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Microsoft PowerPoint - AoT PRS Induction Talk 2008

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Microsoft PowerPoint - AoT PRS Induction Talk 2008

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									Graduate Induction Course 2008

          Adrian Taylor




                          Department of Materials
                          University of Oxford
Aims of course
• To introduce you to the Department’s:
    – staff
    – buildings
    – facilities
• To give you an overview of the structure of the
    course you are about to start
•   To give you a chance to meet each other, and
    some of the other graduate students
•   To help you get started with the rest of the term…


                                      Department of Materials
                                      University of Oxford
Support structure
• Supervision team & Research Group
• Joint Consultative Committee for Graduates
• Director of Studies & Grad Studies Secretary
• Graduate Studies Committee
• Administrator & Deputies
• Facilities Manager
• Technical Support & Reception Staff
• Confidential Harassment Advisors
• College Advisor
• Divisional Skills Training Officer
                                         Department of Materials
                                         University of Oxford
Handbooks and guides (also on web)
• Graduate Course Handbook
  – the Department’s guide
• MPLSD Graduate Student Handbook
• EPSC Notes of Guidance for Research Degrees
• Postgraduate Lecture & Training Course
  Synopses and Research Colloquia Details
  – information on training and teaching
• MPLSD Transferable Skills Information Pack
• Facilities and Procedures
  – where to find what you need (and who to ask!)

                                           Department of Materials
                                           University of Oxford
Forms/tasks that need to be completed
• Graduate questionnaire
  – your personal details + supervision team
• Risk Assessment
  – your safety in the type of work you will be doing
• Radiation protection form
  – arranging training for use of X-rays, lasers and
    radioactive materials
• Key application form
• Swipe card access
  – to allow you access to building and labs/offices
                                          Department of Materials
                                          University of Oxford
Overview of the D.Phil. course
• First Year: Probationer Status
     –   skills training
     –   broadening elements
     –   transfer report and viva
     –   literature review
                                                            See
•   Second Year
                                                      “A DPhil. Diary”
     –   main research year
     –   research talk to Department
     –   skills training
•   Third Year (plus a further 6 months if funded for 3½ years)
     –   completion of research and thesis submission
     –   skills training, including Poster Competition

                                                      Department of Materials
                                                      University of Oxford
Overview of the M.Sc. course
• First Year: Probationer Status
  – skills training
  – broadening elements
  – transfer report and viva         See “A Two-Year
  – literature review                M.Sc. by Research
                                           Diary”
• Second Year
  – main research year
  – research talk to Department
  – skills training
  – completion of research and thesis submission
                                       Department of Materials
                                       University of Oxford
Supervision Team
• Supervisor(s):
  – main source of advice and guidance for your project
  – keeps a watch on your progress and reports to
    University and College
• Departmental Advisor:
  – should be familiar with your research area
  – there for help and advice if things go wrong
• Deputy-supervisor
  – appointed for laboratory safety
  – can give safety advice if supervisor(s) absent
                                         Department of Materials
                                         University of Oxford
Your supervisor(s):
• What you should expect from them:
  – Help with planning your research programme
  – skills audit (what training and teaching you need)
  – regular discussions of your work and academic advice
  – feedback on progress (formal and informal)
• What they should expect from you:
  – conscientious working, according to their advice
  – follow Departmental rules at all times (e.g. safety)
  – keep them informed of problems in good time
It is important for you to arrange regular meetings

                                           Department of Materials
                                           University of Oxford
Project management arrangements
• Aim of the scheme:
  – to allow you as the student to take responsibility for the
    successful outcome of your research project by
    assessing expectations and progress throughout
    duration of your course and flagging up any problems
• Structure of scheme:
  – 6-monthly forms assessing progress and future aims
• Workshop explaining the scheme
  – Dr Paul Warren (Pilkington Glass), Dr Adrian Taylor &
    Dr Paul Butler ( Packaging Materials & Technologies
    Ltd) ( Wednesday wk.4 12-5 (HR lecture theatre)

                                           Department of Materials
                                           University of Oxford
Skills training
•   Safety (Dr Jenkins, wk 1, MT)
•   Project management skills (wk 4 MT)
•   Career-related skills (wk 5 MT)

•   Presentation skills/PowerPoint/PPT for posters/Adv a/v skills, (HT)
•   Writing skills, Lab notebooks, IPR & Patents (HT)
•   Literature searching skills (wk 2 MT)
•   Workshop skills (throughout year)
•   Microscopy skills (modular)
•   Modelling skills/Introduction to the MML (wk 1 MT)
•   Materials Modelling (HT, 2wk intensive course)
•   Institute of Materials - Benefits of Membership (wk 4 MT)
•   Poster Presentations (MT & HT)
•   Teaching skills (a series of workshops)
•   ISO 9000 & 14000 (HT) Series


                                                    Department of Materials
                                                    University of Oxford
Skills training
• Other skills training courses at University level
    –   OUCS, MPLSD
    –   Language Centre
    –   Said Business School (‘Building a Business’ Course)
    –   Scientific Computing for DPhil students
•   UK-GRAD Grad School
    –   Compulsory for all EPSRC funded graduate students
         • Preferably attend during summer of 2nd year
         • other students pay ~ £500 course fees, or may be able to
           attend a local Oxford Grad School at no charge.
•   Further information & links from MPLSD web site
•   Keep a portfolio as a record of your skills training

                                                   Department of Materials
                                                   University of Oxford
Transfer to D.Phil./M.Sc. Status
• Three threshold requirements for transfer from
    PRS
    – passing of two assessed courses
    – attendance at 50% of Dept. Colloquia in MT & HT
    – passing of first year viva

•    Apply for Transfer of Status (form GSO.2)
    – normally by end of October 2009
    – form includes a summary of skills training attended
    – Supervisor must be satisfied with your progress

                                           Department of Materials
                                           University of Oxford
Broadening elements
• Examiners’ Rubric:
    –   to satisfy themselves that candidates possess good general
        knowledge of research discipline
•   Requirement to pass 2 assessed courses:
    –   one of which must be ‘broadening’ not ‘deepening’
    –   assessment by written work and sometimes classes/tutorials
•   Look at ‘Postgraduate Lecture Synopses’ handbook
    – postgraduate teaching in department (includes Yr.3 Options
      courses)
    – undergraduate teaching in department (for graduates of other
      subjects)
    – interdisciplinary assessed courses (see MPLSD lecture list)
    Check choices with supervisor/DoS in advance


                                                   Department of Materials
                                                   University of Oxford
First Year report and viva
• Report
  – 2,500 words on progress during first year
  – project timetable for completion (2, 3 or 3½ years)
  – Hand in to GSS by Friday 1st May 2009
  – Warning: see section 20 of handbook, on plagiarism
• Viva (informal)
  – 5 minute presentation (using overheads)
  – 10 minutes discussion (and advice)
  – Friday afternoons on 15th, 22nd, 29th May
  – Feedback
  – Letter from DoS after viva (+ GSO.2 form)
                                        Department of Materials
                                        University of Oxford
Confirmation of D.Phil. Status
• Two threshold requirements for confirmation of status
    –   successful completion of literature review (needs to be completed
        by end of First Year)
    –   presentation on research progress to all members of the
        Department (Wed, Thurs & Fri, week 7 HT, 11am-6pm)


•   Apply for Confirmation of Status (form GSO.14)
    –   including timetable for completion of thesis
    –   requires support of supervisor
    –   form includes summary of skills training attended
    –   Normally submit form by end of September 2010



                                                    Department of Materials
                                                    University of Oxford
Literature review
• 7,000 - 10,000 word survey of your research field.
• Aim: to familiarise yourself with the topic area
• Feedback from a senior member of staff:
   –   overall standard
   –   breadth of coverage
   –   critical judgement shown
   –   style and presentation
• Hand in to DoS by 30 September 2009
• IoM3 prize offered for best Materials Literature
  Review from graduate students studying in UK

                                     Department of Materials
                                     University of Oxford
Second-year talks
• 11am-6pm, Weds, Thurs and Fri of Week 7 HT.
  – 15 minute presentations (often PowerPoint)
  – 5 minute questions
• Written feedback from DoS after talk.
  –   quality of visual aids
  –   pace and diction
  –   structure and timing
  –   ability to get points across to peer-group
• Hetherington Prize awarded by Department for
  best talk in terms of preparation and presentation.

                                            Department of Materials
                                            University of Oxford
Third Year (for D.Phil students)
• You should have:
    –   written Literature Review (one chapter of your thesis)
    –   completed a significant amount of original work that will form a
        substantial part of your thesis
    –   applied for confirmation of status
    –   defined a timetable for the completion of your thesis within 12
        months (3y funding) or 18 months (3½y funding)
•   You should aim to be completing your research work SIX
    months before your funding expires and hence start
    writing your thesis in April 2011 (3y funding) or October
    2011 (3½y funding)
•   HT Poster Competition (RR & Ironmongers prizes)

                                                     Department of Materials
                                                     University of Oxford
M.Sc. and D.Phil. examinations
• Examiners’ Rubric for D.Phil.:
    –   ‘To have presented a significant and substantial piece of research
        of a kind which might reasonably be expected of a capable and
        diligent student after 3 or at most 4 years of full-time study.’
•   which External Examiners will interpret as:
    –   ‘the D.Phil. thesis exhibits substantial evidence of original
        scholarship and contains material worthy of publication.’


•   Examiners’ Rubric for M.Sc.:
    –   ‘to have made a contribution to knowledge or understanding of a
        kind which might reasonably be expected after 2 years of full-time
        study’.


                                                       Department of Materials
                                                       University of Oxford
Thesis write up and Viva
• Useful information on writing a thesis:
    –   writing skills lecture (HT)
    –   “Just for Postgraduates” section of the UKGrad website
    –   MPLSD’s Graduate Student Handbook (procedures)
•   After thesis submission, examiner will arrange viva
    –   usually 2-3 months after submission
    –   usually lasts 2-3 hours, where work is discussed in detail
    –   examiners make a report to the University
    –   corrections are often required before report submitted
•   Need to deposit final hardbound copies with University
    and Department (for which Department offers a £30
    contribution to costs) and e-thesis with Oxf Res Archive

                                                     Department of Materials
                                                     University of Oxford
Facilities
• Libraries                    •   Electron microscopes
• Mechanical workshop          •   Optical microscopes

• Electronics workshop         •   X-ray diffraction facilities
                               •   Stores
• Heat treatment               •   Computing
  workshop                     •   Materials Modelling Lab
• Photographic
•See Handbook on Facilities and Procedures for full details
  Specimen preparation
 of facilities and how to gain access and training…

 See http://begbrokenano.materials.ox.ac.uk for details of
 the extensive materials characterisation facilities
                                            Department of Materials
                                            University of Oxford
Conference/Study Travel & Fees
• The Department expects that every student should have
    the opportunity to attend at least one conference
•   Students are not expected to cover the cost of this (or
    other work-related travel themselves)
•   Make funding arrangements in plenty of time
    –   consult your supervisor
    –   try College, conference, University and other sources
    –   Department has some funding available (see form)
•   Routine travel (e.g. to sponsor) should be funded from
    grants
•   Transferable Skills training
    –   EPSRC-funded students may apply to the DoS for funding


                                                    Department of Materials
                                                    University of Oxford
What to do next…?
• Settle in and get to know people!!
• Fill in forms with supervisor(s)
    –   Graduate student questionnaire (inc. selection of Advisor)
    –   Risk assessment form
    –   Radiation Protection form
    –   Key request form and swipe card access
•   Compulsory lectures:
    –   Safety (Dr Mike Jenkins, wk.1)
    –   Project management skills (Dr Adrian Taylor & others, wk.4)
    –   Career Planning & Skills (Alumni of the Department, wk 5)
•   Plan project and carry out skills audit
    –   decide on what teaching/training courses to go to
•   See DoS/Graduate Secretary if there are problems


                                                     Department of Materials
                                                     University of Oxford

								
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