2008
Interim Report                                                                             Page 3

                          Preliminary FY 2010 Budget Assumptions
                                Unrestricted Operations Only


1. Undergraduate Tuition will be $37,200. The Academic Support and Reily Center fees
   will increase $200/year and $20/year, respectively. All other fees are held constant at
   the FY 2009 rates. The overall undergraduate discount rate (i.e., ratio of financial aid
   to gross tuition) is expected to be slightly higher than the rate for FY 2009. Tuition
   for the graduate and professional schools may vary, but will increase no less than
   $1,700 (tuition) annually.

2. Undergraduate entering class goal is 1,400 new freshmen plus 225 transfer students,
   and an average full-time undergraduate enrollment target of 5,221 students.

3. Government Grants and Contracts revenue will be budgeted at $163 million, and the
   related indirect cost recovery will be budgeted at $27 million.

4. The goal for the Annual Fund, including Athletics ($2.5M), will be $10 million.

5. Unrestricted Endowment Income is calculated by using a 3-year moving average and
   a spending rate of 5.2%.

6. Investment Income is adjusted to reflect the projected cash position.

7. The Affiliated Hospital Agreements’ revenue projections will increase with inflation.
   The Medical Practice Related operations will breakeven.

8. Intercollegiate Athletics is based on competing in ten (10) core sports [fourteen (14)
   programs] with the return of two (2) suspended sports programs.

9. Housing’s standard double room rate will increase by $160, and meal rates will
   increase by $110, for a combined increase of 3%. The average occupancy rate for the
   year is projected to be at 95%. All other contract and University-operated Auxiliary
   net revenues are held constant.

10. Other revenues are consistent with historical levels.

  Revenue budget assumptions do not include any additional insurance and/or FEMA receipts for disaster-
related losses.
Tulane University Senate Committee on Budget Review                                    December 1, 2008
Interim Report                                                                                  Page 4

                             Preliminary FY 2010 Budget Assumptions
Unrestricted Operations Only

                                               Expenditures 2

1. Subject to availability of funds, salary pools will be fixed and not exceed a 3%
   increase over the amount of base faculty and staff salary approved in the FY 2009
   Operating Budget. Units will not be allowed to exceed their fixed dollar amount, once
   it is determined (it must be used to cover mid-year or annual promotions, hirings,
   salary increases, etc.).

               Salary pools represent the salary base less total payroll savings and offsetting
               revenue in the restricted ledgers. For this process, the fringe benefit
               calculations are based on using the FY 2009 fixed fringe benefit rates. Actual
               calculations will use the approved FY 2010 fixed fringe benefit rates.

2. Utility expenses will be budgeted consistent with the FY 2009 budgeted levels.

3. Debt service is reported in accordance with the new debt management schedule.

4. Assuming availability of funds:
   A. Continue the phased implementation of the faculty and staff compensation
       enhancement plan.
   B. Implement a new Graduate Studies Plan primarily focused on doctoral programs.
   C. Initiate Project 2020, a plan to enhance research infrastructure.

5. Intercollegiate Athletics is based on competing in ten (10) core sports [fourteen (14)
   programs] with the return of two (2) suspended sports programs to meet the minimum
   NCAA standards for Division 1A.

    Expenditure budget assumptions do not include any additional disaster-related costs.
Tulane University Senate Committee on Budget Review               December 1, 2008
Interim Report                                                             Page 5


The SCBR recommends approval of the preliminary budget assumptions for the Fiscal
Year 2010 Budget.

Respectfully submitted,

James W. McFarland, Chair
Senate Committee on Budget Review
Attachment - 3

Staff Advisory Council (SAC) Scholarship Proposal

Proposed: To establish a new Staff Advisory Council scholarship for eligible staff
members to provide supplemental educational assistance for undergraduate
coursework at Tulane University. Prepared by the ad hoc committee 11/13/08.

The purpose of the Staff Advisory Council Scholarship Fund is to encourage and
support Tulane staff members in their career advancement and/or continuing education.
The scholarship can be applied towards educational expenses such as books, supplies,
home Internet, transportation, etc., as the recipient deems.

The Community Service Committee of the Staff Advisory Council (SAC) will manage the
scholarship program. The Chair of SAC shall appoint a selection committee approved
by the Staff Advisory Council, to consist of five staff members, who are not applying,
with at least one member per SAC district.
Eligibility criteria
Recipients of the scholarship must meet the following requirements:

    Must be a staff member eligible for the Employee Tuition Waiver program.
    Must be a part-time student enrolled in an undergraduate course at Tulane.
           o Already completed first class or semester at Tulane.
           o Maintaining at least a 2.5 GPA.
           o NOTE: Audited classes do not meet the requirement.
    Not a member of the scholarship screening committee.
    Willing to have your name listed as a recipient.

Application requirements

    Apply by the established deadline(s).
    Complete the application form.
    Write short statement, from 2 of 4 of the topic choices:
         Your studies
         Your career goals
         How a scholarship would help individual (personally, financially, etc.).
         How the coursework would enhance skills directly related to the employee’s
            position and support Tulane’s mission.

    The screening committee will verify that applications meet criteria and select an
     indefinite number of top applicants based on their short statements. If there are
     more top applicants than scholarships available, the recipient(s) will be chosen by
    Preference will be given to those who have not earned a SAC scholarship in the
     current academic year unless there is a shortage of applicants.


Awards will be presented each semester (fall, spring and summer) at an initial average
of about $100 per recipient. The cumulative amount awarded for an academic year will
be based funds raised, and in future years upon the amount of interest earned by the

With enrollment verification, the scholarship award can be dispersed directly to a
recipient after the last day to drop of the semester for which they have applied.

Setting up the endowment

During the initial year(s) SAC will set up a short-term fund to fund scholarships starting
in the fall of 2009, while consecutively investing any remaining dollars in an endowment
to fund the scholarship program in future years.

We would need to raise about $10,000 in endowment to award about five $100
scholarships: for example… 2 in the fall, 2 in the spring and 1 in the summer. We should
look at tuition waiver data to determine numbers per semester.

Fundraising ideas

      Staff solicitations – mailings; table at staff events
      Solicit deans and faculty
      Designee on the United Way annual fund
      Seek contributions from the Bookstore or other vendors
      Other donors?
          o Small ―tribute‖ contributions in appreciation for staff, e.g., ―Valentine Thank
               You‖ campaign where students can donate $5 to the fund in honor of a
               staff member as appreciation.
          o Larger gifts
      Fundraising events, e.g. 50/50 split or 30/30/40 split, bake sale
Pending deliverables

After careful consideration of inclusion of staff ―professional development‖ in the
scholarship, the committee decided against it and further recommends that SAC
address this important issue through other means.

Work with Financial Aid and the General Counsel's offices to address the tax issues and
the criteria for the award. – Susan Barrera will contact both.

Bookstore donation potential – Aaron Martin will follow-up with Kelly Venable Carroll.