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					RECORD OF DECISIONS
Taken by the Cabinet at its Meeting Held on 13 July 2009



Present:               Councillor Keith Mercer (Chairman);
                       Councillors Ann Barlow, John Rogers, Bryan Turner,
                       Steven Waight and Paul Yallop

Also present:          Councillors Joan Bradley, Christine Brown, James Doyle,
                       John Livermore, Reg Green, Carol Molineaux, Roger Oakley,
                       Robin Rogers, Alan Rice, Ann Sayers, Bob Smytherman and
                       Tom Wye

                       Chief Executive, Strategic Director (Andrew Gardiner),
                       Executive Head of Financial Services, Executive Head of
                       Housing, Health & Community Safety, Executive Head of
                       Planning, Regeneration & Wellbeing, Housing Services
                       Manager, Executive Head of Technical Services, Estates
                       Manager, Parking Services Manager, Executive Head of Leisure
                       & Cultural Services and Leisure Development Manager,
                       Executive Head of Legal and Democratic Services, Democratic
                       Services Manager

Apologies:             Councillor Mary Lermitte


1.        Record of Decisions

          The Record of Decisions taken by the Cabinet at its meeting held on 15 June
          2009 was confirmed as a correct record.

2.        Public Question Time

          Margaret Shaw, Goring Residents’ Association - Supported the Marine
          Gardens site.

          Kathryn Walker, Goring Residents’ Association - questioned if the outcomes
          of the Lottery Application were achievable due to the actual number of young
          people in the ward.

          The Executive Head of Leisure & Cultural Services responded to the two
          questions and explained that when the bid was put together there was an
          expectation that the outcomes would be achieved.

          Keith Colin, Ilex Conservation Group - addressed Cabinet regarding various
          amenity areas and the Council’s investment in play areas.

          The Executive Head of Leisure & Cultural Services confirmed that
          Greensward had been ruled out; decisions on other areas, as detailed in


Cabinet/13Jul09 - fv                        1
          report, would be discussed later in the meeting; however limited funds were
          available to the Borough.

          Barry Richards, Beach House resident - questioned the plans for the old
          boating lake adjacent to Aquarena and the current state of the land which had
          been left to go to waste.

          The Executive Head of Leisure & Cultural Services referred to the Cabinet
          Member decision which decided to fence the area to prevent accidents and
          that subject to latter decisions would be taken into account in future plans.

          David Mulberry - had Worthing Borough Council considered creating a local
          asset backed vehicle to deliver the Masterplan?

          The Chief Executive responded – this option was being looked at and
          currently at preliminary strategic discussion stage.

          John Harris – Hastings Court resident – supported the needs of elderly for a
          peaceful recreation area in a retirement area.

3.        Review of Parking in Worthing

          Summary

          Mr Max Crane Robinson (MD, NCP Southern) and Mr Ben Thilthorpe from
          NCP Ltd and the Council’s On-Street Parking Services Manager attended the
          meeting for this item.

          The Cabinet considered a joint report of Officers setting out progress on
          actions agreed at the meeting on 8 April 2009. The progress on each of the
          points was discussed with members of the cabinet offering their views and
          options for further discussion.

          During the Cabinet discussions on the progress points outlined in the report, a
          number of matters were identified for officers and NCP to address, this
          included the need to re-examine the charging structure for the off-street car
          parks in such a way as to reduce the minimum charge by re-introducing a
          shorter first charging period than the current 2 hours and to report back on
          any financial implications that there may be for the Council.

          The Cabinet thanked NCP for the work with Officers to produce a
          comprehensive report.

          Decision

          That Cabinet noted the progress being made on the Car Parking Review.




Cabinet/13Jul09 - fv                         2
          Reason for Decision

          Information contained in the reports to Cabinet and the discussion at the
          meeting.

          Alternative Options Considered

          None.

          Contact Officer:      Cliff Harrison – ext. 1370

4.        Big Lottery for Play Update

          Summary

          The Cabinet considered a report of the Executive Head of Leisure and
          Cultural Services setting out progress in relation to the selection of a suitable
          site for a play area in order to take advantage of the £100,000 funding
          available to the Council in Year 2 of the Big Lottery for Play Programme.

          At its meeting on 2 February 2009 the Cabinet had eliminated Goring
          Greensward as a possible site following representations from the Goring
          Residents’ Association.

          The Officers had subsequently considered the following possible sites:-

                  Goring Recreation Ground
                  Fernhurst Recreation Ground
                  Goring Hall Field
                  Beach Top site (adjacent to Sea Lane Café)
                  Anscombe Road / Bernard Road site
                  Marine Gardens putting green

          Only the Beach Top site, Anscombe Road/Bernard Road and Marine Gardens
          putting green were able to deliver the outcomes required to secure the
          external funding. The Beach Top site had been eliminated due to excessive
          costs involved in stabilising the shingle, leaving only Anscombe Road/Bernard
          Road and Marine Gardens putting green for consideration.

          A detailed assessment of all the sites referred to above was set out in the
          Cabinet report.

          Decision

          1. That Officers proceed with Anscombe Road/Bernard Road and Marine
             Gardens Putting Green sites for public consultation.

          2. That other than the two sites mentioned in 1, no other sites to be
             considered   to   deliver  the  Big   Lottery  funding   outcomes.



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          3. That subject to the above, Officers be instructed to carry out a local
             consultation on the chosen sites as outlined in the consultation and report
             back on whether or not to proceed with Big Lottery for Play to complete the
             second year of the project.

          Reason for Decision

          To seek public opinion on the two sites.

          Alternative Options Considered

          Alternative sites were detailed in the report.

          Contact Officer:         John Thorpe – ext. 1103

5.        Provision of New Swimming Pool

          (a)          Funding of the Pool Project

          Summary

          The Cabinet received a report to progress this priority project. Details
          circulated in the report offered a way forward to finance the scheme.
          Circulated at the meeting were two further financial models and cashflow
          forecasts – one each for a £15M and a £17M pool. With both models it was
          identified that the years around 2014/15 and 2015/16 respectively were key
          times when capital reserves to support the scheme would be exhausted.

          Decision

          1. That Officers progress the project by way of a reduced capital budget of
             £17,000,000 and a reduced specification accordingly.

          2. That delegated authority be given to the Chief Executive, in consultation
             with the Cabinet Members on the Aquarena Replacement Working Group,
             to revise the specification.

          3. That up to £1,000,000 to progress the scheme as detailed in 6.1 of the
             report.

          Reason for Decision

          Replacement of the Aquarena remains top priority and on balance
          advantages should be taken of the current climate and the availability of high
          calibre architects, other design consultants and contractors to deliver a new
          facility for Worthing.




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          Alternative Options Considered

          Delaying project until property market recovery, alternative financing
          schemes, revision of the project’s design to reflect reduced capital.

          Contact Officer:        Cliff Harrison – ext. 1370

          (b)          Appointment of Architect

          Summary

          Cabinet was presented with a report detailing the selection process for the
          appointment of an Architect lad design team for the project and the criteria
          used. Two submissions needed further consideration with design concept
          proposals being re-presented to the panel on 7 August.

          Decision

          1. That Cabinet note the progress that had been made by the Aquarena
             Replacement Working Group in selecting an architect lead design team for
             the new pool.
     .
          2. That Cabinet agree to delegate authority to the Chief Executive, in
             consultation with the Leader and/or Deputy Leader, to make the final
             decision on the choice of architect lead design team to allow the various
             consultants that comprise the team to be commissioned and the design
             process to commence in earnest.

          Reason for Decision

          To progress the New Swimming Pool.

          Alternative Options Considered

          As outlined in the Cabinet report.

          Contact Officer:        Cliff Harrison – ext. 1370

6.        Capital Strategy 2010-2013

          Summary

          The Cabinet was requested to recommend to Council at its meeting on 21
          July 2009 approval of the Capital Strategy for the period 2010-2013.

          The Strategy outlined the Council’s approach to capital investment and how
          the Council ensured that capital investment was directed to its Corporate
          Priorities. It also set out the basis for prioritisation of bids included in the 3
          Year Capital Investment Programme and the Monitoring of the Programme.



Cabinet/13Jul09 - fv                              5
          At its meeting on 8 July 2009 the Overview and Scrutiny Committee had
          supported the Strategy.

          Decision

          That Council at its meeting on 21 July 2009 be recommended to approve the
          Capital Strategy for the period 2010-2013.

          Reason for Decision

          The Council requires a Capital Strategy to assist in the budgetary and
          financial planning process.

          Alternative Options Considered

          None.

          Contact Officer:          Wendy Baker – ext. 1235

7.        Housing Update – Temporary Accommodation: Repossession Fund,
          Rough Sleepers and Choice Based Lettings

          Summary

          The Executive Head of Housing, Health and Community Safety submitted a
          report covering the following related issues and requesting the Cabinet to
          agree a number of actions:-

                  the number of households in temporary accommodation (as requested
                  by the Overview and Scrutiny Committee at its meeting on 15 January
                  2009)

                  homelessness prevention and the recession

                  rough sleeping and street drinkers

                  choice based lettings

          The Overview and Scrutiny Committee had considered the report at its
          meeting on 8 July 2009 and commended the report to the Cabinet:-

          Decision

          1.           That the work being carried out to reduce the number of households in
                       temporary accommodation be noted and measures to prevent
                       homelessness where possible be supported.

          2.           That the proposal to allocate £38,000 to a ‘Repossessions and
                       Evictions Fund’, to be used to provide small interest free loans (capped



Cabinet/13Jul09 - fv                               6
                       at £5,000) to households in financial difficulties where it will prevent
                       homelessness be agreed.

          3.           That the establishment of a new post in Housing Services of Assertive
                       Outreach and Co-ordinator for rough sleepers and the establishment of
                       a small fund to assist those sleeping rough be agreed.

          4.           That the proposal that Worthing Borough Council join the Sussex
                       Homemove Partnership to implement Choice Based Lettings in
                       2009/10, and a budget virement of £25,000 to fund the ongoing annual
                       revenue costs of CBL (Choice Base Lettings) from temporary
                       accommodation savings be agreed.

          5.           That a budget virement in respect of recommendations 2 and 3, to
                       bring the additional funding received into the Homelessness Initiatives
                       Grant for use as outlined above be agreed.

          Reason for Decision

          To address the impact of the recession and the issue of rough sleepers and to
          meet the legal requirement for all local authorities to have a Choice Based
          Lettings system in place by 2010.

          Alternative Options Considered

          None.

          Contact Officer:          Amanda Lowes – ext. 2130

8.        Splash Point – Suncloud Project

          Summary

          The Executive Head of Planning, Regeneration and Wellbeing submitted a
          report updating the Cabinet on the latest trial of a prototype pole due to be
          used in the Suncloud artwork at Splashpoint.

          A further update was given at the meeting following testing of the pole carried
          out on 10 July and the indications were that that the project was not suitable
          for the harsh seafront weather conditions.

          Decision

           1. That in view of the technical problems associated with the proposed
              Suncloud Artwork, the commissioning of the project not proceed.

           2. That the Officers be requested to take steps to seek designs for an
              alternative art work for Splash Point using the companies originally
              shortlisted for the project.



Cabinet/13Jul09 - fv                               7
          Reason for Decision

          To progress the Splash Point Regeneration Scheme and secure art work
          suitable for the weather conditions at this site.

          Alternative Options Considered

          Proceeding with the project or allowing a further period for the provider to
          improve and prove the suitability of the installation.

          Contact Officer:          James Appleton – ext. 1333

9.        Concessionary Travel Consultation

          Summary

          The Executive Head of Financial Services submitted a report concerning the
          Government’s consultation on the review of administrative arrangements for
          concessionary travel.

          The Cabinet was requested to consider a proposed response to the
          consultation as set out in Appendix 2 to the report. The Overview and
          Scrutiny Committee had considered (and endorsed) the draft response at its
          meeting on 8 July and had submitted to the Cabinet a fully minuted
          discussion.

          Decision

          1.           That the draft response to the Government’s consultation paper on
                       future administrative arrangements for concessionary travel be
                       endorsed.

          2.           That the Executive Head of Financial Services, in consultation with the
                       Cabinet Member for Resources, be authorised, if necessary to finalise
                       the response in the light of any comments by the Cabinet and submit it
                       to the Government.

          Reason for Decision

          To respond to the Government’s consultation paper.

          Alternative Options Considered

          None.

          Contact Officer:          Sarah Gobey – ext. 1221




Cabinet/13Jul09 - fv                               8
10.       2012 Olympics – Funding Request

          Summary

          The Executive Head of Leisure and Cultural Services submitted a report
          informing the Cabinet of collaborative work that had taken place in the county
          under the banner of “West Sussex – Ahead of the Game” to maximise the
          benefit of the 2012 Olympic Games to West Sussex and a request from the
          County Council to the Council for further funding.

          At its meeting on 18 June 2007 the Cabinet had agreed funding of £5,000 in
          2007/08 and £5,000 in 2008/09 to support the delivery of the West Sussex
          Olympic Games and Paralympic Games 2012 Action Plan 2006-2009, the
          cost to be met from the Capacity Issues Reserve.

          The County Council was seeking a further contribution of £5,000 per partner
          per annum through to 2012/13, with a commitment at this stage of £5,000 for
          2009/10 and £5,000 for 2010/11. If the Cabinet was minded to agree the
          request, the cost could be met from the Capacity Issues Reserve.

          Decision

          That the funding request from West Sussex County Council be refused.

          Reason for Decision

          Careful consideration given to the benefits to the Borough of funding a
          countywide programme which did not detail outcomes of benefits to residents.

          Alternative Options Considered

          None.

          Contact Officer:          Julian Stevens – 01273 263104

11.       Grafton Site – Update

          Summary

          The Cabinet considered a joint report of Officers on the current position in
          relation to negotiations on the future of the Grafton Site.

          Decision


          1.           The Cabinet note that the necessary work in connection with the
                       submission of a planning application had not been progressed by the
                       purchaser.



Cabinet/13Jul09 - fv                              9
          2.           The Cabinet accept the terms negotiated for a surrender of the
                       conditional contract by agreement with the purchaser on the basis
                       stated in the report subject to some further clarification.

          3.           That delegated authority be given to the Strategic Director to approve
                       additional, revised or amended terms in consultation with the Cabinet
                       Member for Resources

          Reason for Decision

          To accept a negotiated surrender of the conditional contract

          Alternative Options Considered

          Options were set out in the report.

          Contact Officer:          Steve Coe – ext. 1331

          Declarations of Interest

          The following declarations of personal/prejudicial interest were made:-

          Councillor Paul Yallop
          - personal interest in item 3 – (member of Worthing Town Centre Initiative
            Steering Group)

          Councillor Steve Waight
          - personal interest - (member of West Sussex County Council)

          Councillor Ann Barlow
          - personal interest in item 3 – (member of Worthing Town Centre Initiative
            Steering Group)

          Councillor John Livermore
          - personal interest in item 3 (member of West Sussex Council and member
            of Worthing Town Centre Initiative Steering Group)

          Dispensations Granted

          None.




Cabinet/13Jul09 - fv                              10
          Call In

          Unless called in by 5.00 p.m on 27 July 2009 the decisions at 3, 4, 5(a), 8, 10
          and 11 above (with the exception of items 5(b), 6, 7 and 9 which have been
          considered by the Overview and Scrutiny Committee) will be effective from 28
          July 2009.

          (Note: The public and press were excluded from the meeting during
          consideration of the following items on the grounds that the items
          involved the likely disclosure of exempt information as defined in the
          relevant paragraph of Schedule 12A to the Local Government Act 1972)


                       Item                    Paragraph

                       3 (part)                3 (Financial/Business Affairs of Others)
                       4                       3 (Financial/Business Affairs of Others)
                       11                      3 (Financial/Business Affairs of Others)



                                  __________________________

                                  The meeting ended at 9.25 p.m.




Democratic Services Section:                                Contact: Julia Smith – ext. 1150
                                                            e-mail: julia.smith@worthing.gov.uk




Cabinet/13Jul09 - fv                           11

				
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