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NEBOSH General Certificate Unit 16 - PowerPoint by iqe17089

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									NEBOSH General Certificate
          Unit 16


             Monitoring,
              Review
                 &
               Audit
         Session Aims

 An   understanding of the proactive and

 reactive monitoring systems

 An   understanding of the scope and

 nature of a health and safety audit
    Learning Objectives
 To be able to use a variety of proactive
  and reactive monitoring procedures
 To be able to carry out a workplace
  inspection – produce action plan
 Use different types of safety inspection
 To be able to review performance
 Explain meaning and preparations
  needed for an audit
The Main Elements in
     HS(G) 65
                 Policy


               Organising

              Planning and
   Auditing   Implementing


               Measuring
              Performance


               Reviewing
              Performance
       Safety Culture
           Indicators

   Accidents
   Absenteeism
   Sickness Rates
   Staff Turnover
   Legislation Compliance
   Staff Complaints
            Safety Culture
                  Safe Person
   Competent Person
   Communicates with workers by providing:
       Safety Briefings that stress safety when giving work
        instructions
       Encouragement via a reward scheme or ‘pat on the back’
       Feedback on hazard identification and control measures
        in place
       Information, Instruction, Training & Supervision
   Co-operation
   Control
    Job Safety Analysis

   Cradle to grave approach to a specific task
   Identify and evaluate the risks involved in that task
   Break down the task into sections

   Evaluate each section and decide on the control
    measures necessary to reduce the associated risks

       Hazards - Risk - Likelihood - Severity
       Practicable or Reasonably Practicable
     Inspections & Audits
Hazard & Operability Studies (HAZOP)

   Used in potentially high-risk industries such
    as a petro-chemical plant
   Based on what if questioning - What if:

       The pump fails?

       The flow rate detector mis-reads?

       The gas supply is interrupted?
          Why Monitor?
      The Management of Health & Safety at Work
            Regulations 1992 - Regulation 5
   ‘Every employer shall make and give effect
    to such arrangements as are appropriate,
    having regard to the nature of his activities
    and the size of his undertaking, for the
    effective planning, organisation, control,
    monitoring and review of the preventive and
    protective measures’
         Monitoring

 Proactive - The systematic inspection
 of plant and premises. Checking to
 ensure that your standards are being
 maintained.
 Reactive - Something has gone wrong.
 Standards have not been maintained or
 a control measure has failed.
                Monitoring
   Proactive - look at what is actually happening
    compared to what is written in plans and standards.
   Reactive - events direct us to look again at control
    measures:
              accidents
              near misses
              dangerous occurrences
              ill-health
              complaints by the workforce
              enforcement action
    Active                         Reactive



Assess action needed to deal with immediate risk


Assess level and nature of investigation needed


                 Investigate


              Results & Analysis


               Review Process
             Inspections
   A physical inspection of premises, plant
    and equipment. Undertaken by:
       Directors / Supervisors / Line Managers
       Health & Safety Advisor
       Joint teams of managers and employees
       Safety Representatives

    Inspecting either together or working
        separately and then comparing notes
    Proactive Monitoring

   Safety Audits - Thorough, systematic and critical
    examination of systems and procedures
   Workplace Inspections - Physical inspection of the
    workplace or aspects of the workplace
   Safety Surveys - Detailed investigation of of one
    aspect of the workplace
   Safety Tours - Brief examination of one or more
    aspect of the workplace
   Safety Sampling - Inspection limited to a specific
    area or aspect of the workplace e.g. fire doors
 Proactive Monitoring
           Safety Audits
A safety audit is: A thorough, systematic and critical
  examination of safety management systems and
  procedures
 It should:
        Asses the quality & implementation of the
         safety policy
        Identify potential risks and their associated
         control measures
        Analyse workplace activities and assess if they
         are being carried out safely
    Proactive Monitoring
        Safety Representatives
     The Safety Representatives & Safety Committee
                    Regulations 1977
   Safety Representatives may conduct inspections in
    the following circumstances:
      After substantial changes to plant and equipment

       After substantial changes in processes or
        methods
       Following notifiable accident or dangerous
        occurrence
       Following notifiable disease
    Proactive Monitoring
             Safety Survey
   A safety survey is a detailed investigation of one
    aspect of the workplace. Could be a survey of:

           Noise

           Dust

           Temperature

           Lighting

           Fumes    and/or Vapours
    Proactive Monitoring
               Safety Tour
   A safety tour is a brief examination of one or more
    aspects of workplace activities: Could be conducted
    by a small management team to:

     Display   commitment to health and safety
     Gain   familiarisation with layout
     Compare    theory with reality
     Plan   future series of inspections
     Meet   the staff
    Proactive Monitoring
            Safety Sampling
   Safety sampling is limited to certain areas or aspects
    of the workplace. Could be an inspection of all:
           Fire doors
           Prohibition signs (Red & White)
           Mandatory signs (Blue & White)
           Safety signs (Green & White)
           PPE
           Electrical portable appliances
           Washrooms & toilets
           All canteen facilities
    Reactive Monitoring

   Something has gone wrong. Standards have not
    been maintained or a control measure has failed. We
    are now involved with reporting of:
             and cases of ill health
     Injuries
     Near-misses
     Hazards
     Weaknesses or omissions in performance
      standards
     Enforcement action by HSE or Local Auth
            Safety Audit
              Football Club
   Considerations:
        Equipment
        Chemicals
        Traffic
        Buildings
        Fire Precautions
        Electricity Supply & Electrical Equipment
        Ground Location & Layout
        Visitors
        Labour
        Documentation
             Safety Audit
     Independent Expertise
   An independent expert can be:
          Engineering Surveyors
          Insurance Company Staff
          Insurance Brokers
          Claims Investigators
          Consultants
          Health & Safety Inspectors
          Local Authority Inspectors
           Inspections & Audits
Prioritising Results - Action Plan

        Likelihood x Severity = Risk Rating
   Urgent - Requiring immediate action
   Routine - Requiring action over a period of time
   Football Club Urgent:
          Wiring for lights in the shower room
          Use of equipment
   Football Club Routine:
          Soakaways from the showers
          Improved system for control of contractors
           Audits & Inspections
                       Frequency

   Depends on the workplace environment and the
    nature of the associated hazards. Rule of thumb:
        Audit - Annually or every 2 to 3 years

        Inspections - More frequently (monthly or every
         few months)
    Note: Frequency should be detailed in the company
                          safety policy
         Report Writing
   Senior Mangers need to know what they
    need to do, by when & how much it will cost
   Use executive summaries
   Findings linked to an action plan (SMART)
   Spread responsibility for action
   Have an different person for each action to
    ensure action plan is completed & progress
    is monitored
     Effective Writing

Who will read it?
What are the aims?
What layout is
 required?
What style is
 appropriate?
What are the terms of
 reference?
                Style

Short Sentences - KISS
Short Words - No Jargon
Active Verbs
Technical Terms / Acronyms
Repetition - Avoid
Visual Aids - Charts, Graphs or Pictures
Examples
             Drafts

Brain storm & jot down your thoughts.
Expand your thoughts.
Discard irrelevant issues.
Read it as if you were receiving it.
Read it aloud to check for tone.
Simplify the content (no long words).
Check all verbs - are they necessary?
     Report Writing

Introduction - Your terms of reference.
Summary - Short outline of important
 points
Method - What you did to comply with
 your terms of reference.
Findings - A logical list of what you found.
Conclusions - Nothing new at this stage.
Recommendations - Relevant &
 achievable.

								
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