CONSENT CALENDAR – AGENDA ITEM NO

Document Sample
CONSENT CALENDAR – AGENDA ITEM NO Powered By Docstoc
					                      CONSENT CALENDAR – AGENDA ITEM NO. 7
                         EXECUTIVE COMMITTEE MEETING
                                 February 25, 2010


TO:            Executive Committee, Orange County Fire Authority

FROM:          Jorge Camargo, Assistant Chief
               Operations Department

SUBJECT:       Monthly Reserve Firefighter Program Status Update


Summary:
This item is submitted to provide an update on the status of the implementation of recommended
changes, as adopted by the Board of Directors on May 28, 2009.

Recommended Action:
Receive and file the report.

Background:
During the May 28, 2009, Board of Directors meeting, staff was directed to implement
procedures to measure Reserve Firefighter response, improve training and enhance
accountability within the Reserve Firefighter Program. This report represents Reserve
Firefighter Program activities, relative to implementation, that have occurred or are planned to
occur within the next 30 days.

Current Reserve Program Status
The monthly Reserve Officer conference call was held on Wednesday, January 6, 2010, with 7 of
19 (37%) Reserve Stations and 0 of 2 (0%) independent Reserve Crew programs participating.

Reserve Academy #11 Graduation was held at the Salvation Army Church on Saturday,
January 23, 2010, for the 28 recruits who completed the training and passed all requirements.
Director Seymore provided the keynote speech for the ceremony.

The Reserve Driver Operator Academy and Water Tender Academy began on January 19, 2010,
and is currently underway. The Water Tender Academy consists of 5 weeks of training. The
Driver-Operator Academy consists of 10 weeks of training. There are five candidates
participating.

Planning for Reserve Recruit Academy #12 is underway. Interviews of prospective applicants
have been completed and the Community Volunteer Services Office and the Human Resources
Section are currently in the process of scheduling pre-academy testing and background
investigations. Academy #12 is scheduled to begin on March 15, 2010, with 50 qualified recruits
enrolled. Additionally, planning is underway to potentially start Academy #13 in 2-3 months,
with an additional 50 qualified recruits. This overlapping method will hire, train, and graduate
up to 100 new Reserve Firefighters by the fall of 2010. Research is being conducted to
determine the feasibility of adding a third Reserve Academy, which would begin by the end of
2010.
Consent Calendar – Agenda Item No. 7
Executive Committee Meeting
February 25, 2010 Page 2


As directed at the May 28, 2009, Board of Directors meeting, the following progress has been
made or is in process:

Roster Size: The roster size of each station and crew has been increased by five positions and
has been utilized to make selections for Reserve Academy #12 (see Attachment).

Accountability measures are continuing to be studied and developed to improve and track
participation for drills and emergency responses. This will require improvements in OCFA
technology to better track and capture stipend information, and compare it with dispatching data
from the Computer Aided Dispatch (CAD) system.

Programming has commenced by the Information Technology Section to automate the stipend
process and implement software on the OCFA’s staffing server. The first phase is now
approximately 80% complete, and beta testing is being performed. Several options were
researched and analyzed prior to implementation to consider the programming and hardware
needs for the project. Due to budget constraints, the software-only option was chosen for
development and implementation. At this time, there are no additional expenditures by the
OCFA, due to an existing contract with the Staffing System contract programmer. It is
anticipated that this system will be implemented in the near future. Planning is underway to
input the data retroactive to January 1, 2010, and collect stipend data for 6 months. At that time,
the data and program effectiveness will be studied and presented to the Board for review at its
July 22, 1010, meeting. Following the review, one or more of the hardware options will be
evaluated and considered for possible further development and implementation.

Recruitment/Hiring: The Recruitment/Hiring Working Group is meeting on a monthly basis
and has identified five Reserve Stations targeted for recruitment efforts. These efforts will be
implemented to improve the recruiting and hiring Reserve Firefighters at the following stations:

       Station 14             Silverado Canyon
       Station 18             Trabuco Canyon
       Station 40             Coto de Caza
       Station 44             Seal Beach
       Crew 18                Trabuco

These five stations were chosen based on low roster totals, combined with a low number of
current applications.    Recruiting efforts are being coordinated with the Corporate
Communications office to gain local media exposure.

Discussions are continuing with the OCFA Emergency Medical Services (EMS) Section on steps
needed for requiring Emergency Medical Technician (EMT) training for Reserve Firefighters as
a minimum qualification. The EMS Section staff has facilitated the scheduling of a Spring EMT
course through Santa Ana Community College. A potential second class will be offered in the
Summer or Fall of 2010.
Consent Calendar – Agenda Item No. 7
Executive Committee Meeting
February 25, 2010 Page 3


Training: The Reserve Training Working Group is meeting on a monthly basis and is currently
reviewing the training methodologies for Reserve Firefighters. The Training and Safety Section
recently developed the Reserve Training Activities Plan (RTAP), to guide and facilitate weekly
and monthly training at the Reserve Stations. The RTAP is accessible through the OCFA’s
SharePoint intranet site. The working group is also exploring the possibility of establishing a
Reserve Training Officer position within each Battalion or Station to help facilitate localized
training and assist the Reserve Academies.

Residency Requirements: The Recruitment/Hiring Working Group is tasked with researching
the information necessary for implementation, and is scheduled to begin in March 2010.

Performance Measures/Threshold: Battalion Chief Kirk Wells is researching information on
acceptable levels of participation and the measurement standards for tracking participation. An
analysis will be presented to the Board for review when completed.

Discussions are continuing with OCFA Information Technology, Financial Services and
Emergency Command Center staff on the need to develop systems to more accurately capture the
data required to measure the Reserve station/unit performance against the standards adopted by
the Board at its May 28, 2009, Board meeting. The Board of Directors adopted the following
performance standards for units staffed by Reserve Personnel:

       Engines, Squads, Patrols – The appropriate number of properly trained
       personnel needed for the most resource dependent unit to arrive at the station
       within 10 minutes 80% of the time

       Water Tenders and Air Utility Units – The appropriate number of properly
       trained personnel to arrive at the station within 20 minutes 80% of the time

Response “Safety Net”: Pursuant to the Side Letter Agreement between the OCFA and IAFF
Local 3631, train-the-trainer programs have been completed for OCFA career firefighters to train
additional qualified drivers for the Water Tenders. Training of career personnel has begun with
18 career Engineers commencing the classes in January.

Resources: Water Tender 18 has been assigned to the Reserves at Station 18. However, due to
the lack of qualified drivers, Water Tender 18 has been temporarily assigned to Station 7 in San
Juan Capistrano. It is anticipated that Station 18 will have enough qualified drivers by June
2010.

Impact to Cities/County:
Not Applicable.

Fiscal Impact:
Not Applicable.
Consent Calendar – Agenda Item No. 7
Executive Committee Meeting
February 25, 2010 Page 4


Staff Contact for Further Information:
Kirk Wells, Battalion Chief, Community Volunteer Services
kirkwells@ocfa.org
(714) 573-6055

Attachment:
Reserve Program Staffing Levels
                                                                                                                                      Attachment



                                                               Reserve Firefighter Program
                                                                  STAFFING LEVELS

                      Reserve Program staffing levels, vacancies, applications, and new recruits, as of February 16, 2010:


                                                               CURRENTLY APPLICATIONS COMPLETED     IN ACADEMY               NET ROSTER % OF TOTAL
     STATION           EQUIPMENT          ROSTER   QUALIFIED                                                     VACANCIES
                                                                IN TRNG     ON FILE   PACK/BIDDLE   MARCH 2010                JULY 2010  ROSTER
2 – Los Alamitos      Squad, Air Unit       25        11           0          10             9          4           10           15        60%
3 – Sunset Beach      Engine, Squad         25         8           0           9             3          3           14           11        44%
7 – San Juan Capo        Patrol, WT         25        20           0          19             12         1            4           21        84%
10 – Yorba Linda         Patrol, WT         25        12           0          13             9          3           10           15        60%
11 – Emerald Bay       Engine, Patrol       25        16           0           2             3          2            7           18        72%
13 – La Palma              Squad            20         9           0           5             6          2            9           11        55%
14 – Silverado Cyn     Engine, Patrol       25         9           0           1             2          2           14           11        44%
16 – Modjeska Cyn    Engine, Patrol, WT     25        19           0           1             2          2            4           21        84%
18 – Trabuco Cyn         Patrol, WT         20        10           0           4             3          2            8           12        60%
19 – Lake Forest           Squad            20        12           0          18             10         3            5           15        75%
21 - Tustin                Patrol           20         8           0          15             14         4            8           12        60%
23 – Villa Park        Engine, Patrol       25        14           0          20             2          2            9           16        64%
24 – Mission Viejo         Squad            20        15           0          17             14         2            3           17        85%
25 – Midway City           Squad            20        12           0          14             13         2            6           14        70%
26 - Irvine                Patrol           20        13           0          26             21         3            4           16        80%
30 – Dana Point        Patrol, Air Unit     25        18           0          16             9          2            5           20        80%
32 – Yorba Linda           Patrol           20         9           0          14             13         3            8           12        60%
40 – Coto de Caza        Patrol, WT         25        14           0           2             1          1           10           15        60%
44 – Seal Beach            Squad            20        10           0           4             14         1            9           11        55%
Crew 41-Fullerton
                     Helicopter Support     30        21           0          24             3          2            7           23        77%
    Airport
Crew 18 - Trabuco       Hand Crew           35        19           0          14             14         4           12           23        66%
                                           495        279          0          248            177        50          166         329        67%