48 week Work Experience Placement in Brussels for students in

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					                        STUDENT PLACEMENT OPPORTUNITY
                           BRUSSELS, August 2009- July 2010

                         Information Officer, Kent Brussels Office

Placement description

The Kent Brussels Office (KBO) is part of Kent County Council’s International Affairs Group.
Every year, KBO offers a student placement, which is open to students of European Studies
(French), French (single or joint honours), Politics and International Relations with French or
Politics and International Relations with a year in Continental Europe.

The 11-month placement, starting mid-August 2009 will provide the successful applicant
with unique and exciting opportunities to develop their skills. As part of a team of 4, you will
support the administration of the office, monitor policy areas to provide up-to-the-minute
information to partners, have contact with EU officials, members of the European Parliament
and be involved with major delegations and conferences.

Background information

Kent County Council opened its Brussels office in 1990. Today, the Kent Brussels Office is
based at the heart of the EU quarter in Brussels and provides a number of services to partner
organisations and to Kent County Council. These services include
    Early warning and information provision on the EU policy developments relevant to our
       partners and to Kent County Council
    Liaising with the offices of Members of the European Parliament and staff of the
       different EU institutions
    Organising high-profile seminars, delegation visits and dissemination events in
       Brussels and Kent.

KBO placement students have gone on to successful European and international careers
Here is what some of our previous University of Kent Information Officers said:
“My experience at KBO provided me with a fantastic insight into what working in Brussels entailed
and was an ideal springboard for finding a job in Brussels after graduation.”
Helen Jackson, European Affairs Team Leader - Brussels, Local Government Association,
Brussels, KBO Information Officer 1996-1997
“An amazing personal and professional experience that gave me a massive confidence boost”
“The experience gave me a solid grounding and provided me with invaluable practical experience
of working in EU affairs”
Chris White, Senior EU Health Specialist, North West Health Brussels Office, KBO Information
Officer 2002-2003
"The experience of working in the KBO was extremely useful in terms of knowledge of European
affairs and policy, it was a real advantage for my final year studies"
"Living in Brussels is fantastic, you get to meet people from all over Europe, and beyond, and
make good friends"
Kevin Bulled, Office Administrator at the Kent Brussels Office and KBO Information Officer 2004-
                                  Placement Description

Key Responsibilities of the Information Officer
1. To undertake general administration, information management, reception duties and any
   other tasks to ensure the efficient operation of the office;
2. To support the work of Kent Brussels Office staff in the monitoring of EU policy,
   organisation of policy campaigns, seminars, events and delegations. In the running of
   events and delegations, the Information Officer will be expected to take on duties such as
   setting up and clearing away (meals, coffee), picking up lunch from external providers,
   meeting colleagues at the Brussels train station;
3. To disseminate information received by KBO according to the interests and priorities of
   partners; researching information in response to specific enquiries;
4. To attend and represent KBO at external briefings, seminars, receptions and other
   networking events, sometimes outside office hours, in different parts of Brussels, in Kent
   This may occasionally require travel outside of Kent and Brussels.
5. To take responsibility for drafting and collating articles for Kent in Europe, the fortnightly
   newsletter of the International Affairs Group,
6. To take on further policy work as requested and any other tasks identified by
   management, which reserves the right to amend or add to the duties listed.

Person Specification
The following outlines the Minimum and Desirable criteria for this post. Applicants should
describe in their application how they meet these criteria.

                             MINIMUM                                       DESIRABLE
QUALIFICATIONS               Eligible students:
                             Certain undergraduate students on their
EXPERIENCE                                                                 Previous office work
                                                                           and customer services
                                                                           experience is an
SKILLS AND ABILITIES         Excellent organisational skills, including    Ability to communicate
                             the ability to handle simultaneously a        in French to a
                             range of tasks, to work effectively and       reasonable standard of
                             calmly under pressure and to deadlines        oral and written fluency
                                                                           (e.g. on the telephone).
                             Ability to work effectively on own initiative
                             as well as within a team                      Competence in one or
                                                                           more other European
                             Mastery of written / spoken English at        languages
                             the standard of a native speaker
                             educated at higher education level
                             (written and spoken). This includes the
                             ability to summarise, demonstrate
                             attention to factual accuracy, write
                             engagingly and in different styles

                             Good interpersonal skills, an ability to
                             work in a multicultural environment

                             IT & Word-processing skills (see next

KNOWLEDGE                    Working knowledge of Microsoft Office        Experience in using
                             Word, Outlook, Internet browsers             other MS Office suite
                                                                        programmes (excel,
                           A general understanding of current           Powerpoint etc)
                           European Union institutional framework
                           and competences
                                                                        Knowledge of web-
                                                                        based publishing is
                                                                        highly desirable.
BEHAVIOURS                 High motivation, a positive, professional
                           attitude to work, willingness to learn and
                           take on new tasks
                           A strong customer focus and
                           commitment to teamwork and
                           partnership working
                           Able to take initiative, be adaptable and
                           Shows discretion with sensitive
                           Commitment to equal opportunities and
                           anti-discriminatory practice
                           Ability and willingness to travel and
                           overnight stays in Kent and elsewhere in
                           the EU, as required.
                           Ability and willingness to work
                           occasionally outside office hours
                           (evenings, weekends) and to attend
                           external seminars.

Dissertation                In agreement with his / her tutor, the student must complete a
                            dissertation in the year. This is a necessary degree component
Duration of placement:      11 months (mid-August 2008- mid-July 2008). This is a full-time
                            placement; we will accommodate time for university work.
Location of placement:      Kent Brussels Office, Brussels
Bursary:                    3 payments totalling £7200 NET
Holiday:                    24 working days leave, in addition to Belgian bank holidays
Other benefits:             You will be offered two return trips by Eurostar between
                            Brussels and London / Ashford / Ebbsfleet

How to apply / information session

      How to apply: Please request an application form from brussels.office@kent.gov.uk.
       The application deadline is 5pm, 28 November 2008.

      Information session on working in Brussels / at the Kent Brussels Office
       will be held on 22 October 2008 at the University of Kent, Room: KLT3 (Keynes
       Lecture Theatre 3), 14.00 – 16.00

      Further information: To express interest in the placement and to obtain further
       information, please contact European Office, euroff@kent.ac.uk or Dafydd Pugh,
       Acting Head of the Kent Brussels Office, brussels.office@kent.gov.uk; Tel: +32 (0)2
       504 0750

                     We look forward to receiving your application!

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