VOLUME II TECHNICAL PROPOSAL

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					                           Section L – Instructions, Conditions and Notices to Offerors

                                                      Table of Contents
L.1    AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE
(September 2002) .................................................................................................................................... 1
L.2    PROJECTED MILESTONE SCHEDULE ............................................................................. 2
L.3    TIME, DATE, PLACE, AND SUBMISSION OF PROPOSALS.......................................... 2
L.4    NUMBER OF AWARDS .......................................................................................................... 3
L.5    EXPENSES RELATED TO OFFEROR SUBMISSIONS..................................................... 3
L.6    ELIGIBILITY ........................................................................................................................... 3
L.7    DISCUSSIONS WITH OFFERORS AFTER CLOSING DATE OF SIR ........................... 4
L.8    NON-GOVERNMENT PERSONNEL PARTICIPATION................................................... 4
L.9    SOURCE SELECTION PROCESS......................................................................................... 5
L.10 COMPLIANCE WITH INSTRUCTIONS.............................................................................. 5
L.11 COMPLETENESS .................................................................................................................... 5
L.12 ALTERNATE PROPOSALS ................................................................................................... 5
L.13 GENERAL SIR INSTRUCTION ............................................................................................ 6
   13.1          Instruction ..............................................................................................................................................6
   13.2          Modifications .........................................................................................................................................6
L.14        PROPOSAL ORGANIZATION .............................................................................................. 6
L.15        COST/PRICE DATA ................................................................................................................ 8
L.16        PROPOSAL PREPARATION INSTRUCTIONS.................................................................. 8
   16.1          Format and Structure .............................................................................................................................8
   16.2          Electronic Copies of Proposals ..............................................................................................................9
   16.3          Label Information with Restricted Disclosure .......................................................................................9
L.17        VOLUME I: TECHNICAL PROPOSAL ............................................................................... 9
   17.1     Volume I Content ................................................................................................................................ 10
     17.1.1   Executive Summary ........................................................................................................................ 10
     17.1.2   Technical Approach (Volume I, Section 1) .................................................................................... 10
     17.1.3   Management Approach (Volume I, Section 2) ............................................................................... 13
     17.1.4   Traceability Matrix (Volume I, Appendix) ..................................................................................... 15
     17.1.5   Resumes (Volume I, Appendix) ...................................................................................................... 15
L.18        COST/PRICE PROPOSAL (Volume II) ............................................................................... 15
   18.1     Instruction ............................................................................................................................................ 15
     18.1.1    Limit Cost Data to Cost Proposal ................................................................................................... 15
     18.1.2    Provide Supporting Cost Detail ...................................................................................................... 16
     18.1.3    Rounding ......................................................................................................................................... 16
   18.2     Volume II Content ............................................................................................................................... 16
     18.2.1    Estimating Methodology (Volume II, Section 1) ............................................................................ 16
     18.2.2    Contract Work Breakdown Structure (CWBS) (Volume II, Section 2) .......................................... 18
     18.2.3    Rates (Volume II, Section 3) ........................................................................................................... 21
     18.2.4    Other Information (Volume II, Section 4) ...................................................................................... 22
     18.2.5    Assumptions, Estimating Methodology, Deviations, and Contingencies (Volume III, Section 5) . 23
     18.2.6    Appendix ......................................................................................................................................... 23
L.19        PAST PERFORMANCE (VOLUME III) ............................................................................. 24
   19.1          Volume III Preparation Instruction ...................................................................................................... 24
   19.2          Volume III Content .............................................................................................................................. 25
L.20        SUBCONTRACTING (VOLUME IV) .................................................................................. 26
L.21        DEBRIEFING OF UNSUCCESSFUL OFFERORS ............................................................ 26
L.22        PROTESTS (3.9.1-3, Nov. 2002) ............................................................................................ 26
L.23        DISPOSITION OF UNSUCCESSFUL PROPOSALS ......................................................... 28




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                  Section L – Instructions, Conditions and Notices to Offerors


L.1 AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE
    (September 2002)

This screening information request (SIR) or contract, as applicable, incorporates by reference the
provisions or clauses listed below with the same force and effect as if they were given in full text.
Upon request, the Contracting Officer will make the full text available, or Offerors and contractors
may obtain the full text via the Internet at: http://conwrite.faa.gov (on this web page, select "Search and
View Clauses"”, then “Download All Clauses”).


1.13-1           Notice of Earned Value Management System (March 2006)
3.1.7-4          Organizational Conflict of Interest SIR Provision - Short Form (March 2006)
3.2.2.3-1        False Statements in Offers (July 2004)
3.2.2.3-3        Affiliated Offerors (July 2004)
3.2.2.3-6        Submittals in the English Language (July 2004)
3.2.2.3-7        Submittals in U.S. Currency (July 2004)
3.2.2.3-9        Notice of Possible Standardization (July 2004)
3.2.2.3-11       Unnecessarily Elaborate Submittals (July 2004)
3.2.2.3-12       Amendments to Screening Information Requests (July 2004)
3.2.2.3-13       Submission of Information Documentation/Offers (July 2004)
3.2.2.3-14       Late Submissions, Modifications, and Withdrawals of Submittals (July 2004)
Re
3.2.2.3-16 str   Restricting, Disclosing, and Using Data (July 2004)
3.2.2.3-17       Preparing Offerors (July 2004)
3.2.2.3-18       Prospective Offeror’s Request for Explanations (July 2004)
3.2.2.3-19       Contract Award (July 2004)
3.2.2.3-31       Facilities Capital Cost of Money (July 2004)
3.2.2.3-38       Requirements for Cost or Pricing Data or Information Other than Cost or Pricing Data
                 (July 2004)
3.2.2.3-72       Announcing of Competing Offerors (July 2004)
3.3.1-30         Progress Payments Not Included (November 1997)
3.6.1-3          Utilization of Small, Small Disadvantaged and Women-Owned, and Service-Disabled
                 Veteran Owned Small Business Concerns (September 2001)
3.6.1-4          Small, Small Disadvantaged, Women-Owned, and Service-Disable Veteran Owned Small
                 Business Subcontracting Plan (April 2007)
3.6.1-6          Liquidated Damages – Subcontracting Plan (September 2001)
3.6.1.-9         Mentor Protégé Program (October 2006)
3.6.2-7          Preaward On-Site Equal Opportunity Compliance Review (November 2007)

3.9.1-2          3.9.1-2 Protest After Award (August 1997)
3.13-4           Contractor Identification Number Data Universal Numbering System (DUNS) Number
                 (April 2006)

Site and Depot Level Spare Parts (3.2.2.3-74) (July 2004)

Offerors responding to this SIR must include the following in their proposals:

A separately-priced recommended initial site and depot-level spare parts list for CLIN 0025. The list must
contain each item’s noun name, part number, Commercial and Government Entity (CAGE) Code, quantity, unit
price, national stock number (if available) and the recommended quantity.

The CO reserves the right to approve, disapprove, or modify the recommended spare parts list as part of ongoing
negotiations regarding spare parts before contract award.



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                 Section L – Instructions, Conditions and Notices to Offerors

(End of Provision)


L.2 PROJECTED MILESTONE SCHEDULE

The following represents the projected procurement milestone as of the release date of the SIR. This
schedule is for planning purposes only and is subject to change:


         Milestone                        Date
 Release SIR                  March 20, 2008
 Receive Offeror Proposals    May 21, 2008
 Complete SIR Evaluations     June 20, 2008
 Contract Award               June 30, 2008
 Contract Performance Start   July 7, 2008
 Date



L.3 TIME, DATE, PLACE, AND SUBMISSION OF PROPOSALS

The following information applies for the time, date, place and submission of proposals:

    1. TIME AND DATE: Proposals must be received by the Contracting Officer at the location
       identified below no later than 3:00 p.m. EST on May 21, 2008. Proposals are valid for a period
       of 120 days after receipt of offer.

    2. MAILING/DELIVERY ADDRESS: Proposals shall be mailed, hand-carried or delivered by
       courier or Express Mail to the Contracting Officer at the following address:
           a. Federal Aviation Administration
           b. ATTN: Robert Valdes, Contracting Officer, AJA-46
           c. 600 Independence Avenue, S.W., Fourth Floor, 4W41JS
           d. Washington, D.C. 20591
           e. (P) 202-385-6157

    3. ELECTRONIC COPIES: Two electronic copies of the proposal shall be provided on a CD-
       ROM.

    4. QUESTIONS: Any questions or clarifications concerning any aspect of the SIR shall be
       prepared in writing and submitted to the Contracting Officer. Questions must make reference
       to the applicable section and paragraph of the SIR. Offerors’ questions and the responses by
       the Government may form the basis of an amendment to the SIR. The Contracting Officer will
       establish common cutoff dates for any and all resulting Offeror revision. Only written
       questions may be submitted at the following email address: robert.valdes@faa.gov. Written
       questions may be submitted via email to the Contracting Officer no later than 3:00 p.m. EST
       on April 20, 2008. No questions will be accepted after this deadline.




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                 Section L – Instructions, Conditions and Notices to Offerors

    5. SIGNED ORIGINALS: One copy of the proposal shall contain the signed original of all
       documents requiring signature by the Offeror. Use of reproductions of signed originals is
       authorized for all other copies of the proposal.

    6. PROPOSAL SUBMISSION: Offerors assume full responsibility for ensuring that proposals
       are received at the place and by the date and time specified above.

    7. Completed Model Contract: The completed Model Contract is the offeror’s response to
       solicitation sections A through K, any amendments, and all “offeror fill-ins” completed. This
       submission must include an original signature and date of execution on each of the Standard
       Form (SF) 33 cover sheet(s). Any subsequent contract will consist of Sections A through J, and
       the individual Small Business Subcontracting Plan.


L.4 NUMBER OF AWARDS

The Government intends to award one contract.


L.5 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The Government is not responsible for, and will not pay or reimburse, any costs incurred by the
Offerors in the development or submission of any aspect of their proposals under this SIR. This
includes costs associated with any aspect of the proposal activity and any research, studies, or designs
conducted for the purpose of incorporation into any part of the proposal. It also includes any costs to
acquire or contract for any services or products relating to the offer under this SIR.


L.6 ELIGIBILITY

To be eligible for award, the prime Offeror and subcontractor must be determined to be financially
viable and otherwise responsible in accordance with the FAA Acquisition Management System
(AMS). The Offeror must be found technically and financially capable of performing the magnitude
and scope of the work.

The government will consider the elements identified below to determine technical and financial
viability. Offerors shall provide substantiating information to support their experience and capabilities.
Alternative experience may be considered with sufficient substantiation of relevance and applicability
to the requirements of the SIR and the ability of the Offeror to meet the requirements and timeframe of
the contract. Except where specifically limited, the term “Offeror” means the prime offeror and
subcontractors or teammates.

    1. Prime Offeror experience as an operating business entity.
    2. Offeror experience in construction, with specific experience in airport runway/taxiway
       construction.
    3. Offeror experience in the development of operational software programs.
    4. Offeror Experience in installation and integration of major systems.
    5. Must have a documented Contractor Purchasing System that describes company processes
       utilized in their procurement of goods and services. If the system has been reviewed and


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                Section L – Instructions, Conditions and Notices to Offerors

       approved by the cognizant DCMA Administrative Contracting Officer, the Offeror must
       provide a copy of their letter of system adequacy.
    6. Prime Offeror must have an accounting system capable of segregating all costs to final cost
       objectives, and derive direct labor hourly rates and indirect (overhead) rates for all proposed
       cost elements as applicable (See Section 18.2.1.3). If the Offeror’s accounting system has been
       audited by the Defense Contract Audit Agency (DCAA), provide evidence to show their
       determination of accounting system adequacy. The Offeror must submit clear evidence that
       this minimum qualification requirement is met.
    7. Prime Offeror must have a signed agreement or letter of intent with all proposed sub-
       contractors, binding the subcontractor for the performance of the specified proposed work
       under the Offeror’s proposal.

L.7 DISCUSSIONS WITH OFFERORS AFTER CLOSING DATE OF SIR

Communications with potential Offerors may take place throughout the source selection process. The
purpose of communication is to ensure there are mutual understandings between the FAA and the
Offerors on all aspects of the procurement. Information disclosed as a result of written communication
with any Offeror may be considered in the evaluation of submittal(s)

Certain topics of communication may necessitate amendments to the SIR. If this is the case, all
competing offerors will be advised of the changes via amendments to the SIR, and the Contracting
Officer will establish common cut-off dates for any and all resulting offeror revisions.


L.8 NON-GOVERNMENT PERSONNEL PARTICIPATION

Offerors are hereby notified that the FAA may utilize contractor support personnel following the
release of the SIR. In addition, the Offerors are notified that the FAA may have any written Technical
Proposals or other written information provided in response to this acquisition, reviewed by personnel
from various support contractors who may serve as advisors to the FAA evaluation personnel during
the evaluation phase of this acquisition. All non-Government personnel and their corporations have
signed, or will sign before the evaluation process begins, non-disclosure and no conflict of interest
statements. The exclusive responsibility for source selection will remain with the FAA. If the FAA
decides to use support contractors, the Offerors will be notified in writing by the Contracting Officer
and given the name of the company, personnel and FAA contract number.

The following companies may be utilized as participants in this process:
    Architecture Technology Corporation
    Arctic Slope Regional Corporation
    BAE Systems, Inc.
    Basic Commerce Industries
    Systems Enginuity
    MCR Federal
    Regulus Group
    Grant Thornton LLP

None of the contractor support personnel will have access to the Offeror’s price proposals.




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                 Section L – Instructions, Conditions and Notices to Offerors

L.9 SOURCE SELECTION PROCESS

During the evaluation process, the FAA will evaluate each Offeror’s proposal, using information
submitted to the FAA, presented in written form by each Offeror. The FAA will evaluate each
Offeror’s capability to perform the effort required by Section C of this SIR, as evaluated by the
following:

(a)     Formal evaluation of the Offeror’s Technical Proposal (Volume I)
(b)     Formal evaluation of the Cost/Price Proposal (Volume II)
(c)     Formal evaluation of the Past Performance Proposal (Volume III)
(d)     Formal evaluation of the Subcontracting Plan (Volume IV)

At any point during the evaluation of Offers, the FAA may determine, based on information submitted
by an Offeror, that the Offeror does not have a reasonable chance of receiving an award. If the FAA
makes that determination, then that Offeror will be rendered no longer eligible for award and will be
eliminated from further consideration. Any Offeror eliminated from further consideration will be
officially notified in writing.

The completion and submission to the FAA of Volumes I, II, and III inclusive of all supporting
documents and attachments, constitutes an offer and will indicate the Offeror’s unconditional
acceptance of the terms and conditions in this SIR and in any attachments hereto.


L.10    COMPLIANCE WITH INSTRUCTIONS

When evaluating an Offeror’s capability to perform the prospective contract, the FAA will also
consider compliance with these instructions included in the SIR. The FAA will consider an Offeror’s
non-compliance with all instruction(s) as indicative of conduct that the FAA may expect from the
Offeror during contract performance.

The Government reserves the right to award a contract based on initial offers received, without
discussions or negotiations of such offers. Therefore, it is critical that each offer is fully
responsive to the SIR, without exception of any provision, and that the information shall be clear
and complete.


L.11    COMPLETENESS

The Government will review all proposals to ensure completeness, response to all elements, and
adherence to section L of the solicitation. Those proposals that do not meet these requirements will be
rejected. The resultant Contractor is responsible for compliance with the entire Statement of Work
(SOW) (Section C), and all sections and attachments of the solicitation/contract.


L.12    ALTERNATE PROPOSALS

Alternate proposals are not authorized to be submitted in response to this SIR. Therefore, with respect
to specific terms or conditions of this SIR, any objection to any of the terms and conditions will
constitute a deficiency which may make the offer unacceptable. As the FAA reserves the right to award
a contract without discussions, in accordance with FAA AMS, Offerors are cautioned to consult the

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                 Section L – Instructions, Conditions and Notices to Offerors

CO before submitting any offer that takes exception to any term or condition of this SIR. However, the
FAA also reserves the right to conduct Offeror-specific discussions or to conduct discussions and
permit Offerors to revise their proposals, if the CO deems appropriate and is in the best interest of the
FAA. The FAA reserves the right to reject any exception for any reason.


L.13    GENERAL SIR INSTRUCTIONS


        13.1 Instructions

Replies to this SIR must follow the outlines and instructions concerning format given in this paragraph,
as well as paragraphs of Section L.

In addressing the requirements of Section L, Offerors are instructed to ensure that all aspects of the
factors in Section M are addressed. Also, unless explicitly instructed otherwise, for each section
Offerors should address the entire period of performance of the contract including potential options.

Offerors must submit factual and concise written information as requested in this SIR. Proposals
should be specific enough to provide the FAA evaluators with enough information to be able to judge
the technical and financial ability of the Offeror to conduct this requirement. The proposal shall not
merely offer to perform work in accordance with the SOW, but shall detail the actual work proposed as
specifically as practical. Proposals that repeat the information contained in the SOW without sufficient
elaboration, or that merely paraphrase Section C of the SIR, or that use nonspecific phrases such as “in
accordance with standard procedures” or “in accordance with well-known techniques” will not be
acceptable.

Omission of, or a sketchy response to, the requirements of this SIR may render a proposal incomplete
as it relates to the requirements of the SIR, and therefore may cause it to be found unacceptable for
further consideration.


        13.2 Modifications

It is the Government’s intent that modifications to Offeror’s proposals be limited to those
modifications required to address Government-identified items only. In response to a Government-
issued item, Offerors are instructed to limit modifications to their proposals to the pertinent proposal
section.

A modification resulting from the Government’s request, as described above, that is received after the
time and date specified in the request, will not be considered unless the late receipt is attributable to
mishandling by the Government.


L.14    PROPOSAL ORGANIZATION

The offerors proposal submission must consist of Volume I – Technical Proposal, Volume II –
Cost/Price Proposal, Volume III --- Past Performance, and Volume IV--- Subcontracting. Each
submittal must be labeled as an original or copy. The volumes must be organized as follows:


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              Section L – Instructions, Conditions and Notices to Offerors


VOLUME        DESCRIPTION                                          NO. COPIES

VOL. I        TECHNICAL PROPOSAL                                   ORIG. + 10

Section I     Technical Approach
              1. System Engineering and Development
              2. System Test and Evaluation
              3. Construction, Installation, and Checkout
              4. Logistics Support

Section II    Management Approach
              1. Program Management
              2. Risk Management
              3. Integrated Master Schedule

Appendices
              1.   Traceability Matrix
              2.   Resumes
              3.   Glossary – Acronyms
              4.   Glossary - Abbreviations

VOL. II       COST/PRICE PROPOSAL                                  ORIG +4

Section I     Estimating Methodology
              1. Estimating System
              2. Purchasing System
              3. Accounting System
              4. Explanation of Estimating Method Used

Section II    Contract Work Breakdown Structure (CWBS)

Section III   Rates

Section IV    Other Information
              1. Commonality with Other Programs
              2. Funding Profile
              3. Person Loading Schedule and Basis of Estimate
              4. Schedule of Hours by Labor Category
              5. Subcontractors
              6. Schedule of Rates
              7. Cost Models

Section V     Assumptions, Estimating Methodology, Deviations, and Contingencies

Appendix

VOL. III      PAST PERFORMANCE                Up to 6 examples     ORIG + 3

VOL. IV       SUBCONTRACTING                                       ORIG + 3


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                 Section L – Instructions, Conditions and Notices to Offerors

L.15    COST/PRICE DATA

Care should be exercised to ensure that cost and/or price data of any kind are not included in Volume I
- Technical Proposal.


L.16    PROPOSAL PREPARATION INSTRUCTIONS

Replies to this SIR must follow the outlines and/or instructions concerning format given in this
paragraph, as well as other paragraphs of section L.


        16.1 Format and Structure
Full proposals will consist of four volumes: a technical volume, Volume I; a cost/price volume,
Volume II; a past performance volume, Volume III; a subcontracting plan volume, Volume IV, and the
completed model contract. Proposals shall comply with the following guidelines:
     Paper Size – 8.5” x 11” paper
     Margins – 1” inch
     Spacing – single-spaced
     Font – Times New Roman, 12 point. Text embedded within graphic, diagrams, or tables may
        not be smaller than 10 point.
     Number of Pages – no page limitations.
     Copies – A proposal shall consist of: Volume I - one (1) original and ten (10) printed copies
        and two (2) electronic files in portable document format (PDF) on a CD-ROM; Volume II –
        one (1) original and four (4) printed copies and two (2) electronic files in portable document
        format (PDF) on a CD-ROM; Volume III – one (1) original and three (3) printed copies and
        two (2) electronic files in portable document format (PDF) on a CD-ROM; and Volume IV –
        one (1) original and three (3) printed copies and two (2) electronic files in portable document
        format (PDF) on a CD-ROM.
     Fold-out pages - must fold entirely within the volume. Foldouts must not exceed 11 x 17
        inches in size. Only 3 foldouts are permitted for Volume I. Tables, charts, graphics and
        figures must not use fonts smaller than 10 point. Foldouts should be used judiciously and only
        for large tables, process charts, graphics, methodology, diagrams, and/or schematics that would
        otherwise exceed an 8.5 x 11 inch page. Offerors are instructed not to use foldout pages for
        text. These limitations must apply for both electronic and hard copy proposals.

Offerors shall provide a cover letter signed by an authorized company official for all Volumes.
Offerors are instructed to package volumes into three-ring binders and submit each volume as a
separate document labeled with a title. All originals and copies must be numbered consecutively (e.g.,
Volume I – Original, Volume I – Copy 1 of N.) All volume page numbers must include the volume
and section numbers. For example, Volume I, Section 1, page 1 would be shown as follows: I-1-1.
Page numbering must be consecutive within each individual section.

The Offerors must include a table of contents with each volume, tab indexing to identify proposal
sections and/or topic information within each volume, as appropriate, and a glossary of acronyms and
abbreviations used, with an explanation for each. The glossary must not be used to define techniques
and approaches and will not be evaluated.



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                 Section L – Instructions, Conditions and Notices to Offerors

        16.2 Electronic Copies of Proposals
Offerors are instructed to include electronic copies of their proposals on a CD-ROM, in a protective
sleeve. Each CD-ROM and protective sleeve must be clearly marked with the volume number, title,
solicitation number, and the Offeror's name. The Offerors must include all CD-ROMs with the
“original” paper copies of each volume as identified in the SIR. Offerors are instructed to ensure that
the files submitted are “virus-free” prior to submission. Offerors are instructed to ensure that
electronic submittals are compatible with the following equipment and software products:

       Pentium Class PCs
       Microsoft Office 2003 (e.g., Excel, Word, PowerPoint)
       Microsoft Project 2003
       Adobe Acrobat Reader 7.0

Offerors are instructed to ensure that the electronic copy of the proposal is an exact duplicate of the
original paper proposal. The Offerors must submit any MS Excel spreadsheets in a format that allows
formulas within the spreadsheets to be reviewed and manipulated. If there are discrepancies between
the electronic proposal and the original paper proposal, the paper original will be deemed the correct
version.

        16.3 Label Information with Restricted Disclosure
Offerors who include in their proposal information that they do not want to disclose to the public for
any purpose or used by the Government except for evaluation purposes must mark the title page with
the following footer:

        “This proposal includes information that must not be disclosed outside the
        Government and its representatives and must not be duplicated, used, or disclosed in
        whole or in part for any purpose other than to evaluate this proposal.”

Offerors must mark each sheet of restricted data with the following legend: “Use or disclosure of
information contained on this sheet is subject to the restriction on the title page of this proposal.”
However, Offerors are warned that this restriction does not limit the Government’s right to use the
information if it is obtained from another source without restriction.


L.17    VOLUME I: TECHNICAL PROPOSAL

Offerors are instructed to provide information for each of the sections described below in the Technical
Proposal. Offerors must fully substantiate the approach and demonstrate an understanding of the
requirements.

The Technical Proposal consists of the Offeror's proposed approach for addressing the technical,
management, and support aspects of the acquisition. It should indicate the Offeror’s capabilities and
the means to be used to satisfy the requirements of the SOW and RWSL specifications. It will be
evaluated in accordance with the criteria contained in Section M and it should be specific and complete
in detail. The proposal should be practical and be prepared simply and economically, providing a
straightforward explanation of what it is the Offeror will do to satisfy the requirements of the SOW and
RWSL specifications.




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                 Section L – Instructions, Conditions and Notices to Offerors

        17.1 Volume I Content

17.1.1 Executive Summary

This section should provide summary of the following information:
     Key elements, unique features, and benefits (excluding cost/price) of the Offeror’s proposed
         approach and plans supporting the requirements in the SIR
     Potential risks and mitigation strategies
     Major milestones
     Identification of key personnel for both prime and subcontract organizations, and reporting
         mechanisms


17.1.2 Technical Approach (Volume I, Section 1)
This section shall contain the major portion of the Technical Proposal. It should clearly address each of
the Technical Proposal evaluation criteria in Section M and, at a minimum, cover the subordinate
factors or sub-criteria listed. It should be presented in as much detail as practical and include principles
and techniques which may be applied in performing the work, and an explanation of the various
methods considered and substantiation of those selected. The Offeror shall discuss the risks and risk
mitigation strategies throughout the Technical Proposal.

17.1.2.1         Systems Engineering Design and Development

The Offeror shall describe its approach to the systems engineering design and development of the
RWSL system to meet all requirements of the Specifications and SOW.

17.1.2.1.1 Systems Engineering

The Offeror shall address the following:

   Systems engineering elements that will be utilized to ensure effective delivery of the total RWSL
    system and the strategies that will be employed during the design and development process to
    reduce risk and to meet cost, performance and scheduling milestones.
   Systems engineering processes to ensure internal integrity, interface design, information security,
    and human engineering aspects.
   Definition, development, integration, and testing of the RWSL system requirements as allocated to
    RWSL Processor Computer Software Configuration Items (CSCIs) and Hardware Configuration
    Items (HWCIs).
   Description of security program and considerations for information/data.
   Identification of system safety risks and mitigation strategies.

17.1.2.1.2 Software Development
The Offeror shall provide a detailed description of the RWSL software development effort. This shall
include the development approach for producing certifiable software and all aspects of software life
cycle processes – planning, development, verification, configuration management, and quality
assurance. The Offeror shall describe its software development organization and detail the


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                    Section L – Instructions, Conditions and Notices to Offerors

methodology for project tracking, quality control and oversight.

The Offeror shall also specifically address the following:

          Software design including language, lines of code, type, and methodology used to compute the
           lines of code.
          Plans and design associated with any use or adaptation of government provided software
           source code with specific discussion of benefit, cost, and risk.
          Approach for the development of software, with specific discussion of the elements
           comprising an operational environment (e.g., application, safety, optimization of parameters).
          Significant risks associated with the development and integration of COTS/NDI software
           components.

17.1.2.1.3 Hardware
The Offeror shall provide a system architecture diagram and description to the LRU level that shows
all hardware components of the system and all interconnections. The Offeror shall also specifically
include the following:

          The approach for obtaining, implementing and integrating the hardware and software elements.
          Identification of estimated total hardware requirements (including COTS) for the baseline
           quantity of 21 RWSL systems and the option quantity of 17 RWSL systems (14 production
           systems and up to three (3) support systems). Discuss any long-lead time items and your
           approach to ensure availability of all required elements on schedule. Note: the Government-
           identified listing of hardware requirements contained in Section J is not intended to represent
           an all-inclusive list of anticipated hardware requirements. It represents a listing of some of the
           hardware requirements the Government foresees would be needed for one (1) RWSL system.
           Offerors must include in their proposed list any additional hardware requirements they identify
           not otherwise included in the referenced list.
          Analysis, underlying assumptions, and system design to achieve the required RWSL system
           inherent availability including a description of how all LRUs (including lamps) in the RWSL
           system will be monitored and tracked for failures to ensure proper system operation
          Proposed RMA program methodology to ensure that the RMA requirements of the
           specification are achieved.
          Description of the design and techniques for power line communications.

17.1.2.2      System Test & Evaluation

The Offeror shall discuss the major components of the Contractor Master Test Plan and the tests
necessary to validate that the RWSL system design meets the system design and performance
requirements as delineated in the RWSL system specifications, including proposed test staffing to
ensure achievement of test planning and conduct in accordance with required schedules.

The Offeror shall also address the following:

          Planned sequence of test activities for factory and site design qualification tests, including test
           locations, durations, interdependencies and integration of subsystems, and test facilities,
           equipment, and analysis software required to conduct tests.



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                                            L-11
                   Section L – Instructions, Conditions and Notices to Offerors

          Specific test methodologies to be employed to verify that developed hardware (Master Light
           Controller, Individual Light Controller, etc) meets the performance, environmental and
           electromagnetic interference requirements.
          Test methodologies and data to be employed in verifying and demonstrating that maintenance
           and reliability requirements are met.
          Describe the quality assurance process to be used for testing throughout the contract.

17.1.2.3      Construction, Installation and Checkout


17.1.2.3.1 Construction
The Offeror shall:
    Provide a detailed plan (organizational structure, staffing and processes) for managing and
       performing multiple, simultaneous airports and runway projects, including the planning,
       coordination, design, construction, installation, and clean-up for individual airports, while
       minimizing the impact to air traffic and airport operations.
    Show all technical and operational aspects of the construction activities from planning through
       Government acceptance. Specifically address federal, state and local regulations.
    Consider the possibility that the FAA and selected airports may plan for performing part or all
       of the required infrastructure construction.
    Demonstrate an understanding and application of FAA Advisory Circulars in an operational
       environment.
    Discuss construction methods and installation of FLS, in accordance with Advisory Circulars
       and FLS specifications, including: priority, sequence and coordination of activities, plans to
       ensure coordination of activities to demonstrate ability to meet or exceed planned schedules,
       and how it will address site specific conditions including but not limited to pavement types,
       construction methods, and use of COTS materials as applicable. Include a listing of estimated
       types and quantities of materials (COTS and consumables) required for the baseline number of
       airport RWSL sites (21) and option sites (14 airport systems and 3 support systems).
    Demonstrate knowledge of airport construction including past performance, best practices,
       tools, and techniques.

The Offeror shall specifically describe how it plans to execute the six areas noted above as part of the
“RWSL Construction Scenario” installation provided in Section J of this SIR The installation scenario
is a construct incorporating various construction requirements which may be present separately or in
combination at a given airport environment. The construction scenario is intended solely as an
illustration for the FAA to evaluate the Offeror’s technical skill and ability to satisfy this phase of the
contract.

The Offeror shall provide management structure, timeframes, work schedules, materials/equipment,
labor, best practices, tools, and techniques to describe the construction efforts to satisfy the
construction scenario and address the following:
     Priority, sequence and coordination of activities and plans to ensure cooperation and ability to
        meet or exceed planned schedules.
     Site specific conditions including, but not limited to, pavement types, construction methods,
        and materials. The Government-identified listing of material (parts/ consumables)
        requirements contained in Section J is not intended to represent an all-inclusive list of
        anticipated requirements. It represents a listing of some of the material requirements the
        Government foresees would be needed as part of the construction effort for a RWSL system.


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                                            L-12
                   Section L – Instructions, Conditions and Notices to Offerors

           Offerors must include in their proposed list any additional material requirements they identify
           not otherwise included in the referenced list, as well as, their estimated total material
           requirements for the baseline quantity of 21 RWSL systems and the option quantity of 17
           RWSL systems (14 production systems and 3 support systems).
          Testing and acceptance criteria.
          Technical parameters that will be analyzed, measured or considered for construction.

The Offeror’s response to the scenario is limited to 20 pages plus an attachment of 9 drawings, one for
each of the construction elements listed in a through g of the scenario. Each drawing shall depict
measurements, materials, type of surfaces, bases, sub-bases, and a description of the task.

17.1.2.3.2 Installation and Checkout
The Offeror shall provide a detailed description of the organization, processes, procedures, resource
requirements, tools and other elements required for the installation of the RSWL system at the airport
and air traffic control tower. The Offeror shall specifically address the integration of the systems and
the means for preventing unnecessary disruption of air traffic or airport operations.

The Offeror shall specifically address the organizational structure, staffing, material purchasing plans,
and any required subcontracts; plans for the implementation, installation, checkout and acceptance of
an RWSL; plans for integrating and prioritizing Government airport and contractor activities to meet
or exceed planned schedules; and plans and approach for site and personnel security and safety during
construction, installation and checkout.

17.1.2.4      Logistics Support


17.1.2.4.1 Second Level Engineering and Depot Logistics Support

The Offeror shall describe how to implement and sustain the contractor depot capability by addressing
the following:
     Process for managing national second level engineering support.
     Plans for managing required supply support functions (e.g., stocking, storing, issuing, and
         shipping expendable, consumable, and repairable items, and a process for diagnosis, repair,
         inspection and certification of failed line replaceable units).
     Plans and process by which the depot level support will be transitioned to the FAA Logistics
         Center.
17.1.2.4.2 Training
The Offeror shall describe the training activities needed for air traffic system specialists, installation
point of contact, depot repair, program support facility and second level engineering. The Offeror shall
include the following information:

          Plans for accomplishing a comprehensive training program (capabilities and resources,
           strategies, media, use of technical instruction books) prior to deployment of the RWSL system
           leading to certification of employee competency.

17.1.3 Management Approach (Volume I, Section 2)



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                                            L-13
                   Section L – Instructions, Conditions and Notices to Offerors

17.1.3.1      Program Management

The Offeror shall describe the methodology that will be employed to ensure successful program
management in the following areas:
    Project management
    Earned value management
    Financial, cost, schedule, and resource management
    Quality management
    Subcontract management
    Configuration management

The Offeror shall describe the approach for managing the program across all team and subcontract
members. This includes a description of the following:

          Process for resource management to ensure the availability and continuity of an effective skill
           mix throughout the period of performance of the contract.
          Staffing plan that addresses the resource requirements to accomplish all CWBS tasks.
          Organization and process for conducting program management and other reviews and tracking
           results.
          Plan and processes that will be used for effective subcontractor management.
          Plans, organization and processes for configuration management and data management of
           baselines.
          Quality system plan and processes and the specific relationships with other management and
           technical aspects of the program.
          Proposed metrics and plans for effective performance.

The Offeror shall describe the capabilities and resources to implement a successful program, including
the development, implementation, and monitoring of meaningful program metrics that depict program
cost, schedule, and performance attainment.

17.1.3.2      Risk Management
The Offeror shall describe a risk management program that includes the following:
    Overall strategy and approach for effectively managing cost, schedule, and technical
       performance risks for all program aspects (e.g., development, integration, construction, tests,
       installation).
    A summary table of all risks and mitigation strategies identified in the Offeror’s proposal on
       one 36” by 36” size foldout.

17.1.3.3      Integrated Master Schedule
Provide an integrated master schedule (IMS) which:
     Depicts key milestones, activities, and the critical path for procurement, systems engineering,
        software development, systems integration, logistics, test, implementation, construction and
        acceptance.
     Demonstrates traceability to the CWBS and identifies interdependencies.




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                                            L-14
                 Section L – Instructions, Conditions and Notices to Offerors

17.1.4 Traceability Matrix (Volume I, Appendix)

Offerors shall develop a matrix which shows the traceability between sections of the SIR and all
volumes of their proposal. The matrix should clearly identify where requirements are addressed in
their proposal, including all volumes of the Offeror’s proposal, CLINs, and SIR Sections C, L, and M.
The traceability matrix shall be included in the appendix of the Technical Proposal.


17.1.5 Resumes (Volume I, Appendix)

The Offeror shall provide experienced and qualified staff members (presently on staff) who are able to
support the requirements for software development, systems engineering and architecture and
Engineering (A&E). Resumes for key personnel shall include education, years of experience, labor
category, and description of relevant experience. Each person specified by the Contractor must be
available and employed by the Contractor for a period of at least one year from contract award. Each
person must be full-time and employed by the prime or subcontractor, except for the Program Manager
who must be employed by the prime contractor. Each resume shall not exceed two pages.
     Program Manager
     Program Management Specialist
     Senior Contracts Manager
     Senior Installation/System Maintenance Engineer
     Senior Electrical Engineer
     Senior Systems Engineer
     Senior Computer Programmer
     Senior Technical Writer
     Quality Assurance Manager


L.18    COST/PRICE PROPOSAL (Volume II)

The Offeror is expected, in good faith, to submit current data, supporting schedules, or substantiation
which is sufficient to establish the completeness, consistency, reasonableness, and realism of the
proposed cost/price. The Offeror shall demonstrate: (a) existing verifiable data; (b) the judgment
factors, rationale, and methodology applied in projecting from known data to the estimate; and (c) the
contingencies used by the Offeror in the proposed price.

        18.1 Instruction

18.1.1 Limit Cost Data to Cost Proposal
Offerors are instructed to include all information relating to the proposed price and all required
supporting documentation in the section of the proposal designated as the Cost Proposal.

Data beyond that required by this instruction shall not be submitted, unless it is considered essential to
document or support the cost/price position. Under no circumstances shall this information and
documentation be included elsewhere in the proposal.




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                                            L-15
                 Section L – Instructions, Conditions and Notices to Offerors

18.1.2 Provide Supporting Cost Detail
These instructions are to assist Offerors in submitting information that is required to evaluate the
reasonableness and realism of the proposed cost/price. Compliance with these instructions is
mandatory and failure to comply may result in rejection of the proposal. Offerors are instructed to
ensure their proposals are sufficiently detailed to demonstrate their reasonableness and realism. The
burden of proof for credibility of proposed costs/prices rests with the Offeror. Unrealistically low or
high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal
from competition either on the basis that the Offeror does not understand the requirement or has made
an unrealistic proposal.

18.1.3 Rounding
All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be
rounded to the nearest cent.


        18.2 Volume II Content

18.2.1 Estimating Methodology (Volume II, Section 1)


18.2.1.1    Estimating System

Provide a summary description of your standard estimating system or methods. The summary
description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor,
Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also, identify any
deviations from your standard estimating procedures in preparing this proposal volume. Indicate
whether you have Government approval of your system and, if so, provide evidence of such approval.

18.2.1.2    Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements
are determined, how sources are selected, when firm quotes are obtained, what provision is made to
ensure quantity and other discounts). Also, identify any deviations from your standard procedures in
preparing this proposal. Indicate whether you have Government approval of your system and, if so,
provide evidence of such approval.

18.2.1.3    Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide
evidence of such approval. Also, identify any deviations from your standard procedures in preparing
this proposal.

18.2.1.4    Explanation of Estimating Methods Used

Explain the methodology used to estimate each cost element. If a portion of the required information is
not applicable for a particular cost element, so state.


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                                            L-16
               Section L – Instructions, Conditions and Notices to Offerors

As a minimum, provide the following information for all proposed costs by CLIN and by CWBS:

      Direct Labor - All labor estimates including the use of labor standards or efficiencies must be
       fully explained and documented, including any factors which are proposed as a percentage or
       deviation of the engineering base. Further, to the extent that historical factors are used as a
       basis for the estimate, any deviation from these factors shall be disclosed and explained.

       To fully support labor estimates, the Offeror shall provide detailed rationale and methodology
       used in developing the labor estimates including any appropriate worksheets, schedules, charts,
       etc. necessary to illustrate or validate the estimates.

      Cost Matrix - The Offeror shall provide a cost matrix for each separately-priced CLIN listing
       all proposed labor hours, rates, and costs by CLIN/labor category for Offeror fiscal years and
       by CLIN/FAA WBS/labor category for Offeror fiscal years. The Offeror shall substantiate the
       number and type of proposed labor categories that are dependent upon the Offeror’s labor
       classification system and labor usage estimates. The number of rate periods is dependent upon
       the Offeror’s estimating system (e.g., monthly, quarterly or yearly labor rates) and the length
       of the contract. Both the labor rates and bases shall be in terms of hours, days, or months,
       depending upon the Offeror’s approved estimating system. If the labor rates and bases are in
       terms of months, provide man-month to man-hour conversion factors at the bottom of the
       summaries.

       If hours/months are derived through a factoring procedure in the estimating system, provide
       complete hour (month) build-ups on separate schedules. Also, provide a separate schedule that
       shows each factor by rate period, identifies the base to which each factor is applied, describes
       the function of each category of factored hours (months) and explains how each factor was
       developed.

      Labor Group Category Description – The Offeror shall furnish a brief description of the
       functions and duties to be performed by each labor category

      Methodology – to fully support labor estimates, the Offeror shall provide rationale to support
       cost reasonableness and realism, and explain the methodology used in developing the labor
       estimates. The Offeror shall provide the information listed below. If a portion of the required
       information is not applicable for a particular item, so state.

           o   Where cost estimates are based upon past experience, identify the past experience,
               explain how the past experience relates to the current effort, and how cost data
               available from the past experience was adapted to the current effort.

           o   Where cost estimates are based upon learning/improvement curve applications,
               identify the specific area subject to learning, the curve hypothesis (unit or cumulative),
               and the slope of the curve as a percent. Also, identify the data used to develop the
               slope and explain how this data relates to the current effort, and how entry onto the
               learning curve was attained (i.e., how the first unit cost was derived).

           o   If engineering labor hours have been estimated based upon other than past experience,
               provide the detailed rationale on how they have been estimated. The use of labor
               standards or efficiencies must be detailed and documented, including any factors that
               are proposed as a percentage or deviation of the manufacturing or engineering base.


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                                            L-17
                Section L – Instructions, Conditions and Notices to Offerors


            o   Explain how the proposed engineering labor hour skill mix has been derived and how
                the skill mix on this proposal compares with the overall plant skill mix. Explain why
                this proposed effort requires an average, higher or lower than average skill mix, as
                applicable. If the normal estimating system uses a plant-wide average for proposal
                purposes, so state.

            o   If manufacturing labor hours have been estimated based upon other than past
                experience and/or learning curve application provide detailed rationale on how they
                have been estimated. If standards were used, identify and explain how they were
                derived and state whether or not they have been used on other programs. If other than
                normal procedures were used to estimate manufacturing hours, explain.

            o   Material/Purchase Parts - The Offeror shall indicate whether the estimates are based on
                vendor prices, shop or engineering estimates, or other basis. If the estimate for any
                material item, component, sub-assembly, assembly, etc., is based on shop or
                engineering estimates or other basis, it shall be necessary for the Offeror to furnish
                rationale and the basis used in arriving at the estimated cost.

                       Consolidated Bill of Materials - The Offeror shall submit two consolidated
                        priced Bill of Materials, one for recurring and one for non-recurring, in
                        descending (high to low) dollar value order for the total program, the basic
                        effort, and total options. (Refer to Sections 17.1.2.1.3 and 17.1.2.3.1)

            o   Other Direct Costs (ODCs) - all ODCs shall be listed separately with justification and
                rationale for the associated costs. Examples of such costs include computer usage,
                consultants, and reproduction. The total cost for each item shall be allocated to the
                appropriate CWBS.

            o   Travel - The basis and rationale shall be provided for all travel and per diem costs.
                Offerors shall identify purpose, destination of proposed trips, duration, mode of travel,
                lodging, meals, auto rental, and the number of persons per trip.

            o   Relocation - The Offeror shall submit a schedule detailing the relocation costs; identify
                the purpose and provide justification for relocating personnel; identify the number of
                relocations and the composition of families; and submit all current company policies
                and procedures covering occurrence and reimbursement of relocation costs.

            o   Leases – The Offeror shall submit a detailed leasing schedule of all buildings,
                facilities, structures, and equipment that will be leased during the contracted period.
                The schedule should include lease terms and allocated to the appropriate CLIN by
                FAA WBS.


18.2.2 Contract Work Breakdown Structure (CWBS) (Volume II, Section 2)


The Offeror shall provide a matrix and accompanying rationale that traces the Offeror’s proposed cost
from the Section B Contract Line Item Numbers (CLINs) to the third level WBS using the FAA WBS
located at http://fast.faa.gov/wbs/wbssec.htm . Offerors are instructed to disregard Sections 1 and 2
of the WBS template. Include the base period and option years in the CWBS. This matrix shall also

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                                            L-18
                 Section L – Instructions, Conditions and Notices to Offerors

reference the SOW and the RWSL and FLS specifications. Describe the approach/methodology for
arriving at the proposed prices for all CLINs, which includes Cost-Plus Fixed Fee, Firm-Fixed Price
and Time and Materials items. Insert the total price and provide the proposal reference.
The prime contractor shall ensure that each major subcontractor complies with the CWBS to obtain
accuracy and consistency in reporting data.

CLIN                 Description               Contract   Quantity            Total Price        Proposal
                                                Type                                             Reference
0001     Systems engineering, software          CPFF           1            Insert total price     Insert
         design, testing, PM, CM, QM,                                                            reference
         Testing through FAT
         FLS (part of CLIN 0001)                          308 lights        Insert total price     Insert
                                                             (14 REL                             reference
                                                          arrays, 7 THL
                                                              arrays)
0002     Construction, Installation, and        T&M            1            Insert total price     Insert
         Integration; also includes Site                                                         reference
         survey, CSER, construction,
         installation, integration, testing
         through SAT
0003     Support for government                 CPFF           1            Insert total price     Insert
         acceptance (CAI, OT&E, etc)                                                             reference

0004     Logistics (site level logistics        CPFF           1          Insert total price       Insert
         development)                                                                            reference

0005     Site Design (Site Survey and            FFP           20         Insert total price       Insert
         CSER)                                                                                   reference

0006     Site Design (Site Survey and            FFP           7          Insert total price       Insert
         CSER) Option Year 1                                                                     reference

0007     Site Design (Site Survey and            FFP           7          Insert total price       Insert
         CSER) Option Year 2                                                                     reference

0008     Production Systems – RWSL              CPFF           20         Insert total price       Insert
         Integration and Test (FAT/SAT)                                                          reference
         (include site level spares, site
         level technical manuals, site level
         support and test equipment, site
         level consumables)
0009     Production Systems – RWSL              CPFF        7 and 7       Insert total price       Insert
and      Integration and Test (FAT/SAT)                                                          reference
0010     Option Year 1 and 2 (includes
         site level spares, site level
         technical manuals, site level
         support and test equipment, site
         level consumables)
0011     Production Systems - FLS                FFP           20         Insert total price       Insert
         (includes site level spares, site                                                       reference
         level technical manuals, site level
         support and test equipment, site
         level consumables)
0012     Production Systems - FLS                FFP        7 and 7       Insert total price       Insert
and      Options 1 and 2                                                                         reference

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                                            L-19
                  Section L – Instructions, Conditions and Notices to Offerors
0013       (includes site level spares, site
           level technical manuals, site level
           support and test equipment, site
           level consumables)
0014       Construction (includes digging        T&M         20       Insert total price        Insert
           holes, trenching, installing cans,                                                 reference
           laying conduit)
0015       Construction Options 1 and 2          T&M       7 and 7    Insert total price        Insert
and        (includes digging holes, trenching,                                                reference
0016       installing cans, laying conduit)
0017       Installation                          T&M         20       Insert total price        Insert
                                                                                              reference
0018       Installation Option Year 1 and 2      T&M       7 and 7    Insert total price        Insert
and                                                                                           reference
0019
0020       Training development (Tech Ops        FFP       Min of 2   Insert total price        Insert
           & AT training) and conduct of                    course                            reference
           classes at vendor facility                      conducts
                                                          and a max
                                                             of 23
0021       Contract Support Services (vendor     T&M           1      Insert total price        Insert
           2nd level)                                                                         reference
0022       ICDLS (vendor depot)                  T&M          1       Insert total price        Insert
                                                                                              reference
0023       Program Support Facility              FFP          1       Insert total price        Insert
           (manuals, training development                                                     reference
           and course conduct, tool & test
           equipment etc)
0024       Depot Establishment (tools, test      FFP          1       Insert total price        Insert
           equipment, depot training and                                                      reference
           course conduct)
0025       Depot Spares (once exercised,         FFP          1       Insert total price        Insert
           starts after base period of                                                        reference
           performance)
0026       Engineering services (optional)       T&M          1       Insert total price        Insert
                                                                                              reference
0027       Training Facility-Academy             FFP          1       Insert total price        Insert
           (optional)                                                                         reference


18.2.2.1      Price Substantiation and Supporting Data for CWBS

The Offeror shall provide the following data, supporting schedules and substantiating rationale to
facilitate a life-cycle cost evaluation in support of the CWBS:

       The Offeror shall provide cost estimates for the construction assumptions addressed in the
        “RWSL Construction Scenario” contained in Section J. The cost estimate must be supported
        with rationale in sufficient detail to define the estimating methodology utilized by the Offeror
        in developing their proposed cost.
       Spares: Offerors shall submit a best estimate of a depot spares list and a site spares list
        identifying the part number, quantity, unit cost/price, and the total cost/price for each item
        listed, as well as a total cost/price for the lot. At a minimum, spares/provisioning should be
        estimated at the LRU level. For each LRU component the shelf life/useful life should be


___________________________________________________________________________________________
                                            L-20
                Section L – Instructions, Conditions and Notices to Offerors

       identified and the replacement cost estimated. Supporting rationale should be provided for the
       replacement cost (e.g., vendor quotes, catalog prices, etc.). The Offeror shall identify
       obsolescence issues and propose solutions including costs.
      Hardware Maintenance: The Offeror shall provide estimates for the proposed annual hardware
       maintenance costs per LRU in accordance with the proposed tailored approach. The estimates
       should delineate between depot maintenance and the preventative and corrective maintenance
       performed at the sites. The estimate should also differentiate between non-recurring and
       recurring materials/equipment costs. The basis and rationale should be identified (e.g., System
       MTBF, MTBCF, MTTR, System Operating Time, Demand Breakout between Repairables and
       Expendables, Average Cost for Repairable Items, Average Cost for Expendable Items,
       Preventative Maintenance Schedule, etc.)
      Software Maintenance: The Offeror shall provide annual estimates for the proposed software
       maintenance costs in accordance with the proposed tailored approach. The annual estimates
       should identify the equipment needed, number of hours by labor category and the associated
       activities to be performed. The Offeror shall also identify by computer software configuration
       item (CSCI) the programming language and total software lines of code (SLOC) to be
       maintained.
      Program Support Facility: The Offeror shall provide annual estimates for the Program Support
       Facility costs. The annual estimates should identify the support equipment needed and the
       number of hours by labor category for any personnel not already captured under software
       maintenance. The Program Support Facility is a Provisioned Item CLIN and requested data
       will only be used in the evaluation of life-cycle costs.
      Training: Costs should delineate instructor labor, preparation of training materials and number
       of class sessions anticipated. Classes shall not exceed 8 students, one instructor per class, and a
       class duration period of one (1) week.
      Telecommunication: The Offeror shall provide a detailed telecommunications plan with annual
       cost estimates including number of lines, type of lines, and cost per line.


18.2.3 Rates (Volume II, Section 3)

The Offeror shall provide a summary of engineering overhead, material overhead, G&A and any other
applicable burden rates by rate period. The number of rate periods is dependent upon the Offeror’s
accounting system and the length of the contract.

      The Offeror shall submit actual/approved direct labor rates by category of labor for the last
       three fiscal accounting years, and for the current year, and shall submit projections for the
       proposed contract life. The Offeror shall also indicate the basis used in computing rate
       projections and furnish the rationale used in the development of estimated labor rates. Further,
       the Offeror shall indicate the direct labor escalation factors used, and provide the
       justification/rationale for the use of these factors.

      The Offeror shall indicate the overhead cost centers, rates, and bases of application for any
       overheads applicable to the program. Separate overhead rates and their bases shall be stated
       for each company fiscal accounting year. The Offeror shall submit actual overhead and G&A
       history for the last three fiscal accounting years and for the current year, and shall submit
       projections for the contract life.




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                                            L-21
                  Section L – Instructions, Conditions and Notices to Offerors

       The Offeror shall identify the escalation rates used for materials, equipment, subcontracts,
        direct labor and indirect expenses, and describe the basis of the escalation rates, and why they
        should be considered reasonable.

       If the Offeror proposes uncompensated overtime, the practice must be established in the
        company’s cost accounting system. Uncompensated hours, for all employees and regardless of
        contract type, must be included in the contractor’s base for all allocation of overhead costs and
        the practice and rates must be approved by the cognizant government agency. The Offeror
        shall submit the following certification:

“Uncompensated overtime ( ) is, or ( ) is not included in the Cost Proposal. If uncompensated
overtime has been used, a justification for rates is included in this proposal.”

18.2.4 Other Information (Volume II, Section 4)


18.2.4.1      Commonality with Other Programs
Any cost reductions made in your proposal that are attributed to commonality with other programs,
company-funded efforts, or capitalization of equipment must be supported with the following:


        a)   Commonality          Identify the specific program(s) and why it is applicable.
                                  Address the cost allowability and allocability of this action per AMS and
                                   your Cost Accounting System (CAS) Disclosure Statement.

        b)   Company-Funded         Identify the specific efforts, the planned start and end dates, the
             Efforts                 applicability to the current solicitation, the source of company funding and
                                     how you plan to account for or allocate these costs in accordance with
                                     generally accepted accounting principles, and your CAS Disclosure
                                     Statement, if applicable.

        c)   Capital Equipment      Identify the specific item(s) capitalized and what other applications exist
                                     for the equipment, provide corporate approvals for each action, address the
                                     cost allowability and allocability of the action per the AMS and your CAS
                                     Disclosure Statement.




18.2.4.2      Funding Profile

Submit then-year funding requirements by type of funds, by Government fiscal year, supported by
monthly/quarterly projections of expenditures, commitments, and termination expense. Note that the
funding schedules must be consistent with any imposed Government budgetary constraints.

18.2.4.3      Person-Loading Schedule and Basis of Estimate

As a separate attachment to the cost/price volume, submit a person-loading schedule that is a summary
of the total proposed hourly requirements by the third level WBS. These hourly requirements are to
include (but separately identify) subcontractor(s) hours. All hours shown in this attachment must agree
with those reflected in the cost summary in Table in Section 18.2.2 above. Also include the basis of

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                 Section L – Instructions, Conditions and Notices to Offerors

estimate sheets supporting the proposed hours, materiel, and other direct costs in this attachment. The
Offeror shall provide the basis of estimate and present costs in then-year dollars.

18.2.4.4     Schedule of Hours by Labor Skill Mix

Submit a schedule showing total proposed hours summarized by labor skill mix. This schedule is to
include (but separately identify) subcontractor(s) hours. In addition, provide labor classification
statements for each category of labor proposed (prime and subcontracts) describing position
qualifications (education, years of experience, etc).

18.2.4.5     Probable Subcontractors

Submit a listing of the proposed probable subcontractors showing (a) the supplier, (b) description of
effort, (c) type of contract, (d) price and hours proposed by each, and (e) price and hours included in
prime’s proposal to the Government.

18.2.4.6     Schedule of Rates

Submit a schedule showing proposed direct and indirect rates by year. This schedule is to include (but
separately identify) prime contractor, and subcontractor rates.

18.2.4.7     Submission of Cost Models

The Offeror is requested to submit an electronically encoded cost/price model in support of their
proposed price. The cost/price model shall be in the form of the CWBS provided and expanded to
provide detail to level 3 and 4 of the costs to provide the services and products to meet the
requirements of the SIR. Any cost/price model submitted must be consistent with your approved
estimating system and must duplicate the logic and mathematical formula reflected in the paper copy
of your proposal. Cost/price models submitted must comply with the following format requirements:
     Data file should be submitted on a CD-ROM
     Data should run on Microsoft Office 2003
     Data file should utilize Excel file format


18.2.5 Assumptions, Estimating Methodology, Deviations, and Contingencies (Volume III,
       Section 5)

The Offeror shall use the RWSL configuration as defined in the RWSL specifications (RWSL and
FLS) to develop cost estimates. The Offeror shall provide an explanation of any deviations or
exceptions from the Cost Proposal instructions provided in Section L.


18.2.6 Appendix




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                Section L – Instructions, Conditions and Notices to Offerors

The Offeror shall provide (1) a copy of their letter of system adequacy and (2) a signed agreement with
all proposed sub-contractors binding the subcontractor for the performance of the specified proposed
work under the Offeror’s proposal.



L.19    PAST PERFORMANCE (VOLUME III)


        19.1 Volume III Preparation Instruction

(The Offeror shall follow this format for each product / program submitted for evaluation. Provide
clear and concise comments regarding your performance on the product or program)

I. Product / Program Description, Points of Contact and Key Personnel:
A. Company/Division
B. Program Title
C. Name of Customer and address
D. Contract Number
E. Contract Type
F. Points of Contact (POC):
    1. Contracting Officer: Name /Telephone/Email/Fax:
    2. Program Officer: Name/Telephone/Email/Fax:
G. Period of Performance
H. Name key personnel proposed for the RWSL Program who were also involved in this contractual
    effort. Describe their roles and responsibilities
I. Description of Effort:
    (Highlight products and services most relevant to current SIR. Describe other operational and
    technical aspects of this contractual effort considered unique or especially noteworthy).

II. Contract Performance:
A. Cost/Price Performance
    1. Initial Contract Value
    2. For Ongoing Contracts: Current value and estimate at completion
    3 For Completed Contracts: Final value (If different from initial value, please explain.)_
    4. Steps taken to correct and prevent cost/price problems

B. Delivery Schedule Performance
   1. Original Completion Dates for Major Contract Milestones
   2. (Current) Scheduled Completion Dates for Major Contract Milestones
   3. Estimated or Actual Completion Dates for Major Contract Milestones
   4. Number of Times Each Major Milestone changed and reason(s) for change(s)
   5. Steps taken to correct and prevent delivery schedule problems

C. Product Performance
   1. Describe operational or technical requirements which were exceeded or not met and the role
      these requirements played in the overall product or service
   2. Of requirements satisfied, were they as originally specified or as subsequently changed?
   3. Describe actions taken to exceed requirements or to remedy unmet requirements



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                  Section L – Instructions, Conditions and Notices to Offerors

    4. Identify any engineering methods, tools and activities related to the above performance that
       will be used on RWSL
    5.   Steps taken to correct and prevent product performance problems


             INSTRUCTIONS FOR COMPLETING PAST PERFORMANCE FORM

Cost/Price Performance
Provide the initial contract cost/price and estimated or actual contract cost/price for ongoing and
completed programs respectively. If the costs were exceeded or prices were adjusted, provide the
reasons and state the systemic improvement actions taken and current controls now in-place to prevent
future recurrences.

Delivery Schedule Performance
Provide the original completion dates for major contract milestones, and the scheduled, estimated and
actual completion dates, as available. Where schedules were modified from the original schedule,
discuss the reasons for each change and the delivery performance against this modified schedule. For
those delivered after the original contract date, describe how late in time they were delivered; the
reason deliveries were late; and the systemic improvement actions taken to correct the delivery
problem.

Product Performance
Describe system performance which exceeded or did not meet required specifications. Include the
reasons why specifications were not met and systemic improvement actions taken to prevent further
occurrences. Where performance exceeded specifications, identify their application to this proposal.


         19.2    Volume III Content

The Offeror shall use the format provided above in L.19.1 for up to three (3) software development
programs where the RWSL prime Offeror or subcontractor played a significant role. The Offeror shall
identify programs with characteristics strongly similar to RWSL, including domain (e.g., air traffic
control), dollar value, scope and type of development effort, number of installations, etc. Describe the
characteristics of each program that make it relevant for comparison with RWSL. If fewer than three
contracts are available with strongly similar characteristics to RWSL, submit the available contracts
that most closely meet RWSL characteristics. If team members or subcontractors have a significant
role in software development to include at least one relevant program for each team member or
subcontractor in addition to the three submitted by the RWSL prime Offeror. All submitted programs
shall reflect on-going work or work completed no longer than five (5) years ago.

The Offeror shall use the format provided above in L.19.1 for up to three (3) construction, installation
and check-out programs where the RWSL prime Offeror or subcontractor played a significant role.
The Offeror shall identify programs with characteristics strongly similar to RWSL/FLS, including
domain (e.g., airport/airport surface), dollar value, scope and type of construction effort, number of
installations, etc. Describe the characteristics of each program that make it relevant for comparison
with RWSL/FLS. If fewer than three contracts are available with strongly similar characteristics to
RWSL, submit the available contracts that most closely meet RWSL characteristics. If team members
or subcontractors have a significant role in construction, installation, integration, deployment or
support, include at least one relevant program for each team member or subcontractor in addition to the



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                 Section L – Instructions, Conditions and Notices to Offerors

three submitted by the RWSL prime Offeror. All submitted programs shall reflect on-going work or
work completed no longer than five (5) years ago.


L.20    SUBCONTRACTING (VOLUME IV)
Provide a Subcontracting Plan that describes organization, responsibilities, and functions of
subcontractors. The Subcontracting Plan shall include the percentages to be awarded to small
businesses, small disadvantaged businesses, women-owned businesses, and service-disabled veteran
owned small businesses.

Clauses 3.6.1-9 and 3.6.1-10 of the Mentor Protégé Program, as listed in Section I and M shall apply.
Offerors should provide copies of Mentor-Protégé Agreements with their proposal.

For information purposes, the FAA goals are:
    a) 45% to small businesses
    b) 10% to small disadvantaged businesses
    c) 5% to women-owned businesses
    d) 3% to service-disabled veteran owned small businesses

The percentages are based on total subcontract dollars. These are FAA subcontracting goals and are
provided for information purposes only. Offerors should use these as goals. The Subcontracting Plan
will be evaluated based upon Offerors doing the best job at achieving or surpassing the FAA goals.


L.21    DEBRIEFING OF UNSUCCESSFUL OFFERORS

Successful or unsuccessful offerors may request a debriefing by providing a written request to the CO.
Debriefing must be conducted only after completion of source selection activities award of contract.

Debriefings are conducted with the goal of identifying to unsuccessful offerors, areas where changes
can be made to improve future source selection participation. To that end, source selection debriefing
will be conducted with only one offeror at a time. The debriefing will be confined to discussion of the
offeror’s proposal only. A point-by-point comparison with other offerors proposals will not be made.
The debriefing will neither discuss nor reveal the relative merits, nor will it reveal the evaluation.

During and after completion of debrief, time will be provided for the offeror to ask oral or written
questions. Every effort will be made to answer all questions at the debriefing or as soon as feasible.


L.22    PROTESTS (3.9.1-3, Nov. 2002)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR
OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL
OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING
TO PROTESTS:

(a) Protests concerning FAA SIRs or awards of contracts must be resolved through the FAA dispute
    resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and must be
    governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated

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                 Section L – Instructions, Conditions and Notices to Offerors

    by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and
    must apply only to final agency decisions. A protestor may seek review of a final FAA decision
    only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the CO.
    The CO should make reasonable efforts to answer questions promptly and completely, and, where
    possible, to resolve concerns or controversies. The protest time limitations, however, will not be
    extended by attempts to resolve a potential protest with the CO.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand
    delivery, or by facsimile. A protest is considered to be filed on the date it is received by the
    ODRA.

(d) Only an interested party may file a protest. An interested party is one whose direct economic
    interest has been or would be affected by the award or failure to award an FAA contract. Proposed
    subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest must
    be dismissed as untimely:

    (1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to
        bid opening or the time set for receipt of initial proposals must be filed prior to bid opening or
        the time set for the receipt of initial proposals.

    (2) In procurements where proposals are requested, alleged improprieties that do not exist in the
        initial solicitation, but which are subsequently incorporated into the solicitation, must be
        protested not later than the next closing time for receipt of proposals following the
        incorporation.

    (3) For protests other than those related to alleged solicitation improprieties, the protest must be
        filed on the later of the following two dates:

        (i) Not later than seven (7) business days after the date the protester knew or should have
            known of the grounds for the protest; or

        (ii) If the protester has requested a post-award debriefing from the FAA Product Team, not
             later than five (5) business days after the date on which the Product Team holds that
             debriefing.

(f) Protests must be filed at:

    (1) Office of Dispute Resolution for Acquisition, AGC-70
        Federal Aviation Administration
        800 Independence Ave., S.W
        Room 323
        Washington, DC 20591
        Telephone: (202) 267-3290
        Facsimile: (202) 267-3720



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                 Section L – Instructions, Conditions and Notices to Offerors

    2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester must serve a copy of the protest
    on the CO and any other official designated in the SIR for receipt of protests by means reasonably
    calculated to be received by the CO on the same day as it is to be received by the ODRA. The
    protest must include a signed statement from the protester, certifying to the ODRA the manner of
    service, date, and time when a copy of the protest was served on the Contracting Officer and other
    designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can
be found on the ODRA
(End of provision)


L.23    DISPOSITION OF UNSUCCESSFUL PROPOSALS

Proposals from unsuccessful offerors will not be returned. The original proposal will be retained in the
SIR file and the remaining copies will be destroyed.




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